General Services Committee (Discontinued as of March 2024)

Regular Meeting of the General Services Committee Held in the Conference Room at City Hall August 22, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15- 1 through 10-15-4 NMSA 1978 and Resolution 17-49. B. ROLL CALL The meeting convened at 4:00 p.m. with Chair Sanchez presiding; Councilors Moore, Roebuck and Oropesa being present. Staff Present: Elizabeth Gilbert, Anna Aragon, Joe Neeb, Jim Burress, Kevin Dillion, Trent Moore, Mike Mathews, Sharon Coll, Aaron Holloman and Monica Garcia. Guest Present: Alison Penn, Larry Connolly, Timothy Valdez, Colonel David West, State Legislature Candy Ezzell, Juli Adcock, Orie Adcock, Councilor Jeanine Corn Best, Councilor Caleb Grant, Councilor Judy Stubbs, Jimi Gadzia, Martin Kraz, Frank Sanchez, Audrey Knudsen, Elena Velasquez, Helen Porte, Nick Maxwell, Steve Johnson, Martin Kral and Lorraine Villegas. C. APPROVAL OF AGENDA Councilor Roebuck moved to approve the August 22, 2018, Regular General Services Committee meeting agenda as presented. Councilor Oropesa was the second. A voice vote was 4-0, and the motion passed. D. APPROVAL OF MINUTES 1. Councilor Roebuck moved to approve the General Services Committee meeting minutes from July 25, 2018. Councilor Oropesa was the second. A voice vote was 4- 0, and the motion passed. E. NON-ACTION ITEMS 1. Discuss Holtec International Project Proposed in Carlsbad- Councilor Oropesa made a statement that the Holtec International project proposed in Carlsbad. Councilor Sanchez discussed that Albuquerque passed a resolution at their City Council. The company is proposing a temporary storage facility for thousands of tons of spent nuclear fuel in southeastern New Mexico. PUBLIC PARTICIPATION: Tom Jennings, Lorraine Villegas, Martin Kral, Jimi Gadzia and Nick Maxwell. 2. Discuss Project Completion Items for the Girls Softball Complex- Ms. Gilbert discussed the girls softball complex. Ms. Gilbert stated in 2006, four phases of improvements and costs associated were developed for the baseball and softball complex located just north of the Wool Bowl, commonly referred to as the Girls Softball Complex. These costs were updated in 2012 and phases 1 and 2 were completed through a combination of legislative and City funding. Phases 3 and 4 were not subsequently funded or completed. Ms. Gilbert stated the cost to make the improvements outlined in phases 3 and 4 will need to be updated and the current status of the facility incorporated for any new needs. This facility currently accommodates the girls youth softball regular season players and tournaments.  These activities generate approximately $1200-1600 of revenue annually to the Parks & Recreation department in addition to GRT or Lodgers’ Tax to the community when outside groups come to town for the tournaments and other activities. General Services Committee had concerns on the safety of the complex. PUBLIC PARTICIPATION: Larry Connolly. F. REGULAR ACTION ITEM 1. Consider approval recommendation of Greyhound Agreement to provide services through Pecos Trails Transit- Ms. Gilbert discussed Greyhound is looking to rework its service and partner with regional transit services including Pecos Trails Transit. Ms. Gilbert stated with this agreement, Greyhound would stop twice daily at the Transit Depot and close its service through its current location. Ticket sales for Greyhound as well as other services such as package shipments will be processed through the Pecos Trails office with equipment provided by Greyhound. Mr. Valdez stated Greyhound will also provide furnishings for the waiting room area. In exchange for providing this service, Greyhound will pay the City $55.92 per day with a minimum revenue guarantee of $20,000. Some of the services such as package shipments will be paid on a commission basis as well. Councilor Roebuck moved to send Greyhound agreement to full City council to recommend services through Pecos Trails Transit. Councilor Moore was the second. A voice vote was 4-0 and the motion passed. 2. Consider approval recommendation for NMMI Russ Dekay Field Maintenance Agreement- Ms. Gilbert stated the City has maintained the property known as Russ Dekay Field owned by New Mexico Military Institute (NMMI). Mr. Burress stated within the last few years, the City has installed an irrigation system, improved the walking path, and made various other improvements to the property. The current maintenance agreement expires in November 2018. This agreement would continue the arrangement for another three-year term, expiring in 2021. In addition, we have annual maintenance costs to maintain the property. The agreement with NMMI does not include an additional payment for use of the property. Councilor Roebuck moved to send NMMI Russ Dekay to full City council to recommend Field Maintenance agreement. Councilor Oropesa was the second. A voice vote was 4-0 and the motion passed. 3. Consider approval recommendation of PR0001 Recreation Program Fee Payment Policy- Ms. Gilbert discussed the recreation program payment policy that allows for youth to request scholarships, fee reductions or waivers, payment plans, or other methods to allow youth the opportunity to participate in programs. Ms. Gilbert stated an updated draft policy for this purpose is included with this packet. Waiving or reducing fees for individuals means that no fee or a lower fee is collected for the service provided. This will decrease the revenue generated from the Recreation Division, which is supported through the General Fund. Additionally, it will diminish the ability of the Recreation Division to meet its cost recovery goals recently established by the City Council. Councilor Roebuck moved to amend # 1 replace the word payment with assistance program. Under # 2 definition striking out this also  does not apply to fees related to, to replace with and, to add 3.1- The City will establish a fund and solicit donations from private sector for the purpose of providing scholarships for Recreation Programs youth age 17 or younger, to amend by striking out 3.2 and 3.3, to amend 3.4 to read as The Parks and Recreations director or designee will present the criteria and application requirements for a scholarship to the City Council for approval every 3 years. From time to time, the Parks and Recreations director will report to the City Council on utilization of scholarship, to amend 3.5 to read as Should scholarship fund be depleted The Parks and Recreations director is authorized to grant up to $10,000 in waivers per year with the same criteria and application requirements, to amend 3.6 to read as All fee waivers or reductions granted will be tracked by the department to be replaced with all fee waivers or reductions granted will be tracked by the Parks and Recreation department, to amend # 4 Request process to be strike out of the policy. Councilor Oropesa was the second. A voice vote was 4-0 and the motion passed. Councilor Roebuck moved to send PR0001 as amended to full City Council to recommend Recreation fee payment policy. Councilor Moore was second. A voice vote was 4-0 and the motion passed. 4. Consider approval recommendation of Resolution 18-54 to Name the New Roswell Recreation Center as the “Cesar Chavez Recreation Center of Roswell”- Councilor Oropesa stated Resolution 18-54 proposes naming the new recreation and aquatic facility as the Cesar Chavez Recreation Center of Roswell. Councilor Oropesa discussed Cesar Chavez background. For the record - Councilor Roebuck and Councilor Sanchez stated their concern on changing the name of the recreation center name that it would cause diversity. Councilor Roebuck gave a brief statement stating the recreation center of Roswell should be named after someone that has done something for the community. PUBLIC PARTICIPATION: Orie Adcock, Frank Sanchez, Audrey Knudsen, Steve Johnson and State Legislature Candy Ezzell. Councilor Oropesa moved to recommend Resolution 18-54 to send to full City Council. Councilor Moore was second. A voice vote was 3-1 and the motion passed with Councilor Roebuck voting no. G. PUBLIC PARTICIPATION None H. ADJOURNED The meeting adjourned at 5:46 p.m.