Finance Committee

Regular Meeting of the Finance Committee Held at the Roswell Convention Center Thursday, September 3, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. ROLL CALL The meeting convened at 9:00 a.m. with Chairman Perry presiding; Councilors Oropesa, Roebuck and Kennard being present. Staff present: Juan Fuentes, Chanel Rey, Steven Martinez, Bill Morris, Todd Verciglio, Jim Burress, Juanita Jennings, Stephanie Mervine, Sharon Coll, Becky Hicks, Lorenzo Sanchez, Trent Moore, and Louis Najar Guests present: Mayor Kintigh APPROVAL OF AGENDA Councilor Roebuck moved to approve the September 3, 2020, regular Finance Committee meeting agenda. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Roebuck moved to table the August 6, 2020 meeting minutes and Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Information Reports: GRT Update: Mr. Martinez and Mr. Fuentes presented information on the GRT report. Lodgers’ Tax Update: Ms. Mervine presented information on the Lodgers’ Tax report. Review and discussion of new conceptual Housing Development Program - Mr. Morris presented information on this item. Staff was present to answer questions. Review and discussion of master plan for the Old Municipal Airport, and more specifically, Cielo Grande Ballfields and All-Inclusive Park - Mr. Morris presented information on this item. Staff was present to answer questions. ACTION ITEMS Consider recommending to City Council Resolution 20-XX Budget Adjustments for FY21 Budget: Mr. Fuentes presented the request recommending to City Council to adjust in various funds in the amount of $34,576 in revenues and in the amount of $1,292,959 in expenses. Councilor Kennard moved to send to full City Council on the consent agenda approval of Resolution 20-XX Budget Adjustment for FY21 with the following changes:   Change the word “damafe” in the third bullet point to “damage”. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. Consider recommending to City Council to dissolve furloughs through December 2020: Mr. Fuentes presented the recommendation to dissolve furloughs through December 2020. The GRT was projected to be $3.7 million, and came in at $6.1 million. FOR THE RECORD: Chairman Perry suggested that the motion stay the same, but wanted it on the record that it is September and October that employees will not be now responsible for furlough and there was no furlough for November and December. Councilor Roebuck moved to approve to send to full City Council the recommendation to dissolve furloughs through December 2020. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. Consider approval to award the recommendation for RFP 20-009 to MRWM Landscape Architects for the preparation of a concept and engineering plans for the Roswell Market Walk Project: Ms. Jennings presented the recommendation to award the project to MRWM. There were three proposals received and it is the Evaluation Committee’s recommendation to award the project to MRWM. Councilor Roebuck moved to recommend to full City Council on the consent agenda the approval to award RFP 20- 009 Roswell Market Walk Project to MRWM Landscape Architects. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. Consider Lodgers’ Tax Funding Requests: Ms. Jennings presented an overview of Lodgers’ Tax events for the previous year. Below are the requests for Lodgers’ Tax funding for special events:  Lodgers’ Tax Funding Request for the 37th Milkman Triathlon 2021: Ms. Jennings presented the request for the funding of the event. FOR THE RECORD: There was no one to speak on behalf of the Milkman Triathlon.  Lodgers’ Tax Funding Request for Hike It & Spike It 2021: Ms. Jennings presented the request for funding of the event. Mr. Matteucci was present via GoTo Meeting to answer questions.  Lodgers’ Tax Funding Request for the Roswell Symphony Orchestra Spring Concerts 2021: Ms. Jennings presented the request for the funding of the event. Ms. Perman was present via GoTo Meeting to answer questions. Councilor Roebuck moved to table all the Lodgers’ Tax Funding Requests, Items 8, 9, and 10 on the agenda, until a future date deemed by the Committee. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. Consider approval to award the recommendation for the Water, Wastewater and Solid Waste Rate Study to NewGen Strategies & Solutions-Mr. Fuentes, Mr. Sanchez and Mr. Chaparro presented the request for a comprehensive water, wastewater and solid waste cost of service and rate design study. The recommended firm is NewGen Strategies & Solutions at a proposed cost of $117,693, a 5% markup over the subcontractor Parkhill, Smith and Cooper. Councilor Roebuck moved to recommend to full City Council on the consent agenda to award the Water, Wastewater and Solid Waste rate study contract to NewGen Strategies & Solutions. Councilor Kennard was the second. A voice vote passed 3-1, with Councilor Oropesa voting no. Conisder recommendation of Change Order to N. Garden Bridge Project. Mr. Najar and Mr. Neeb presented the recommendation of change order 1 in the amount of $228,298.99 to extend the project limits. Councilor Roebuck moved to send to full City Council the consideration of the Change Order 1 recommendation. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. PUBLIC PARTICIPATION None. ADJOURN The meeting adjourned at 11:28 a.m.