Finance Committee

Regular Meeting of the Finance Committee City Hall – Large Conference Room 425 N. Richardson Thursday, September 1, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. ROLL CALL The meeting convened at 4:01 p.m. with Chairman Corn presiding; Councilors Heldenbrand and Foster present, and Councilor Perry participating via GoToMeeting. Staff present: Juan Fuentes (via GoToMeeting), Janie Davies, Mike Mathews, Juanita Jennings (via GoToMeeting), Lorenzo Sanchez, Kevin Maevers, Gabrielle Han (via GoToMeeting), Amanda Davis, Kevin Wilson, Becky Hicks, John Wright, Enid Costley, Scott Stark Guests present: Rita Kane-Doerhoefer (via GoToMeeting), T. Kozma (via GoToMeeting), Bruce A. (via GoToMeeting), Councilor Jeanine Best (via GoToMeeting), Kerry Moore (Occupancy Tax Board), Shari Perman (Roswell Symphony Orchestra), Juno Ogle (Roswell Daily Record), Andrea Moore (Chamber of Commerce), Peggy Seskey (MainStreet Roswell), Kim Wood (MainStreet Roswell) APPROVAL OF AGENDA Councilor Heldenbrand moved to approve the September 1, 2022 regular Finance Committee meeting agenda. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand-yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. APPROVAL OF MINUTES Councilor Heldenbrand moved to approve the July 21, 2022 Special Finance Committee meeting minutes, August 4, 2022 Regular Finance Committee meeting minutes, and August 15, 2022 Special Finance Committee meeting minutes as presented. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand- yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. NON-ACTION ITEMS Information Reports: Gross Receipts Reports: Ms. Davies presented information on the GRT report for August 2022 and indirect cost allocations. Lodgers’ Tax & Convention Center Bed Fee: Mr. Wilson discussed the Lodgers’ Tax and Convention Center Bed Fee Reports for June 2022. WWTP Sewer Manhole Rehab Project: Mr. Sanchez discussed postponing the project due to current equipment replacement and repair needs and the previous vendor going out of business. ACTION ITEMS Consideration from the Occupancy Tax Board to fund the Roswell Symphony Orchestra spring season (Feb. 4, April 29) through Lodgers’ Tax Funds for up to $4,725 on a reimbursement basis at 50% of eligible expenses: Kevin Wilson and Shari Perman presented the request for the event which would hold concerts at the New Mexico Military Institute with the applicant identifying $9,450 in eligible expenses and the OTB recommending up to $4,725 at a 50% reimbursement basis of eligible expenses. Councilor Foster moved to send to full City Council on the consent agenda the recommendation to fund the Roswell Symphony Orchestra spring season through Lodgers’ Tax Funds for up to $4,725 on a reimbursement basis at 50% of eligible expenses. Councilor Heldenbrand was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand-yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. Consideration of Resolution 22-XX approving the City of Roswell Financial Commitment to fund Roswell Transit for the federal fiscal year October 1, 2023 to September 30, 2024: Ms. Hicks presented the request for the City’s match of $822,362.32 to fund Roswell Transit with NMDOT administrating the remaining funding for the upcoming fiscal year. Councilor Perry moved to send to full City Council on the consent agenda Resolution 22-XX approving the City of Roswell Financial Commitment to fund Roswell Transit for the federal fiscal year October 1, 2023 to September 30, 2024 as outlined for the City Manager to represent the City. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand-yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. Consider approving the determination of uncollectible accounts and the removal from accounts receivable in the amount of $453,140.94: Ms. Costley and Ms. Davies presented the request which include fines and fees incurred prior to January 1, 2018 and have failed in being collected through various attempts and that the Finance Director deems uncollectible. Councilor Heldenbrand moved to send to full City Council on the consent agenda the approval of the determination of uncollectible Library accounts and the removal from accounts receivable in the amount of $453,140.94. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand-yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. Consider the approval of up to $203,950 of American Rescue Cares Act Funds to be used for purchase and installation of air scrubbers for the Roswell Public Library: Ms. Costley and Ms. Davies presented the request for Halo SEPA Commercial Grade Air Purification Stations that would provide air filtration for various areas of the library and reduce contamination and pollutants and are recognized as a qualified use of the grant funding. Councilor Foster moved to send to full City Council on the consent agenda the approval of up to $203,950 of American Rescue Cares Act Funds to be used for purchase and installation of air scrubbers for the Roswell Public Library. Councilor Perry was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand-yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. Consider recommending to City Council approval of the Biennial MOU between the City of Roswell, MainStreet Roswell, and New Mexico MainStreet: Mr. Maevers presented the request that would enter the City into a memorandum of understanding that they would make available a minimum of $40,000 to MainStreet Roswell through a professional services agreement. Councilor Heldenbrand moved to send to full City Council on the consent agenda approval of the Biennial MOU between the City of Roswell, MainStreet Roswell, and New Mexico MainStreet. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand-yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. Consider recommending to City Council approval of Resolution 22-XX in support of the Biennial MOU between the City of Roswell, MainStreet Roswell, and New Mexico MainStreet: Mr. Maevers presented the request that would enter the City into a memorandum of understanding that they would make available a minimum of $40,000 to MainStreet Roswell and establishing a mutual agreement on the roles, responsibilities and expectations between the three partners of the MOU. Councilor Foster moved to send to full City Council on the consent agenda approval of Resolution 22-XX in support of the Biennial MOU between the City of Roswell, MainStreet Roswell, and New Mexico MainStreet. Councilor Heldenbrand was the second. A voice vote was as follows: Robert Corn-yes, Ed Heldenbrand-yes, Barry Foster-yes, Jason Perry-yes and the motion passed unanimously 4-0 with Councilor Perry participating via GoToMeeting. Consider funding for pond improvements and upgrades needed to create a safe, recreational experience for free youth fishing at the Spring River Zoo: Mr. Wright presented the request for funding in the amount of $757,000 for upgrades and improvements of the pond at Spring River Zoo, which would include: • Fencing installation ($60,000-$80,000) • Safety and maintenance equipment ($13,330) • Basic amenities (benches, tables, etc.) ($60,000) • Restrooms and drinking fountains ($90,000) • Fishing dock ($30,000) • New well and irrigation ($165,000) • Redoing the embankments and retaining wall ($250,000) • Additional 10% to cover possible overruns or cost increases By enclosing the pond and south parking area from the rest of the zoo, the Zoo will be able to offer free access to the pond and meeting the criteria for fish stocking provided by the State. The item was postponed with no objections. PUBLIC PARTICIPATION Mr. Stark spoke about the ILEA building HVAC and fire alarm rehabilitation projects at the air center and using grant funding reimbursements to cover the costs since it was not allotted for in the current fiscal year’s budget. He also spoke about purchase orders for cleaning services and temporary staffing for the airport. ADJOURN The meeting adjourned at 6:12 p.m.