General Services Committee (Discontinued as of March 2024)

GENERAL SERVICES COMMITTEE - AGENDA Wednesday, September 23, 2020 at 4:30 p.m. Roswell Convention & Civic Center 912 N. Main St. - Meeting Room A Roswell, NM 88201 Committee Chair: Barry Foster Committee Vice Chair: Angela Moore Committee Members: Jeanine Best, Juan Oropesa Staff Liaison: Juan Fuentes CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Consider approval of the August 26, 2020 meeting minutes. Page 3 ACTION ITEM(S) 2. Discussion and consider approval of Resolution 20-XX Roswell Recreation Department fee schedule. Page 5 NON-ACTION ITEM(S) - None CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS 3. Roswell Public Library Page 28 4. Roswell Museum and Art Center Report. Page 35 5. Pecos Trails Transit Report. Page 37 6. Recreation Department Report. Page 38 7. Parks Department Page 39 8. Cemetery Department Page 40 9. Golf Course Page 41 10. Zoo Page 42 PUBLIC PARTICIPATION ADJOURN (Next Meeting: October 28, 2020 at 4:30 p.m.) THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be 1 provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 09-18-20 General Services Wednesday, September 23, 2020 at 4:30 p.m. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/868036741 You can also dial in using your phone. United States: +1 (646) 749-3122 Access Code: 868-036-741 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/868036741 Help desk 500-0587 2  Regular Meeting of the General Services Committee Held in the Roswell Convention Center August 26, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15- 1 through 10-15-4 NMSA 1978 and Resolution 20-26. ROLL CALL The meeting convened at 4:30 p.m. by Chair Foster with Councilors Moore and Councilor Best present, and Councilor Oropesa being absent. Staff Present: Juan Fuentes, Bill Morris, Jim Burress, Marcus Gallegos, Enid Costley, Caroline Brooks and Trent Moore Public Present: Rita Kane-Doerhoefer APPROVAL OF AGENDA Councilor Best moved to approve the August 26, 2020 regular General Services Committee meeting agenda as presented. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa absent. APPROVAL OF MINUTES 1. Councilor Best moved to approve the General Services Committee meeting minutes for July 28, 2020. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. ACTION ITEM(S) 2. Discussion and consider approval of Resolution 20-XX Museum Admission Rates. Museum Director Caroline Brooks presented the proposed rates and discounts and the process to determine them. Ms. Brooks discussed the intention to increase museum membership and ongoing plans to relocate the store. Councilor Best moved to send to full City Council on the consent agenda the approval of the Museum Admission Rates Resolution 20-XX. Chair Foster was the second. A voice vote was 2-1 and the motion passed with Councilor Moore voting against and Councilor Oropesa being absent. NON-ACTION ITEM(S) 3. Review and discussion master plan for the Old Municipal Airport, specifically Cielo Grande Ballfields and All-Inclusive Park. Bill Morris presented information on the OMA Master Plan including the structures and layout for the All-Inclusive Park and Ballfields Project. 4. Review and discussion of development of a park at 2301 South Virginia. Chair Foster introduced the item. Jim Burress presented information on costs and infrastructure associated with the development of the property. 1 3  CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS Enid Costley provided an update on the repairs at the Library. Jim Burress provided an update on the pond at the Zoo. PUBLIC PARTICIPATION None. ADJOURNED The meeting adjourned at 5:32 p.m. 2 4  CITY OF ROSWELL General Services Committee Wednesday September 23, 2020, 4:30 p.m. Roswell Convention & Civic Center 912 N. Main St. Meeting Room A ACTION REQUESTED: Discussion and consideration approval of Resolution 20-XX Rowell Recreation Department fee schedule. BACKGROUND: Initiated by: Marcus Gallegos The Roswell Recreation Department has been working with fees from two different resolutions; Resolution 13-36 adopted July 12, 2018 & Resolution 19-39 adopted May 9, 2019. The current format is confusing and not all inclusive all the operations of the Recreation Department. The Recreation Department has also reviewed current rates and analyzed them using a cost recovery model to work towards the department reaching their 50/50 cost recovery guideline while maintaining affordability for the community. After careful analysis the need to properly separate Recreation admission fees from Aquatic admission fees was determined to be the of most importance. Admission fees were separated to properly determine cost recovery for each department, additional fees were updated or added to new programing and room rental rates were updated to meet the cost recovery model. Attached is Resolution 18-36 & 19-39 for comparison of the attached updated fee resolution proposal. FINANCIAL CONSIDERATION: There are no expenditures associated with the Proposed Resolution LEGAL REVIEW: The City Attorney has review the proposed Resolution BOARD AND COMMITTEE ACTION: The General Services Committee is scheduled to meet on Wednesday September 23, 2020. STAFF RECOMMENDATION: Consideration recommending approval of Resolution 20-XX Rowell Recreation Department fee schedule. 5  RESOLUTION NO. 2020-xx A RESOLUTION ESTABLISHING FEES AND CHARGES FOR THE ROSWELL RECREATION DEPARTMENT, AS MORE PARTICULARLY SET FORTH HEREIN WHEREAS, the City of Roswell has the authority to establish rates for services provided pursuant to Section 3-18-1 (H) New Mexico State Statutes Annotated 1978; and WHEREAS, the Roswell Recreation Department is proposing to change admissions to help offset the cost of operating the Recreation and Aquatics Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROSWELL, NEW MEXICO, THAT THE FOLLOWING ROSWELL RECREATION DEPARTMENT FEES AND CHARGES ARE HEREBY ESTABLISHED FOR THE CITY OF ROSWELL: Section 1 . Fees and Charges Established. Fees shall be established as presented in Exhibit A. Section 2. Ratification. Any act consistent with the authority and prior to the effective date of this Resolution is hereby ratified and affirmed. Section 3. Repealer. Any prior fee resolution in conflict or inconsistent herewith are hereby repealed to the extent of such inconsistency. This repealer shall not be construed to revive any resolution or part of any resolution heretofore repealed. Section 4. Severability. The provisions of this Resolution are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this Resolution or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the Resolution, or the validity of its application to other persons or circumstances. Section 5. Effective Date. This Resolution shall become effective January 1, 2021. PASSED, ADOPTED, SIGNED and APPROVED ___ , . CITY SEAL _____________________________ Dennis Kintigh, Mayor ATTEST _____________________ Sharon Coll, City Clerk 6  Exhibit A Daily Entry Fees Recreation Center* Combined Recreation & Membership Category Aquatic Center Gym only Aquatic Center Adult (13-54) $ 5.00 $ 2.00 $ 6.00 Child (4-12) $ 3.00 $ 1.00 $ 3.50 Senior (55+) $ 3.00 $ 1.00 $ 3.50 Family (up to 6 members) $ 13.00 $ 6.00 $ 15.50 Military / Veteran $ 3.00 $ 1.00 $ 3.50 Spectator Pass $ 1.00 $ 1.00 $ 1.00 Monthly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 40.00 $ 30.00 $ 60.00 Child (4-12) $ 25.00 $ 20.00 $ 40.00 Senior (55+) $ 25.00 $ 20.00 $ 40.00 Family (up to 6 members) $ 100.00 $ 60.00 $ 150.00 *Military / Veteran 10% Discount Quarterly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 70.00 $ 40.00 $ 100.00 Child (4-12) $ 45.00 $ 25.00 $ 60.00 Senior (55+) $ 45.00 $ 25.00 $ 60.00 Family (up to 6 members) $ 180.00 $ 100.00 $ 260.00 *Military / Veteran 10% Discount Annual Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 175.00 $ 100.00 $ 250.00 Child (4-12) $ 100.00 $ 60.00 $ 150.00 Senior (55+) $ 100.00 $ 60.00 $ 150.00 Family (up to 6 members) $ 300.00 $ 180.00 $ 450.00 *Military / Veteran 10% Discount Fitness / Weight Room Punch Card Class Rate Punch Card Annual Membership Rate Fitness Classes / Weight room $5.00 Visit $4.00 (min 10) Included with Membership 7  Water Fitness Rates Class Rate Punch Card Annual Members Rate Water Aerobics $ 5 Class $4 visit (min 10) Included w/ Membership Rate Instruction time Swim Lessons (6- 30 Min session) $ 65.00 (6) 30 Min Sessions $ 33.00 Adult Swim Lessons $ 95.00 (6) 30 Min Sessions $ 48.00 Private Lessons $ 90.00 (6) 30 Min Sessions $ 45.00 Lifeguard Class $ 300.00 2- 4 day course CPR Certification $ 100.00 1 day class *Military / Veteran 10% Discount * Military / Veteran Seasonal & Annual Discount applies for individual & Family Rates. All Family rates apply only to those living in the same household. Discounted rates cannot be combined with any other rate or offer. *** Free Aquatic admission to Roswell residents on the Second Monday of June, July & August. 8  Room Rental Rates Roswell Recreation Room Room Rental rate Room Center Capacity Sq. Ft per Hour Multi-Purpose Room 1 43 1093 $ 35.00 Multi-Purpose Room 2 43 1093 $ 35.00 Large Multi-Purpose Room 90 2186 $ 70.00 Group Exercise Room 52 2621 $ 60.00 Conference Room 20 330 $ 35.00 Court 1 140 4592 $ 40.00 Court 2 70 4500 $ 30.00 Court 3 70 4500 $ 30.00 Court 4 182 4593 $ 45.00 Full Gymnasium 462 18,186 $ 135.00 ***Full Recreation Facility 959 30882 $ 350.00 A/V use $ 15.00 Pool Rental Rate Roswell Aquatic Center Pool Capacity Regular Outdoor Pool Rental 100 guests 220 $ 500.00 Indoor Pool Rental 100 Guests 235 $ 300.00 Outdoor & Indoor Pool Rental 200 Guests 455 $ 700.00 Additional 25 Guests $ 30.00 Private Lane Rental $ 10.00 / hr. *** Rental of full facility will include Full Gymnasium, Concourse, Multi-purpose room, Restrooms and Conference room. 9  Roswell Adult Center Facility Rental Rates Room Room Rental Rate Roswell Adult & Recreation Center Room Capacity Sq. Ft Regular Large Room # 22 40 2280 $ 40.00 Classroom # 27 20 980 $ 35.00 Classroom # 29 18 783 $ 25.00 Classroom # 30 18 783 $ 25.00 Large Room # 4 68 3577 $ 50.00 Roswell Adult & Recreation Center Activity Rate Hospitality Room Free Billiards $1.00 day / $10.00 month Cardio Room $1.00 Punch Card  Annual room rental rates can be negotiated between renter and Recreation Department Director. 10  Recreational Sports Activity Rate Youth Sports Youth Volleyball $ 40.00 $35 Additional Family Member Youth Basketball $ 40.00 $35 Additional Family Member Youth Indoor Soccer $ 40.00 $35 Additional Family Member Adult Sports Adult Volleyball $ 200.00 Team Adult (3 on 3) basketball $ 100.00 Team Spectator Admission $1.00 visit / $7.00 season Runs / Races $40 Early Entry / $50 Day of Race 11  City of Roswell Parks & Recreation Recreation Fee Schedule Division Adopted by City Council July 12, 2018 Resolution 18-36 12 Below are the rates charged for different purposes within the Recreation Division of the Parks and Recreation Department in the City of Roswell. All fees charged will be included in this list and cannot be waived. Programs, Daily Entry, and Membership All recreation programs will have a per class fee established according to the Division’s Cost Recovery Guideline. Participants in these programs may pay the class fee to participate. Specific program fees are listed below, but others may be established as new programming is developed and offered. Athletic Programs Sports Conditioning Camps $30 per camp $40/player Soccer League (5 on 5) $35 for each additional family member Volleyball Adult Volleyball League (3 on 3) $85/team Adult Volleyball League (4 on 4) $120/team Adult Volleyball League (6 on 6) $160/team $40/player Youth Volleyball $35 for each additional child Basketball Adult Basketball (3 on 3) $85/team Adult Basketball (4 on 4) $125/team Adult Basketball (5 on 5) $200/team $40/player Youth Basketball $35 per each additional child in same family Vacation Fun Programs Vacation Fun Programming fees for After School and Spring, Thanksgiving, and Christmas breaks are listed below. Full Day $12/child Half Day $6/child After School $6/child Vacation Fun Programming fees for the Summer program are listed below. Prepaid in Full $390/child Monthly $200/child Full Day $12/child Half Day $6/child Each Additional Child in $1 discount Same Family from price Page 1 of 6 13  Daily Entry The Recreation Division operates two facilities: the Roswell Adult and Recreation Center and the Roswell Recreation and Aquatic Center. The rates below will allow access to either facility for a single day of use. The visitor may use the facilities’ open access areas that are not reserved for programming or special activities. User Category Fee Adult (13-59) $5 Child (4-12) $3 Tots (3 and under) Free Senior (60+)/Military $3 Roswell Resident (ID Must Show $3 Roswell, NM) Spectator Admission $1/person Spectator Pass $5/season Billiards $1/Visit or $5/Month Cardio Room or Aerobics $1/Punch on Card Memberships Memberships in the Recreation Division may also be purchased for recurring access. Memberships include the following benefits: 1. Daily open admission to both facilities. Individual memberships for one facility may be purchased at half the cost listed below. 2. Ability to participate in any regularly scheduled fitness class programming. This does not include leagues, athletic programming, or Vacation Fun programming and the participant must still register for the class. 3. Discounted admission to special activities and facility rentals. Membership Week Month Annual Category Resident Non-Resident Resident Non-Resident Resident Non-Resident Adult (13-59) $10 $12 $32 $40 $350 $420 Adult Couple $15 $18 $48 $58 $525 $630 Child (4-12)* $5 $6 $15 $18 $150 $180 Senior (60+) $7 $9 $25 $30 $250 $300 Senior Couple $10 $12 $38 $46 $375 $450 Family (Up to 6 $20 $25 $65 $78 $700 $840 Members) Military Discount 5% 5% 10% 10% 15% 15% City Employee 5% 5% 10% 10% 25% 25% Discount *Must accompany an adult or senior membership. Page 2 of 6 14  Facility Rentals Facility use will be reserved according to the availability of the facility on a first come, first serve basis. Where fees will be applied for specific purposes based on a group assignment, the groups will be assigned as outlined below: Group A is for internal City department and Roswell Independent School District use. Group B fees are charged for this group when activities planned are community oriented and open to the public. Members also receive these rates. Group C fees are charged for this group when activities planned are not open to the public. Room Rentals Group Group Group A B C Roswell Adult and Recreation Center 807 N. Missouri Classroom (Hourly) $0 $5 $15 Main Auditorium (Hourly) $0 $15 $35 Big Room #22 (Hourly) $0 $15 $30 Parks and Recreation Office 1101 W. Fourth Street Meeting Room (Hourly) $0 $12 $20 Roswell Recreation and Aquatic Center Multipurpose Room $0 $15 $30 Other Area Rentals Most areas within our parks are available and open to the public on a first come, first serve basis. Areas designated as group use areas within our parks can be reserved for private use through a Special Use Permit process. When reserved, these areas would not be open to the public. Group Group Group A B C Locker Rooms per Day $0 $25 $50 Special Activities Area per Day $0 $250 $500 Open Grass Areas per Day $0 $50 $100 Photo Shoot per Hour $0 $0 $50 Movies/Commercials per Day $0 $0 $150 Reserved Park Area per Permit $0 $0 $15 Page 3 of 6 15  $45/3 hour Sunken Gardens (Cahoon Park) $0 period Electricity and/or Water $0 $15 per period Park Site Pavilions/Shelters $0 $40/day $80 (includes electricity) Designated Inflatable Sites $0 $90 (includes water) Pioneer Plaza per 4 Hour Period $0 $10 $25 $100/Facility/ Concession Facility Use $0 Day $100/Facility/ Bathroom Facility Use $0 Day Cahoon Tennis Courts The tennis courts are regularly open to the public for individual use on a first come, first serve basis. Persons desiring to reserve the courts for private lessons or other group activities such as private camps will be responsible for the fees below. Court Time $14/hour/court (Must be paid for in advance) (min. of 1 hour) 20% of the Total Group Activities Revenue Received Sand Volleyball Courts The sand volleyball courts are regularly open to the public for individual use on a first come, first serve basis. Persons desiring to reserve the courts for private lessons or other group activities such as private camps will be responsible for the fees below. Court Time $20/day/court (Must be paid for in advance) 20% of the Total Group Activities Revenue Received Sports Fields and Complexes These areas must be reserved with the Recreation Division prior to use. Leagues may establish an agreement with the City for season use of a field or complex which may waive the rental fees. Use outside of this agreement will incur a fee. Page 4 of 6 16  League Use Youth Player Fee $5/player Youth Tournament Fee $10/team Adult Player Fee $10/player Adult Tournament Fee $20/team Non-League Use Field with Lights $75/hour Field without Lights $50/hour Joe Bauman Stadium at Coca-Cola Field This complex must be reserved with the Recreation Division prior to use. Leagues may establish an agreement with the City for season use. With commercial use, basic field maintenance is the responsibility of the user. Non-Profit Use Multiple Use Single Use Single Game $20/game $40/game Single Game with Lights $25/game $50/game Double Header $40/game $80/game Double Header with Lights $50/game $100/game Commercial Use Single Game N/A $100/game Single Game with Lights N/A $150/game Double Header N/A $150/game Double Header with Lights N/A $200/game Equipment Rentals and Other Fees Other needs that can be supplied by the Division should be requested with the Special Use Permit process. Item Cost Unit City Personnel $20 Per Hour Per Person Required for employee being Call Back Fee $50 called after initial set up Set Up or Tear Down Fee $100 Per Day Mobile Stage $1,000 32 feet x 15 ½ feet, First Day Mobile Stage Extra Staging $250 8 feet, First Day Stages $100 Each Additional Day Mobile Stage Extra Staging $50 Each Additional Day Portable Stage $250 20x20, First Day Shorter/Riser $125 20x20, Each Day PA System $125 Per Event Page 5 of 6 17  Mobile Movie Screen Fee $25 Per Event Music System $200 Per Event Microphone/Stand $10 Each per Event (After 1) Sound Personnel $30 Per Hour Podium $25 Per Event Electricity (Park Property) $15 (Max $50) Per Hookup Per Event Temporary Pole (Park Property) $100 Per Event Blue Pole (As Needed) $200 Per Event Tables $7.50 6 ft, Each Per Event Chairs $15 Per 50 Chairs Per Day Tent (10x10) $50 Each Per Day Tent (20x20) $150 Each Per Day Tent (40x40) $250 Each Per Day 1 Set of 50 Seats, Per Event With Backs: H7’10” x L15’5” x Bleachers $200 W 9’11’’ No Backs: H4’3” x L15’ x W9’ City Vehicles or Mobile Equipment $100 Per Day Per Vehicle (Staff Must Operate) Each Per Event (1 per 25 Trash Cans - 55 gallon $5 people recommended) Additional Clean Up for Litter or $150 Per Incident Other Incident Electrical Hookup $50 Per Hookup Electrical Spiders $100 Per Spider Generator (Small) $500 Per Activity Damage to City Property Cost of Repair Per Incident Page 6 of 6 18  Exhibit A Roswell Recreation & Aquatic Center Daily Entry Fees Recreation Center* Combined Recreation & Membership Category Aquatic Center Gym only Aquatic Center Adult (13-54) $ 5.00 $ 2.00 $ 6.00 Child (4-12) $ 3.00 $ 1.00 $ 3.50 Senior (55+) $ 3.00 $ 1.00 $ 3.50 Family (up to 6 members) $ 13.00 $ 6.00 $ 15.50 Military / Veteran $ 3.00 $ 1.00 $ 3.50 Spectator Pass $ 1.00 $ 1.00 $ 1.00 Monthly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 40.00 $ 30.00 $ 60.00 Child (4-12) $ 25.00 $ 20.00 $ 40.00 Senior (55+) $ 25.00 $ 20.00 $ 40.00 Family (up to 6 members) $ 100.00 $ 60.00 $ 150.00 *Military / Veteran 10% Discount Quarterly Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 70.00 $ 40.00 $ 100.00 Child (4-12) $ 45.00 $ 25.00 $ 60.00 Senior (55+) $ 45.00 $ 25.00 $ 60.00 Family (up to 6 members) $ 180.00 $ 100.00 $ 260.00 *Military / Veteran 10% Discount Annual Rates Rates Combined Recreation & Membership Category Aquatic Center Recreation Center Aquatic Center Adult (13-54) $ 175.00 $ 100.00 $ 250.00 Child (4-12) $ 100.00 $ 60.00 $ 150.00 Senior (55+) $ 100.00 $ 60.00 $ 150.00 Family (up to 6 members) $ 300.00 $ 180.00 $ 450.00 *Military / Veteran 10% Discount Fitness / Weight Room Punch Card Class Rate Punch Card Annual Membership Rate Fitness Classes / Weight room $5.00 Visit $4.00 (min 10) Included with Membership 19  Water Fitness Rates Class Rate Punch Card Annual Members Rate Water Aerobics $ 5 Class $4 visit (min 10) Included w/ Membership Rate Instruction time Swim Lessons (6- 30 Min sess) $65 (6) 30 Min Sessions $ 33.00 Adult Swim Lessons $ 95.00 (6) 30 Min Sessions $ 48.00 Private Lessons $ 90.00 (6) 30 Min Sessions $ 45.00 Lifeguard Class $ 300.00 2- 4 day course CPR Certification $ 100.00 1 day class *Military / Veteran 10% Discount * Military / Veteran Seasonal & Annual Discount applies for individual & Family Rates. All Family rates apply only to those living in the same household. Discounted rates cannot be combined with any other rate or offer. 20  Room Rental Rates Roswell Recreation Room Room Rental rate Room Center Capacity Sq Ft per Hour Multi Purpose Room 1 43 1093 $ 35.00 Multi Purpose Room 2 43 1093 $ 35.00 Large Mult Purpose Room 90 2186 $ 70.00 Group Exercise Room 52 2621 $ 60.00 Conference Room 20 330 $ 35.00 Court 1 140 4592 $ 40.00 Court 2 70 4500 $ 30.00 Court 3 70 4500 $ 30.00 Court 4 182 4593 $ 45.00 Full Gymnasium 462 18,186 $ 135.00 ***Full Recreation Facility 959 30882 $ 350.00 A/V use $ 15.00 Pool Rental Rate Roswell Aquatic Center Pool Capacity Regular Outdoor Pool Rental 100 guests 220 $ 500.00 Indoor Pool Rental 100 Guests 235 $ 300.00 Outdoor & Indoor Pool Rental 200 Guests 455 $ 700.00 Additional 25 Guests $ 30.00 Private Lane Rental (4 person max) $ 10.00 / hr *** Rental of full facility will inculde Full Gymnasium, Concourse, Multi-purpose room, Restrooms and Conference room. 21  Roswell Adult Center Facility Rental Rates Room Room Rental Rate Roswell Adult & Recreation Center Room Capacity Sq Ft Regular Large Room # 22 40 2280 $ 40.00 Classroom # 27 20 980 $ 35.00 Classroom # 29 18 783 $ 25.00 Classroom # 30 18 783 $ 25.00 Large Room # 4 68 3577 $ 50.00 Roswell Adult & Recreation Center Activity Rate Hospitality Room Free Billiards $1.00 day / $10.00 month Cardio Room $1.00 Punch Card 22  Recreational Sports Activity Rate Youth Sports Youth Volleyball $ 40.00 $35 Additional Family Member Youth Basketball $ 40.00 $35 Additional Family Member Youth Indoor Soccer $ 40.00 $35 Additional Family Member Adult Sports Adult Volleyball $ 200.00 Team Adult (3 on 3) basketball $ 100.00 Team Spectator Admission $1.00 visit / $7.00 season Runs / Races $40 early Entry / $50 day of Race 23 24 25 26 27 28 29 30 31 32 33 34  AUGUST 2020 MONTHLY REPORT ATTENDANCE REVENUES 2020 2019 2018 2017 MUSEUM 1 964 1333 * 2020 2019 2018 2017 EVENTS 0 682 439 CLASSES 0 3,227 2,340 4,510 CLASSES 0 200 227 PLANETARIUM 0 1,971 1,305 0 PLANETARIUM 0 292 309 MEMBERSHIP 60 1,920 2,120 1,780 SCHOOL/ADULT TOURS 0 0 42 FACILITY USE 0 0 125 350 FACILITY USE 0 44 965 STORE 119 4,284 7,971 4,334 OUTREACH 0 110 360 AUGUST TOTALS 179 11,402 13,861 10,974 VOLUNTEER VISITS 19 10 19 YEAR TO DATE TOTALS 30,598 113,937 116,004 89,212 AUGUST TOTALS 20 2,302 3,694 YEAR TO DATE TOTALS 5,497 24,747 26,211 16,636 * 2 0 1 7 N u m b e r s t e m p o r a r ily u n a v a ila b le PROGRAMMING SESSIONS CONTACT CLASSES CANCELLED: for MONTH ATTENDEES HOURS MEMBERS 363 Clay Open Studio 608 26 days Gentle Yoga 2 sessions current active current active TOTAL 0 0 memberships members FOR MONTH 1 new members 1 renewals OCCURENCES EVENTS CANCELLED: for MONTH ATTENDEES PARTNERSHIP YEAR to DATE 19 new members 120renewals Planetarium General 19 Shows United Catalysts Exhibition Opening 1 VOLUNTEERS RAiR Lecture and 1 RAiR Program Reception Pop-Up Playdate 1 pARTy After Hours 1 Foundation TOTAL 0 FOR MONTH 22 volunteer hours 14 volunteers YEAR to DATE 263 volunteer hours 38 volunteers 4,181 SCHOOL VISITS/ ADULT TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM STUDIOS FACEBOOK FOLLOWERS 362 INSTAGRAM FOLLOWERS TOTALS 0 35  AUGUST 2020 MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks MUSEUM REOPENING ALL AGES ART PROJECTS STAFF NEWS The Governor has released museums to IN OCTOBER Daniel Gomez, sadly, passed away reopen at a 25% capacity. Due to a facility Presented in partnership with Keep on August 28. He began work as the maintenance project, RMAC has needed Roswell Beautiful, the Museum will offer museum’s custodian in 2006 and worked to delay its opening, which was originally Chalk Your Walk and Recycled Sculpture at additional facilities throughout the City scheduled for September 9. Plans are activities in October. Both activities are over the past two years. He was known for to open with a Member Appreciation open to all ages and families, and prizes being thoughtful and kind, and enjoyed Week October 13-16 and to have a public will be available. Sign up forms and details working in the Museum surrounded by the opening on October 20. Further details will be available soon. artwork. He is deeply missed. will be released to the public and media in early October. For Chalk Your Walk, participants will be able to pick up a box of artist chalk, VIRTUAL PROGRAMMING Lower-capacity adult clay classes are donated by Dick Blick Art Supplies, to estimated to begin in January. Facebook algorithms changed in August, create drawings on their sidewalks, which has affected the ability to reach driveways and fences at home. They can constituents as easily. That being said, then submit photos of their creations for ADMISSION FEES there were 40 posts; 15,672 accounts posting online. reached; 63 shares and 529 likes in the A proposal for museum admission fees month of August. did not pass at September’s City Council Participants in the Recycled Sculpture meeting. Although a majority voted in activity can pick up basic supplies like Posts included the continuing Facebook favor, with a 5-3 vote, a minimum of 6 paint, glue, and tape at the Museum to series Space is Awesome, Gentle Yoga and votes was needed. The proposal can be assemble a sculpture made out of recycled Museum Moments. Several popular posts revisited either in six months or sooner materials. The sculptures can be brought covered the Roswell Artist-in-Residence with a written request by City Councilors. to the Museum for a community exhibit. exhibitions and a Get-to-Know Staff series. COLLECTIONS & EXHIBITIONS PUZZLE ROOM The work of Roswell Artists-in-Residence Staff have been putting together a special Jordan Ann Craig and Michael Waugh opportunity for game enthusiasts. Instead are on display at the museum through of a more hands-on Escape Room, the September 25. While not open to the staff have assembled a Puzzle Room in general public, the artists have been one of the galleries. COVID precautions able to document their shows and were taken to ensure there is little to Zoom lectures gave an overview of their touch as groups of participants solve a backgrounds and current work. series of puzzles tied to objects from the collection. Geared for ages 16 and up, the RAiR Artist Tonee Harbert’s photography Puzzle Room will open in October and will continue to remain on display through run through the end of the year. More December. His show, titled Through the information will be released on how to Static and Distance, provides an interesting reserve a space in the coming weeks. and beautiful lens to patterns and curiosities found in and around Roswell. Manny Rodriguez-Delgado and Lucho MEMBERSHIP CAMPAIGN Pozo will be installing their work in early October with Zoom talks presented mid- The membership working group October. Details to be announced. continues to make plans for a membership promotional campaign to begin in October. The basis of the campaign is to increase museum memberships with a focus on expanding representation from throughout the community. 36 ROSWELL TRANSIT RIDERSHIP – AUG. 2020: 4,094 ROSWELL TRANSIT PROJECT UPDATES AUG. 2020 January through August 2019 Ridership ---- 91,387  All bus stop benches are painted January through August 2020 Ridership ---- 44,310  Statistical data is being gathered for each bus stop due to COVID, tracking will June July August continue for approx. 2 years 1,990 3,922 4,094  Implemented Re-design of side routes, looking at re-design of Main street route YEAR TO DATE RIDERSHIP CATEGORIES:  In planning stage for new route that incorporates the “outskirts” of town Adults 39.70%  Re-design of breakroom and customer Students 17.40% restrooms are moving forward, lead and Seniors 24.00% asbestos testing is near completion Disabled 12.20%  Garage lighting upgrade is halfway Children 3.00% complete Wheelchair 2.00%  Barriers are currently being installed in each Other 1.70% bus for the protection of the drivers  Due to safety concerns, we are moving some bus stops to different locations PARATRANSIT RIDERSHIP – August 2020: 277  Scheduling HVAC repairs for administration offices ≥60 Disabled 142  Bus schedule now incorporates the airport ≥60 Wheelchair 37 in the evening for incoming flights to give <60 Disabled 73 visitors another choice in order to get to <60 Wheelchair 18 their accommodations Aide 7  A rider-facing App in real-time is being Contract Ride 0 developed to make riding the bus more convenient  An annual pass and veterans’ category has been added to the fare schedule Respectfully submitted by Scott Furciniti and Chris Moore. Approved by Becky Hicks, Transit Director 37  RECREATION DEPARTMENT – MONTHLY REPORT August 2020 Attendance Roswell Adult & Recreation Center: 0 Roswell Recreation and Aquatic Center: 2285 Recreation & Aquatic Center Memberships Summer Memberships 49 Annual Memberships 1373 Revenues Pool Programs $ 575.00 Pool Admissions $ 2,448.00 Pool Rentals $ 0.00 Recreation Programs $ 0.00 Recreation Sports $ 1,500.00 Recreation Admissions $ 0.00 Recreation Concessions $ 46.76 Recreation Memberships $ 4,030.00 Recreation Rentals $ 5.00 Total $ 8,604.76 Roswell Adult & Recreation Center • Happenings: The Adult Center has been closed since early March. • Adult programing: No programming was held in July. • Special Programs: No special programming was held in July. • Maintenance: None Roswell Recreation & Aquatic Center • Happenings: Lap swimming is increasing everyday with new people trying out and purchasing memberships. The Caprock Swim team still utilizing the pool 4 days a week for swim practice. Many new people trying out the pool for lap swimming helping increase memberships. Many people utilizing new exercise equipment and virtual fitness classes. • Youth Programming: No programming was held in July. • Aquatic Center: Swim lessons finished in August. Swim lessons will resume in October. • Maintenance: Staff continues to maintain daily, and hourly cleaning schedules with priority given to high touch areas that are cleaned regularly. Regular maintenance conducted by Facility Maintenance. Submitted by: Marcus Gallegos Recreation Manager 38 SPECIAL SERVICES DEPARTMENT AUGUST 2020 Division: PARKS Maintenance: • Mowing and weed eating at all parks five days a week. • Tree removals. • Tree planting. • Irrigation upkeep in parks and sports complexes. • Spraying weeds. • Clean-out Sunken Garden. • Maintenance of drinking fountains along bike trail and parks. • Gopher control within sports complexes and parks. Specifics: • Two Parks employees continued working at the Landfill. • Disinfected all City bus stops. • Disinfected play units, tables and grills on Fridays. • Tree clean-up at the zoo. • Battling weeds due to time of the year. • Big renovation of the pond at the zoo. • Partial removal of existing koi pond and sidewalk for future renovation of the area. • Watered all parks and sports complexes four times a week. • Set-up 2020 Census sign at Visitor’s Center. • Repaired fence at two locations due to recent vandalism. Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director 39 SPECIAL SERVICES DEPARTMENT AUGUST 2020 Division: SOUTH PARK CEMETERY Number of casket burials 12 Number of cremation burials 10 Veteran’s Cemetery casket burials 1 Veteran’s Cemetery cremation burials 3 Acres in inventory 210 Full-time employees (FTE) equivalent 9 Total Revenue as of August 31, 2020 $ 34,520.00 Maintenance • Dug, set-up, covered and tamped for all 26 services during the month. • Mowing and trimming per schedule. • Worked on 12 tree trimmings and taking out dead limbs. • Installed 2 upright headstones and 10 plaques at the General Douglas McBride Veteran’s Cemetery. • Shop clean-up. Specifics • Conducted a total of 26 services including a disinter and reinter of cremations. Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director 40 SPECIAL SERVICES DEPARTMENT AUGUST 2020 Division: GOLF COURSE Maintenance  Sprayed the greens with nematicide, fungicide and wetting agent on the 6th.  Sprayed the greens with growth regulator on the 5th, 13th, 20th and 27th.  Sprayed the nursery green and pro shop area with glyphosate the 3rd and the 20th.  Sprayed the fairways and tee boxes with growth regulator on the 25th.  Sprayed the greens with insecticide to control cut worms on the 13th.  Sprayed Stiles football fields with broad leaf herbicide to control khaki weed on the 26th.  Replaced 3 irrigation heads on holes 9, 15 and 16.  Adjusted 3 heads on holes 7, 9, 10.  Replaced 4 irrigation heads at Cielo Grande and 2 irrigation heads at Cahoon Park.  Located and repaired broken power cable for satellite controller on hole 1. Specifics  Mowing, mowing, mowing! Programs/Events  ---- Submitted by: David Blewett Golf Course Superintendent Approved by: Jim Burress Special Services Director 41 SPECIAL SERVICES DEPARTMENT AUGUST 2020 Division: SPRING RIVER ZOO Species 61 Specimens 118 Estimated Zoo attendance 0 Community Outreach/Education Live Facebook Streams Tours & Birthday Parties 83 people Birthday Parties/Permits $600.00 Donations $0 Tours $440.00 Other donations $0 Total Revenue $1,040.00 Maintenance • Zoo has been closed to the public since March 18th due to pandemic. • General animal care. • Removal of small side of beaver pond. • Started to terrace wall in beaver area. • Ordered rope fencing for beaver/muntjac area. • Removed old bridge on beaver pond. Specifics • Continuing Facebook Lives once a week. • Private tours and private parties are going well. • Trinity our 16 year old wolf passed away. • Baby elk doing well, she is now at 100 pounds. • Friends of Spring River Zoo put together a Golf Fundraiser. • Income is lower this month due to being closed because of the pandemic. Submitted by: Andrea Cole Zoo Curator Approved by: Jim Burress Special Services Director 42