General Services Committee (Discontinued as of March 2024)

CITY OF ROSWELL GENERAL SERVICES COMMITTEE AGENDA Wednesday, November 30, 2016 at 3:30 p.m. City Hall Conference Room 425 N. Richardson Ave., Roswell, NM 88202 Committee Chair: Tabitha Denny Committee Vice Chair: Natasha Mackey Committee Members: Steve Henderson, Art Sandoval Staff Coordinator: Elizabeth Stark-Rankins A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. September 28, 2016 Meeting Minutes 1 E. Non-Action Items 1. Adult Center Operations Update 2 2. New Recreation Center Presentation 3 3. Convention Center Improvements Presentation 4-21 4. Golf Course Operations RFP Nominations 22 F. Action Items 1. Large Bus Purchase for Pecos Trails Transit 23-28 G. Public Participation H. Adjourn NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 16-69. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 11-23-16 Regular Meeting of the General Services Committee Held in the Conference Room at City Hall September 28, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 3:30 p.m. with Chair Denny presiding and Councilors Henderson, Sandoval and Mackey being present. Staff present: Tim Williams, Jim Burress, Elizabeth Stark-Rankins, Rod Hogan, Kevin Dillon, Monica Garcia and Lupita Everett. Guests present: Ralph Brown, Darryl Hodgson, John Franks, George Kneisley, Gary Padilla, Barry Foster, Jane Oldrup, Keith Pacley, Tom Woolworth, Mark Dunn, Bob Pottle, Matt Lee, Bob Thompson, Varney Brandt, Wayne Dotts and Jeff Tucker. APPROVAL OF AGENDA AND MINUTES Councilor Sandoval moved to approve the September 28, 2016 General Services Committee meeting agenda as presented and the General Services Committee meeting minutes from August 23, 2016. Councilor Henderson was the second. A voice vote was 3-0 and the motion passed with Councilor Mackey abstaining. REGULAR ITEMS RFP 16-010 – Nancy Lopez at Spring River Operations Management. Mr. Williams gave a presentation on RFP 16-010 stating that the current management contract expires on March 1, 2017. The city moved forward by advertising a RFP to invite golf management firms across the country to propose operating the Nancy Lopez Golf Course at Spring River. Five golf management firms applied for the opportunity to manage the contract. All five firms were interviewed by the search committee and scored Kemper Sports Management the highest based on the submitted proposals, qualifications and management fee totals. Public Participation: Matthew Lee, Ralph Brown, Janie Aldrup, Darryl Hodgson, George Kneisley, Gary Padilla, Bob Thompson, Varney Brandt, Tom Woolworth and Wayne Dotts. Councilor Mackey moved to send to full City Council RFP 16-010 – Nancy Lopez at Spring River Operations Management. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS NONE PUBLIC PARTICIPATION Keith Paceley discussed concerns regarding his gunsmith business and requested help with getting his business started. ADJOURN The meeting adjourned at 4:37 p.m. 1  CITY OF ROSWELL General Services Committee City Hall Conference Room 425 N. Richardson, Roswell, NM 88202 Wednesday, November 30, 2016 at 3:30 p.m. ACTION REQUESTED: Adult Center Operations Update BACKGROUND: With the closing of the Yucca Recreation Center, all recreation activities have been centralized at the Adult Center. We have lost several employees in the Recreation departments over the last couple months. Rather than immediately replace the positions, the Parks and Recreation Director and Recreation Superintendent reviewed the programming schedule and demand from the public. In this review, streamlining opportunities were identified. Without affecting planned programming and hiring replacement staff, we can utilize staff more effectively by adjusting the hours at the Adult Center to better accommodate staffing availability and public use of the facility and its programming. The current hours are Sunday to Friday from 7AM to 9PM and Saturday from 10AM to 9PM. The new hours will be Monday to Friday 7AM to 9PM, Saturday 12PM to 7PM, and closed on Sundays. These new hours will become effective December 5. We will continue to analyze the effectiveness and popularity of programming of the Recreation departments to ensure the highest impact to the citizens and best utilization of staff and resources. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: None at this time. This is an update item. STAFF RECOMMENDATION: Not applicable. 2  CITY OF ROSWELL General Services Committee City Hall Conference Room 425 N. Richardson, Roswell, NM 88202 Wednesday, November 30, 2016 at 3:30 p.m. ACTION REQUESTED: New Recreation Center Presentation BACKGROUND: Present information regarding the new recreation center project, funding options, and operational details. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: None at this time. This is an informational item. STAFF RECOMMENDATION: Not applicable. 3  CITY OF ROSWELL General Services Committee City Hall Conference Room 425 N. Richardson, Roswell, NM 88202 Wednesday, November 30, 2016 at 3:30 p.m. ACTION REQUESTED: Convention Center Improvements Presentation BACKGROUND: Present information regarding the Convention Center Improvements project. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: Not applicable. This is an update item. STAFF RECOMMENDATION: Not applicable. 4 ROSWELL CONVENTION AND CIVIC CENTER NOVEMBER 21, 2016 5  SAS SAS CO P.L. S.L. P.L. S.L. P.L. P.L. MAIN STREET S.L. S.L. P.L. P.L. P.L. STA.88+22.0 6  SAS SAS CO P.L. S.L. P.L. S.L. P.L. P.L. MAIN STREET S.L. S.L. P.L. P.L. P.L. STA.88+22.0 7  SAS SAS CO P.L. S.L. P.L. S.L. P.L. P.L. MAIN STREET S.L. S.L. P.L. P.L. P.L. STA.88+22.0 8  R RING RIVE NORTH SP S.L. sign MAIN STREET P.L. P.L. READER SIGN G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G SAS MH P.L. P.L. N P.L. sign sign 30 Inch Sewer sign 30" SPIROLITE LINE SAS SAS SAS-30" TENTH ST. 12" CLAY TILE LINE - ABANDONED SAS A-SAS MH SAS SAS 15" CLAY TILE LINE SAS SAS SAS SAS A-SAS P.L. RICHARDSON AVENUE S.L. STA.88+22.0 P.L. CO Utility Easement S.L. P.L. MAIN STREET SAS P.L. P.L. S.L. P.L. P.L. SAS S.L. SAS NINTH STREET 9 S.L.  R RING RIVE NORTH SP S.L. sign MAIN STREET P.L. P.L. READER SIGN G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G SAS MH P.L. 8-10 ft CLEAR P.L. N P.L. sign sign sign 30" SPIROLITE LINE 30 Inch Sewer SAS SAS SAS-30" TENTH ST. 12" CLAY TILE LINE - ABANDONED SAS A-SAS MH SAS SAS 15" CLAY TILE LINE SAS SAS SAS SAS A-SAS P.L. RICHARDSON AVENUE BUILDABLE AREA S.L. STA.88+22.0 P.L. CO S.L. P.L. MAIN STREET SAS P.L. P.L. S.L. P.L. P.L. SAS S.L. SAS NINTH STREET 10 S.L.  R RING RIVE NORTH SP S.L. sign MAIN STREET P.L. P.L. READER SIGN G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G SAS MH P.L. P.L. N P.L. sign sign sign 30" SPIROLITE LINE SAS SAS SAS-30" TENTH ST. 12" CLAY TILE LINE - ABANDONED SAS A-SAS MH SAS SAS 15" CLAY TILE LINE SAS SAS SAS SAS A-SAS P.L. RICHARDSON AVENUE BUILDABLE AREA S.L. STA.88+22.0 P.L. CO S.L. P.L. MAIN STREET SAS P.L. P.L. S.L. P.L. P.L. SAS S.L. SAS NINTH STREET 11 S.L.  R RING RIVE NORTH SP S.L. sign MAIN STREET P.L. P.L. READER SIGN G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G SAS MH P.L. N sign sign 30" SPIROLITE LINE SAS SAS SAS-30" TENTH ST. 12" CLAY TILE LINE - ABANDONED SAS A-SAS MH SAS SAS 15" CLAY TILE LINE SAS SAS SAS SAS A-SAS P.L. RICHARDSON AVENUE BUILDABLE AREA STA.88+22.0 CO S.L. P.L. MAIN STREET SAS P.L. P.L. S.L. P.L. P.L. SAS S.L. SAS NINTH STREET 12 S.L.  R RING RIVE NORTH SP S.L. sign MAIN STREET P.L. P.L. READER SIGN G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G SAS MH P.L. N sign sign 30" SPIROLITE LINE SAS SAS SAS-30" TENTH ST. 12" CLAY TILE LINE - ABANDONED SAS A-SAS MH SAS SAS 15" CLAY TILE LINE SAS SAS SAS SAS A-SAS P.L. RICHARDSON AVENUE BUILDABLE AREA STA.88+22.0 CO S.L. P.L. MAIN STREET SAS P.L. P.L. S.L. P.L. P.L. SAS S.L. SAS NINTH STREET 13 S.L.  G G G G G G G G G SAS MH MAIN P.L. N sign sign 30" SPIROLITE LINE SAS SAS SAS-30" TENTH ST. PREP STO 12" CLAY TILE LINE - ABANDONED SAS SAS 315 250 SAS STO 3 15" CLAY TILE LINE 1 SAS 130 630 370 1160 1160 FR E IT 340 P.L. MEETING 2330 485 ROOM 345 MEETING 2 4 1160 1160 485 ROOM STO 260 STO STO 175 175 3600 STA.88+22.0 CO S.L. P.L. REET SAS P.L. 14 WEST ENTRY 15 NORTHWEST CORNER 16 NORTHEAST CORNER 17  ROSWELL CONVENTION & CIVIC CENTER EAST ELEVATION 18 SOUTHEAST CORNER 19 SOUTHWEST CORNER 20 NE CORNER ON MAIN STREET 21  CITY OF ROSWELL General Services Committee City Hall Conference Room 425 N. Richardson, Roswell, NM 88202 Wednesday, November 30, 2016 at 3:30 p.m. ACTION REQUESTED: Golf Course Operations RFP Nominations BACKGROUND: We are preparing the RFP to go out for the Golf Course Pro Shop Operations. As part of the new review committee, Council asked that outside entities be involved. The Mayor has nominated an individual from the community and the Parks and Recreation Commission has also nominated a representative. Staff will continue to participate in the review as well. We anticipate the RFP going out in December/January with the recommendation from Council decision no later than February. This will allow time for the contract to be renewed by March. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: Not applicable. This is an update item. STAFF RECOMMENDATION: Not applicable. 22  CITY OF ROSWELL General Services Committee City Hall Conference Room 425 N. Richardson, Roswell, NM 88202 Wednesday, November 30, 2016 at 3:30 p.m. ACTION REQUESTED: Large Bus Purchase for Pecos Trails Transit BACKGROUND: Annually, the Pecos Trails Transit receives funding from the Department of Transportation to support the costs of purchasing replacement vehicles. This funding is requested a year prior to the award each October. The FY17 budget planned for the purchase of a small bus and a van using this funding. However, the need is in a larger bus for the Main Street routes. Danny Renshaw, Fleet Manager, has reviewed the equipment and recommends that a large bus be purchased in lieu of what was planned in the budget. Anna Aragon, Transit Director, is requesting support for this purchase. FINANCIAL CONSIDERATION: Funding for this project will be split in the following manner: 80% DOT grant and 20% City funding. $16,000 was already budgeted for equipment purchases, but the amount needed for 20% is $22,000, leaving a shortfall of $6,000. Finance Committee will review and approve the budget adjustment pending the recommendation from this Committee. The purchase will be made through the NMDOT State Price Agreement as is standard practice for these purchases. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: Consider approval of large bus purchase instead of small bus and van. STAFF RECOMMENDATION: Approve purchase as presented. 23 24 25 26 27 28