General Services Committee (Discontinued as of March 2024)
Regular MeetingRoswell, NM · June 26, 2019
Minutes
Regular Meeting of the General Services Committee
Held in the Conference Room at City Hall
June 26, 2019
Notice of this meeting was given to the public in compliance with Sections 10-15-
1 through 10-15-4 NMSA 1978 and Resolution 19-37.
B. ROLL CALL
The meeting convened at 4:32 p.m. by Chair Sanchez with Councilors Oropesa
and Moore present. Councilor Roebuck was absent.
Staff Present: Sharon Coll, Joe Nebb, Mike Mathews, Kevin Dillion, Parker
Patterson, Monica Garcia, Marcus Gallegos and Jim Burress.
Guests Present: Rita Kane-Doerhoefer and Alison Penn.
C. APPROVAL OF AGENDA
Councilor Moore moved to approve the June 26, 2019 Regular General Services
Committee meeting agenda as presented. Councilor Oropesa was the second. A
voice vote was 3-0 and the motion passed with Councilor Roebuck being absent.
D. APPROVAL OF MINUTES
1. Councilor Moore moved to approve the General Services Committee
meeting minutes for June 26, 2019. Councilor Oropesa was the second. A
voice vote was 3-0 and the motion passed with Councilor Roebuck being
absent.
E. NON-ACTION ITEMS
2. Roswell Recreation and Aquatic Center Update – introduction of staff and
other business. Jim Burress introduced Marcus Gallegos, Parks and
Recreation Manager. Marcus Gallegos provided brief comments about his
personal and professional background. Marcus Gallegos reported that the
Recreation Center was complete and ready to go. He reported that the
center received the ‘Certificate of Occupancy’ for both sides (pool and
recreation sides) and received the state health permit for the concession
stand. In addition, that staff are training on the processes, procedures,
control systems and customer service. On the aquatic side, the manager
from United Pool has hired all of the lifeguards and providing the required
training. He also reported on the final plans and preparations for
Saturday’s Grand Opening.
Councilor Oropesa asked if plans were still underway to separate Parks
and Recreation.
Mike Mathews responded that Joe Nebb, City Manager, has talked about
that and looking at all of the options to better run each and every
department.
Councilor Oropesa asked which staff was moving to the new facility and
the intent with the Adult Learning Center.
Jim Burress responded that the Adult Learning Center needed some
facility upgrades and new equipment. He reported that they will looking at
programing and cross-training staff at both facilities.
Councilor Oropesa asked about an update on the Eastside Little League
field and if the bathrooms were available.
Jim Burress responded that one of the volunteers on the Eastside Little
League worked at the cemetery and is helping to maintain the practice
fields. He reported that the bathrooms are typically locked but if there is a
need, they can look at options or collaborate with other nearby
organizations.
Councilor Moore asked the occupancy for the pool inside and outside.
Marcus Gallegos responded that in the water it was approximately 250
outside and 200 inside.
Councilor Sanchez asked if people would be able to use the bathrooms in
the new building.
Jim Burress responded that member’s yes but not the public due to
security reasons.
Councilor Sanchez asked is they have Porta Pottys for the skate park.
Jim Burress reported that they are available but reviewing the service
contract and units from vandalism.
3. Administrative Services Update – Softball Netting Purchase Order.
Monica Garcia provided copies of the Purchase Order for the netting
project and reported that the delay on the purchase order was due to
internal processes.
Kevin Dillon reported that the timeframe to complete would be about three
weeks.
Councilor Sanchez asked if the netting would be done by the next season
in April 2020.
Kevin Dillon responded that it would depend on the design and the
demand of the contractor but could be expedited if funding was available
to proceed.
Monica Garcia reported that beginning July 1st the procurement process
will be paperless through Tyler and such delays should not occur in the
future.
4. Status Report on the Bike Rental Program. Marcus Gallegos reported on
the status of the bike rental program from Ruidoso and the need to gather
additional information from other communities.
Jim Burress concurred with the research needed and submittal for legal
review.
Parker Patterson stated that the agreements from Ruidoso are essentially
liability releases and are still subject to the courts determination if sued.
Councilor Oropesa asked the timeframe for program implementation.
Jim Burress responded a couple of months due to the Recreation Center
opening, look at process, procedures, legal and insurance.
Mike Mathews stated that if we do a program like Ruidoso then we need
to have all the information on fees, bike trails, safety and guidelines
developed before implementing.
Councilor Oropesa suggested staff contact Bob Edwards and keep him up
to date on the progress of the program.
F. ACTION ITEMS
None
G. PUBLIC PARTICIPATION
Rita Kane-Doerhoefer apologized for laughing while discussing the Port a Potties
at the skate park but stated that she does text Jim Burress about the condition of
the Porta Pottys and gets taken care off. She also stated that she spoke to Bob
Edwards and reported that he was not notified about the meeting. Ms. Kane-
Doerhoefer asked about an online posting regarding the grand opening event.
Mike Mathews reported that touring the facility would be free but would be a
charge for using the facility and pool on that day.
H. ADJOURNED
The meeting adjourned at 5:15 p.m.
Agenda
CITY OF ROSWELL
GENERAL SERVICES COMMITTEE AGENDA
Wednesday, June 26, 2019 at 4:30 p.m.
City Hall Large Conference Room
425 N. Richardson Ave., Roswell, NM 88202
Committee Chair: Savino Sanchez
Committee Vice Chair: Jacob Roebuck
Committee Members: Angela Moore, Juan Oropesa
Staff Coordinator: Juan Fuentes
A. Call to Order
B. Roll Call
C. Approval of the Agenda
D. Approval of Minutes
1. May 22, 2019 Meeting Minutes p. 2
E. Non-Action Items
2. Roswell Recreation and Aquatic Center Update - introduction of staff and other p. 5
business.
3. Administrative Services Update – Softball Netting Purchase Order. p. 6
4. Status Report on the Bike Rental Program. p. 9
F. Action Items
G. Public Participation
H. Adjourn
(Next Meeting: July 24, 2019 at 4:30 p.m.)
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City
Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will
be taken.
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and
Resolution 19-37. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or
any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-
624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be
provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible
format is needed. Printed and posted: 06-21-19
Regular Meeting of the General Services Committee
Held in the Conference Room at City Hall
May 22, 2019
Notice of this meeting was given to the public in compliance with Sections 10-15-
1 through 10-15-4 NMSA 1978 and Resolution 19-37.
B. ROLL CALL
The meeting convened at 4:27 p.m. with Chair Sanchez presiding; Councilors
Oropesa, and Moore present. Councilor Roebuck absent.
Staff Present: Juan Fuentes, Jim Burress, Bill Morris, Kevin Dillion, Mike
Mathews, Mayor Kintigh, and Joe Neeb.
Guests Present: Bob Edwards, Lisa Dunlap, Mamma (Vicki) Burress and Rita
Kane-Doerhoefer.
C. APPROVAL OF AGENDA
Councilor Oropesa moved to approve the May 22, 2019 Regular General
Services Committee meeting agenda as presented. Councilor Moore was the
second. A voice vote was 3-0 and the motion passed with Councilor Roebuck
being absent.
D. APPROVAL OF MINUTES
1. Councilor Oropesa moved to approve the General Services Committee
meeting minutes for May 1, 2019. Councilor Moore was the second. A
voice vote was 3-0 and the motion passed with Councilor Roebuck being
absent.
E. NON-ACTION ITEMS
2. Status Report on the Softball Netting Project. Kevin Dillon reported to the
Committee the timeline and actions taken in regards to the project with the
request for the purchase order. Councilor Sanchez asked why it was
waiting on funding. Kevin Dillion explained that the authorized staff had
not released the funds and at the time. Councilor Sanchez asked who
would need to talk too to get this going. Kevin Dillion explained that it can
be discussed with Mr. Fuentes and move forward next fiscal year since we
are in the tail end of the current year. Kevin Dillon also explained the
process for transferring the funds for the project. Councilor Oropesa
asked if the project could be include in the preliminary budget. Mike
Mathews explained that the preliminary budget would mainly be on
operations but would look into the matter further. Councilor Sanchez
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asked what happened and need to move on it. Kevin Dillon explained that
it should not be a problem next fiscal year since the amount is small
enough to be absorbed in the new budget. Councilor Sanchez asked to
find out what happened.
3. Director Report to include staff preparations for the Roswell Recreation
and Aquatic Center and other business. Jim Burress discussed the
ongoing preparations for the grand opening and reported on the efforts to
hire lifeguards and Aquatics Director, Jessica Walker. He also reported
on the various activities, programs, processes and procedures for
managing flow of customers. Councilor Sanchez asked if they already
had all the classes lined up. Jim Burress reported that they are looking at
capacity, classes and material needed for each class. Councilor Sanchez
asked when the building is going to be released. Kevin Dillion reported
that the building is scheduled to be released June 10th.
F. ACTION ITEMS
4. Resolution 19-xx – Consider approval of a Resolution Planning
Development of Recreation and Athletic Facilities. Juan Fuentes
presented the major highlights of the proposed resolution. Mayor Kintigh
explained that this was an attempt for the Governing Body to give staff
clarity as well as to other entities such as the legislature and Council of
Governments of the priority projects related to recreation.
Councilor Moore asked how the projects on the second page get on the
list. Mayor Kintigh explained that part came from talking with Councilors
and seeing the need in the area while campaigning in 2016. Councilor
Moore expressed some safety concerns on certain activities at the fields
due to traffic.
Councilor Sanchez asked if the items would be placed for capital outlay.
Mayor Kintigh explained that they would need to be on the ICIP list but
whether it would be on the top five would be up to the Council but other
funding sources could be applied for.
Councilor Oropesa expressed some concerns and believed each item
should be taken individually since the softball netting is already on the top
five.
Mayor Kintigh responded that it is already a priority, in the ICIP but didn’t
happen and that the point of the resolution was to make it clear that these
are the items to be worked on.
After further discussion and debate, Councilor Moore moved to
recommend approval Resolution 19-XX. Councilor Sanchez was the
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second. A voice vote was 2-1 and the motion passed with Councilor
Oropesa voting Nay and Councilor Roebuck being absent.
5. Discuss and consider bike rental program for the Aquatic Center. Bob
Edwards reported on the proposed bike rental program and the Spring
River Foundation donating 10 bikes at cost of around $300 each. He
stated that they did not want to buy the bikes until there was consensus on
the program and was hoping it would move to full council.
Councilor Oropesa stated that legal was going to look at any obstacles
that would prevent the program from moving forward.
Joe Neeb stated that this was a donation from the organization to the city
and have not heard or discussed what type of program, rental or free,
security, and implementing the program has not been discussed.
Councilor Moore asked why it wouldn’t be like other programs?
Joe Neeb responded it needed to be looked at and to keep it simple.
Councilor Moore moved to recommend approval of the bike rental
program for the Aquatic Center. Councilor Oropesa was the second. A
voice vote was 3-0, and the motion passed with Councilor Roebuck being
absent.
G. PUBLIC PARTICIPATION
None.
H. ADJOURNED
The meeting adjourned at 5:48 p.m.
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CITY OF ROSWELL
General Services Committee
City Hall Conference Room
425 N. Richardson, Roswell, NM 88202
Wednesday, June 26, 2019 at 4:30 p.m.
ACTION REQUESTED: Roswell Recreation and Aquatic Center Update - introduction of
staff and other business.
BACKGROUND:
Initiated by: Marcus Gallegos
Staff has been and continues to prepare for the opening of the
Roswell Recreation and Aquatic Center facility. Additional details
will be presented at the meeting.
FINANCIAL
CONSIDERATION: Not Applicable.
LEGAL REVIEW: Not Applicable.
BOARD AND
COMMITTEE ACTION: For Information Only.
STAFF
RECOMMENDATION: For Information Only.
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CITY OF ROSWELL
General Services Committee
City Hall Conference Room
425 N. Richardson, Roswell, NM 88202
Wednesday, June 26, 2019 at 4:30 p.m.
ACTION REQUESTED: Administrative Services Update – Softball Netting Purchase Order
BACKGROUND:
Initiated by: Councilor Sanchez
During the General Services meeting of May 22nd, the Committee discussed the status of the
softball netting purchase order for general design and cost services. The Committee Chair
requested staff look into the matter and report on the findings. Monica Garcia, Finance
Director, researched the matter and confirmed that the request for the initial purchase order
was submitted back in November 2018 but was held up due to funding and administrative
oversight. During the meeting, staff reported to the Committee that the amount was small
enough to absorb in the current budget.
Staff has issued the purchase order (#193982) to JSH Engineering LLC for general design and
cost services. See attached P.O.
FINANCIAL
CONSIDERATION: Not Applicable.
LEGAL REVIEW: Not Applicable.
BOARD AND
COMMITTEE ACTION: For information only.
STAFF
RECOMMENDATION: For information only.
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CITY OF ROSWELL
General Services Committee
City Hall Conference Room
425 N. Richardson, Roswell, NM 88202
Wednesday, June 26, 2019 at 4:30 p.m.
ACTION REQUESTED: Status Report on the Bike Rental Program.
BACKGROUND:
Initiated by: Councilor Sanchez
During the General Services meeting of May 22nd, the Committee discussed the bike rental
program for the Aquatic Center and moved to recommend approval of the program. Manager
Neeb directed staff to do preliminary research on a program that can be presented with the
recommendation to the City Council. Staff is currently reviewing the Village of Ruidoso bike
rental program and agreement document. See attached supporting documents. Additional
details will be presented at the meeting.
FINANCIAL
CONSIDERATION: Not applicable.
LEGAL REVIEW: TBD.
BOARD AND
COMMITTEE ACTION: For information only.
STAFF
RECOMMENDATION: For information only.
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