Finance Committee

FINANCE COMMITTEE AGENDA Thursday, October 1, 2020 at 9:00 a.m. Roswell Convention Center 912 N. Main, Roswell NM 88201 Committee Chair: Jason Perry Committee Vice Chair: Juan Oropesa Committee Members: Jacob Roebuck, Margaret Kennard Staff Liaison: Juan Fuentes A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. Consider approval of the August 6, 2020 and September 3, 2020 Meeting Minutes. – Page 3 E. Presentation 2. Steve Henderson - Recognition F. Non-Action Items 3. Information Reports - Page 9 G. Action Items 4. Discussion and consideration approval of Resolution 20-XX Accepting CARES Act Awards for New Mexico Small Business Continuity Grants. – Page 23 5. Consider recommending to City Council Resolution 20-XX Budget Adjustments for FY21 Budget. – Page 25 6. Discussion and consideration approval of Resolution 20-XX Roswell Recreation Department fee schedule. – Page 28 7. Discussion and consideration approval of Resolution 20-XX Advertising Fees for Transit, Air Center and City Marquees. – Page 51 8. Discussion and consideration approval of Resolution 20-XX Special Event Fees. – Page 57 9. Consider approval to award the recommendation for RFP 20-008 to GroundWorks Studio for the preparation of a concept and engineering plans, fabrication and install for the City of Roswell Wayfinding System. – Page 68 10. Consider recommending to City Council to reinstate the step increases for city staff. – Page 71 H. Public Participation I. Adjourn (Next Meeting: November 5, 2020) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. NOTICE OF POTENTIAL QUORUM - A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: 09/25/20. THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. Finance Committee Meeting Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/822397005 You can also dial in using your phone. United States: +1 (669) 224-3412 Access Code: 822-397-005 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/822397005 Help desk - 500-0587 Regular Meeting of the Finance Committee Held at the Roswell Convention Center Thursday, August 6, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. ROLL CALL The meeting convened at 9:01 a.m. with Chairman Perry presiding, Councilors Oropesa and Kennard being present and Councilor Roebuck being absent. Staff present: Joe Neeb, Juan Fuentes, Stephanie Mervine, Juanita Jennings, Mike Mathews, Becky Hicks, and Sharon Coll. Guests present: Mayor Kintigh, Councilor Stubbs (via GoTo Meeting), Barry Foster, Jeanine Best, and Rita Kane-Doerhoefer. APPROVAL OF AGENDA Councilor Kennard moved to approve the August 6, 2020, regular Finance Committee meeting agenda. Councilor Oropesa was the second. A voice vote was 3-0, with Councilor Roebuck being absent. APPROVAL OF MINUTES 1. Councilor Kennard moved to approve the June 4, 2020 regular Finance Committee meeting minutes with the amendment to include Rita Kane-Doerhoefer to the list of guests present on the June 4, 2020 minutes. Councilor Oropesa was the second. A voice vote was 3-0, with Councilor Roebuck being absent. NON-ACTION ITEMS 2. Information Reports: Ms. Mervine presented the Lodgers’ Tax reports for review. 3. FY21 Final Budget Book: Mr. Fuentes discussed the FY21 Final Budget Book and the repair estimate to fix the water damage at the Library. ACTION ITEMS 4. Resolution 20-XX Solid Waste Fees: Mr. Fuentes presented the request recommending to City Council approval of Resolution 20-XX-Solid Waste Fees. The amendment included: • Amend sections of Chapter 21 of Roswell City Code to delete all of the fees currently set for solid waste collection and disposal to be reestablished by resolution. • Adopt the fees deleted from the City Code ordinance. Councilor Kennard moved to send to full City Council for approval of Resolution 3  20-XX -Solid Waste Fees. Councilor Perry was the second. The motion passed 2-1 in a voice vote, with Councilor Oropesa voting no and Councilor Roebuck being absent. 5. Resolution 20-XX Authorizing the filing of an application to the New Mexico Department of Transportation for funding assistance of public transportation for the Federal Fiscal Year 2021-2022: Ms. Hicks presented the request to recommend to City Council approval for FY22 budget to include two busses and a rider-facing app, pending State approval. Councilor Kennard moved to send to full City Council on the consent agenda approval of Resolution 20-XX regarding support to New Mexico DOT with the following changes: • Add “and” to the end of the first and second “Whereas”. • Insert “;” between “City and” at the end of the third “Whereas”. • Insert “.” at the end of the fourth “Whereas”. Councilor Oropesa was the second. A voice vote was unanimous, and the motion passed 3-0 with Councilor Roebuck being absent. 6. Consider recommending to City Council authorization for the City Manager to engage Kubiak Melton & Associates, LLC (KMA) to audit the Roswell Chamber of Commerce: Mr. Neeb presented the request to engage Kubiak Melton & Associates with the cost proposal of $32,790 for audit services regarding the Roswell Chamber of Commerce and to delay the audit 30 days based on request from the Chamber’s board due to the current president resigning. Councilor Kennard moved to send to full City Council for approval. Councilor Perry was the second. The motion passed 2-1 in a voice vote, with Councilor Oropesa voting no and Councilor Roebuck being absent. PUBLIC PARTICIPATION Mr. Neeb has suggested staff provide more detailed GRT reports for the next finance committee meeting. They are still working through adjusting for COVID impact regarding industry revenues and unemployment rates. Mayor Kintigh suggested an update on appraisal of the asphalt emulsion plant property. Mr. Neeb responded that the report is still delayed. Mayor Kintigh suggested information on the status of the CARES Act Relief Funds Grant. Ms. Kane-Doerhoefer discussed contacting the governor regarding small businesses. She has been in discussion with Councilor Best and the County regarding the Chamber of Commerce. She spoke about a recent dumping incident at Cielo Grande and working with Councilor Best and City staff and departments to get it cleaned up, plus commending them for their response. 4 ADJOURN The meeting adjourned at 10:10 a.m. 5 Regular Meeting of the Finance Committee Held at the Roswell Convention Center Thursday, September 3, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. ROLL CALL The meeting convened at 9:00 a.m. with Chairman Perry presiding; Councilors Oropesa, Roebuck and Kennard being present. Staff present: Juan Fuentes, Chanel Rey, Steven Martinez, Bill Morris, Todd Verciglio, Jim Burress, Juanita Jennings, Stephanie Mervine, Sharon Coll, Becky Hicks, Lorenzo Sanchez, Trent Moore, and Louis Najar Guests present: Mayor Kintigh APPROVAL OF AGENDA Councilor Roebuck moved to approve the September 3, 2020, regular Finance Committee meeting agenda. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Roebuck moved to table the August 6, 2020 meeting minutes and Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Information Reports: GRT Update: Mr. Martinez and Mr. Fuentes presented information on the GRT report. Lodgers’ Tax Update: Ms. Mervine presented information on the Lodgers’ Tax report. Review and discussion of new conceptual Housing Development Program - Mr. Morris presented information on this item. Staff was present to answer questions. Review and discussion of master plan for the Old Municipal Airport, and more specifically, Cielo Grande Ballfields and All-Inclusive Park - Mr. Morris presented information on this item. Staff was present to answer questions. ACTION ITEMS Consider recommending to City Council Resolution 20-XX Budget Adjustments for FY21 Budget: Mr. Fuentes presented the request recommending to City Council to adjust in various funds in the amount of $34,576 in revenues and in the amount of $1,292,959 in expenses. Councilor Kennard moved to send to full City Council on the consent agenda approval of Resolution 20-XX Budget Adjustment for FY21 with the following changes: 6  • Change the word “damafe” in the third bullet point to “damage”. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. Consider recommending to City Council to dissolve furloughs through December 2020: Mr. Fuentes presented the recommendation to dissolve furloughs through December 2020. The GRT was projected to be $3.7 million, and came in at $6.1 million. FOR THE RECORD: Chairman Perry suggested that the motion stay the same, but wanted it on the record that it is September and October that employees will not be now responsible for furlough and there was no furlough for November and December. Councilor Roebuck moved to approve to send to full City Council the recommendation to dissolve furloughs through December 2020. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. Consider approval to award the recommendation for RFP 20-009 to MRWM Landscape Architects for the preparation of a concept and engineering plans for the Roswell Market Walk Project: Ms. Jennings presented the recommendation to award the project to MRWM. There were three proposals received and it is the Evaluation Committee’s recommendation to award the project to MRWM. Councilor Roebuck moved to recommend to full City Council on the consent agenda the approval to award RFP 20- 009 Roswell Market Walk Project to MRWM Landscape Architects. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. Consider Lodgers’ Tax Funding Requests: Ms. Jennings presented an overview of Lodgers’ Tax events for the previous year. Below are the requests for Lodgers’ Tax funding for special events: • Lodgers’ Tax Funding Request for the 37th Milkman Triathlon 2021: Ms. Jennings presented the request for the funding of the event. FOR THE RECORD: There was no one to speak on behalf of the Milkman Triathlon. • Lodgers’ Tax Funding Request for Hike It & Spike It 2021: Ms. Jennings presented the request for funding of the event. Mr. Matteucci was present via GoTo Meeting to answer questions. • Lodgers’ Tax Funding Request for the Roswell Symphony Orchestra Spring Concerts 2021: Ms. Jennings presented the request for the funding of the event. Ms. Perman was present via GoTo Meeting to answer questions. 7 Councilor Roebuck moved to table all the Lodgers’ Tax Funding Requests, Items 8, 9, and 10 on the agenda, until a future date deemed by the Committee. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. Consider approval to award the recommendation for the Water, Wastewater and Solid Waste Rate Study to NewGen Strategies & Solutions-Mr. Fuentes, Mr. Sanchez and Mr. Chaparro presented the request for a comprehensive water, wastewater and solid waste cost of service and rate design study. The recommended firm is NewGen Strategies & Solutions at a proposed cost of $117,693, a 5% markup over the subcontractor Parkhill, Smith and Cooper. Councilor Roebuck moved to recommend to full City Council on the consent agenda to award the Water, Wastewater and Solid Waste rate study contract to NewGen Strategies & Solutions. Councilor Kennard was the second. A voice vote passed 3-1, with Councilor Oropesa voting no. Conisder recommendation of Change Order to N. Garden Bridge Project. Mr. Najar and Mr. Neeb presented the recommendation of change order 1 in the amount of $228,298.99 to extend the project limits. Councilor Roebuck moved to send to full City Council the consideration of the Change Order 1 recommendation. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. PUBLIC PARTICIPATION None. ADJOURN The meeting adjourned at 11:28 a.m. 8  ABSTRACT Finance Committee Meeting Thursday, October 1 2020 at 9:00 a.m. Roswell Convention & Civic Center ACTION REQUESTED: None BACKGROUND: Initiated by: Various Departments • Gross Receipts Report (September 2020) • Lodgers’ Tax Report • Convention Center Fee Report • Department Reports o Public Affairs o Information Technology o Property FINANCIAL CONSIDERATION: None LEGAL REVIEW: None BOARD OR COMMITTEE ACTION: None STAFF RECOMMENDATION: None. 9  City of Roswell Gross Receipts Tax September 2020 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FYTD Total % FY 19 3,131,599 2,939,761 2,717,100 2,851,428 2,747,878 2,708,431 2,781,667 3,114,447 2,690,121 2,700,303 2,973,891 2,763,391 3,131,599 FY 20 2,860,221 3,248,842 5,450,435 2,804,337 3,799,352 3,162,914 2,788,688 3,186,544 2,790,481 2,464,194 2,876,027 2,809,756 2,860,221 ‐9.5% FY 21 3,022,870 3,069,385 2,971,997 9,064,252 68.4% Gain 6,204,031 GRT Actual Three Year Trend 6,000,000 5,000,000 4,000,000 Budgeted Actual Variance 3,000,000 Jul $1,872,940.00 $3,022,870.04 $1,149,930.04 Aug $1,872,940.00 $3,069,384.84 $1,196,444.84 2,000,000 Sep $2,029,018.00 $2,971,996.81 $942,978.81 1,000,000 Oct $2,029,018.00 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Nov $2,185,096.00 Dec $2,185,096.00 FY 19 FY 20 FY 21 Jan $2,653,331.00 Feb $2,653,331.00 Mar $2,653,331.00 GRT Actual vs Budget Apr $2,809,410.00 $3,300,000.00 May $2,934,272.00 $3,100,000.00 Jun $2,965,488.00 $2,900,000.00 Total $28,843,271.00 $9,064,251.69 $3,289,353.69 $2,700,000.00 % FYTD 383.96% $2,500,000.00 $2,300,000.00 $2,100,000.00 $1,900,000.00 $1,700,000.00 $1,500,000.00 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Budgeted Actual 10 11 NM Taxation and Revenue Report 500 – Total Paid by Industry February – July 2020 12 NM Taxation and Revenue Report 500 – Total Paid by Industry 13  CITY OF ROSWELL LODGERS' TAX COLLECTION AND COMMENTARY REPORT August 2020 ROOM NIGHTS REPORTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 18 23,899 25,395 22,104 20,142 23,885 18,624 17,416 17,748 19,457 26,191 21,654 24,439 260,954 FY 19 25,002 26,166 25,245 23,452 26,874 21,109 20,661 22,740 23,435 26,674 22,147 25,019 288,524 FY 20 26,110 27,491 24,378 22,767 25,834 19,924 19,890 19,441 20,280 17,664 8,018 11,373 243,170 FY 21 17,959 16,661 34,620 Available 46,710 48,267 Room Nights Occupancy % 38.4% 34.5% LODGERS' TAX COLLECTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 2018 $ 105,581 106,650 98,609 83,083 103,153 75,381 66,997 71,246 79,960 111,190 91,808 115,932 $ 1,109,591 FY 2019 116,281 123,771 121,850 104,856 118,035 92,989 88,266 99,335 107,440 133,408 103,186 126,567 $ 1,335,986 FY 2020 122,326 135,551 118,752 108,720 119,894 85,494 80,122 83,863 92,050 82,999 32,867 44,713 $ 1,107,351 FY 2021 70,763 71,786 $ 142,549 Actual Room Nights Sold - Four Year Trend Actual Lodgers' Tax - Four Year Trend 30,000 $160,000 $140,000 25,000 $120,000 20,000 $100,000 15,000 $80,000 $60,000 10,000 $40,000 5,000 $20,000 0 $- Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 18 FY 19 FY 20 FY 21 FY 2018 FY 2019 FY 2020 FY 2021 STR & Lodgers' Tax Monthly Commentary COVID-19 Impact - August 2020 Roswell hotels did not reach the 50% occupancy allowed by the state wide manadate. The August STR report occupancy at 49.8% shows a slight increase over the previous month this is due to an increase in supply. 14  CITY OF ROSWELL CONVENTION CENTER FEE COLLECTION REPORT August 2020 ROOM NIGHTS REPORTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 18 23,899 25,395 22,104 20,142 23,885 18,624 17,416 17,748 19,457 26,191 21,654 25,253 261,768 FY 19 25,002 26,166 25,245 23,452 26,874 21,109 20,661 22,740 23,435 26,674 22,147 25,019 288,524 FY 20 26,110 27,491 24,378 22,767 25,834 19,924 19,890 19,441 20,280 17,664 8,018 11,373 243,170 FY 21 17,959 16,661 Available 46,710 48,267 Room Nights Occupancy % 38.4% 34.5% CONVENTION CENTER FEES COLLECTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 18 $ 59,748 63,488 55,260 50,355 59,713 46,560 43,540 44,369 48,643 65,479 54,135 63,133 $ 654,420 FY 19 62,505 65,415 63,113 58,630 67,185 52,773 51,653 56,850 58,588 66,686 55,368 62,548 $ 721,310 FY 20 65,275 68,728 60,945 56,918 64,585 49,810 49,725 48,603 50,778 46,658 20,045 28,433 $ 610,500 FY 21 42,132 41,652 $ 83,784 Actual Room Nights Sold - Four Year Trend Actual Convention Center Bed Fee at $2.50 30,000 Four Year Trend $80,000 25,000 $70,000 20,000 $60,000 $50,000 15,000 $40,000 $30,000 10,000 $20,000 5,000 $10,000 $- 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 18 FY 19 FY 20 FY 21 FY 18 FY 19 FY 20 FY 21 15  Public Affairs September 2020 Department Report Lodgers’ Tax/Tourism • Collections for August processed and reported • Lodgers’ Tax Reports & STR vs Lodgers’ Tax Commentary/Analysis – developed monthly commentary for data • Roswell Hotel & Hospitality Association website approval to develop and post COVID opportunities • Tourism Infrastructure project with EDC on 2nd Street Beautification of empty businesses for sale • Revised Visitor Guide for a digital version due to COVID-19 with Agency to include local shopping favorites based on customer service/reviews • SEERoswell events page updated with photographs and virtual opportunities Government Business • RFP 20-009 Great Blocks RFP Project Management for proposals • RFP 20-008 Wayfinding RFP Project Management for proposals • RFP 21-001 Event Management Services • Resolution 20-XX Advertising Fees • Resolution 20-XX Special Event Fees • Virtual Public Forum – Air Center & Economic developed filming and editing and revised production of commercials that included Fix It Form, Census, Store and Connection • Spectra transition for corporate furlough from September 1-December 31, 2020 to include opening and closing the facility for City and daycare activities • Store Budget Amendments for RMAC, Recreation and Zoo • Credit Cards Reconciliation and Finance department requests for access • Convention Center/City Liaison coordination for committee meetings hosted at RCCC • Media Release Policy revisions • Hosted website training with internal department liaisons monthly • Execution of Q1 events for Keep Roswell Beautiful and gathering reporting data to finalize Q2 activities • Updated web training materials following feedback from attendees • Filming and editing a series of videos • Quarterly Report Metrics Sheet • Sports Tourism program and profile overview for City of Roswell presented • Tourism Town Hall for SE Region Personnel • Interviewed for Graphic Designer and is now in second round • Interviewed for Retail Associate and extended offer • Interviewed for Public Affairs Administrative and extended offer Public Information • 26 Fix It Forms submitted for the month as 09.24.20 16  • Multiple editing projects for both internal and external products • Researched and responded to media inquiries on wide variety of topics on an almost daily basis, including TV on-camera interviews • Arranged for various media to speak with certain city supervisors about appropriate topics based in their departments • Numerous Facebook posts and correspondence with citizens responding to posts and making inquiries • 14 news releases • 8 radio interviews Marketing Collateral Printed, ordered, copywriting, exports and design for the following projects this month include: • Zoo website research and beginning development of department header • Developed “Stay Here, Go There” marketing campaign – In-State • Developed Roswell Lateral Police marketing campaign • Developed FlyRoswell BIG D R&R & Business Travel campaign • Recreation Swimming Lessons • Recreation PE Homeschool • Zoo New Fur Friends Coming Soon • Zoo Reopening materials • Zoo End of Year Giving • Water – Explanation of Water Bill • Recovery Readiness Grant Award for Written Article, SEO and GDMO 360 View • Updated forms, newsletters and reports on website • Social media and website posts and content Visitor Center Store • Total Sales from August $3k with customers; September pacing at $2k • August operated only 24 days with reduced hours • Visitor Store Coverage by all PA Staff due to shortage of staff On the Horizon (October): • Onboard new full-time retail associate that replaced previous employee • Monthly call and phase 3 with % of collections analysis and review process of applications for Short-term rentals • OTB Meeting preparation for Lodgers’ Tax Handbook provided by State of New Mexico • American Bus Association prep for January sales • Planning for Q3 activities for KRB and execution of first Q2 activities. • Creating pages and additional content for new Zoo Department Header prior to launch. • Social media and website posts, updates and content. • Write content for home and business owner guides to go on website and Issuu account. 17 • Product ordering, purchasing and tracking for city stores. (Dependent on availability of funds) • Work with RFD on news release and PSAs for Fire Safety Month • Public outreach with RPD information for Crime Prevention Month • Keep public informed regarding reopening of facilities and services • SWOT Analysis for Sports Tourism Development & Collaboration • Steering Committee for UFO Festival & Stakeholders meeting • City Pass to include entrance to tourism facilities via Visitor Center Store • Future of Tourism Summit October 6 • Keep public informed regarding ongoing actions by city related to reopening of facilities • Key Indicator report – review priorities to develop launch for January – pushed back • Store tasks oversight, guidance and expectation • Continue DMO/Special Event Taskforce with State of NM Tourism for COVID-19 • Continuing to develop content calendars created for various departments for September 18  S EPT EMB ER2 020 MONT HLYR EPOR T OF FICI ALC ITYSOC IAL F ACE BOOK MEDI AFOLL OWERS Fl yRos well 1, 380fol lower s 1, 367l ikes Cit yofRos wel l 10, 212fol lower s 9, 772l ikes 1 0, 21 2 KeepRos wellBeautif ul 196fol lower s 182l ikes SpringRiverZoo 3, 533fol lower s 3, 439l ikes Roswel l PublicLi ar br y 412f 2, l ol s ower i 425l 2, kes , 11 98 Roswel l PoliceDept 23, 647fol lower s 23, 127l ikes Roswel l FireDept 351f 6, oll owers 6, 029l ikes Conv enti onCent er 2, 471fol lower s 2, 459l ikes 4 40 Roswel l ,NMT ouris m 15, 688fol lower s 15, 723l ikes Parks&Rec reati on 3, 799fol lower s 3, 597l ikes Roswel l Transit 303fol lower s 295l ikes Animal Servi ces 5, 393fol lower s 5, 106l ikes MONT HLY COMPARI SON WE BSI TEANAL YTI CS J ULYTOAUGUS T SeeRoswell. com Roswel l- NM. gov PageViews+6,072 5,979ofpageviews 86, 629ofpageviews UniqueVisi tor s-632 2,492ofuniquevisi tor s 28, Facebook+41 566ofuniquev i si tor s Ins tagram +22 Top10pa gesvisi ted Top10pagesvis ited Twitt er+6 • UFOAt t racti ons • Ros wel l,NM • Stay • Por tal-2020 I • • E nt v erna ents t ionalUFOMus eum UF • • OS Cus t tor omerS y ervi ce/WaterBi lng l i E SER WE OS L L • East ernNewMe xic oS a tteFar• i Employ mentOppor t unites i ONLNES I TORE • Chil eChees eF est ival • Pol i c eDepa rtment • Ros wel lAirCenter Onli neConver s ion:1. 37% • UFOS hoppi ng • Mus eums -Atta rcti ons • Acc ountRev i ew/Pa y mentOpt i ons UnknownT affic r :108 • Shop • Ros wel lPubli cL i brar y Dir ectTr affic :237 Ama • zingRos welUF l OFesi tvl• a S i prngRi verZoo Socal i r Taffic 17 : Sear chTraffic: 4 19  S EPT EMB ER2 020 MONT HLYR EPOR T GR OCE RYADME TRI CS Overal lPerf ormance I mpr ess ions Engagement Vi rtualPubl icFor um 55.1k 88 VI RTUALPUBL ICFORUM S TOR EME TRI CS Es timat edReac h:29. 5k 20  September 2020 Report  Help Requests: This month we have had 215 (documented) help requests. 21  Tyler: The IT department is heavily involved in the Tyler implementation, we are currently working on Utility Billing, Code Enforcement and Planning and Zoning. Energov is partway live, trying to overcome the city’s lack of gis system.  Live Streaming: Due to covid-19 restrictions, we have been busy recording and live streaming all public meetings. We have streamed and gotoed over 20 hours this month.  PD: We are running out of MCT’s fast. Applied for a grant to help with this issue.  Dispatch: IT is also at dispatch almost every day with issues. A lot of power issues in that building.  Digital radio Project: Gateway tower work is complete and Sheriff Department and now the Fire Department are using this tower in full digital mode and has been working great.  RFD: All new equipment working good.  Equipment: We have been deploying new computers that were purchased from the fy2021 budget.  Meetings: We are currently at all public meetings with the city.  Staff: We are at full staff again.  Email: We are now running all email through a filter to try to remove all bad, bulk and malicious emails from being delivered. Below is the first full month of filtering. 22  CITY OF ROSWELL Finance Committee Roswell Convention Center 912 N. Richardson, Roswell, NM 88202 Thursday, October 1, 2020 at 9:00 a.m. ACTION REQUESTED: Consideration of Resolution 20-XX Accepting CARES Act Awards for New Mexico Small Business Continuity Grants. BACKGROUND: Initiated by: Juan Fuentes • CARES Act allocated $50 million to the State of New Mexico for Small Business Grants in Partnership with Local Governments. • New Mexico Department of Finance and Administration has awarded $1,351,000 to the City of Roswell for Small Business Grants. • Roswell-Chaves County Economic Development Corporation (RCCEDC) will be assisting the City in administering the grant funds to local small businesses. • The grant funds must be expended by December 30, 2020 with final request for reimbursement on January 31, 2021. • The proposed resolution authorizes: 1. Partnership with RCCEDC for services in furtherance of the CARES Act award for Small Business Continuity Grants. 2. City Manager and/or designee to take all necessary steps and actions including executing necessary partnership agreements to expend the awarded amount before December 30, 2020. FINANCIAL CONSIDERATION: A budget amendment will be required to include the grant awards in the FY21 Budget. LEGAL REVIEW: Resolution has been submitted for legal review. BOARD AND COMMITTEE ACTION: The Finance Committee is scheduled to meet on Thursday, October 1, 2020. STAFF RECOMMENDATION: Consideration of Resolution 20-XX Accepting CARES Act Awards for New Mexico Small Business Continuity Grants. 23  RESOLUTION 20-XX A RESOLUTION ACCEPTING CARES ACT AWARDS IN THE AMOUNT OF $1,351,000 FOR NEW MEXICO SMALL BUSINESS CONTINUITY GRANTS IN ROSWELL, NEW MEXICO. WHEREAS, the CARES Act allocated $50 million to the State of New Mexico for Small Business Grants in Partnership with Local Governments; and WHEREAS, the New Mexico Department of Finance and Administration has awarded $1,351,000 to the City of Roswell for Small Business Grants; and WHEREAS, the Roswell-Chaves County Economic Development Corporation (RCCEDC) will be assisting the City in administering the grant funds to local small businesses; and WHEREAS, the City desires to expend allocated funds as appropriated before the reversionary date set forth. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS THE GOVERNING BODY OF THE CITY OF ROSWELL THAT: 1. It is in the best interest of the City of Roswell to partner with RCCEDC for services in furtherance of the CARES Act award for Small Business Continuity Grants. 2. The City Manager and/or designee is authorized to take all necessary steps and actions including executing necessary partnership agreements to expend the awarded amount before December 30, 2020. PASSED, ADOPTED, SIGNED AND APPROVED this _____ day of October 2020. CITY SEAL ___________________ Dennis Kintigh, Mayor ATTEST: ___________________ Sharon Coll, City Clerk 24  CITY OF ROSWELL Finance Committee Meeting Roswell Convention Center 912 N. Main, Roswell, NM 88202 Thursday, October 1, 2020 at 9:00 a.m. ACTION REQUESTED: Consider approval of Resolution 20-XX to amend fiscal year ending June 30, 2021 approved budget. BACKGROUND: This is a housekeeping item. Due to DFA’s new reporting system (LGBMS), we are required to approve a budget amendment when increasing a revenue and offsetting expense line item. FINANCIAL CONSIDERATION: Revenue (various funds) $6,913,106 and Expenses (various funds) $2,027,055. Fund 1101 (General Fund): Revenues $6,913,106, Expenses $1,356,856, Transfers Out $282,336 Fund 2103 (Library GO Bond): Revenues $26,338, Expenses $26,338 Fund 2601 (Capital Improvements): Expenses $282,336, Transfers In $282,336 Fund 2611 (Museum Fund): Revenues $6,750 Expenses $16,750 Fund 2612 (Zoo Fund): Expenses $10,000 Fund 2615 (Recreation Fund): Expenses $10,000 Fund 2690 (Restricted Donations):Revenues $14,775, Expenses $164,775 Fund 5201 (Landfill Fund): Expenses $160,000 LEGAL REVIEW: Resolution has been forwarded to City Attorney for review. BOARD OR COMMITTEE ACTION: The Finance Committee is scheduled to meet and consider this item on Thursday, October 1, 2020. STAFF RECOMMENDATION: Consider approval of Resolution 20-XX to amend fiscal year ending June 30, 2021 approved budget. 25  RESOLUTION 20-XX A RESOLUTION OF THE CITY OF ROSWELL, NEW MEXICO AMENDING THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2021, BY INCREASING REVENUE AND OFFSETTING EXPENSES IN EIGHT FUNDS. WHEREAS, the governing body of the City of Roswell, State of New Mexico, has previously approved a budget for the fiscal year 2020-2021, ending June 30, 2021; and WHEREAS, the City desires to amend said budget in the amount of $6,960,969 in revenues and $2,027,055 in expenses to various funds:  Fund 1101 (General Fund) revenues $6,913,106, expenses $1,356,856, transfers out $282,336 o Received Damage Claim for Police Department Unit 97466 $3,981 o Received Damage Claim for Police Department Unit 26069 $1,775 o Received Damage Claim for Parks Damaged Fence $100 o Record CARES Act Revenue $5,556,250 o Record Small Business Grant $1,351,000 o Transfer out to Capital Improvement Fund $282,336  Fund 2103 (Library GO Bond) revenues $26,338 expenses $26,338 o GO Bond Money to Install Shelves  Fund 2601 (Capital Improvement Fund) expenses $282,336, transfers in $282,336 o Increase Expense for Library Repairs $282,336 o Transfer in from General Fund for Library Repairs $282,336  Fund 2611 (Museum Fund) revenues $6,750, expenses $16,750 o Received Grant from New Mexico Humanities Council $6,750 o Increase Expense from Cash Balance for Museum Store $10,000  Fund 2612 (Zoo Fund) expenses $10,000 o Increase Expense from Cash Balance for Zoo Store $10,000  Fund 2615 (Recreation Fund) expenses $10,000 o Increase Expense from Cash Balance for Recreation Store $10,000  Fund 2690 (Restricted Donations) revenues $14,775, expenses $164,775 o Increase Expense from Cash Balance for Zoo Improvements $150,000 o Received Donation Animal Control $1,000 o Received Donation for Police K-9 $13,775  Fund 5201 (Landfill Fund) expenses $160,000 o Increase Expense from Cash Balance for Professional Services $160,000 WHEREAS, it is the majority opinion of the Governing Body that the proposed amended budget continues to meet fiscal requirements as currently determined for the fiscal year 2020-2021. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL AS THE GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, hereby adopts the budget adjustment hereinabove described and respectfully request approval for same from the Local Government Division of the Department of Finance and Administration, State of New Mexico. 26 PASSED, ADOPTED, SIGNED, and APPROVED the 8th day of October 2020. CITY SEAL _____________________________ Dennis Kintigh, Mayor ATTEST: ______________________ Sharon Coll, City Clerk 27  CITY OF ROSWELL Finance Committee Roswell Convention Center 912 N. Richardson, Roswell, NM 88202 Thursday, October 1, 2020 at 9:00 a.m. ACTION REQUESTED: Discussion and consideration approval of Resolution 20-XX Rowell Recreation Department fee schedule. BACKGROUND: Initiated by: Marcus Gallegos The Roswell Recreation Department has been working with fees from two different resolutions; Resolution 18-36 adopted July 12, 2018 & Resolution 19-39 adopted May 9, 2019. The current format is confusing and not all inclusive all the operations of the Recreation Department. The Recreation Department has also reviewed current rates and analyzed them using a cost recovery model to work towards the department reaching their 50/50 cost recovery guideline while maintaining affordability for the community. After careful analysis the need to properly separate Recreation admission fees from Aquatic admission fees was determined to be the of most importance. Admission fees were separated to properly determine cost recovery for each department, additional fees were updated or added to new programing and room rental rates were updated to meet the cost recovery model. Attached is Resolution 18-36 & 19-39 for comparison of the attached updated fee resolution proposal. FINANCIAL CONSIDERATION: There are no expenditures associated with the Proposed Resolution. LEGAL REVIEW: The City Attorney has review the proposed Resolution. BOARD AND COMMITTEE ACTION: The General Services Committee considered this item and the motion was tied 2-2. The Finance Committee is scheduled to meet on Thursday, October 1, 2020. STAFF RECOMMENDATION: Consideration recommending approval of Resolution 20-XX Rowell Recreation Department fee schedule. 28  RESOLUTION NO. 2020-xx A RESOLUTION ESTABLISHING FEES AND CHARGES FOR THE ROSWELL RECREATION DEPARTMENT, AS MORE PARTICULARLY SET FORTH HEREIN WHEREAS, the City of Roswell has the authority to establish rates for services provided pursuant to Section 3-18-1 (H) New Mexico State Statutes Annotated 1978; and WHEREAS, the Roswell Recreation Department is proposing to change admissions to help offset the cost of operating the Recreation and Aquatics Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROSWELL, NEW MEXICO, THAT THE FOLLOWING ROSWELL RECREATION DEPARTMENT FEES AND CHARGES ARE HEREBY ESTABLISHED FOR THE CITY OF ROSWELL: Section 1 . Fees and Charges Established. Fees shall be established as presented in Exhibit A. Section 2. Ratification. Any act consistent with the authority and prior to the effective date of this Resolution is hereby ratified and affirmed. Section 3. Repealer. Any prior fee resolution in conflict or inconsistent herewith are hereby repealed to the extent of such inconsistency. This repealer shall not be construed to revive any resolution or part of any resolution heretofore repealed. Section 4. Severability. The provisions of this Resolution are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this Resolution or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the Resolution, or the validity of its application to other persons or circumstances. Section 5. Effective Date. This Resolution shall become effective January 1, 2021. PASSED, ADOPTED, SIGNED and APPROVED ___ , . CITY SEAL _____________________________ Dennis Kintigh, Mayor ATTEST _____________________ Sharon Coll, City Clerk 29  Exhibit A Daily Entry Fees Recreation Center* Combined Recreation & Membership Category Aquatic Center Gym only Aquatic Center Adult (13-54) $ 5.00 $ 2.00 $ 6.00 Child (4-12) $ 3.00 $ 1.00 $ 3.50 Senior (55+) $ 3.00 $ 1.00 $ 3.50 Family (up to 6 members) $ 13.00 $ 6.00 $ 15.50 Military / Veteran $ 3.00 $ 1.00 $ 3.50 Spectator Pass $ 1.00 $ 1.00 $ 1.00 Monthly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 40.00 $ 30.00 $ 60.00 Child (4-12) $ 25.00 $ 20.00 $ 40.00 Senior (55+) $ 25.00 $ 20.00 $ 40.00 Family (up to 6 members) $ 100.00 $ 60.00 $ 150.00 *Military / Veteran 10% Discount Quarterly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 70.00 $ 40.00 $ 100.00 Child (4-12) $ 45.00 $ 25.00 $ 60.00 Senior (55+) $ 45.00 $ 25.00 $ 60.00 Family (up to 6 members) $ 180.00 $ 100.00 $ 260.00 *Military / Veteran 10% Discount Annual Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 175.00 $ 100.00 $ 250.00 Child (4-12) $ 100.00 $ 60.00 $ 150.00 Senior (55+) $ 100.00 $ 60.00 $ 150.00 Family (up to 6 members) $ 300.00 $ 180.00 $ 450.00 *Military / Veteran 10% Discount Fitness / Weight Room Punch Card Class Rate Punch Card Annual Membership Rate Fitness Classes / Weight room $5.00 Visit $4.00 (min 10) Included with Membership 30  Water Fitness Rates Class Rate Punch Card Annual Members Rate Water Aerobics $ 5 Class $4 visit (min 10) Included w/ Membership Rate Instruction time Swim Lessons (6- 30 Min session) $ 65.00 (6) 30 Min Sessions $ 33.00 Adult Swim Lessons $ 95.00 (6) 30 Min Sessions $ 48.00 Private Lessons $ 90.00 (6) 30 Min Sessions $ 45.00 Lifeguard Class $ 300.00 2- 4 day course CPR Certification $ 100.00 1 day class *Military / Veteran 10% Discount * Military / Veteran Seasonal & Annual Discount applies for individual & Family Rates. All Family rates apply only to those living in the same household. Discounted rates cannot be combined with any other rate or offer. *** Free Aquatic admission to Roswell residents on the Second Monday of June, July & August. 31  Room Rental Rates Roswell Recreation Room Room Rental rate Room Center Capacity Sq. Ft per Hour Multi-Purpose Room 1 43 1093 $ 35.00 Multi-Purpose Room 2 43 1093 $ 35.00 Large Multi-Purpose Room 90 2186 $ 70.00 Group Exercise Room 52 2621 $ 60.00 Conference Room 20 330 $ 35.00 Court 1 140 4592 $ 40.00 Court 2 70 4500 $ 30.00 Court 3 70 4500 $ 30.00 Court 4 182 4593 $ 45.00 Full Gymnasium 462 18,186 $ 135.00 ***Full Recreation Facility 959 30882 $ 350.00 A/V use $ 15.00 Pool Rental Rate Roswell Aquatic Center Pool Capacity Regular Outdoor Pool Rental 100 guests 220 $ 500.00 Indoor Pool Rental 100 Guests 235 $ 300.00 Outdoor & Indoor Pool Rental 200 Guests 455 $ 700.00 Additional 25 Guests $ 30.00 Private Lane Rental $ 10.00 / hr. *** Rental of full facility will include Full Gymnasium, Concourse, Multi-purpose room, Restrooms and Conference room. 32  Roswell Adult Center Facility Rental Rates Room Room Rental Rate Roswell Adult & Recreation Center Room Capacity Sq. Ft Regular Large Room # 22 40 2280 $ 40.00 Classroom # 27 20 980 $ 35.00 Classroom # 29 18 783 $ 25.00 Classroom # 30 18 783 $ 25.00 Large Room # 4 68 3577 $ 50.00 Roswell Adult & Recreation Center Activity Rate Hospitality Room Free Billiards $1.00 day / $10.00 month Cardio Room $1.00 Punch Card  Annual room rental rates can be negotiated between renter and Recreation Department Director. 33  Recreational Sports Activity Rate Youth Sports Youth Volleyball $ 40.00 $35 Additional Family Member Youth Basketball $ 40.00 $35 Additional Family Member Youth Indoor Soccer $ 40.00 $35 Additional Family Member Adult Sports Adult Volleyball $ 200.00 Team Adult (3 on 3) basketball $ 100.00 Team Spectator Admission $1.00 visit / $7.00 season Runs / Races $40 Early Entry / $50 Day of Race 34  City of Roswell Parks & Recreation Recreation Fee Schedule Division Adopted by City Council July 12, 2018 Resolution 18-36 35 Below are the rates charged for different purposes within the Recreation Division of the Parks and Recreation Department in the City of Roswell. All fees charged will be included in this list and cannot be waived. Programs, Daily Entry, and Membership All recreation programs will have a per class fee established according to the Division’s Cost Recovery Guideline. Participants in these programs may pay the class fee to participate. Specific program fees are listed below, but others may be established as new programming is developed and offered. Athletic Programs Sports Conditioning Camps $30 per camp $40/player Soccer League (5 on 5) $35 for each additional family member Volleyball Adult Volleyball League (3 on 3) $85/team Adult Volleyball League (4 on 4) $120/team Adult Volleyball League (6 on 6) $160/team $40/player Youth Volleyball $35 for each additional child Basketball Adult Basketball (3 on 3) $85/team Adult Basketball (4 on 4) $125/team Adult Basketball (5 on 5) $200/team $40/player Youth Basketball $35 per each additional child in same family Vacation Fun Programs Vacation Fun Programming fees for After School and Spring, Thanksgiving, and Christmas breaks are listed below. Full Day $12/child Half Day $6/child After School $6/child Vacation Fun Programming fees for the Summer program are listed below. Prepaid in Full $390/child Monthly $200/child Full Day $12/child Half Day $6/child Each Additional Child in $1 discount Same Family from price 36  Daily Entry The Recreation Division operates two facilities: the Roswell Adult and Recreation Center and the Roswell Recreation and Aquatic Center. The rates below will allow access to either facility for a single day of use. The visitor may use the facilities’ open access areas that are not reserved for programming or special activities. User Category Fee Adult (13-59) $5 Child (4-12) $3 Tots (3 and under) Free Senior (60+)/Military $3 Roswell Resident (ID Must Show $3 Roswell, NM) Spectator Admission $1/person Spectator Pass $5/season Billiards $1/Visit or $5/Month Cardio Room or Aerobics $1/Punch on Card Memberships Memberships in the Recreation Division may also be purchased for recurring access. Memberships include the following benefits: 1. Daily open admission to both facilities. Individual memberships for one facility may be purchased at half the cost listed below. 2. Ability to participate in any regularly scheduled fitness class programming. This does not include leagues, athletic programming, or Vacation Fun programming and the participant must still register for the class. 3. Discounted admission to special activities and facility rentals. Membership Week Month Annual Category Resident Non-Resident Resident Non-Resident Resident Non-Resident Adult (13-59) $10 $12 $32 $40 $350 $420 Adult Couple $15 $18 $48 $58 $525 $630 Child (4-12)* $5 $6 $15 $18 $150 $180 Senior (60+) $7 $9 $25 $30 $250 $300 Senior Couple $10 $12 $38 $46 $375 $450 Family (Up to 6 $20 $25 $65 $78 $700 $840 Members) Military Discount 5% 5% 10% 10% 15% 15% City Employee 5% 5% 10% 10% 25% 25% Discount *Must accompany an adult or senior membership. 37  Facility Rentals Facility use will be reserved according to the availability of the facility on a first come, first serve basis. Where fees will be applied for specific purposes based on a group assignment, the groups will be assigned as outlined below: Group A is for internal City department and Roswell Independent School District use. Group B fees are charged for this group when activities planned are community oriented and open to the public. Members also receive these rates. Group C fees are charged for this group when activities planned are not open to the public. Room Rentals Group Group Group A B C Roswell Adult and Recreation Center 807 N. Missouri Classroom (Hourly) $0 $5 $15 Main Auditorium (Hourly) $0 $15 $35 Big Room #22 (Hourly) $0 $15 $30 Parks and Recreation Office 1101 W. Fourth Street Meeting Room (Hourly) $0 $12 $20 Roswell Recreation and Aquatic Center Multipurpose Room $0 $15 $30 Other Area Rentals Most areas within our parks are available and open to the public on a first come, first serve basis. Areas designated as group use areas within our parks can be reserved for private use through a Special Use Permit process. When reserved, these areas would not be open to the public. Group Group Group A B C Locker Rooms per Day $0 $25 $50 Special Activities Area per Day $0 $250 $500 Open Grass Areas per Day $0 $50 $100 Photo Shoot per Hour $0 $0 $50 Movies/Commercials per Day $0 $0 $150 Reserved Park Area per Permit $0 $0 $15 38  $45/3 hour Sunken Gardens (Cahoon Park) $0 period Electricity and/or Water $0 $15 per period Park Site Pavilions/Shelters $0 $40/day $80 (includes electricity) Designated Inflatable Sites $0 $90 (includes water) Pioneer Plaza per 4 Hour Period $0 $10 $25 $100/Facility/ Concession Facility Use $0 Day $100/Facility/ Bathroom Facility Use $0 Day Cahoon Tennis Courts The tennis courts are regularly open to the public for individual use on a first come, first serve basis. Persons desiring to reserve the courts for private lessons or other group activities such as private camps will be responsible for the fees below. Court Time $14/hour/court (Must be paid for in advance) (min. of 1 hour) 20% of the Total Group Activities Revenue Received Sand Volleyball Courts The sand volleyball courts are regularly open to the public for individual use on a first come, first serve basis. Persons desiring to reserve the courts for private lessons or other group activities such as private camps will be responsible for the fees below. Court Time $20/day/court (Must be paid for in advance) 20% of the Total Group Activities Revenue Received Sports Fields and Complexes These areas must be reserved with the Recreation Division prior to use. Leagues may establish an agreement with the City for season use of a field or complex which may waive the rental fees. Use outside of this agreement will incur a fee. 39  League Use Youth Player Fee $5/player Youth Tournament Fee $10/team Adult Player Fee $10/player Adult Tournament Fee $20/team Non-League Use Field with Lights $75/hour Field without Lights $50/hour Joe Bauman Stadium at Coca-Cola Field This complex must be reserved with the Recreation Division prior to use. Leagues may establish an agreement with the City for season use. With commercial use, basic field maintenance is the responsibility of the user. Non-Profit Use Multiple Use Single Use Single Game $20/game $40/game Single Game with Lights $25/game $50/game Double Header $40/game $80/game Double Header with Lights $50/game $100/game Commercial Use Single Game N/A $100/game Single Game with Lights N/A $150/game Double Header N/A $150/game Double Header with Lights N/A $200/game Equipment Rentals and Other Fees Other needs that can be supplied by the Division should be requested with the Special Use Permit process. Item Cost Unit City Personnel $20 Per Hour Per Person Required for employee being Call Back Fee $50 called after initial set up Set Up or Tear Down Fee $100 Per Day Mobile Stage $1,000 32 feet x 15 ½ feet, First Day Mobile Stage Extra Staging $250 8 feet, First Day Stages $100 Each Additional Day Mobile Stage Extra Staging $50 Each Additional Day Portable Stage $250 20x20, First Day Shorter/Riser $125 20x20, Each Day PA System $125 Per Event 40  Mobile Movie Screen Fee $25 Per Event Music System $200 Per Event Microphone/Stand $10 Each per Event (After 1) Sound Personnel $30 Per Hour Podium $25 Per Event Electricity (Park Property) $15 (Max $50) Per Hookup Per Event Temporary Pole (Park Property) $100 Per Event Blue Pole (As Needed) $200 Per Event Tables $7.50 6 ft, Each Per Event Chairs $15 Per 50 Chairs Per Day Tent (10x10) $50 Each Per Day Tent (20x20) $150 Each Per Day Tent (40x40) $250 Each Per Day 1 Set of 50 Seats, Per Event With Backs: H7’10” x L15’5” x Bleachers $200 W 9’11’’ No Backs: H4’3” x L15’ x W9’ City Vehicles or Mobile Equipment $100 Per Day Per Vehicle (Staff Must Operate) Each Per Event (1 per 25 Trash Cans - 55 gallon $5 people recommended) Additional Clean Up for Litter or $150 Per Incident Other Incident Electrical Hookup $50 Per Hookup Electrical Spiders $100 Per Spider Generator (Small) $500 Per Activity Damage to City Property Cost of Repair Per Incident 41  Exhibit A Roswell Recreation & Aquatic Center Daily Entry Fees Recreation Center* Combined Recreation & Membership Category Aquatic Center Gym only Aquatic Center Adult (13-54) $ 5.00 $ 2.00 $ 6.00 Child (4-12) $ 3.00 $ 1.00 $ 3.50 Senior (55+) $ 3.00 $ 1.00 $ 3.50 Family (up to 6 members) $ 13.00 $ 6.00 $ 15.50 Military / Veteran $ 3.00 $ 1.00 $ 3.50 Spectator Pass $ 1.00 $ 1.00 $ 1.00 Monthly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 40.00 $ 30.00 $ 60.00 Child (4-12) $ 25.00 $ 20.00 $ 40.00 Senior (55+) $ 25.00 $ 20.00 $ 40.00 Family (up to 6 members) $ 100.00 $ 60.00 $ 150.00 *Military / Veteran 10% Discount Quarterly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 70.00 $ 40.00 $ 100.00 Child (4-12) $ 45.00 $ 25.00 $ 60.00 Senior (55+) $ 45.00 $ 25.00 $ 60.00 Family (up to 6 members) $ 180.00 $ 100.00 $ 260.00 *Military / Veteran 10% Discount Annual Rates Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 175.00 $ 100.00 $ 250.00 Child (4-12) $ 100.00 $ 60.00 $ 150.00 Senior (55+) $ 100.00 $ 60.00 $ 150.00 Family (up to 6 members) $ 300.00 $ 180.00 $ 450.00 *Military / Veteran 10% Discount Fitness / Weight Room Punch Card Class Rate Punch Card Annual Membership Rate Fitness Classes / Weight room $5.00 Visit $4.00 (min 10) Included with Membership 42  Water Fitness Rates Class Rate Punch Card Annual Members Rate Water Aerobics $ 5 Class $4 visit (min 10) Included w/ Membership Rate Instruction time Swim Lessons (6- 30 Min sess) $65 (6) 30 Min Sessions $ 33.00 Adult Swim Lessons $ 95.00 (6) 30 Min Sessions $ 48.00 Private Lessons $ 90.00 (6) 30 Min Sessions $ 45.00 Lifeguard Class $ 300.00 2- 4 day course CPR Certification $ 100.00 1 day class *Military / Veteran 10% Discount * Military / Veteran Seasonal & Annual Discount applies for individual & Family Rates. All Family rates apply only to those living in the same household. Discounted rates cannot be combined with any other rate or offer. 43  Room Rental Rates Roswell Recreation Room Room Rental rate Room Center Capacity Sq Ft per Hour Multi Purpose Room 1 43 1093 $ 35.00 Multi Purpose Room 2 43 1093 $ 35.00 Large Mult Purpose Room 90 2186 $ 70.00 Group Exercise Room 52 2621 $ 60.00 Conference Room 20 330 $ 35.00 Court 1 140 4592 $ 40.00 Court 2 70 4500 $ 30.00 Court 3 70 4500 $ 30.00 Court 4 182 4593 $ 45.00 Full Gymnasium 462 18,186 $ 135.00 ***Full Recreation Facility 959 30882 $ 350.00 A/V use $ 15.00 Pool Rental Rate Roswell Aquatic Center Pool Capacity Regular Outdoor Pool Rental 100 guests 220 $ 500.00 Indoor Pool Rental 100 Guests 235 $ 300.00 Outdoor & Indoor Pool Rental 200 Guests 455 $ 700.00 Additional 25 Guests $ 30.00 Private Lane Rental (4 person max) $ 10.00 / hr *** Rental of full facility will inculde Full Gymnasium, Concourse, Multi-purpose room, Restrooms and Conference room. 44  Roswell Adult Center Facility Rental Rates Room Room Rental Rate Roswell Adult & Recreation Center Room Capacity Sq Ft Regular Large Room # 22 40 2280 $ 40.00 Classroom # 27 20 980 $ 35.00 Classroom # 29 18 783 $ 25.00 Classroom # 30 18 783 $ 25.00 Large Room # 4 68 3577 $ 50.00 Roswell Adult & Recreation Center Activity Rate Hospitality Room Free Billiards $1.00 day / $10.00 month Cardio Room $1.00 Punch Card 45  Recreational Sports Activity Rate Youth Sports Youth Volleyball $ 40.00 $35 Additional Family Member Youth Basketball $ 40.00 $35 Additional Family Member Youth Indoor Soccer $ 40.00 $35 Additional Family Member Adult Sports Adult Volleyball $ 200.00 Team Adult (3 on 3) basketball $ 100.00 Team Spectator Admission $1.00 visit / $7.00 season Runs / Races $40 early Entry / $50 day of Race 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70  CITY OF ROSWELL Finance Committee Roswell Convention Center 912 N. Richardson, Roswell, NM 88202 Thursday, October 1, 2020 at 9:00 a.m. ACTION REQUESTED: Consider recommending to City Council to reinstate the step increases for city staff. BACKGROUND: Initiated by: Joe Neeb • FY 21 Budget included a modified continuation of the of the classification and compensation plan established in 2015. • The budget included step increases for most frontline positions including those in a union. • The budget did not include step increases for most supervisory positions and up. • The proposed recommendation is to reinstate the step increases for supervisory positions and up. • Step increases will go into effect the first pay period in December 2020. • The estimated cost of the step increases is approximately $118,000. • The majority of the increase will be covered from the savings on FY21 insurance premiums and reallocation of existing funds. FINANCIAL CONSIDERATION: If approved, a budget amendment will be presented at the next City Council meeting to reinstate the step increases. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: The Finance Committee is scheduled to meet on Thursday, October 1, 2020. STAFF RECOMMENDATION: Consider recommending to City Council to reinstate the step increases for city staff. 71