General Services Committee (Discontinued as of March 2024)

CITY OF ROSWELL GENERAL SERVICES COMMITTEE AGENDA Wednesday, March 28, 2018 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88202 Committee Chair: Savino Sanchez Committee Vice Chair: Jacob Roebuck Committee Members: Angela Moore, Juan Oropesa Staff Coordinator: Elizabeth Gilbert A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. February 13, 2018 Workshop Minutes 1 2. February 28, 2018 Meeting Minutes 2 E. Non-Action Items None F. Action Items 1. Review and Discuss Proposed Pecos Trails Transit Route Addition 3-6 2. Review and Discuss Recreation Programming Cost Recovery Guideline 7-28 G. Public Participation H. Adjourn (Next Meeting: April 25, 2018) NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 03-23-18 General Services Committee Workshop Held in Basset Auditorium at Roswell Museum and Art Center February 13, 2018 at 6:00 p.m. Notice this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. B. Roll Call The meeting convened at 6:00 p.m. with Chair Denny presiding; Councilors Mackey and Henderson being present. C. Review and discuss the Spring River Park & Zoo Master Plan Draft – Elizabeth Gilbert, Administrative Services Director introduced Rob Loftis the Landscape Architects. Mr. Loftis discussed the strengths, weaknesses, opportunities and the threats of the Spring River Park & Zoo. Mr. Loftis stated the perimeter fencing, admissions, signage, barrier movements, Capitan Trail Pedestrian Path, prairie exhibits and the interim mountain lion exhibit will all need improvements. Mr. Loftis discussed the master plan phasing and budget for the Spring River Park & Zoo. D. Public Participation Larry Connolly and Rita Kane-Doerhofer. E. Adjourn Meeting adjourned at 7:10 p.m. 1 Regular Meeting of the General Services Committee Held in the Conference Room at City Hall February 28, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. B. ROLL CALL The meeting convened at 3:31 p.m. with Chair Denny presiding; Councilors Henderson and Mackey present. Councilor Sandoval was absent. Staff Present: Elizabeth Gilbert, James Burress, Anna Aragon, Marge Woods, Joe Neeb and Bill Morris. Guest Present: Alison Penn and Larry Connolly. C. APPROVAL OF AGENDA Councilor Mackey moved to approve the February 28, 2018 Regular General Services Committee meeting agenda as presented. Councilor Henderson was the second. A voice vote was 3-0 and the motion passed with Councilor Sandoval being absent. D. APPROVAL OF MINUTES Councilor Mackey moved to approve the General Services Committee meeting minutes from January 24, 2018. Councilor Henderson was the second. A voice vote was 3-0 and the motion passed with Councilor Sandoval being absent. E. NON-ACTION ITEMS None F. REGULAR ACTION ITEM 1. Review and Discuss Proposed Pecos Trails Transit Route Addition- Ms. Gilbert discussed the proposed route that would provide service to the new Recreation and Aquatic Center as well as the Cielo Grande Recreation Area. Ms. Gilbert stated it would also provide service to the Spring River Apartments on Sycamore, Gateway Church, several retirement facilities, and the Spring River Park & Zoo. General Services Committee Members would like further discussion on the additional route and bring back to the March General Services Meeting. 2. Recommend Adoption of Spring River Park & Zoo Master Plan- Ms. Gilbert discussed the Spring River Park & Zoo master plan. The report outlines the current conditions of the facility, the process that was followed to create the plan, and short and long term recommendations to improve the facility to bring it to its vision. Mr. Burress discussed that some of the infrastructure can be done within City staff. Councilor Mackey moved to recommend to full City Council the adoption of the Spring River Park & Zoo Master Plan. Councilor Henderson was the second. A voice vote was 3-0 and the motion passed with Councilor Sandoval being absent. G. PUBLIC PARTICIPATION None H. ADJOURNED The meeting adjourned at 4:00 p.m. 2  CITY OF ROSWELL General Services Committee City Hall Conference Room 425 N. Richardson, Roswell, NM 88202 Wednesday, March 28, 2018 at 4:00 p.m. ACTION REQUESTED: Review and Discuss Proposed Pecos Trails Transit Route Addition BACKGROUND: Pecos Trails Transit frequently reviews its bus stop locations and route service within the City. The attached route is a new route that is proposed to service many areas that currently do not have service within the City. The proposed route would provide service to the new Recreation and Aquatic Center as well as the larger Cielo Grande Recreation Area. It would also provide service to the Spring River Apartments on Sycamore, Gateway Church, several retirement facilities, and the Zoo. Two route options are included. The first heads west from the terminal and includes mostly right turns. However, many of the stops are located on the opposite side of the street from the destination. The other route option includes the same stops which would mostly be on the same side of the street as the destination, but with more left turns. FINANCIAL CONSIDERATION: The route could be added and absorbed with the current staffing levels, assuming staffing vacancies are filled. The cost would be the additional fuel and wear and tear on the bus. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: Review and discuss proposed Pecos Trails Transit route addition. STAFF RECOMMENDATION: Review and make recommendations on the proposed route. 3  ROUTE 19 - WEST AND EAST SIDE BUS STOP LOCATION TIME SERVICE AREA NORTH ON MAIN TO COLLEGE, WEST ON COLLEGE 4.22 1. College & Washington Light Pole (#517) 5.17 Salvation Army / Residential 2. College & Montana Approx. 300 ft W of Montana, N side 2.21 Battered Adult Shelter / Recreation Center 3. College @ Cielo Grande Rec Across from Main Entrance 2.30 Cielo Grande Recreation Area 4. 2305 West College Middle, N Side 1.47 School / Business NORTH ON SYCAMORE FROM COLLEGE 5. New Apartments on N Sycamore East side of Sycamore/Main Entrance 0.43 Residential 6. Gateway Church East side of Sycamore/Main Entrance 0.52 Gateway School EAST ON COUNTRY CLUB FROM SYCAMORE 2.06 7. 1301 W. Country Club/Peach Tree Across from Main Entrance 2.33 Retirement Facility / Residential NORTH ON WASHINGTON FROM COUNTRY CLUB EAST ON MESCALERO FROM WASHINGTON 8. Beehive homes Across from back entrance/200 Ft from Corner 0.56 Retirement Facility / Residential 9. 308 W. Mescalero 1/2 between Kentucky and Pennsylvania 1.59 Retirement Facility / Residential 10. 110 E. Mescalero South side on sidewalk 2.00 Physicians Offices SOUTH FROM MESCALERO ON ATKINSON 11. Trailer Park - S of Country Club 24th & Atkinson 1.46 Residential 12. 1910 N. Atkinson Across from Elite Gym 1.17 Gym & Physicians Offices 13. Atkinson, W of Pecan 1.40 Residential 14. West entrance to Zoo S of walkway 1.12 Zoo / Residential 15. Peach and Atkinson W of Peach on Atkinson 0.35 Residential 16. Morningside and Atkinson South side 0.35 Residential WEST ON 2ND FROM ATKINSON 17. Roswell Livestock Black Light Pole 1.00 Residential / Business 18. Wally Burger Black Light Pole 1.03 Splash Pad / Business 19. Margarita's Black Light Pole 2.23 Residential / Business NORTH ON VIRGINIA WEST ON 6TH STREET TERMINAL 4 West Direction 5 East Direction 6  CITY OF ROSWELL General Services Committee City Hall Conference Room 425 N. Richardson, Roswell, NM 88202 Wednesday, March 28, 2018 at 4:00 p.m. ACTION REQUESTED: Review and Discuss Recreation Programming Cost Recovery Guideline BACKGROUND: In preparation for the Recreation and Aquatic Center opening, the Recreation Department would like to establish the level of financial support desired from the Council and where user fees should make up the difference for programming services. Attached is a cost recovery guideline that has been developed to help guide the Recreation staff with managing and implementing appropriate fees for this service. The guideline reviews the principles and considerations that should factor into setting the fees. The target cost recovery would be 30-40%. Our current average cost recovery runs around 10-12%. The national average, as reported by the National Recreation and Parks Association, is 29%. FINANCIAL CONSIDERATION: Establishing guidelines for the staff to work within is crucial for the operation of our facilities and services. This type of guideline sets the expectations by the Council and leaves the staff responsible to ensure it is followed through. This also allows flexibility, within certain parameters, for the staff to react appropriately to certain conditions. A fee schedule will be implemented along with this guideline, but this would be the first step to ensure that the fee schedule is reflective of the goals of the Council. Attached is the current Parks and Recreation Fee Schedule for your information. Pending discussion, an updated fee schedule will be presented at the next meeting. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: Review and discuss the Recreation Programming Cost Recovery Guideline. STAFF RECOMMENDATION: Review and discuss the Recreation Programming Cost Recovery Guideline. 7  CITY OF ROSWELL COST RECOVERY GUIDELINE PARKS AND RECREATION Recreation Programming I. PURPOSE The Cost Recovery Guideline will provide a performance indicator for the City Council, City Manager, and staff; consistency in rationale for the development of fees and charges; and direction and contribution to decision making by administration. Cost recovery is the amount of direct costs that each program, service, or facility will recuperate utilizing fees, charges, or alternate funding sources versus tax-based resources. II. AUTHORITY: City Council Ratification Date: ___________ III. COST RECOVERY GUIDELINE PRINCIPLES This guideline identifies principles that govern decisions regarding program development in the City’s parks and recreational facilities. It is also recognized that these principles impact decision making around fees and costs. A program is a planned use of resources, over a set period of time, in a teaching/learning situation with stated objectives which include: 1. the presentation or practice of a skill and/or activity; 2. socialization and enjoyment; and the use of leisure time; 3. fitness and health education and practices; 4. best practices in leisure activities. Fee calculations will align with the Parks and Recreation principles of: 1. Working in partnership with individuals, groups, and organizations. 2. Encouraging and supporting activities and programs. 3. Enabling the growth of individuals and families through access to recreation and social activity. 4. Educating citizens about healthy lifestyles and implications. 5. Organizing and fostering access to activities, programs, services, and opportunities based on the greatest public benefit, accessibility, convenience, and safety in a friendly, welcoming, and clean environment. 6. Providing a spectrum of membership and programming options to fit a variety of needs for individual involvement. 1|Parks and Recreation - Programming 8 IV. PROGRAM BENEFIT CONTINUUM As a whole, recreation programs span a continuum encompassing programs that benefit the community as a whole through programs that serve primarily the individuals that take part in them. 1. Community Benefit: Programs that not only provide recreation opportunities but also meet a broader community goal. Senior programming or specialized recreation programs respond to a clear community goal to “fill in the gaps” within our community to serve underserved groups with limited resources and recreation opportunities. Community benefit programs are also characterized by their indivisible nature. Many people can take advantage of a trail, a park, or drop-in activities at a community center without depleting the availability of the resource significantly. Their use of that facility or opportunity does not preclude the use by others. 2. Individual Benefit: Programs that are designed to meet the expressed needs of participants for particular programs. Their benefit is primarily to the individual user and space and access to the program is limited in availability or selective in nature. Participation in the program by one user diminishes the availability of that program to other users or, in the case of rentals, reserving a particular space restricts access to that space by other members of the community. 3. Mixed Benefit: Programs that fall in the middle of the continuum. Rarely is a recreation program strictly community or individual benefit. Most of the recreation programs offered have some mix of both community benefit and individual benefit. One example is summer day camps for youth. The community has expressed a clear desire for programs that serve youth and families where they benefit by having a safe, structured program for their kids to participate in healthy activities when school is out. Day camp spaces, however, are limited in number and have significant cost in staffing and supplies. The public benefits by having youth programming available, especially when school is out, and the individual youth and families also benefit from these opportunities. To the extent that these programs benefit the community, they deserve some level of support and they are also candidates for some level of cost recovery by user fees. V. COST RECOVERY PLAN DEVELOPMENT AND METHODOLOGY The following shall serve as the guideline and methodology for establishing the cost recovery fee structure plan, developing annual programming budgets, and establishing fees to be charged for services: 1. In recognition of the wide variety of service values and revenue generating potentials of various activities, specific cost recovery thresholds shall be established for each programming area at the most specific programming level that is administratively practical. 2. The thresholds shall include both minimum and target levels of cost recovery. 2|Parks and Recreation - Programming 9  3. Strategies for achieving the minimum and target thresholds shall be established by staff. These strategies may include immediate or gradual action depending upon the best interests of developing and maintaining a strong program, achieving the target within a reasonable time period, and current fiscal conditions. 4. The inability to meet the minimum threshold after these strategies have been applied shall be reviewed by the staff for consideration of recommending appropriate action which could include reducing costs, reducing the cost recovery target, increasing fees, or eliminating the program. 5. Programs that have achieved or exceeded their target threshold shall be evaluated to determine if the target can/should be increased. 6. The cost recovery plan shall, where appropriate, also include specific other fee considerations (i.e. benchmarking to a specific competitor) that may supersede cost recovery target considerations. 7. Once a cost recovery plan is established, and within that context, staff shall have the authority to set and adjust fees, except that no fee increase/decrease shall exceed 20% within a one-year period that has been established without approval of the City Council. 8. At the conclusion of each program and annually during the budget process, the staff shall review the Cost Recovery Plan and the performance of the each program as compared to the plan and make any recommendations for changes to the plan. 9. Other plan elements include the following considerations: a. Track and review visitation to determine optimal service times and opportunities for program growth and how to capture increased participation in the program. b. Review opportunities to service larger groups and book specific activities such as birthday parties. c. Determine appropriate programming availability with respect to the types and timing of programs. 10. Cost Recovery Tiers: These are categorized into four programming tiers: a. Full Subsidy b. Mostly Subsidized c. Partial Subsidy d. Self-Sustaining The programming tiers range from community benefit (full subsidy) to individual benefit (self- sustaining) with most of the recreation programming being categorized on a continuum between these. 3|Parks and Recreation - Programming 10  11. Secondary Filters: Evaluating a program based solely on the benefit continuum would nicely categorize programs that are strictly community or individual benefit, but does not adequately evaluate the majority of programs that are mixed benefit. The following additional filters help to place mixed benefit programs into one of the defined cost recovery tiers by taking into account additional factors such as time, cost, commitment, and targeted populations. a. Commitment: The level of commitment a program requires in order to be offered has to be considered when evaluating cost recovery goals. The higher the commitment, the more cost recovery will be necessary. b. Popularity: Program and activity pricing should consider the market rate for similar services as well as the demand. A very popular program with limited space and a long waiting list may be a candidate for higher cost recovery, if it is determined that demand exceeds supply or the price is significantly lower than the going market rate. Alternatively, a high community benefit program may require a price decrease because of market factors in order to be viable. c. Direct Cost: Cost is another factor when considering cost recovery goals. Programs with high cost and high community benefit may require higher cost recovery than low cost programs with comparable benefit. d. Target Market: Programs will be designed to meet the needs of those that are served by the program. These can be broad markets as in community benefit programs or more specifically targeted to specific age groups or service needs. e. Partnerships: Programs are more cost effective when partnered with other agencies and organizations. Examples include Boys & Girls Club, MainStreet Roswell, Family Resource and Referral, and RISD. 4|Parks and Recreation - Programming 11  Methodology Flow Chart Determine: Costs Services Market Conditions Demand General Fund Capacity Set Cost Recovery Targets Set Pricing Unsuccessful? Implement Pricing Successful? Review Fees Review Fees Reduce Costs Increase Cost Recovery VI.Reduce Recovery Target VII. Eliminate Service VIII. IX. COST RECOVERY TARGET The overall recovery target, including the revenues and direct program subsidies, will be 40% with a minimum target of 30%. Cost recovery will be calculated by identifying direct operating costs and comparing to direct revenues plus the annual subsidy / discounted fees. This will allow for annual tracking and comparisons. It also ensures that the City’s contribution to the community, organizations, and individuals will be identified and recognized. 5|Parks and Recreation - Programming 12  Direct program costs are those costs that are related to providing recreation classes, programs, or activities and would not be incurred if recreation programs, classes, or activities were not offered. Costs are specific to the program or activity and fluctuate up or down based on the number of offerings of that activity or program. These costs are variable and include program supplies plus contracted or staff wages that teach classes or supervise programs. Overhead costs are those costs that occur regardless if recreation classes, programs, or activities are offered. These costs include support, administration, information technology, ongoing maintenance costs, and capital improvement costs. Additionally, each category of program shall have separate target cost recovery rates to help establish clearer guidelines for staff when developing new programming. These targets are listed below: Program Types Target Markets Aquatics Athletics Community/Shared Instructional Youth 60-80 75-100 0-20 60-80 Young Adult 80-100 80-100 0-20 80-100 Adults 80-100 80-100 20-40 80-100 Families 60 40-60 0-20 40-60 Seniors 30 30 0-20 20-30 Specialty 20-40 20-40 0-20 20-40 Other Activities Concessions 150 Facility Rental 100-150 Target Market segment programs are geared towards the age group that makes up that market as well as the particular needs or interests for each demographic. Community or Shared programs consist of multigenerational and typically annual or limited occurrence activities. These programs can be ticketed where a fee is charged to participate or be structured as drop-in activities that are either free or low cost and appeal to more than one target market. Community or shared activities should have a positive community benefit where the activity contributes to enhanced property values, improving public health, addressing social and environmental needs, and/or enhancing citizen quality of life. Specialty target markets include either special groups such as disabled persons or special purposes such as summer programs or special activities established for specific groups of people. As a guideline to help define which tier programs fall into, the following characteristics should be considered: 6|Parks and Recreation - Programming 13  1. Full Subsidy Programs: a. Primarily serve families, seniors, and specialty markets b. Have high community benefit c. Have a relatively low cost to operate programs d. Higher fees would be a barrier to access programs e. Contributes to the livability of the community and would likely not exist if the City of Roswell did not offer them 2. Mostly Subsidized Programs: a. Primarily serve families, seniors, and specialty markets b. Have medium high community benefit and some individual benefit c. Need additional resources to operate programs d. Contributes to the livability of the community and may not exist if the City of Roswell did not offer them 3. Partial Subsidy Programs: a. Primarily serve young adults, adults, families, and seniors markets b. Have low community benefit and medium high individual benefit c. Need more substantial resources to operate programs d. Clear demand exists for programs e. Programs are not specialized; open to all who want to participate f. Benefit individuals and the community by providing access to programs and activities that promote healthy lifestyles and make Roswell a more attractive place to live and raise a family 4. Self-Sustaining Programs: a. Primarily serve youth, young adults, and adults markets b. Have very low community benefit and high individual benefit c. Need substantial or specific resources to operate programs d. Clear demand exists for programs e. Programs are specialized f. Participation in these activities, programs, and rentals limits availability or resources to the general public g. Benefit individuals and the community by providing access to programs and activities that promote healthy lifestyles and make Roswell a more attractive place to live and raise a family 7|Parks and Recreation - Programming 14 VI. FEE SETTING METHOD 1. The direct costs for this service will be a main driver of determining the fees and using this amount in conjunction with the cost recovery target. 2. Administrative or indirect costs including items such as facility wear and tear, equipment maintenance/replacement, banking charges, software, insurance, and other similar expenses shall also be included in the fee determination. 3. Items 1 and 2 will be determined and divided by the anticipated minimum number of participants to determine the fees. 4. Reduced fees may be established for youth, senior, and specialty categories of users. 5. Non-residents use City services without making significant, compulsory tax contributions to help support these services. It is reasonable to establish non- resident differential fee rates for that service's indirect costs. Identification reflecting a Roswell address will be required. 6. Individuals who purchase memberships shall have certain services included as part of their membership fee. 7. Group rates shall be established to allow for reservation of the facility and associated services for groups, organizations, and specialty activities. 8. Employees of the City of Roswell will be eligible for employee rates. 9. Cancellation fees will be determined based on the number of cancellations and the cost already incurred to prepare for the service. 8|Parks and Recreation - Programming 15  Parks & 2015 Recreation Fee Schedule Approved Parks and Recreation Commission 02/23/2015 Parks and Recreation Committee 03/02/2015 Finance Committee 04/02/2015 City Council 04/09/201 16 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 TABLE OF CONTENTS City Of Roswell Parks and Recreation Department Administered by Roswell Adult Center Page 2 Administered by Yucca Recreation Center Page 2 Administered by Zoo Division Page 3 Administered by Golf Division Page 4 Administered by Parks & Recreation Offices Page 6 Tennis Court-Cahoon Park Page 6 Sports Fields/Complexes Page 7 Wool Bowl Sports Complex Page 7 Cielo Grande Recreation Area Page 7 Pioneer Plaza Page 10 Special Use Permits Page 9 Rentals and Equipment Page 11 Movies/Commercials/Photo Shoot Fees Page 14 Exceptions and Changes to fee Schedule Page 14 Groups Group A is for department and City use. Other entities may be considered under the direction of the Parks and Recreation Director. Group B is made up of those organizations that are community service organizations. Activities planned are community oriented and open to the public Group C is made up of all other groups that are not Group A or B. Organizations in Group C will be allowed use of the desired facility only: 1. According to the availability and if the desired use of the facility is related to the present program of activities at the facility, 2. If the desired use of the facility is approved by the Department Head. **Political groups will be considered to be a part of Group C for rental purposes **For profit groups will be considered to be a part of Group C for rental purposes. Page 1 of 12 17 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 Administered By Roswell Adult Center Division Roswell Adult Center 2013/2014 2015/2016 807 N. Missouri Group Group Group Group Group Group A B C A B C Classroom (Hourly) $0 $5 $10 $0 $5 $15 Main Auditorium (Hourly) $0 $15 $30 $0 $15 $35 Big Room #22 (Hourly) $0 $15 $30 $0 $15 $30 2013/2014 2015/2016 Lifelong scholars classes Note: Some classes may be more or less because they $30.00 $35.00 are determined by the instructor and approved by the supervisor. Administered By Yucca Recreation Center Division 2013/2014 2015/2016 The Roswell Games-Track & Field NC NC Concerts $20.00 1 week/ $30 2 week $22.00 1 week/ $33 2 week $25 per camp or $30 per camp or Sports Conditioning Camps $65 for 3 camps $75 for 3 camps Volleyball 2013/2014 2015/2016 Adult Volleyball League (6 on 6) $150.00/team $160.00/team Adult Volleyball League (4 on 4) $100.00/team $120.00/team Adult Volleyball League (3 on 3) $75.00/team $85.00/team Youth Volleyball $30.00/player $35.00/player $25.00 for each additional child $25.00 for each additional child Admission N/A .75/person Basketball 2013/2014 2015/2016 Adult Basketball (3 on 3) $75.00/team $85.00/team* Adult Basketball (4 on 4) $100.00/team $125.00/team* Adult Basketball (5 on 5) $150.00/team $200.00/team* Tournaments TBD $500.00 $30.00 $35.00* Youth Basketball $25.00 per additional child in same $25.00 per additional child in same family family Admission .50/person .75/person Flag Football 2013/2014 2015/2016 League (5 on 5) $100.00/team $125.00/team* Soccer 2013/2014 2015/2016 Page 2 of 12 18 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 League (5 on 5) $30/player $35.00* $25.00 for additional family member $25.00 for additional family member Open Gym 2013/2014 2015/2016 $1.00 $1.00 Vacation Program 2013/2014 2015/2016 Vacation Fun -Full day $10.00 $12.00 Half Day $5.00 $6.00 After School $3.00 $6.00 Summer Vacation $1.00 disc. add’nl child/same family $1.00 disc. add’nl child/same family Prepaid in Full $375.00 per child $390.00 per child Monthly $120.00 per child $140.00 per child Full Day $10.00 per child $12.00 per child Half Day $6.00 per child $6.00 per child Contract Activities 2013/2014 2015/2016 Dance TBD As decided by cost recovery model Karate TBD As decided by cost recovery model Aerobics TBD As decided by cost recovery model Folklorico TBD As decided by cost recovery model Cheerleading TBD As decided by cost recovery model * Program pricing contingent on cost recovery recommendation *Scholarship Program will help those who cannot cover all the costs of a program. Applications can be obtained at the Parks and Recreation office. Administered By Zoo Division Special events and activities held at Spring River Park and Zoo, Loveless Park Administered by the Zoo Office or on the behalf of the Spring River Park and Zoo. This includes those activities sponsored by the Friends of the Roswell Zoo (for zoo) and other support groups. Spring River Park and Zoo 2013/2014 2015/2016 1306 E College Group Group Group Group Group Group A B C A B C Zoo Office Meeting/Classroom $0 $5 $10 $0 $6 $15 Other Facilities $0 $5 $10 $0 $6 $15 (Patio, Ranch House, Etc.) Private Party $10 per ½ hour $12 per ½ hour Picnic Shelters $15 $15 max (3 per permit) 2013/2014 2015/2016 Admission $0.00 $0.00 School & Non profit .10/ride with 1 week notice .25/ride with 1 week notice General Public .25 a ride .50 a ride Page 3 of 12 19 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 Group Rates TBD $100 per hour Special Events Fees TBD $100 or TBD Tours and Visitation Talks N/C Under review Regular Classroom Talks N/C N/C Special Classes & Camps Fees TBD Per cost recovery Administered By Golf Course Division Nancy Lopez Golf Course at Spring River Special events and activities held at the Spring River Golf Course administered by the Parks Department or on behalf of the Spring River Golf Course. This includes those activities sponsored by various support groups including; the Men’s Golf Association, the Ladies’ Golf Association, and the Senior Golf Association. ***Greens Fees are set and collected by the City of Roswell Effective 1/1/2004 Approved by City Manager 11/24/2003 Nancy Lopez Golf Course at Spring River 2013/2014 2015/2016 1612 W 8th Group Group Group A B C All course rentals to be Pavilion $0 $5 $10 scheduled at the Pro Shop Pavilion with electricity $5 $10 $15 2013/2014 2015/2016 Nine Holes $11.77 $13.25 2nd 9 Holes $5.89 $6.00 2013/2014 2015/2016 18 Holes $17.12 $19.25 Junior Daily (Regular) - - Weekdays $7.49 $8.50 Weekends & Holidays $10.70 $12.00 Seniors Day (Wednesday) $10.70 $12.00 Ladies Day (Thursday) $10.70 $12.00 Monthly Fees 2013/2014 2013/2014 Junior $37.45 $42.00 Single $80.25 $90.00 Couples $107.00 $120.00 Regular Annual Fees 2013/2014 2015/2016 Singles $578.50 $648.00 Couples $722.25 $809.00 Page 4 of 12 20 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 Add $135 for each Junior to Couples with Junior - the couple fee 2013/2014 2015/2016 Juniors Weekdays $321.00 $360.00 Seniors Singles-Weekdays $374.50 $420.00 Seniors Couples- Weekdays $518.95 $580.00 Pay as you Play 2013/2014 2015/2016 Annual $267.50 $300.00 $5.00 Per Round $5.35 $6.00 Couples $374.50 $420.00 $5.00 per round/per person $5.35 $6.00 City Championship 2013/2014 2015/2016 Green Fee $10.70 $12.00 2013/2014 2015/2016 Out of County Residents $2.50 $3.00 This fee is added to any of the above daily fees — Age and Family Requirements *Juniors must be 17 years old or younger, or still in High School. *Seniors must be 60 years of age or older. *Family members must be a spouse or child. — Junior/Senior Golfers are not allowed to play on the Junior/Senior annual card on weekends or holidays — To receive senior day and ladies day rates the individual must be a member of the Spring River Golf Course, New Mexico Military Institute or the Roswell Country Club Golf Associations. Concessions - Rental equipment and classes are contracted to the Golf Course Pro with fees and charges set by the Pro. Driving Range - Fees determined by Pro Golf Clubs and Equipment - Fees determined by Pro Instruction - Fees determined by Pro Special Events *Fund Raisers - Fees to be determined by individual organizations with approval of Golf Pro *Tournaments - Fees to be determined by Golf Pro 2013/2014 2015/2016 RISD Team Golfers $500.00/yr. $500.00/yr./Schools Page 5 of 12 21 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 Administered By Park and Recreation Division 2013/2014 2015/2016 For donations received, special use permits, property damage payments, ball field rentals and other receipts that Unavailable the general public may bring in to the office. Parks and Recreation Office 2013/2014 2015/2016 1101 W. Fourth Street Group Group Group Group Group Group A B C A B C Meeting Room (Hourly) $0 $10 $20 $0 $12 $20 (Sport & Recreation Organizations) - N/C - - N/C - When approved, a key to the outside access door to the meeting room may be checked out during business hours for evening or weekend use. Cahoon Tennis Courts Persons desiring to use the Cahoon Park Tennis Courts for private lessons or other group activities where a charge is assessed may do so according to set guidelines. Tennis Courts 2013/2014 2015/2016 Court Time $8/hr./court (min. of 1 hour) $10/hr./court (min. of 1 hour) Must be paid for in advance at $4 for each addn’l ½ hr period $5 for each addn’l ½ hr period the Parks and Recreation Office Lights or Electricity $3/hr. $4/hr. Group activities 20% of the total received 20% of the total received Tennis activities, classes, court rental, and leagues that may be scheduled Tennis Activities 2013/2014 2015/2016 Fees set by contractor with Fees set by contractor with approval of Department approval of Department Commercial and other use fees to be Commercial and other use fees to be determined by Dept. determined by Dept. Tennis-Contract 2013/2014 2015/2016 Youth and Adult classes are TBD TBD dependent upon the contract with the Tennis Pro. Sand Volleyball Courts 2013/2014 2015/2016 10% of the team registration fees, or $8.00/team for a 6 $20.00/day Use Fee for Groups person team, or $5.00/team $100.00 deposit for a 3 person team, whichever is less. Page 6 of 12 22 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 Sports Fields and Complexes Player and Tournament user fees for the leagues that use the complexes Little League 2013/2014 2015/2016 Player fee for youth $2.00/player $5.00/player Tournament fee $4.00/team $7.00/team for youth Wool Bowl Sports Complex 2014/2015 2015/2016 Adult Player Fee $5.00/player $8.00/player Adult Tournament Fee $10.00/player $12.00/player Youth Player Fee $2.00/player $5.00/player Youth Tournament Fee $4.00/player $6.00/player **Commercial and other use fees to be determined by Department. Cielo Grande Recreation Area Player and tournament fees for the leagues that use the complex, the Family Aquatic Center, Indoor Multipurpose Recreation Center, group picnic areas and other uses at the park site. Leagues 2013/2014 2015/2016 Adult Player Use Fee $5.00/player $6.00/player Adult Tournament Fee $10.00/team $12.00/team Youth Player Use Fee $2.00/player $5.00/player Youth Tournament Fee $4.00/team $6.00/team Family Aquatic Center 2013/2014 2015/2016 TBD TBD Indoor Multi-Purpose 2013/2014 2015/2016 Recreation Center TBD TBD Group Picnic Areas 2013/2014 2015/2016 TBD TBD Open Grass Areas in the Parks 2013/2014 2015/2016 - $100.00/day Tournaments 2013/2014 2015/2016 $300.00 Deposit - $100.00/day Cielo Grande Soccer Complex Locker Rooms 2013/2014 2015/2016 Page 7 of 12 23 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 Use by official RISD and/or other private school Use by official RISD and/or other private school functions shall be at no charge according to the functions shall be at no charge according to the Fees and Charges Policy 20.0 Joint Use Agreement Other users shall be charged at the rate of Other users shall be charged at the rate of $25/day/locker room $25/day/locker room. Commercial and other use fees to be determined Commercial and other use fees to be determined by Department by department Sports Fields and Complexes Soccer Complex Locker Rooms 2013/2014 2015/2016 Use by official RISD and/or Use by official RISD and/or other private school functions other private school shall be at no charge functions shall be at no according to the Fees and charge according to the Charges Policy 21.0 Joint Use Agreement All other shall be charged at All other shall be charged at the rate of $25/day per the rate of $50/day per locker room locker room Special Events Area $500.00/day Softball/Little League/Soccer 2013/2014 2015/2016 Complexes Leagues- During the time Leagues- During the time period that the separate period that the separate leagues have a signed leagues have a signed agreement with the City to agreement with the City to use a complex for regular use a complex for regular league operation, no field league operation, no field rental will be charged to the rental will be charged to the league for the use of the league for the use of the fields. fields. If a request comes to the department for use at a time other than listed on 1 Ball field $10/hr. 1 Ball field $15/hr. the Facility Use Agreement, then a fee 1 ball field w/lights $15/hr. 1 ball field w/lights $20/hr. may be collected by the Department. Coke Field Rental-Coke Field may be rented for baseball and other 2013/2014 2015/2016 approved uses according to the following Regular Regular Not for profit use Single Use Single Use Use Use $20/game $40/game $20/game $40/game Single Game $25/game $50/game $25/game $50/game w/lights w/lights w/lights w/lights $40/game $80/game $40/game $80 game Double Header $50/game $100/game $50/game $100/game w/lights w/lights w/ lights w/lights Tournament $100/day $100/day $100/day $100/day Page 8 of 12 24 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 $150/day $150/day w/lights w/lights Commercial Use (Basic field maintenance is the responsibility of the user. Field maintenance, if needed would be determined by the Department.) Commercial 2013/2014 2015/2016 $100/game $100/game Single Game $150/game w/lights $150/game w/lights $150/game $150/game Double Header $200/game w/lights $200/game w/lights Other Approved Uses TBD TBD Other Facilities/Programs Programs at various facilities may be added throughout the year. Special Use Permits Special Use Permits are required for use of city streets, park sites and Pioneer Plaza by groups and organizations according to set guidelines. Designated park sites and Pioneer Plaza may be reserved for use and require a permit issued from the Parks and Recreation Offices, 1101 W. Fourth, Roswell, NM. All other areas not designated as group use areas are for use on a first come first serve basis. Special Use Permits 2013/2014 2015/2016 $100.00 minimum for the $100.00 minimum for the first Clean Up Fee first hour and subsequent hour and subsequent hours hours A cash deposit may be $300.00 for large events Deposit required $50.00 for small events Actual cost of repair, Damage to facilities, trails, Actual cost of repair or replacement, or labor equipment, or other City Properties replacement plus $500.00 15% (maximum) may be 15% (maximum) may be Admission Charged required required Fee Areas - - Use of reserved park area for $10.00/permit $15.00 group use Sunken Gardens (Cahoon Park) $25/3 hour period $45 /3 hour period A) 9:00 AM - 12Noon A) 10:00 AM – 3PM Rental periods will be B) 1:00 PM – 4:00 PM B) 3:30 PM – 8:00 PM C) 5:00 PM – 8:00 PM Electricity and/or Water $10.00 per rental period $15.00 per rental period Park Site Pavilions/Shelters $30.00 /day $40.00/day Designated Inflatable sites $30/includes electricity $80/includes electricity If site is next to a pavilion $40/includes electricity $90/includes water Other areas requested may require a Determined by Director fee for use Page 9 of 12 25 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 Group Group Group Group Group Group A B C A B C Pioneer Plaza (hourly, 3 hours min.) N/A N/A N/A $0 $10 $25 Rentals and Equipment General- Some facilities and areas may be jointly operated or administered by the Park and Recreation Divisions. Groups may use desired park and recreation facilities and areas on a rental basis providing that, such use is consistent with the general accepted use of an area, availability of the area, private interests are served and not the community. Rentals 2013/2014 2015/2016 Custodial Note: Standby cost for the custodian does not apply Time and a half per custodian if rental is during regular facility hours. Custodial $20/hr fees may be waived if suitable arrangements are for standby made before the rental. Actual cost of operation Actual cost of operation Use by City Departments and supervision and supervision If a deposit is required, If a deposit is required, Deposit it shall be at least ½ of the it shall be at least ½ of the expected rental expected rental If an admission fee is If an admission fee is charged, charged, a minimum a minimum percentage of 10% percentage of 10% of the Admission Charged of the gross made at the door gross made at the door may may be collected in addition be collected in addition to to all other charges. all other charges. $15/50 chairs with the minimum $15/50 chairs with the minimum charge to be $15 charge to be $15 $7.50/table $7.50/table Tables and Chairs If the Department has to deliver If the Department has to deliver tables and/or chairs, then a $50 tables and/or chairs, then a $50 delivery charge will be assessed delivery charge will be assessed. Rental rates and/or conditions of usage may be determined by the Park and Recreation Director when the use and/or the rates are, in his/her opinion, not covered in these policies and/or rental rate schedules, or when there is a need for deviation from the stated policies and/or rental rate schedules. Equipment Items 2013/2014 2015/2016 10 X 10 $50 Deposit & $50 /day 20 X 20 $100 Deposit & $25.00 Deposit $150/day Canopies $25.00l/day 40 X40 $150 Deposit & $250/day Set Up (2 Staff Members) $50/hr Stage (Portable) $100 Deposit $300 Deposit 8 or More Sections $150 Rental/1st day $250 Rental/1st day Page 10 of 12 26 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 $75 Rental 2nd or more days $125 Rental 2nd or more days Stage (Portable) $20 Rental/day/section $30 Rental/day/section 1-7 Sections Deposit ½ Rental cost Deposit $300.00 Stage (Portable) Transport & Set-up $100.00 $150.00 (minimum with actual cost charged) Stage (Portable) Transport & tear down $100.00 $150.00 (minimum with actual cost charged) $200/day damage & cleanup $500/day damage & deposit cleanup deposit Coca Cola Mobile Stage $500/day Rental $750/day Rental Basic Stage Set Up without (all or portion of day includes (all or portion of day extensions transport, set up includes transport, set up and tear down) and tear down) $300/day damage & $500/day damage & cleanup deposit cleanup deposit Coca Cola Mobile Stage $600/day with 8 or $850/day with 8 or Basic Stage Set Up with extensions less extensions less extensions $800/day with more than $950/day with more than 8 extensions 8 extensions PA Systems - - Deposit for handheld $10 $50 Deposit for Other $20 $50 Rental/day for handheld $10 $50 Rental/day for other $50 $75 Minimum for PA Set Up (1 hr.) $25 $50 Generator - $500 Spider boxes/electric - $100 each Monitor sound per hour $10 $30 $10/hr./person $20/hr./person Staff Support for stage rentals (during event) (during event) Star Tent 2013/2014 2015/2016 Star Tent Rental $100/day Not rentable Star Tent Set Up $80 Not rentable Star Tent Tear Down $50 Not rentable Bleachers (50 seat set) - - Day Rental $10 Not rentable Delivery and Set up $50 Not rentable Tear Down and Return Delivery $50 Not rentable $5.00/day rental $35 for 2 tables Picnic tables will not Picnic Tables Delivery and Set Up be rented $35 for 2 tables tear down and return Page 11 of 12 27 Parks and Recreation Department Fee Schedule Comparison 2013/2014 & 2015/2016 $100 minimum for 2 people $25 minimum charge and vehicle Total charge Other Set Up dependent upon the TBD dependent upon the equipment to be set up equipment to be set up Miscellaneous 2013/2014 2015/2016 Key deposits may be Key deposits may be required required Lost or stolen keys will be Lost or stolen keys will be charged at a minimal rate of charged at a minimal rate of $50 per key, plus any $50 per key, plus any additional locksmith charges additional locksmith charges that may apply, up to that may apply, up to maximum of the cost for a maximum of the cost for a total rekeying of the master total rekeying of the master key system, if needed. key system, if needed. Movies/Commercials and Photo Shoot Fees 2013/2014 2015/2016 Photo Shoot N/A $50/hour* Movies/Commercials N/A $150/hour* *All photos, movies, and commercials, films and/or shoots that utilize City of Roswell properties will be assessed a fee. Exceptions and Changes to fee schedule As the need arises, Parks and Recreation Department Administrative staff will be able to make minor exceptions to this fee schedule as it may be in the best interest of the Department throughout the year. Page 12 of 12 28