General Services Committee (Discontinued as of March 2024)

ROSWELL GENERAL SERVICES & INFRASTRUCTURE JOINT COMMITTEE AGENDA Tuesday, October 27, 2015 at 4:00 p.m. Bondurant Room at Roswell Public Library 301 N. Pennsylvania Avenue Infrastructure General Services Committee Chair: Jeanine Best Committee Chair: Juan Oropesa Committee Vice Chair: Elena Velasquez Committee Vice Chair: Savino Sanchez Members: Caleb Grant, Juan Oropesa Members: Jeanine Best, Natasha Mackey Staff Coordinator: Louis Najar Staff Coordinator: Jonathan Phillips A. Call to Order and Roll Call B. Approval of the Joint Agenda C. Approval of the Minutes Committee Page 1. September 21, 2015 Infrastructure Meeting Minutes Infrastructure 1-2 2. September 22, 2015 General Services Meeting Minutes General Services 1-2 D. Non-Action Items 1. Renaming of Two Street Sections Joint 3-5 2. Splash Pad Design Joint 6-10 3. Youth Sports League Participation Update General Services 11 E. Regular Items (Action Items) 1. Project Award Recommendations Infrastructure 11-13 2. Maintenance Agreement Renewal – NMMI Russ DeKay General Services 12-16 Athletic Field F. Other Business (Non-Action) 1. Public Comments G. Adjourn (Next Infrastructure Meeting: November 16, 2015) (Next General Services Meeting: November 24, 2015) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 10/23/2015 Regular Meeting of the General Services Committee Held in the Conference Room at City Hall September 22, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 14-36. ROLL CALL The meeting convened at 4:02 p.m. with Chairman Oropesa presiding, Councilors Mackey and Sanchez present with Councilor Best being absent. Staff present: Tim Williams, Steve Polasek and Laurie Jerge Guests present: Chris Birdsey APPROVAL OF AGENDA Councilor Mackey moved to approve the September 22, 2015 regular General Services Committee Meeting Agenda as presented. Councilor Oropesa was the second. A voice vote was 2-1; Councilor Sanchez abstained and the motion passed with Councilor Best being absent. APPROVAL OF MINUTES Councilor Mackey moved to approve the minutes from the regular General Services meetings of August 25, 2015. Councilor Oropesa was the second. A voice vote was 2-1; Councilor Sanchez abstained and the motion passed with Councilor Best being absent. REGULAR ITEMS Review and recommendation to City Council to authorize the City Manager to enter into a Memorandum of Understanding with the New Mexico Military Institute (NMMI) for City use of the NMMI Amphitheater. Mr. Polasek discussed the Draft Memorandum of Understanding (MOU) with NMMI. Currently, the outdoor amphitheater is owned by NMMI and has not been utilized in some time. NMMI has no immediate or future plans to use the facility therefore, arts organizations, City Staff and NMMI have been exploring the possibility of using the amphitheater as a venue for community based performing arts activities and events. The City would like to lease the amphitheater from NMMI and in turn sub-lease to the Young Professionals for the Arts Collective (YPAC). Councilor Mackey moved to recommend to City Council to authorize the City Manager to enter into a MOU with NMMI for City use of the NMMI Amphitheater. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. NON-ACTION ITEMS Receive a presentation regarding Parks and Recreation programs. Mr. Williams discussed league participant numbers. Ms. Jerge gave presentation on parks and recreation programs. Upcoming events/programs include basketball season, winter family programming and fall classes at Roswell Adult and Senior Center. 1 PUBLIC PARTICIPATION NONE ADJOURN Councilor Mackey moved to adjourn. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. The meeting adjourned at 4:32 p.m. 2  ROSWELL, NEW MEXICO General Services and Infrastructure Committee Bondurant Room at Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Tuesday, October 27, 2015 at 4:00 p.m. ACTION REQUESTED: Renaming of Two Street Sections BACKGROUND: At the request of Mayor Kintigh, Councilor Juan Oropesa, and Councilor Elena Velasquez, this item was included as a presentation in the October 2015 Council meeting where it was determined that a joint Committee meeting to discuss this further was warranted. The two street sections identified to be renamed are:  Nevada from 8th to Country Club as Martin Luther King Jr. Avenue.  South Main from McGaffey to Air Center entrance (Hobson) as Cesar Chavez Boulevard which could potentially be an honorary name. Both names could be adopted via a resolution. MLK would be implemented with future development in the Cielo Grande area. FINANCIAL CONSIDERATION: N/A LEGAL REVIEW: N/A BOARD OR COMMITTEE ACTION: Provide general direction for: 1) Exact street section to be renamed and what the name will be. 2) Process for including adjacent property owners to the identified street sections. 3) Further opportunities for public participation. 4) Other concerns or questions to be addressed. STAFF RECOMMENDATION: N/A 3 Country Club City‐Owned Property Proposed Martin Luther King Jr. Avenue 8th Street 4  City‐Owned Property Proposed Cesar Chavez Boulevard Cemetery 5  ROSWELL, NEW MEXICO General Services and Infrastructure Committee Bondurant Room at Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Tuesday, October 27, 2015 at 4:00 p.m. ACTION REQUESTED: Splash Pad Design BACKGROUND: Design of a splash pad to be located in Poe Corn Park which can be delivered within budget. This will include the splash pad, fencing, area lighting, and security cameras. FINANCIAL CONSIDERATION: $105,000 FY16 Bond, $100,000 Private Donor (not yet received), & $245,000 State Capital Outlay (not yet received). LEGAL REVIEW: N/A BOARD OR COMMITTEE ACTION: Review presented splash pad design. STAFF RECOMMENDATION: N/A 6 7 VORTEX AQUATIC STRUCTURES INTERNATIONAL INC. VORTEX-INTL.COM 1.877.586.7839 ©2015 VORTEX INTERNATIONAL, ALL RIGHTS RESERVED 8 View 1 Poe Corn Park Splashpad®, NM Revision 00 - Option 1/2 - 24371 vortex-intl.com VORTEX AQUATIC STRUCTURES INTERNATIONAL INC. VORTEX-INTL.COM 1.877.586.7839 ©2015 VORTEX INTERNATIONAL, ALL RIGHTS RESERVED 9 View 2 Poe Corn Park Splashpad®, NM Revision 00 - Option 1/2 - 24371 vortex-intl.com 10  Roswell League Participation League Season 2013 2014 2015 Lions Hondo Little League Spring 380 370 390 Eastside Little League Spring 256 283 205 Roswell Youth Football League Fall 525 610 487 Roswell Youth Football Cheer League Fall 172 213 203 Roswell Youth Soccer Association Fall N/A 693 650 Roswell Youth Soccer Association Spring N/A N/A 684 Noon Optimist Little League Spring 400 410 385 Roswell Girls Softball Association Fall N/A 220 198 Roswell Girls Softball Association Spring 325 340 350 Mens/Co‐Ed Church League Softball Spring 276 264 312 League Participation 2015 2014 2013 693 684 610 650 487 525 410 390 370 380 385 400 350 340 325 312 264 283 256 220 276 205 203 213 172 198 0 0 0 0 Spring Spring Fall Fall Fall Spring Spring Fall Spring Spring Lions Hondo Eastside Little Roswell Youth Roswell Youth Roswell Youth Roswell Youth Noon Optimist Roswell Girls Roswell Girls Mens/Co‐Ed Little League League Football Football Cheer Soccer Soccer Little League Softball Softball Church League League League Association Association Association Association Softball 11  ROSWELL, NEW MEXICO General Services and Infrastructure Committee Bondurant Room at Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Tuesday, October 27, 2015 at 4:00 p.m. ACTION REQUESTED: General Services Committee to consider a recommendation to City Council to authorize the City Manager to renew the maintenance agreement for Russ DeKay Athletic Field with the New Mexico Military Institute (NMMI). BACKGROUND: Russ DeKay Field is located due west of the Wool Bowl on Grand Avenue and it is owned by the New Mexico Military Institute. It has primarily been utilized in the past by the Roswell Youth Soccer Association. Other events have been held at Russ DeKay over the years such as the community yard sale. It has a walking track that surrounds the field consisting of dirt and sand. Currently, Roswell Youth Soccer Association does not utilize Russ DeKay Field since moving all of its games and most practices to Cielo Grande. It is currently used for soccer and football practices, small event gatherings, and fitness walks. The New Mexico Military Institute continues to use Russ DeKay Field for its activities, events and training exercise and fitness. The maintenance agreement is for a term of three (3) years and shall automatically renew for additional one (1) year terms unless either party notifies the other in writing of its intention to cancel this Agreement. Also, either party may cancel this Agreement for any reason by providing ninety (90) days written notice to the other party. FINANCIAL CONSIDERATION: The care and maintenance would require a cost over $10,000 annually consisting of manpower, utilities, equipment, repairs, and soil/turf applications. LEGAL REVIEW: The City Attorney has reviewed the agreement. 12 BOARD OR COMMITTEE ACTION: The Parks and Recreation Commission recommended to renew the contract agreement for Russ DeKay at their September 21, 2015 meeting. STAFF RECOMMENDATION: Renewal of the maintenance agreement as presented for Russ DeKay Athletic Field with the New Mexico Military Institute (NMMI). 13 14 15 16