General Services Committee (Discontinued as of March 2024)

CITY OF ROSWELL GENERAL SERVICES COMMITTEE AGENDA Wednesday, April 22, 2020 at 4:30 p.m. Roswell Convention & Civic Center 912 N. Main St. - Meeting Room A Roswell, NM 88201 Committee Chair: Barry Foster Committee Vice Chair: Angela Moore Committee Members: Jeanine Best, Juan Oropesa Staff Liaison: Juan Fuentes CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Consider approval of the January 22, 2020 meeting minutes. Page 2 ACTION ITEMS 2. Consider recommending to full Council approval of the Roswell Public Library Strategic Plan for 2020 to 2023. Page 4 NON-ACTION ITEMS 3. Boys & Girls Club Interim Activities at the Roswell Recreation and Aquatic Center. Page 31 CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS 4. Roswell Public Library Page 32 5. Roswell Museum and Art Center Report. Page 35 6. Pecos Trails Transit Report. Page 37 7. Recreation Department Report. Page 38 8. Parks Department Page 39 9. Cemetery Department Page 40 10. Golf Course Page 41 11. Zoo Page 42 PULIC PARTICIPATION ADJOURN (Next Meeting: May 27, 2020 at 4:30 p.m.) NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be 1 provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 04-17-20  DRAFT Regular Meeting of the General Services Committee Held in the Conference Room at City Hall January 22, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15- 1 through 10-15-4 NMSA 1978 and Resolution 19-37. ROLL CALL The meeting convened at 4:30 p.m. by Chair Sanchez with Councilors Roebuck, Moore and Oropesa present. Staff Present: Joe Neeb, Mike Mathews, Marcus Gallegos, Caroline Brooks, Jim Burress, Enid Costley, Juan Saenz, Bill Morris and Andrea Cole. Public Present: Larry Connolly and Rita Kane-Doerhoefer APPROVAL OF AGENDA Councilor Roebuck moved to approve the January 22, 2020 regular General Services Committee meeting agenda as presented. Councilor Moore was the second. A voice vote was 4-0 and the motion passed. APPROVAL OF MINUTES 1. Councilor Roebuck moved to approve the General Services Committee meeting minutes for October 23, 2019. Councilor Moore was the second. A voice vote was 4-0 and the motion passed. NON-ACTION ITEMS 2. Update and discussion of the Roswell Museum and Art Center Projects. Caroline Brooks presented an update on the Rocket Sculpture Art Project, Public Art Program and renovation project (family gallery, store move, lobby and façade update). 3. Update and discussion of the Softball Field Netting Project. Jim Burress presented an update of the netting project. 4. Update and discussion closing lower parking lot and pond down for the season. Jim Burress presented an update of the improvements to zoo lower parking lot and pond. ACTION ITEMS 5. Consider recommending to full Council approval of the Bike Rental Pilot Program. Marcus Gallegos presented the Bike Rental Pilot Program. 2  DRAFT Councilor Roebuck moved to send to full council the Bike Rental Pilot Program. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 6. Consider recommending to full Council the use of General Obligation Funds for purchasing a Mobile Library Service Vehicle (Bookmobile). Enid Costley presented the purchase of a mobile library service vehicle. Councilor Moore moved to send to consent agenda the purchase of a mobile library service vehicle. Councilor Roebuck seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 7. Resolution 20-xx - Consider recommending to full Council approval of a resolution approving the financial commitment for the purchase of two- buses. Juan Saenz presented the purchase of two transit buses. Councilor Roebuck moved to send to consent agenda the purchase of two-transit buses. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. CHAIR COMMENTS, REPORTS, ANNOUNCEMETS 8. Recreation Department Monthly Report – December 2019. Marcus Gallegos discussed the update of activities at the Recreation Department. PUBLIC PARTICIPATION Bill Morris presented an update of the Wayfinding Project. Larry Connolly commented on the softball netting project. ADJOURNED The meeting adjourned at 5:48 p.m. 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT General Services Committee Item No. Meeting Date: 04/22/2020 COMMITTEE: General Services CONTACT: Juan Fuentes CHAIR: Barry Foster ACTION REQUESTED: Consider approval of the Roswell Public Library Strategic Plan for 2020 to 2023. BACKGROUND: Initiated by: Enid Costley A planning process created by the Harwood Institute with the American Library Association guided the development of this document. The process focused on discovering the needs of the community and then challenged the Library to determine ways to meet the needs. The Roswell Public Library staff interviewed individuals and held community meetings on July 8, 22 and 31, 2019 to identify the following: • Aspirations for Roswell • Challenges facing Roswell • What needs to change to reach our aspirations for Roswell We also used a ranking of the American Library Association Libraries Transform Initiative to help us determine what library services are most desired by our community. Based on these comments and research in the Library field we came up with three areas of improvement for the Roswell Public Library. Service Goals o Building a Community of Learners o Engaging People in the Community o Providing Points of Learning o Encouraging Reading for Pleasure o Creating a Mobile Library o Support Initiatives of the City of Roswell Building Improvements o Maintain a Safe Learning Environment o Address Major and Minor Building Improvements Management of the Roswell Public Library o Implement the New Financial System o Create a Long Term Plan for Funding Library Programs o Review and Update Roswell Public Library Board Manual o Update Job Descriptions o Create Partnerships o Create Plan for Managing Long Overdue Fines and Fees o Conduct Market Study 4 FINANCIAL CONSIDERATION: No financial impact at this time. LEGAL REVIEW: The City Attorney has not reviewed the Roswell Public Library Strategic Plan. BOARD AND COMMITTEE ACTION: The Roswell Public Library Board of Trustee Approved the attached Strategic plan for the Roswell Public Library on January 23, 2020 STAFF RECOMMENDATION: Consider approval of the Roswell Public Library Strategic Plan for 2020 to 2023 ATTACHMENTS ATT 1 - Roswell Public Library Strategic Plan for 2020-2023 5 6 7 8 9 10 10 11 11 12 12 13 13 14 14 15 15 16 16 17 17 18 18 19 19 20 20 21 21 22 22 23 23 24 24 25 25 26 26 27 27 28 28 29 29 30 30  CITY OF ROSWELL General Services Committee Roswell Convention & Civic Center Meeting Room A – 912 N. Main St. Wednesday, April 22, 2020, 4:30 p.m. ACTION REQUESTED: Discussion item: Boys & Girls Club Interim Activities at the Roswell Recreation & Aquatic Center BACKGROUND: Initiated by: Marcus Gallegos The Boys & Girls Club of Chavez County currently housed at 201 S. Garden Ave. will be temporarily displaced due to the renovation/construction project scheduled to begin July 1, 2020. To continue serving their youth, the Roswell Recreation & Aquatic Center was discussed as a possible location to house their program during the construction. Discussions with Tim Coughlin, president & CEO of the Boys & Girls Club of Chavez & Lincoln Counties, & his team agreed in principal that we could host the B&G Club for their summer program in 2020. By allowing B & G Club to operate their summer program at the RRAC, meant that the Recreation department would not be able to host their regular summer recreation activities. This would be a potential substantial cost savings for the City considering the cost for running the program and the minimal income generated. It was also suggested that the current rent B & G Club pays for their current location be used as rent for use of the RRAC. With the current state of affairs action on the agreement has stalled, however, both parties agree that actions should follow soon to prepare for a possible July opening. Next steps would be for an MOU to be agreed upon and moved through General Services and City Council for approval. FINANCIAL CONSIDERATION: Information and discussion only LEGAL REVIEW: Information & discussion only BOARD AND COMMITTEE ACTION: Information & discussion only STAFF RECOMMENDATION: Information & discussion only 31 Roswell Public Library March 2020 On March 18, 2020 the Roswell Public Library closed its doors to the public. This was done to minimize the spread of the COVID-19 virus. Roswell Public Library was not the first library in New Mexico to close, but at the writing of this report all public libraries in New Mexico are closed to the public. It is not known when we will be open to the public and how our service might be changed when we do open our doors again. We do know that, as a City Department, it is our role to work together for the betterment of the City of Roswell. To that end, we have reallocated our key resource (staff) to other departments (Administration Department, Finance Department, IT Department, Payroll Department, and Safety Department). Accomplishments Changes in Service We have ordered additional online (aka home access) books and recorded books through Overdrive. The New Mexico State Library has purchase a subscription to online children’s and teens books and educational materials (TumbleBooks). We continue to provide Wi-Fi (several people have taken to parking in our lot to access it) and state databases through our website. Library staff has also changed our service to include the following: Library On The Go - The public may call ahead and ask staff to provide a random collection of items to take home. Items will be gathered and checked out by library staff and placed in a bag. The public drives to the east side of the library (alley) and staff places bag in the trunk of the vehicle. Breeze Way Service - We have opened up the North breeze way for Grab and Go Library Service. Before the state and federal tax deadline was extended to July 15, one of the more common questions we were being asked was about tax forms. The CARE act has made the submitting tax forms of interest again. Matthew Gormley printed out the most common federal tax forms, which have been placed in the breeze way. Also in the breeze way are “Take and Make” activities for children, information on online resources, and library application forms. Phones - We are providing phone service to the public 7:00 a.m. to 7:00 p.m. Monday– Friday. Overdues - Robert Briggs has set up SirsiDynix so that any books or materials returned while we are closed are not charged a late fee. Renewal - We will continue to renew items over the phone no matter how many times they have already been renewed or if there is a hold on the item. DVDs and Other Media - The public may use the book drop in the back alley to return all library materials. While we are closed the book drop is not restricted to books only. 32 Building Improvements Young Adult Collection - Library staff have moved the Young Adult collection to the southwest corner of the library where there is a view of the Tree of Knowledge. Fiction and Nonfiction Spanish Collection - Library staff have moved the books in Spanish to the northwest side of the building (aka former Young Adult Area). Large Print Collection - The Large Print Collection has been shifted north to the shelves vacated by the move of the Spanish Collection. We also lowered the top shelf for better access. Fiction Collection - The fiction collection is also being shifted. We are adding a set of shelves so that there are 6 sets of shelves on the ranges instead of 5 sets. Nonfiction Collection - We continue to evaluate the nonfiction collection and interfile the southwest collection. As we do this, we are shifting and moving shelves to a standard spacing. Children’s Picture Book Collection – We are adding labels on the picture books so that parents and children may more easily find common requested books (bear, cat, dinosaur, dog, farm, pirate, princess, school or truck). We are marking first and second grade readers. Koi Pond – Work has been completed on painting of the Koi Pond in the children’s area. The work was so much more than we expected that we asked the artist to continue to work in the children’s area to create a stream and water life along the west and north sides of the children’s area where carpet was removed. Service Improvements U.S. Census Information – The bilingual coloring book was delivered to the Roswell Public School March 12, the day before the Roswell Independent Schools closed. Beginning the week of April 6 the coloring books will be distributed to children through the school meal program (Grab and Go). Chaves County was going to purchase 500 coloring books and has now asked that they be put to use elsewhere. The Roswell Public Library is promoting the Census by putting flyers in the “Library On The Go” bags. We have also moved our Census banner from the Reference Desk to the outside by the Tree of Knowledge. Project Progress Library Budget – We submitted our budget and it was reviewed by the Finance Committee. Due to an expected down turn in the economy, we are anticipating that the Library budget will be reduced. E-rate application – We have submitted documentation to renew the contract for our internet provider. It was decided to wait until we have our mobile library service vehicle, and proven track record before requesting e-rate funds for equipment or internet service. 3 33 Summer Reading Program – We have cancelled our presenters for the summer reading program. We are making plans for an online summer reading program. Meetings:  Library Board of Trustees ......................Cancelled until further notice  General Services Committee ..................April 29 at 4:30 p.m. Plans for April I have asked the Library staff to contemplate four questions:  What should we be doing to make the library safer for the Library Staff?  What services may we provide the public while we are closed that we are not currently providing?  What do we need to do to ensure the staff is safe when we reopen?  What do we need to do to ensure the public is safe when we reopen? School Readiness Program – Complete the English version of the online school readiness program for children birth to 18 months. Summer Reading Program – Set up the summer reading online reading program. All summer reading programs have two parts, the presenters and their presentations, and the tracking of readings and earning prizes. We will not be offering programs this summer, but we can, and should, encourage reading over the summer. Through a gift from Pizza Hut we were able to purchase school supplies, which we will give out as prizes. These will be supplemented with other prizes we have on hand. I would also like to purchase additional school and craft supplies from local businesses. Issues and Concerns Library Strategic Plan We would like the Library Strategic Plan to be approved by General Services Committee before it is submitted to the New Mexico State Library. The Roswell Public Library is required to submit a Strategic Plan to the New Mexico State Library every three years. Library Park The Library Park is owned by the Roswell Library Foundation and located on Richardson Avenue. The Roswell Public Library would like to take ownership of the property to be use for parking the Mobile Library vehicle. 3 34  MARCH 2020 MONTHLY REPORT ATTENDANCE REVENUES 2020 2019 2018 2017 MUSEUM 489 1464 1710 1731 2020 2019 2018 2017 EVENTS 30 115 86 17 CLASSES 1,156 4,276 7,212 5,839 CLASSES 165 241 236 203 PLANETARIUM 871 1,191 1,242 63 PLANETARIUM 142 407 312 196 MEMBERSHIP 1,465 2,885 3,410 4,660 SCHOOL/ADULT TOURS 237 249 228 654 FACILITY USE 250 0 200 250 FACILITY USE 713 233 804 265 STORE 2,269 6,234 5,829 5,408 OUTREACH 0 215 0 0 MARCH TOTALS 6,011 14,586 17,893 16,220 VOLUNTEER VISITS 1 18 9 15 YEAR TO DATE TOTALS 24,714 30,620 36,060 31,598 MARCH TOTALS 1,777 3,055 3,791 3,081 YEAR TO DATE TOTALS 5,115 7,978 7,924 4,001 PROGRAMMING SESSIONS CONTACT CLASSES Gentle Yoga for MONTH 1 session ATTENDEES 20 HOURS 1 MEMBERS Adult Clay Clay Open Studio 1 session 73 72 13 416 622 current active current active memberships members CANCELLED Gentle Yoga 1 session FOR MONTH 4 new members 28 renewals Spring Break Classes 6 sessions TOTAL 165 14 YEAR to DATE 14 new members 57 renewals OCCURENCES EVENTS for MONTH ATTENDEES PARTNERSHIP Documentary Film 1 30 RMAC Foundation Planetarium General Shows 7 142 VOLUNTEERS CANCELLED Planetarium General Shows 6 Documentary Film 1 RMAC Foundation Make and Mingle Pop-Up PlayDate 1 1 ENMU-R Spring River Zoo FOR MONTH 2 volunteer hours 1 volunteers RAiR Lecture and Reception 1 RAiR Foundation TOTAL 172 YEAR to DATE 137 volunteer hours 29 volunteers SCHOOL VISITS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM STUDIOS 3/3 All Saints Catholic 3/4 Sydney Gutierrez 3-8 85 20 7 3 X X 4,041 FACEBOOK FOLLOWERS 3/4 Hagerman 7 34 2 X 3/12 Lake Arthur ADULT TOURS 25 2 X 201 INSTAGRAM FOLLOWERS 3/7 Road Scholars 30 X 3/10 First United Methodist 13 3/11Rotary Club 16 X TOTALS 164 73 2 3 1 35  MARCH 2020 MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks The Museum closed to the public Make & Mingle and Pop-Up Playdate Planetarium Show Sponsorships on Wednesday March 18, 2020 in The two new programs targeting young In the wake of a diminishing economy, response to the coronavirus pandemic professionals and families that were to potential sponsors do not have monies via orders outlined by New Mexico take place in March, Make and Mingle available. A show is being purchased Governor Michelle Lujan Grisham. and Pop-Up Playdate, were canceled and through the RMAC Foundation titled A reopening date has yet to be will be rescheduled for a later time. Make Destination Mars and it will premiere when confirmed. and Mingle was an adult craft night to the planetarium reopens. take place at Red Door Brewing. the first session was to feature how to use 3D pens COLLECTIONS & EXHIBITIONS with Irina Glassini from ENMUR’s iCenter. FACILITIES The Pop-Up Playdate was geared for ages Exhibition Status 1-10 and their caregivers to do a small Renovation With the temporary closure of the art project in the galleries in relation to A The potential museum renovation is Museum, exhibition dates are currently Line in the Sand. The Zoo was planning to on hold indefinitely due to budget undetermined. partner on the initial program and to bring restrictions. in some animals for the kids to see. Landscaping and Exterior Signage The in-house exhibition, Inspired by Plans to create a landscaping and exterior Calligraphy, showcasing the work of Ulfert Women’s History Month Films signage schematic plan, which was Wilke and Peter Bilan, has been installed, One of the two scheduled films, sponsored budgeted for in FY2020, is put on hold. replacing the previous, well-received by the Foundation, was presented in Bruce Lowney memorial exhibition. As the March in honor of Women’s History Month: Deep Cleans title suggests, both artists utilize the form American Revolutionary: The Evolution of During the initial part of the Museum and appearance of calligraphy to inspire Grace Lee Boggs. The screening of Wonder closure staff worked diligently to deep their work, although neither created Women: The Untold Story of American clean and organize several areas of the legible words within the work. Rather they Superheroines was canceled. building. Efforts are ongoing as staffing distilled the beauty of the written word and time allow. down to its elemental, abstracted forms. PUBLIC ART Artist-in-Residence Tonee Harbert STAFF NEWS completed the installation of his show Plan Development at the start of the closure and has yet Further consultation was held with Taylor Wright joined the staff in March to present the show to the public. His public art program managers for the as an Guest Services Associate filling a reception and lecture were canceled with City of Loveland, Colorado, and the City vacancy. She attended New Mexico State the hopes of rescheduling for a later date. of Albuquerque. Ideas will continue to University and received an undergraduate At present, we will plan to leave the show be compiled in hopes of developing a degree in Film Studies. Since completing up to allow viewing for at least a few program at a later date. her degree she had returned to Roswell weeks once we reopen. Tonee is working and has been volunteering and working on a video tour of his exhibition to be Rocket Sculpture with animals. posted during the closure. Applications were evaluated by a committee made up of Museum Director An intern named Mica Fauntleroy from Once a reopening date has been Caroline Brooks and invited community ENMU-R’s Graphic Design program began approved, we will adjust the schedule representatives that have backgrounds in March with a focus on creating an online accordingly giving priority to in-loan in the arts. At present, given the current exhibitions archive. Her project is currently exhibitions. Subsequent RAiR exhibitions situation, the committee will consult with on hold until the Museum and ENMU-R may occur concurrently with Tonee’s City administrators to determine if/when reopen. show to catch up on the schedule, thus the project can restart and if changes need possibly delaying other planned in-house to be made to any of the plans. exhibitions including A Century of Women Artists, All Creatures Great and Small, and Indigenous American Art, 1960-2000. EDUCATION Tour, Class and Workshop Cancellations EVENTS Due to school closures, the anticipated school tour season which takes place Gentle Yoga between March and May has been We were able to hold one session of canceled along with the Museum’s Spring gentle yoga led by yoga instructor Alice Break Classes, Summer Art Camp and Buck in March. The focus of the program Ceramics Classes. Two highly anticipated is to encourage new memberships and ummer workshops, one in shibori dyeing offer a unique experience in the galleries. and another in basket coiling techniques, Sessions will continue when the Museum are waiting to be rescheduled if the reopens. instructor is available later in the summer. 36  Transit Pecos Trails Transit System ACTIVITY REPORT – MARCH 2020 The past month has been one of extreme and rapid changes due to the Coronavirus. This was also a month that has been a show case of team work and cooperation with everyone throughout the city staff. This month’s activity will be a reflection of this, with that being said here is this month’s report. • Adjusted bus schedules to reduce the exposure of staff and customers. • Adjusted lobby hours to reduce the exposure of customers and staff. • Limited time spent in lobby by customers. • Implemented a new regimented cleaning and sanitizing schedule of the buses and PT vans. (Which will continue after all this has passed) • Implemented a no touch policy for drivers to follow while operating vehicles. • Trained staff in the use of the power washer and the proper application of disinfectant and its MSDS warnings. • Started the closure process of transit system and Greyhound system by communication with City Hall, staff and Tim Valdez (Greyhound). • Created and Posted many flyers and spoke with community about closing down the transit system for their knowledge. • Worked with Public Affairs, (Todd and Lisa) on what transit was doing so it could be communicated throughout multimedia platforms. • Closed Greyhound sales portion of office until further notice per Tim Valdez. • Implemented call in service for rides for critical reasons. • Continued processing PT applications for disabled customers. • Create and implement call log for ride call in. The total call in ride numbers since shut down is 14. Para Transit total for the same time is 58. • Set up with staff a deep cleaning of the entire building inside and out with remaining staff. • Worked with Abraham and facilities maintenance crew to start correcting and completing exterior / interior lighting projects. Started initial process for upcoming remodel. 37  RECREATION DEPARTMENT – MONTHLY REPORT March 2020 Attendance Roswell Adult & Recreation Center: 1,923 Roswell Recreation and Aquatic Center: 14,775 Revenues Pool Programs $ 665.00 Pool Admissions $ 3,891.00 Pool Rentals $ 0.00 Recreation Programs $ 213.84 Recreation Sports $ 2,402.85 Recreation Admissions $ 197.38 Recreation Concessions $ 3,750.00 Recreation Memberships $ 3,750.00 Recreation Rentals $ 1,460.00 Total $ 13,199.83 Roswell Adult & Recreation Center • Happenings: The Adult Center continued with winter classes and started preparation for spring classes. The Recreation and Adult Center could not host and rentals that had groups larger than 30 people beginning around the week of March 10th , due to the COVID-19 Pandemic the facility was then closed to the public on March 16th. • Adult programing: Winter Session concluded early due to the circumstances. • Special Programs: No special programming was held in March • Maintenance: Facility Maintenance secured an office window due to entry by an intruder. Roswell Recreation & Aquatic Center • Happenings: The first week in March consisted of about 12 makeup basketball games and the season ended on a high note. Roswell Recreation & Aquatic Center officially closed to the public on March 18, 2020 due to the COVID -19 pandemic. • Youth Programming: Cancelled all youth and adult programing including Spring Break Camp, Adult Volleyball and all party rentals due to COVID-19. • Aquatic Center: The aquatic center was conducting swim lesson until COVID-19 order to close. • Maintenance: AES conducted warranty work on aquatic chlorine injunction pumps. New pumps were installed and work great. Submitted by: Marcus Gallegos Recreation Manager 38 PARKS & RECREATION DEPARTMENT MARCH 2020 Division – PARKS Maintenance  Mowing and weed eating at all parks (the mowing schedule has been changed to Wednesdays and Thursdays only due to COVID-19 as crew numbers have been decreased and duties added).  Tree removals.  Tree planting.  Irrigation in parks and sports complexes.  Spraying weeds.  Clean-out Sunken Garden.  Work on drinking fountains.  Gopher control. Specifics  Tent area set-up for COVID-19 testing.  Five temporary employees released from employment.  Five Parks employees transferred to other departments (4 to Landfill/1 to Animal Control).  Remaining crew disinfecting playgrounds on Mondays, Tuesdays and Fridays.  Tree clean-up at the zoo.  Battle of mustard weed has started.  Continued drainage of pond at the zoo.  Trash and debris removal at the zoo.  Continued maintenance on train and carousel. Submitted by Rudy Chavez Parks Superintendent Approved by Jim Burress Parks and Recreation Director 39 PARKS & RECREATION DEPARTMENT MARCH 2020 Division – SOUTH PARK CEMETERY Number of casket burials 14 Number of cremation burials 7 Veteran’s Cemetery casket burials 1 Veteran’s Cemetery cremation burials 3 Acres in inventory 210 Full-time employees (FTE) equivalent 10 Total Revenue as of March 31, 2020 $ 32,163.00 Maintenance  Dug, set-up, covered and tamped for all 25 services during the month.  All mowing equipment ready for mowing.  Adapting new procedures for services.  Mowing all cemetery blocks.  Trimming all headstones (over 31,000).  Cleaning equipment after every service. Specifics  Conducted a total of 25 services for the month of March. Submitted by Ruben Esquivel South Park Cemetery Superintendent Approved by Jim Burress Parks and Recreation Director 40 PARKS & RECREATION DEPARTMENT MARCH 2020 Division - GOLF COURSE Maintenance  Replaced 4 irrigation heads and adjusted 2 heads on hole # 7, leveled one head #17, repaired irrigation head hole # 18, leveled 2 heads and fixed 1 head on driving range, replaced one head on nursery green.  The greens were sprayed with fertilizer on the 9th, seed head suppressor on the 9th and nematicide and wetting agent on the 19th.  Greens surrounds were sprayed with growth regulator on the 3rd.  The tee boxes and the driving range were sprayed with growth regulator on the 3 rd and Katana to transition from rye grass back to bermuda grass on the 30th.  The fairways and roughs were sprayed with glyphosate to kill winter weeds and early germinating summer weeds on the 18th, 19th, 20th and 30th.  The fence line and Pro Shop areas were sprayed with a broadleaf herbicide on the 23rd.  Stiles football fields were sprayed with glyphosate to control winter weeds.  Cahoon Park was sprayed with glyphosate to control winter weed grasses and broadleaf weeds on the 23rd, 24th and 30th.  The lower branches were trimmed-up on holes #10 (17), #12 (12), #13 (4), #14 (7) and # 18 (17) for a total of 57 trees.  The greens were aerated, top dressed with sand, swept in and excess sand removed; a 2 to 3 week completion process.  The Parks mower mowed weeds on the 4th, 5th and 6th.  Parks marked heads at Stiles field, verticut the fields using Golf Course mower and swept the excess grass off the fields on the 23rd, 25th and 26th.  A Golf Course employee worked at the Landfill on the 30th and at the Airport on the 31st. Specifics The Golf Course is currently closed to play. Programs/Events ----- Submitted by David Blewett Golf Course Superintendent Approved by Jim Burress Parks and Recreation Director 41 PARKS & RECREATION DEPARTMENT MARCH 2020 Division - ZOO Species 62 Specimens 171 Estimated Zoo attendance 1,889 Community Outreach/ Education 201+ Live Streams Education Programs $0 Birthday Parties/Permits $0 Donation Tubes Donations $606.98 Concession/Merchandise $0 Other donations $0 Total Revenue $606.98 Maintenance:  Zoo has been closed to the public since March 18th due to pandemic.  Parks’ crew has been trimming up trees in the zoo.  Zookeepers and Grounds crew have been mowing and weed eating.  Started painting and organizing the laundry room in the office.  Continue draining the lake, almost empty.  Painted the metal divider in the bear/mountain lion exhibit. Specifics:  Zoo Education Coordinator started live keeper talk programs.  Fulkerson plumbing installing the plumbing in the Big Cat Exhibit.  Did handwashing training with the staff.  Income is lower this month due to being closed because of the pandemic. Submitted by Andrea Cole Zoo Curator Approved by Jim Burress Parks and Recreation Director 42