General Services Committee (Discontinued as of March 2024)

Regular Meeting of the General Services Committee Held in the Conference Room at City Hall May 22, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15- 1 through 10-15-4 NMSA 1978 and Resolution 19-37. B. ROLL CALL The meeting convened at 4:27 p.m. with Chair Sanchez presiding; Councilors Oropesa, and Moore present. Councilor Roebuck absent. Staff Present: Juan Fuentes, Jim Burress, Bill Morris, Kevin Dillion, Mike Mathews, Mayor Kintigh, and Joe Neeb. Guests Present: Bob Edwards, Lisa Dunlap, Mamma (Vicki) Burress and Rita Kane-Doerhoefer. C. APPROVAL OF AGENDA Councilor Oropesa moved to approve the May 22, 2019 Regular General Services Committee meeting agenda as presented. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Roebuck being absent. D. APPROVAL OF MINUTES 1. Councilor Oropesa moved to approve the General Services Committee meeting minutes for May 1, 2019. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Roebuck being absent. E. NON-ACTION ITEMS 2. Status Report on the Softball Netting Project. Kevin Dillon reported to the Committee the timeline and actions taken in regards to the project with the request for the purchase order. Councilor Sanchez asked why it was waiting on funding. Kevin Dillion explained that the authorized staff had not released the funds and at the time. Councilor Sanchez asked who would need to talk too to get this going. Kevin Dillion explained that it can be discussed with Mr. Fuentes and move forward next fiscal year since we are in the tail end of the current year. Kevin Dillon also explained the process for transferring the funds for the project. Councilor Oropesa asked if the project could be include in the preliminary budget. Mike Mathews explained that the preliminary budget would mainly be on operations but would look into the matter further. Councilor Sanchez  asked what happened and need to move on it. Kevin Dillon explained that it should not be a problem next fiscal year since the amount is small enough to be absorbed in the new budget. Councilor Sanchez asked to find out what happened. 3. Director Report to include staff preparations for the Roswell Recreation and Aquatic Center and other business. Jim Burress discussed the ongoing preparations for the grand opening and reported on the efforts to hire lifeguards and Aquatics Director, Jessica Walker. He also reported on the various activities, programs, processes and procedures for managing flow of customers. Councilor Sanchez asked if they already had all the classes lined up. Jim Burress reported that they are looking at capacity, classes and material needed for each class. Councilor Sanchez asked when the building is going to be released. Kevin Dillion reported that the building is scheduled to be released June 10th. F. ACTION ITEMS 4. Resolution 19-xx – Consider approval of a Resolution Planning Development of Recreation and Athletic Facilities. Juan Fuentes presented the major highlights of the proposed resolution. Mayor Kintigh explained that this was an attempt for the Governing Body to give staff clarity as well as to other entities such as the legislature and Council of Governments of the priority projects related to recreation. Councilor Moore asked how the projects on the second page get on the list. Mayor Kintigh explained that part came from talking with Councilors and seeing the need in the area while campaigning in 2016. Councilor Moore expressed some safety concerns on certain activities at the fields due to traffic. Councilor Sanchez asked if the items would be placed for capital outlay. Mayor Kintigh explained that they would need to be on the ICIP list but whether it would be on the top five would be up to the Council but other funding sources could be applied for. Councilor Oropesa expressed some concerns and believed each item should be taken individually since the softball netting is already on the top five. Mayor Kintigh responded that it is already a priority, in the ICIP but didn’t happen and that the point of the resolution was to make it clear that these are the items to be worked on. After further discussion and debate, Councilor Moore moved to recommend approval Resolution 19-XX. Councilor Sanchez was the  second. A voice vote was 2-1 and the motion passed with Councilor Oropesa voting Nay and Councilor Roebuck being absent. 5. Discuss and consider bike rental program for the Aquatic Center. Bob Edwards reported on the proposed bike rental program and the Spring River Foundation donating 10 bikes at cost of around $300 each. He stated that they did not want to buy the bikes until there was consensus on the program and was hoping it would move to full council. Councilor Oropesa stated that legal was going to look at any obstacles that would prevent the program from moving forward. Joe Neeb stated that this was a donation from the organization to the city and have not heard or discussed what type of program, rental or free, security, and implementing the program has not been discussed. Councilor Moore asked why it wouldn’t be like other programs? Joe Neeb responded it needed to be looked at and to keep it simple. Councilor Moore moved to recommend approval of the bike rental program for the Aquatic Center. Councilor Oropesa was the second. A voice vote was 3-0, and the motion passed with Councilor Roebuck being absent. G. PUBLIC PARTICIPATION None. H. ADJOURNED The meeting adjourned at 5:48 p.m.