Finance Committee

FINANCE COMMITTEE AGENDA Thursday, January 6, 2022 at 9:00 a.m. City Hall - Large Conference Room 425 N. Richardson Roswell, NM 88201 Committee Chair: Jason Perry Committee Vice Chair: Juan Oropesa Committee Members: Jacob Roebuck, Margaret Kennard Staff Liaison: Juan Fuentes A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. Consider approval of the September 16, 2021 Workshop Minutes – Page 3 2. Consider approval of the September 30, 2021 Meeting Minutes – Page 5 F. Non-Action Items 3. Information Reports - Page 7 4. Roswell Convention Center Operations - Page 21 G. Action Items 5. Consideration of Resolution 22-XX authorizing the disposal of certain surplus personal property. Page 22 6. Consider approval of cost estimates for exhibit and security measure upgrades for the Spring River Zoo. Page 25 7. Consideration of Resolution 22-XX Budget Adjustments for FY22 Budget. Page 26 H. Public Participation I. Adjourn (Next Meeting: February 3, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-07. NOTICE OF POTENTIAL QUORUM - A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: 12/30/21. 1 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. Finance Committee Meeting Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/822397005 You can also dial in using your phone. United States: +1 (669) 224-3412 Access Code: 822-397-005 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/822397005 Help desk - 500-0587 2 Finance Committee Workshop City Hall – Large Conference Room 425 N. Richardson Thursday, September 16, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. ROLL CALL The meeting convened at 9:00 a.m. with Chairman Perry presiding; Councilors Roebuck, Kennard, and Oropesa being present. Staff present: Juan Fuentes, Joe Neeb, Mike Matthews, Janie Davies, Juanita Jennings, Caroline Brooks, Kevin Maevers, Lorenzo Sanchez, Elizabeth A. Michael, Renee Trujillo, Sharon Coll, John Wright Guests present: Mayor Dennis Kintigh, Councilor Jeanine Best, Juno Ogle (Roswell Daily Record), Colette Hall APPROVAL OF AGENDA Councilor Roebuck moved to approve the September 16, 2021 Finance Committee Workshop agenda as presented. Councilor Kennard was the second. A voice vote was 4-0 and the motion passed unanimously. NON-ACTION ITEMS Discussion and recommendations for the American Rescue Plan Funds: Mr. Neeb discussed The American Rescue Plan Act that provided emergency funding for state and local governments to assist in areas that had a negative economic impact due to the COVID-19 pandemic. The City of Roswell was allocated $11,751,501 in American Rescue Plan Act funds. Mr. Neeb presented a list of recommended projects for discussion and recommendation including: • Tourism/Travel/Hospitality-Provide assistance to the Convention Center. • Museum/Zoo-New entryways and improvements. • Assist small businesses through EDC. • New signage and lighting for the Convention Center. • Utility billing and rent/mortgage assistance for citizens. • Transit support to increase fleet size. • Air Center hangar expansions for the planes being stored there. • Great Blocks construction project downtown. FOR THE RECORD: Chairman Perry left the meeting at 9:40 a.m. and returned at 9:43 a.m. • Cemetery columbarium and communal shelter construction. • Outreach including technology updates to software and hardware in the City. • Corrective work on parks and paths. 3  • Reinstitute tourism marketing through the Public Affairs Department. • Partnering with agencies to create a homeless work training program. PUBLIC PARTICIPATION None. ADJOURN The meeting adjourned at 10:33 a.m. 4 Regular Meeting of the Finance Committee City Hall – Large Conference Room 425 N. Richardson Thursday, September 30, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. ROLL CALL The meeting convened at 9:01 a.m. with Chairman Perry presiding; Councilors Roebuck and Kennard present, and Councilor Oropesa being absent. Staff present: Juan Fuentes, Janie Davies, Isaac Salazar, Fire Chief Matt Miller, Jill Pollock, Robert Glenn Guests present: Larry Connolly, Rita Kane-Doerhoefer APPROVAL OF AGENDA Councilor Roebuck moved to approve the September 30, 2021 regular Finance Committee meeting agenda. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. APPROVAL OF MINUTES Councilor Roebuck moved to approve the August 30, 2021 Finance Committee meeting minutes. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. NON-ACTION ITEMS Information Reports: Gross Receipts Report: Mr. Fuentes presented information on the GRT report for September 2021. ACTION ITEMS Consideration of approval of change order number one (1) to purchase order number 22200329 to Siddons Martin Emergency Group for the amount of $125,000: Chief Miller presented the request for an increase of the original purchase order from $59,999 to $125,000 to cover the costs of emergency repairs and maintenance for the Fire Department until a new RFP can be completed. Councilor Roebuck moved to send to full City Council for approval change order number one (1) to purchase order number 22200329 to Siddons Martin Emergency Group for the amount of $125,000. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consideration of Resolution 21-XX Sale of Certain Surplus Personal Property: Mr. Glenn presented the request for authorization to dispose of various old/obsolete equipment and vehicles currently owned by the City as scrap or through auction. 5  Councilor Roebuck moved to send to full City Council on the consent agenda Resolution 21-XX Sale of Certain Surplus Personal Property. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consider approval of cost up to $120,000 for expenses to Ben E. Keith, Shamrock Foods & Sysco foods via the State Wide Price Agreement # 80-00000-18-00061 for the Roswell Convention Center: Mr. Fuentes presented the request as the City of Roswell will be assuming the operations of the RCC and purchases will be placed with vendors via a State Wide Price Agreement. Councilor Roebuck moved to send to full City Council for approval of approval of cost up to $120,000 for expenses to Ben E. Keith, Shamrock Foods & Sysco foods via the State Wide Price Agreement # 80-00000-18-00061 for the Roswell Convention Center. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consideration of Resolution 21-XX Budget Adjustments for FYE 2022 Budget: Mr. Salazar presented the budget amendments to account for $394,073 in Revenue and $1,886,309 in Expenses for various funds. Councilor Roebuck moved to send to full City Council for approval Resolution 21-XX Budget Adjustments for FYE 2022 Budget. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. PUBLIC PARTICIPATION None. ADJOURN The meeting adjourned at 9.23 a.m. 6  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/06/2022 COMMITTEE: Finance Committee CONTACT: Juan Fuentes CHAIR: Jason Perry ACTION REQUESTED: None. BACKGROUND: Initiated by: Various Departments  Department Reports o Finance  December Gross Receipts Tax Report o Public Affairs  Public Affairs  Roswell Convention Center  Roswell Visitor Center  October 2021 Convention Center Bed Fee  October 2021 Lodgers Tax Report o Information Technology o Property – No Report FINANCIAL CONSIDERATION: No financial consideration. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: No committee action for this item. STAFF RECOMMENDATION: Informational reports only. ATTACHMENTS 7  Public Affairs Department Report December 2021 Public Affairs  On-boarding new staff for the Roswell Convention Center Accounting Manager  On-boarding of new Marketing Coordinator Public Affairs  Outreach for Public Affairs/Tourism with Leadership Roswell  25 Fix It Forms in December submitted for the month  Submitted Greatblocks progress report  Continued to Interview for open positions in Recreation, Zoo, Visitor Center, ConventionCenter and Public Affairs  Spring 2022 Tourism Campaign Co-Op Creative  Contract Agreements with Legal for city branded merchandise  Ribbon Cutting for Lea/Deming Bridge, Solid Waste Cell 5  Lodgers’ Tax Report  Guest Service POS for VC, Zoo and Convention Center  MainStreet Roswell agreement negotiation Public Information  Various news releases  Various on-camera TV interviews done by PIO or arranged by PIO for other appropriate city personnel topic experts to speak  Social media (Facebook, Twitter, Instagram) posts, plus correspondence with citizens who were responding to posts and making inquiries  Website updates  Research and respond to media inquiries on wide variety of topics on daily basis City Marketing, Graphics & Social – Copywriting, ordering and execution (not an all-inclusive list)  Social Media (50 posts)  PEER  Holiday End of Year Gift Giving for Recreation & Zoo  Solid Waste Illegal Dumping Campaign  Santa Stop & Hot Cocoa at Visitor Center  Winter Vacation Program  Roswell Rockn’ New Years Eve  Drop & Shop  Website updates for Solid Waste, Adult Center  Various forms for Community Development and Safety 8 Video Development  Holiday Videos (internal department, Mayor and City Manager)  New Year New You  12 Days of Christmas Spring River Zoo Volunteer & Outreach  KRB Volunteer Local Program implementation software  PEER Program donations  (3) Appreciation project deliveries (transit, central control and wastewater)  KRB Clean & Beautiful grant quarterly report  KRB Grant Projects Litter Prevention On the Horizon – January Projects  On-boarding new Graphic Designer Finalize Race for the Zoo  Annual Report for all departments  Q3 Recreation Programming at Adult Center  UFO Festival ticketing and contracts  PEER  Solid Waste Illegal Dumping (app campaign)  Ongoing responsibilities related to media and public inquiries, news releases, editing internal and external documents, website updates, social media posts, etc.  RFP for Websites  RFP Wayfinding Fabrication and Installation or CES Contractors 9  December 2021 MONTHLY REPORT OFFICIAL CITY SOCIAL FACEBOOK MEDIA FOLLOWERS FlyRoswell 1,747 followers 1,645 likes City of Roswell 11,357 followers 10,525 likes 11,357 Keep Roswell Beautiful 595 followers 520 likes Spring River Zoo 4,398 followers 4,064 likes Roswell Public Library 2,776 followers 2,575 likes 2,317 Roswell Police Dept 25,999 followers 25,095 likes Roswell Fire Dept 7,116 followers 6,486 likes UFO Festival 2,904 followers 2,721 likes 508 Roswell, NM Tourism 16,384 followers 16,110 likes Parks & Recreation 4,330 followers 3,978 likes Roswell Transit 97 followers 91 likes Animal Services 9,003 followers 8,452 likes MONTHLY COMPARISON WEBSITE ANALYTICS NOV-DEC SeeRoswell.com Roswell-NM.gov Page Views +24,548 12,839 of page views 81,678 of page views Unique Visitors -3,189 5,695 of new visitors Facebook +53 38,359 of unique visitors Instagram +28 Top 10 pages visited Top 10 pages visited Twitter +10 • SeeRoswell homepage • Customer Serivce/Water Billing • Annual Events - Light Parade • Portal - 2020 • Events • International UFO Museum • Library • Roswell,NM SEEROSWELL • UFO Attractions • Account Review/Payment ONLINE STORE • Stay • Employment • Calendar Online Conversion: 2.25% • Extraterrestrial Adventures • 1947 Roswell Incident • Police Dept Unknown Traffic: 158 • Roswell UFO Spacewalk • Roswell Air Center Direct Traffic: 528 • Shop • Blog - Roswell, NM Social Traffic: 1 Search Traffic: 2 10  December 2021 Monthly Report Staffing:  All full‐time staffing positions are filled with the exception of the Event Support Specialist position.  Part‐time staffing still needed for servers, bartenders and security for all events. Currently working with local temp staffing company. Events: Events Attendance YTD gross revenue Rental Food Beverages 7 620 $27,051.79 $4,285.22 $16,603.87 $4312.70  December 7th Senior Staff Meeting  December 9th City Council Meeting  December 15 Group Organization Luncheon  December 18th Corporate Christmas Party  December 28th Planning and Zoning Meeting  December 28, Special City Council Meeting  December 31st New Year’s Eve Event Building:  Enchantment Pest Control came to spray building  Put up/ take down Christmas décor for the season  Walked outside perimeter and cleaned up landscaping of trash  Scrubbed graffiti off window and the side of the building  Set up/ tear downs for all City Meetings, Private Meetings, and Special Events  Wiped down rooms and all high touch areas  Vacuumed Pre‐function area and rooms used for meetings  Inspected all fire extinguishers  Swept main exhibit hall  Replaced dimmer switch and light bulbs in the main exhibit hall  Labelled breaker boxes  Replaced four ft. lights in exhibit halls  Organizing storage areas in operations hallway  Went through restrooms and flushed valves to keep pipes active  Obtaining quotes for courtyard materials. 11   Fixed North west projector lamp no longer an issue Kitchen:  Kitchen hood suppression system inspected and retagged  Wiped down all kitchen surfaces, cleaned out all sinks and sanitized.  Ran water down all kitchen drains  Ran water down drain in warming kitchen  Mopped all kitchen floors  Checked walk in and freezer  Getting quotes for seals on all kitchen faucets  Painted dishwasher area  Did taste testing for Corporate Christmas Party  Did taste testing for Group Organization Ball Projects  Obtaining quotes for Courtyard/Fence project  Reviewing and obtaining quotes for Dais Project  Obtaining quotes for new carpet for offices and hallway  Removal of grass in front of the facility  Getting quotes for stone work on sign Upcoming January Large Events Peer Gala RPD Awards Ceremony Gaming Tournament Group Organization Dinner 12  Monthly Visitor Center Store Report November, 2021 Visitor Center Retail Store: November Visitation Report  Welcomed 1926 customers, November Comparison YTD Comparison stayed overnight 382 in Roswell or 19.83% and 39 2019 2020 2021 2019 2020 2021 Roswell locals. Roswell Only 45 14 39 1227 512 921  November sales total 7,284.  Top 5 items sold: Alien New Mexico Visitors 29 16 118 1721 470 2116 Glasses, Tie‐Dye (Pastel), (not including Roswell Area) Van Sticker (New Item), NM US Visitors 730 223 1738 18753 4746 24683 Outline Red Tee, NM Outline (not including New Mexico) Black Tee. International Visitors 122 3 31 1607 291 233  Average transaction was Unknown 26 12 0 285 210 21 $104. Totals Visitors 952 268 1926 23593 6229 28060  Online sales total for the Drop in visitation due to COVID‐19. Numbers reflected above are by calendar year month: $480.14. An increase from previous month October. We captured 571 visitors to our online store site. Down 11% from last month. Total Visitor ‐ Comparison 8000 6000 4000 2000 0 Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. 2021 552 516 2335 1969 2454 3790 7527 1755 2293 2929 1926 2020 929 984 807 0 88 756 702 511 396 662 268 436 2019 875 1016 2528 1629 1791 2987 6515 1774 1516 2010 952 915 2021 2020 2019 13 Facility Operations:  Posted events on Community Calendar and SeeRoswell.com  Promoted blood drives, small businesses, Spring River Zoo, Virtual Events, RMAC and CSPs on KENW‐Portales radio station every Thursday.  Updated inventory numbers at Visitors Center once a week and stock room once a month.  Displayed New Fall items in‐store and online store.  Cyber Monday & Black Friday Sale 25% OFF a $15 or more purchase. Holiday sale 25% OFF a $15 or more sale runs both online and in‐store until December 24th. Video was made to help promote the sale posted to Visitor Center Facebook page.  Went to downtown shops to see if anyone wanted to participate in a Candy Cane Hunt for the Visitor Center to help bring tourist into business also have something fun for them to do. Gave candy canes, sign, and information about the hunt to those who wanted to participate.  Started giving out Free Hot Chocolate on Saturdays to guest starting on November 27th until December. YTD 2021 Comparison $50,000 $40,000 $30,000 $20,000 $10,000 $0 Jan. Feb. Mar. Apr. May Jun. July Aug. Sept. Oct. Nov. Dec. 2021 $2,620 $2,389 $6,510 $6,755 $9,308 $14,501 $41,541 $6,417 $9,093 $12,231 $7,284 2020 $885 $1,387 $1,362 $292 $476 $9,053 $7,105 $3,288 $3,121 $3,290 $2,636 $2,691 2019 $0 $0 $0 $0 $231 $0 $5,052 $525 $1,932 $1,879 $835 $1,345 2021 2020 2019 1000 Top 10 Items Sold ‐ November 2021 $782.24 800 $572.55 600 $394.60 $366.48 $361.22 400 $331.53 $320.24 $318.67 $307.60 $232.57 194 200 85 66 100 39 26 25 20 21 24 0 Alien Tie‐Dye Van Sticker NM Outline NM Outline Roswell Roswell Believe Roswell Roswell Glasses (Pastel) Red Tee Black Tee Shot Sweater Ringer Tee Magnet Campfire Glasses Mug Quantity Total Dollar Amount 14  TOP 5 ZIP CODES & AREAS 1400000 1200000 1000000 800000 600000 400000 200000 0 AUSTIN DALLAS EL PASO HOUSTON SAN ANTONIO Austin, TX: 78617, 78660, 78703, 78727, 78728, 78733, 78738, 78744, 78749, 78750, 78752, 78753, 78757, 78759 San Antonio, TX: 78006, 78023, 78109, 78207, 78218, 78232, 78240, 78245, 78251, 78252, 78254, 78257, 78260, 78261 Dallas, TX: 75052, 75080, 75104, 75165, 75207, 75216, 75228, 75230, 76008, 76028, 76086, 76111, 76117, 76118, 76179, 76244, 78501 Houston, TX: 77002, 77003, 77005, 77012, 77024, 77027, 77079, 77083, 77084, 77089, 77091, 77429, 77566 El Paso, TX: 79835, 79905, 79906, 79915, 79930, 79934, 79936, 79938 15  CITY OF ROSWELL CONVENTION CENTER FEE COLLECTION REPORT October 2021 ROOM NIGHTS REPORTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 19 25,002 26,166 25,245 23,452 26,874 21,109 20,661 22,740 23,435 26,674 22,147 25,019 288,524 FY 20 26,110 27,491 24,378 22,767 25,834 19,924 19,890 19,441 20,280 17,664 8,018 11,373 243,170 FY 21 17,959 16,661 20,943 21,041 21,553 16,920 17,946 20,342 17,009 24,490 23,171 24,694 242,729 FY 22 28,402 30,239 24,575 22,238 105,454 Available 46,710 48,267 50,003 49,170 49,414 49,320 50,964 50,964 46,032 50,809 49,170 50,809 Room Nights Occupancy % 60.8% 62.6% 49.1% 45.2% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% CONVENTION CENTER FEES COLLECTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 19 62,505 65,415 63,113 58,630 67,185 52,773 51,653 56,850 58,588 66,686 55,368 62,548 $ 721,310 FY 20 65,275 68,728 60,945 56,918 64,585 49,810 49,725 48,603 50,778 46,658 20,045 28,433 $ 610,500 FY 21 42,132 41,652 46,342 48,717 48,286 37,715 40,087 42,169 38,885 59,245 58,214 59,975 $ 563,419 FY 22 69,640 75,130 59,297 $55,627.00 $ 259,694 Actual Room Nights Sold - Four Year Trend Actual Convention Center Bed Fee at $2.50 35,000 Four Year Trend 80,000 30,000 70,000 25,000 60,000 20,000 50,000 15,000 40,000 30,000 10,000 20,000 5,000 10,000 0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 19 FY 20 FY 21 FY 22 FY 19 FY 20 FY 21 FY 22 16  CITY OF ROSWELL LODGERS' TAX COLLECTION AND COMMENTARY REPORT October 2021 ROOM NIGHTS REPORTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 19 25,002 26,166 25,245 23,452 26,874 21,109 20,661 22,740 23,435 26,674 22,147 25,019 288,524 FY 20 26,110 27,491 24,378 22,767 25,834 19,924 19,890 19,441 20,280 17,664 8,018 11,373 243,170 FY 21 17,959 16,661 20,943 21,041 21,553 16,920 17,946 20,342 17,009 24,490 23,171 24,694 242,729 FY 22 28,402 30,239.00 24,575 22,238 105,454 Available 49,320 48,267 50,003 49,320 49,414 49,320 50,964 50,964 46,032 50,964 49,320 50,964 Room Nights Occupancy % 57.6% 62.6% 49.1% 45.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% LODGERS' TAX COLLECTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 2019 116,281 123,771 121,850 104,856 118,035 92,989 88,266 99,335 107,440 133,408 103,186 126,567 $ 1,335,986 FY 2020 122,326 135,551 118,752 108,720 119,894 85,494 80,122 83,863 92,050 82,999 32,867 44,713 $ 1,107,351 FY 2021 70,763 71,786 77,386 85,368 80,583 63,860 63,545 68,273 62,119 97,232 98,277 100,727 $ 939,920 FY 2022 124,007 147,203 107,274 95,448 $ 473,931 Actual Room Nights Sold - Four Year Trend Actual Lodgers' Tax - Four Year Trend 35,000 160,000 30,000 140,000 120,000 25,000 100,000 20,000 80,000 15,000 60,000 10,000 40,000 5,000 20,000 0 - Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 19 FY 20 FY 21 FY 22 FY 2019 FY 2020 FY 2021 FY 2022 17  City of Roswell Gross Receipts Tax December 2021 Jul ‐ Dec YTD Period % Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Comparison Change Total FY 19 3,131,599 2,939,761 2,717,100 2,851,428 2,747,878 2,708,431 2,781,667 3,114,447 2,690,121 2,700,303 2,973,891 2,763,391 17,096,197 34,120,016 FY 20 2,860,221 3,248,842 5,450,435 2,804,337 3,799,352 3,162,914 2,788,688 3,186,544 2,790,481 2,464,194 2,876,027 2,809,756 21,326,101 19.8% 38,241,792 FY 21 3,022,870 3,069,385 2,971,997 2,941,260 2,923,252 2,761,950 2,640,571 3,289,112 2,813,652 2,672,834 3,388,345 3,259,858 17,690,714 ‐20.5% 35,755,087 FY 22 2,861,640 3,314,305 3,221,148 3,270,819 3,408,789 3,330,980 19,407,681 8.8% 19,407,681 22 over '21 ‐5.3% 8.0% 8.4% 11.2% 16.6% 20.6% GRT Actual Three Year Trend 6,000,000 5,000,000 4,000,000 Budgeted Actual Variance 3,000,000 Jul $3,023,547 $2,861,640 ‐$161,908 Aug $3,070,073 $3,314,305 $244,232 2,000,000 Sep $2,972,663 $3,221,148 $248,485 1,000,000 Oct $2,941,919 $3,270,819 $328,900 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Nov $2,923,907 $3,408,789 $484,882 Dec $2,762,569 $3,330,980 $568,412 FY 20 FY 21 FY 22 Jan $2,641,163 Feb $3,289,849 Mar $2,814,283 GRT Actual vs Budget Apr $2,673,433 $4,000,000 May $3,389,105 Jun $3,260,588 $3,500,000 Total $35,763,099 $19,407,681 $1,713,003 $3,000,000 % FYTD 9.7% $2,500,000 $2,000,000 $1,500,000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Budgeted Actual 18  December 2021 Report ❖ Help Requests: This month we have had 272 (documented) help requests. ❖ Tyler: Did a major upgrade to Tyler mid-December, it was a nightmare. We were down several days in addition to the one we were scheduled to be down. More updates needed. ❖ Live Streaming: We are down to just live streaming events held at convention center. All meetings held at City Hall will be via gotomeeting only and posted to youtube after. ❖ PD: Struggling keeping old mct’s up and running. We currently have no extra MCT’s for the officers. Police officers must have been good this year. Santa is bringing 25 new MCT’s ❖ Dispatch. Intermittent lag was found and seems to be fixed. Getting ready to deploy priority dispatch will consist of 2 servers and 3 virtual workstations. First part of installation took place the week of Christmas. ❖ Digital radio Project: Microwave installed and running on simulcast portion of project. PD, Fire, SO and County fire all on new simulcast system. PD is running full encrypted. Reports are good so far. Solar/generator installed at Capitan, Yea we beat the snow but I do not think we will be so lucky with microwave. Still waiting on Hagerman tower. ❖ Equipment: Waiting for AC and Generator to be installed in datacenter. Chip shortage is delaying equipment. 19 ❖ Meetings: We are currently at all public meetings with the city. All c committee meetings have been moved to City hall. Will have new AV added for recording purposes. ❖ Staff: We are at full staff. Could use more people. ❖ Email: We are running all email through a filter to try to remove all bad, bulk and malicious emails from being delivered. Averaging over 3k emails a day sent to roswell- nm.gov with several viruses blocked. ❖ IT: Busy with all the staff changes, constantly adding and removing staff. 20  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: January 6, 2021 COMMITTEE: Finance CONTACT: Juan Fuentes CHAIR: Jason Perry ACTION REQUESTED: Informational report on Roswell Convention Center operations. BACKGROUND: Initiated by: Juanita N. Jennings The City of Roswell will manage and operate the Roswell Convention Center. The Convention Center is 100% funded through Lodgers Tax. It has serious economic injury due to COVID-19. The third-party agreement with Spectra was terminated in April of 2021 due to the state mandate closures since March 2020. As the city continues to recover from COVID-19 and mandates have been lifted, the City of Roswell will resume operation of the facility and reopen to full operation in January 2022. The City of Roswell will manage and operate with all foundations and the same structure under that was previously in place while managed under the third-part as it was successful for the community and city. FINANCIAL CONSIDERATION: None. Informational Report. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: None. STAFF RECOMMENDATION: None. ATTACHMENTS 21  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/6/2022 COMMITTEE: Finance CONTACT: Juan Fuentes CHAIR: Jason Perry ACTION REQUESTED: Resolution 22-XX – Consider recommending approval of Resolution 22-XX authorizing the Disposal of Certain Surplus Personal Property. BACKGROUND: Initiated by: Robert Glenn This request covers old/obsolete equipment currently owned by the City. There are items for auction listed in Exhibit A & B. FINANCIAL CONSIDERATION If there are no bids on the items, they will be recycled or disposed of in other approved manners. If the item does not meet the auction reserve, staff has the option to rerun the auction or accept the highest bidders offer. LEGAL REVIEW: This has been submitted for review. Resolutions must be adopted by a majority vote of the entire City Council. BOARD AND COMMITTEE ACTION: The January 6, 2022 Finance Committee will be the first time for consideration of this resolution. STAFF RECOMMENDATION: Consider recommending approval of Resolution 22-XX authorizing the Disposal of Certain Surplus Personal Property. Attachments ATT 1 Resolution 22-XX Surplus Property 22  1 RESOLUTION 22-XX 2 3 A RESOLUTION AUTHORIZING THE DISPOSAL OF CERTAIN SURPLUS 4 PERSONAL PROPERTY 5 6 WHEREAS, the City is the owner of certain personal property, listed in Exhibits A and B 7 to this Resolution; and 8 9 WHEREAS, NMSA 1978 § 3-54-2, authorizes the City to dispose of personal property at 10 public or private sale; and 11 12 WHEREAS, the City has no use for the said personal property and wishes to dispose of the 13 property, pursuant to Section 3-54-2. 14 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS THE 16 GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, that: 17 18 1. The City has no use for the personal property listed in Exhibit A and B. 19 20 2. Each item of personal property listed in Exhibit A, has a value of $2,500.00 or less, as 21 shown in the Exhibit, and may be sold at a public or private sale for cash without further 22 notice, as provided in in Section 3-54-2(A). 23 24 3. The personal property listed in Exhibit B may be sold at a public or private sale, upon 25 notice published twice in the Roswell Daily Record, not less than seven days apart, with 26 the last publication not less than fourteen days prior to the sale, as provided for in 27 Sections 3-54-2(B) and (C). 28 29 4. Disposal of the personal property listed in Exhibit A and B is hereby authorized, pursuant 30 to NMSA 1978 § 3-54-2. 31 32 PASSED, ADOPTED, SIGNED and APPROVED___ , . 33 34 CITY SEAL _____________________________ 35 Dennis Kintigh, Mayor 36 37 ATTEST: 38 39 40 ______________________ 41 Sharon Coll, City Clerk 42 23 FY 2022 Asset Disposal List for January 13, 2022 City Council EXHIBIT A Value $2,500 or less Resolution # 22- Computer Purchase Purchase Deprecated Estimated Auction Minimum Dept Removal Description Sanitized Cost Date Serial/Vin # Tag # Asset # Value Value Reserve Price Landfill Auction 2006 Ford F-150 $17,146.00 06/16/06 1FTRF14V96NB40870 342 7616 $0.00 $2,000.00 $ 600.00 $500.00 WM&T Auction 2 - roller office chairs $0.00 $20.00 $ - $0.00 WM&T Auction 3 - 3 drawer card file cabinets $0.00 $30.00 $ - $0.00 WM&T Auction 10 - brown stackable chairs $0.00 $50.00 $ - $0.00 WM&T Auction 6 drawer index card file cabinet $514.25 01/01/90 002187 2295 $0.00 $10.00 $ - $0.00 WM&T Auction Sears/Craftsman 17" drill press 96143Q0096 $0.00 $50.00 $ - $0.00 WM&T Auction Zero blast-n-peen Sandblaster $756.92 01/01/86 9152 1778 2292 $0.00 $300.00 $ 150.00 $85.00 Police Auction Crime Scene Crossmatch Rapid ID Yes $6,052.69 01/09/15 VMW-1003168 4731 14674 $0.00 $333.33 $ 800.00 $350.00 Police Auction Crime Scene Crossmatch livescan Yes $28,869.51 01/09/15 DELL 20097199082 4730 14673 $0.00 $333.33 Police Auction Crime Scene Printquest Fingerprint Yes $30,792.80 01/09/15 4729 14672 $0.00 $333.34 FY 2022 Asset Disposal List for January 13, 2022 City Council EXHIBIT B Value $2,501 or more 24  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Finance Committee Meeting Item No. Meeting Date: 01/06/22 COMMITTEE: Finance CONTACT: Juan Fuentes CHAIR: Jason Perry ACTION REQUESTED: Consider approval of cost estimates for exhibit and security measure upgrades for the Spring River Zoo. These upgrades include the Installation of video security system throughout the zoo, Upgrading perimeter fence to the 8’ required height, Design work for the new Leprino Farmland Experience and Entry and Design work for new Bear Exhibit. BACKGROUND: Initiated by: John Wright Video Security: The Zoo is currently seeking three quotes to provide video surveillance of our grounds. The one quote currently received is from J&G Electric is for $139,022.84. This upgrade will allow staff to view grounds at any time of the day or night from their phones. Fencing Security: The Zoo is currently seeking verbal quotes for materials and installation to bring 3625’ of perimeter fencing from it’s present 6’ height to the required 8’ height. Present material estimates range from $60,000 to $90,000 depending on availability at the time of verbal quote. We proposed approval of $120,000 for materials and installation for this project. Entry/Exhibit Design Work: The Zoo is requesting $400,000 to fund a design firm to facilitate design and construction drawings for which we can then have a shovel ready project to send out to bid. The current the goal budget for the Luprino Farmland Experience and Entry project is $4,000,000 and requested funds are 10% of the overall project cost to cover design cost. Bear Exhibit Design Work: The Zoo is requesting $60,000 to fund a design firm to facilitate design and construction drawings for which we can then have a shovel ready project to send out to bid. The current the goal budget for this new Bear Exhibit is $600,000 and requested funds are 10% of the overall project cost to cover design cost. FINANCIAL CONSIDERATION: Project Funds Vendor Video Security $140,000 J&G Electric Fencing Security $120,000 TBD Farmland/Entry $400,000 TBD Design Bear Design $60,000 TBD Total $720,000 LEGAL REVIEW: BOARD AND COMMITTEE ACTION: STAFF RECOMMENDATION: 25  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: January 6, 2022 COMMITTEE: Finance CONTACT: Juan Fuentes CHAIR: Jason Perry ACTION REQUESTED: Resolution 22-xx - Consider approval of Resolution 22-xx approving budget adjustments for fiscal year ending June 30, 2022. BACKGROUND: Initiated by: Janie Davies This is a housekeeping item. DFA’s reporting system (LGBMS) requires approval of a budget amendment when increasing a revenue and expenses in the approved budget. A detail of the adjustments for FY22 ending June 30, 2022 is provided in Exhibit A. FINANCIAL CONSIDERATION: Revenues (various funds) $959,418 and Expenses (various funds) $2,464,973. Fund 1101 (General Fund) revenues $96,711, expenses $464,945 Fund 2255-2690 (Special Revenue Funds) revenues $26,737, expenses $26,737 Fund 5200 & 5201 (Solid Waste Funds) revenue $49,996, expenses $124,097 Fund 5300 & 5301 (Water Funds) revenues $35,452, expenses $988,672 Fund 2690 (Donations – Restricted) revenues $650,521, expenses $650,521 Fund 2630 (Community Development Loan) revenues $100,000 Fund 2514 (JAG Federal Grant) expenses $190,000 Fund 2613 (Nancy Lopez Golf Course) expenses $20,000 LEGAL REVIEW: No legal review is required at this time. BOARD AND COMMITTEE ACTION: Consider approval of Resolution 21-xx approving budget adjustments for fiscal year ending June 30, 2022. STAFF RECOMMENDATION: Consider approval of Resolution 21-xx approving budget adjustments for fiscal year ending June 30, 2022. ATTACHMENTS Resolution 21-XX approving budget adjustments for FY22. Exhibit A - Summary of FY22 Budget Adjustments. 26  RESOLUTION 22-XX A RESOLUTION OF THE CITY OF ROSWELL, NEW MEXICO AMENDING THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2022, BY INCREASING REVENUE AND EXPENSES TO VARIOUS FUNDS. WHEREAS, the governing body of the City of Roswell, State of New Mexico, has previously approved a budget for the fiscal year 2021-2022, ending June 30, 2022; and WHEREAS, the City desires to amend said budget in the amount of $959,418 in revenues and $2,464,973 in expenses to various funds detailed in Exhibit A and summarized below: • Fund 1101 (General Fund) revenues $96,711, expenses $464,945 • Funds 2255–2690 (Special Revenue Funds) revenues $26,737, expenses $26,737 • Fund 5200 & 5201 (Solid Waste Funds) revenues $49,996, expenses $124,097 • Fund 5300 & 5301 (Water Funds) revenues $35,452, expenses $988,672 • Fund 2690 (Donations – Restricted) revenues $650,521, expenses $650,521 • Fund 2630 (Community Development Loan) revenues $100,000 • Fund 2514 (JAG Federal Grant) expenses $190,000 • Fund 2613 (Nancy Lopez Golf Course) expenses $20,000 WHEREAS, it is the majority opinion of the Governing Body that the proposed amended budget continues to meet fiscal requirements as currently determined for the fiscal year 2021-2022. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL AS THE GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, hereby adopts the budget adjustment hereinabove described and respectfully request approval for same from the Local Government Division of the Department of Finance and Administration, State of New Mexico. PASSED, ADOPTED, SIGNED, and APPROVED this ______ January 2022. CITY SEAL _____________________________ Dennis Kintigh, Mayor ATTEST: ______________________ Sharon Coll, City Clerk 27  Budget Adjustment for January 2022 Exhibit A Revenues: General Fund (Fund 1101) 96,710.69 Budget authority for auctioned items Special Revenue Funds (Funds 2255 through 2690) 26,737.32 Budget authority for auctioned items Solid Waste (Funds 5200 & 5201) 49,996.49 Budget authority for auctioned items Water (Funds 5300 & 5301) 15,717.60 Budget authority for auctioned items Water (Fund 5300) 19,734.68 Administration fee for auctioned items Donations (Fund 2690 ‐ Restricted ‐ Various Departments) 650,521.46 Budget authority for departmental donations Community Development Loan(Fund 2630) 100,000.00 Roswell Great Blocks Grant Total 959,418.24 Expenditures: General Fund (Fund 1101) 96,710.69 Budget authority for auctioned items Special Revenue Funds (Funds 2255 through 2690) 26,737.32 Budget authority for auctioned items Solid Waste (Funds 5200 & 5201) 49,996.49 Budget authority for auctioned items Water (Funds 5300 & 5301) 15,717.60 Budget authority for auctioned items Water (Fund 5300) 19,734.68 Administration fee for auctioned items General Fund (Fund 1101) 249,134.00 Settlement with Community Health Systems hospital charges Parks (Fund 1101) 119,100.00 Mower Donations (Fund 2690 ‐ Restricted ‐ Various Departments) 650,521.46 Budget authority for departmental donations JAG Federal Grant (Fund 2514) 190,000.00 Budget authority for JAG funds Nancy Lopez Golf Course (Fund 2613) 20,000.00 Beverage cart Landfill (Fund 5201) 74,101.00 Damage from all the rainfall and levy break Water (Fund 5300) 185,808.00 Additional work need for VFD project Wastewater (Fund 5301) 767,412.00 Manhole rehab Total 2,464,973.24 Transfers: Transfers out to 2017 Recreation DS ‐ GRT 141,000.00 2017 Recreation Debt Service Payment Transfer in from General Fund ‐ 2017 Recreation DS ‐ GRT 141,000.00 2017 Recreation Debt Service Payment Transfers out to Air Center 320.00 Fire Lease Payment‐$160 per month Transfer in from General Fund 320.00 Fire Lease Payment‐$160 per month Transfer out to Mass Transit 51,611.23 Gas tax transfer from transit to roads Transfer in from Road Fund 51,611.23 Gas tax transfer in to roads from transit Transfer out to Nancy Lopez Golf Course 20,000.00 Beverage cart Transfer in from General Fund 20,000.00 Beverage cart Transfer in from Water & Sewer 2,736.00 Water lease transfer from water & sewer to air center Transfer out to Air Center 2,736.00 Water lease transfere in to air center from water & sewer 28