General Services Committee (Discontinued as of March 2024)

AGENDA GENERAL SERVICES COMMITTEE MEETING May 24, 2016 at 8:00am CONFERENCE ROOM AT CITY HALL 425 N. RICHARDSON AVENUE ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Approval of the minutes from the General Services meeting on February 23, 2016. 2. Approval of the minutes from the General Services meeting on April 26, 2016. REGULAR ITEMS 1. Consider approval to extend contract with Forrest Fleet to provide Fleet maintenance and repair to City fleet. 2. To discuss and consider whether the City should apply for governmental liquor licenses for the RIAC and Nancy Lopez Golf Course at Spring River, and / or to give City staff appropriate direction on whether to proceed with requesting authorization from the full City Council to file such applications as set forth in Proposed Resolution 16-36. NON ACTION ITEMS 1. Receive an update and presentation regarding the South Park Cemetery. PUBLIC PARTICIPATION ADJOURN Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: May 20, 2016 Regular Meeting of the General Services Committee Held in the Conference Room at City Hall February 23, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best and Sanchez present. Councilor Mackey was absent. Staff present: Tim Williams and Shelia McKnight Guests present: Barry Foster APPROVAL OF AGENDA Councilor Best moved to approve the February 23, 2016 General Services Committee meeting agenda as presented. Councilor Sanchez was the second. A voice vote was 3-0 and the motion passed with Councilor Mackey being absent. APPROVAL OF MINUTES Councilor Best moved to approve the minutes of the January 26, 2016 General Services meeting. Councilor Sanchez was the second. A voice vote was 3-0 and the motion passed with Councilor Mackey being absent. REGULAR ITEMS None NON-ACTION ITEMS Receive an Update on Upcoming Parks and Recreation Activities Tim Williams, Parks and Recreation Director, and Shelia McKnight, Recreation Supervisor, gave the committee a rundown of upcoming events in 2016 for the months of March through July. Activities and concerns also discussed are the following:  Youth basketball games  Cahoon Pool and bath house  Martin Luther King Park sign  Adult Center dance floor  Girls’ softball complex awnings  Convention Center operational policies and procedures PUBLIC PARTICIPATION None ADJOURN The meeting adjourned at 4:27 p.m. Regular Meeting of the General Services Committee Held in the Conference Room at City Hall April 26, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 8:02 a.m. with Chair Denny presiding and Councilors Henderson and Sandoval present. Councilor Mackey participated by telephone. Staff present: Tim Williams, Jonathan Phillips, Mike Mathews, Laurie Jerge and Danny Renshaw Guests present: Larry Connolly, Lisa Dunlap, Bob Edwards and Savino Sanchez. APPROVAL OF AGENDA Councilor Sandoval moved to approve the April 26, 2016 General Services Committee meeting agenda as presented. Councilor Mackey was the second. A voice vote was 3-0 and the motion passed with Councilor Henderson abstaining and Councilor Mackey participating by telephone. APPROVAL OF MINUTES Councilor Sandoval moved to approve the minutes of the Joint General Services and Infrastructure meeting on April 8, 2016. Councilor Mackey was the second. A voice vote was 3-0 and the motion passed with Councilor Henderson abstaining and Councilor Mackey participating by telephone. REGULAR ITEMS Consider recommendation of an update to the Operational Policies and Procedures for the Roswell Convention and Civic Center. Jonathan Phillips discussed the Operational Policies and Procedures for the Roswell Convention and Civic Center stating there have been changes to specifically the carrying of firearms within the facility. An added additional rule is the following: No person shall possess a firearm in any part of the RCCC where an event is held at which alcoholic beverages are served by a person holding a dispenser’s license and a special dispenser’s permit for the event. Councilor Sandoval moved to consider recommendation of an update to the Operational Policies and Procedures for the Roswell Convention and Civic Center. Councilor Henderson was the second. A voice vote was 3-0 with Councilor Mackey being absent due to telephone disconnection. FOR THE RECORD: Councilor Mackey was back participating by telephone at 8:12 a.m. Consider recommendation of Ordinance 16-10 amending Roswell City Code Section 17-1 for the Park Curb Frontage Fees. Tim Williams discussed Ordinance 16-10 stating it would amend Roswell City Code Section 17-1 by addressing the Park Improvement Curb Frontage Fees to be moved to one account to address both park land acquisition and park amenities instead of two accounts which offers more funding flexibility for park improvements. Councilor Henderson yielded to Bob Edwards to explain the Parks and Recreation Commission recommendation. Councilor Henderson encouraged staff view all fee schedules and make changes in order to stay up to date. Councilor Henderson moved to recommend to City Council Ordinance 16-10 amending Roswell City Code Section 17-1 for the Park Curb Frontage Fees. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed with Councilor Mackey participating by telephone. NON-ACTION ITEMS Discussion of fleet maintenance agreement. Mike Mathews discussed the fleet maintenance agreement by first sharing some history. Forrest Fleet was awarded the Fleet services contract in July 2011 for a two year contract with the option of five, one year extensions. This would be the fourth one year extension. Danny Renshaw, Fleet Manager, stated the relationship between the City of Roswell and Forrest Fleet is improving and he is pleased with the service. Cinco de Mayo Festival presentation. Laurie Jerge gave a Cinco de Mayo Festival presentation. The event is being held at Russ DeKay Soccer Complex, May 7-8, 2016 and will be free of charge. The title sponsor of the festival is Desert Sun Auto Group. Other sponsors include: XCEL Energy, Admiral Beverage, ENMU-R, Bank of the Southwest, Pioneer Bank, Otero Credit Union, Central Valley Electric, Armstrong Energy, Tobosa and Cattle Baron. Recreation Division Summer Programs and Events presentation. Laurie Jerge gave a Recreation Division Summer Programs and Events presentation. There will be youth camps and activities available during the summer for children ages 5-14. A few of the youth camps include: tennis, basketball, football, zoo and earth. Other activities include: RISD summer lunch program, vacation fun program, family movies in the park and summer concerts in the park. PUBLIC PARTICIPATION Councilor Henderson requested an update on Reischman Park and asked for staff and Council to find a way to provide funding to finish this project. Bob Edwards stated his concerns with Reischman Park. Councilor Sanchez requested an update on the MLK sign. He also wanted to know if the gentleman that wanted to work the Lovelace baseball field was contacted. Lastly, he asked staff to check the bathrooms for loose and missing fixtures at softball fields and other City facilities. Councilor Mackey requested an update on the pool partnerships with NMMI and ENMU-R. ADJOURN The meeting adjourned at 9:12 a.m.  ROSWELL NEW MEXICO General Services Council Committee Tuesday, May 24, 2016 at 8:00 a.m. City Hall Conference room 425 N. Richardson – Roswell, NM 88201 ACTION REQUESTED: Consider approval to extend contract with Forrest Fleet to provide Fleet maintenance and repair to City fleet. BACKGROUND: RFP-11-008 was awarded to Forrest Fleet in 2011. Contract was for two (2) years with the option to extend contract with five (5) one (1) year extensions. If approved this would be the fourth (4) one (1) year extension. FINANCIAL CONSIDERATION: In the 2014 contract extension Forrest Fleet proposed reducing the administrative fee from $7,500 per month to $5,000. And reducing the hourly rate from $43.00 to $40.00 per hour. The City did agree to these changes in the contract. LEGAL REVIEW: The City Attorney has reviewed the requested actions. BOARD AND COMMITTEE ACTION: Not applicable. STAFF RECOMMENDATION: Staff recommends extending this contract.  ROSWELL NEW MEXICO General Services Committee Tuesday, May 24, 2015 at 8:00 a.m. City Hall Conference Room 425 N. Richardson – Roswell, NM 88201 ACTION REQUESTED: To discuss and consider whether the City should apply for governmental liquor licenses for the RIAC and Nancy Lopez Golf Course at Spring River, and / or to give City staff appropriate direction on whether to proceed with requesting authorization from the full City Council to file such applications as set forth in Proposed Resolution 16- 36. BACKGROUND: Proposed Resolution number 16-36, would authorize the City to apply for governmental liquor licenses for the RIAC and the Nancy Lopez Golf Course at Spring River. City staff is asking the Committee to consider whether the City should apply for governmental liquor licenses for these facilities and to contract for their operations with businesses who would be licensed as dispensers. FINANCIAL CONSIDERATION: Not applicable. LEGAL REVIEW: The City Attorney has reviewed Proposed Resolution No. 16-36. BOARD and/or COMMITTEE ACTION: Not applicable. STAFF RECOMMENDATION: To discuss and consider whether the City should apply for governmental liquor licenses for the RIAC and Nancy Lopez Golf Course at Spring River, and / or to give City staff appropriate direction on whether to proceed with requesting authorization from the full City Council.  RESOLUTION 16-39 AUTHORIZING THE APPLICATION FOR GOVERNMENTAL LIQUOR LICENSES BY THE CITY OF ROSWELL BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, that the City of Roswell make application for governmental liquor licenses to sell alcohol beverages pursuant to the provisions of NMSA 1978 § 60-6A-10, at the ROSWELL INTERNATIONAL AIR CENTER and at the NANCY LOPEZ GOLF COURSE AT SPRING RIVER, including Sunday sales; and BE IT FURTHER RESOLVED, that the City Manager is authorized to cause applications to be prepared, executed and submitted to the Alcohol and Gaming Division of the New Mexico Regulation and Licensing Department for such governmental liquor licenses, and to provide such documentation as the Alcohol and Gaming Division may require, to pay license application fees and to provide for surety bonds as required, to enter into contracts for such services needed to complete the application process, to designate employees to undertake responsibilities required in connection with the application and maintenance of such governmental liquor licenses; BE IT FURTHER RESOLVED, provided such governmental liquor licenses are granted to the City by the Alcohol and Gaming Division for the above named facilities, that it is the intent of the Governing Body that the City lease said licenses to qualified lessees to operate at the above named facilities as licensed premises. PASSED, ADOPTED, AND APPROVED this _____ day of June, 2016. ___________________________ Dennis Kintigh, Mayor CITY SEAL ATTEST: _____________________ Sharon Coll, City Clerk