General Services Committee (Discontinued as of March 2024)

Regular Meeting of the General Services Committee Held in the Conference Room at City Hall April 25, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. B. ROLL CALL The meeting convened at 4:01 p.m. with Chair Sanchez presiding; Councilors Moore, Roebuck and Oropesa being present. Staff Present: Elizabeth Gilbert, James Burress, Anna Aragon, Bill Morris, Kevin Dillon, Joe Neeb, Laurie Jerge and Ana Nieto. Guest Present: Alison Penn and Larry Connolly. C. APPROVAL OF AGENDA Councilor Roebuck moved to approve the April 25, 2018, Regular General Services Committee meeting agenda as presented. Councilor Oropesa amended the motion by moving Action Item F to be placed under E and all other items to follow. Councilor Oropesa was the second. A voice vote was 4-0, and the motion passed. D. APPROVAL OF MINUTES 1. Councilor Roebuck moved to approve the General Services Workshop Minutes from February 13, 2018. Councilor Oropesa was the second. A voice vote was 4-0, and the motion passed. 2. Councilor Roebuck moved to approve the General Services Committee meeting minutes from February 28, 2018. Councilor Oropesa was the second. A voice vote was 4-0, and the motion passed. E. REGULAR ACTION ITEM 1. Review and Discuss Proposed Pecos Trails Transit Route Addition- Ms. Gilbert discussed the proposed route that would provide service to the new Recreation and Aquatic Center as well as the Cielo Grande Recreation Area. Ms. Gilbert stated the first route heads west from the terminal and includes mostly right turns. Ms. Gilbert stated many of the stops are located on the opposite side of the street from the destination. The other route option includes the same stops which would mostly be on the same side of the street as the destination, but with more left turns. Councilor Roebuck moved to approve Pecos Trails Route addition to go east. Councilor Moore was second. A voice vote was 4-0, and the motion passed. 2. Review and discuss Recreation Programming Cost Recovery Guideline-Ms. Gilbert stated that in preparation for the Recreation and Aquatic Center opening, the Recreation Department would like to establish the level of financial support desired from the Council and where user fees should make up the difference for programming services. There is a cost recovery guideline that has been developed to help guide the Recreation staff with managing and implementing appropriate fees for this service. Ms. Gilbert discussed the guideline reviews and considerations that should factor into setting the fees. The target cost recovery would be 30%. Councilor Roebuck moved to approve the Recreation Programming Cost Recovery Guideline. Councilor Oropesa was second. A voice vote was 4-0, and the motion passed. For the record: Councilor Oropesa left the meeting at 4:54 pm. 3. RFP 18-013 Aquatic Center Operations Recommendation- Ms. Gilbert discussed the RFP. RFP 18-013 was released in February to receive proposals on the services that an operating firm could provide to assist us with the implementation and setup for this facility. The RFP requested proposals be submitted with a range of options from full operation to training only. Even with the award of this RFP, the City can maintain control over the operations and hire the staff that will be required. Mr. Burress stated the Firm could serve as a project leader role to provide guidance and experience with the dedicated focus to opening the entire facility. Councilor Moore recommended to send RFP 18-013 to City Council to recommend the firm allowing the City Manager to enter into negotiations. Councilor Roebuck was second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. F. NON-ACTION ITEMS 1. Discussion on Parks and Recreation Commission Workshop- General Services Committee members discussed a proposed workshop would be to orient the new members as well as provide some guidance from the City Council on the focus and purpose of the group. G. PUBLIC PARTICIPATION None H. ADJOURNED The meeting adjourned at 5:36 p.m.