General Services Committee (Discontinued as of March 2024)

GENERAL SERVICES COMMITTEE - AGENDA Wednesday, January 27, 2021 at 4:30 p.m. Roswell Convention & Civic Center 912 N. Main St. - Meeting Room A Roswell, NM 88201 Committee Chair: Barry Foster Committee Vice Chair: Angela Moore Committee Members: Jeanine Best, Juan Oropesa Staff Liaison: Juan Fuentes CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Consider approval of the October 28, 2020 meeting minutes. Page 3 ACTION ITEM(S) 2. Discussion of Spring River Zoo Fees. Page 5 3. Discussion and consideration of approval of two concepts for McBride Veterans Cemetery. Page 8 NON-ACTION ITEM(S) – None 4. Facility Department Carpenter Park Project Update. Page 9 5. Spring River Zoo Grand Opening Update. Page 10 CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS 6. Roswell Public Library Page 13 7. Roswell Museum and Art Center Report. Page 15 8. Pecos Trails Transit Report. Page 17 9. Recreation Department Report. Page 18 10. Parks Department Page 19 11. Cemetery Department Page 20 12. Golf Course Page 21 13. Zoo Page 22 PUBLIC PARTICIPATION ADJOURN (Next Meeting: February 24, 2021 at 4:30 p.m.) NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be 1 provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 01-22-21 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. General Services Wednesday, January 27, 2021 at 4:30 p.m. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/868036741 You can also dial in using your phone. United States: +1 (646) 749-3122 Access Code: 868-036-741 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/868036741 Help desk 500-0587 2  Regular Meeting of the General Services Committee Held in the Roswell Convention Center October 28, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15- 1 through 10-15-4 NMSA 1978 and Resolution 20-26. ROLL CALL The meeting convened at 4:30 p.m. by Chair Foster with Councilor Oropesa present, Councilor Moore participating via GoToMeeting, and Councilor Best being absent. Staff Present: Juan Fuentes, Andrea Cole, Jim Burress, Enid Costley, Becky Hicks, Caroline Brooks, Joe Neeb Public Present: None APPROVAL OF AGENDA 1. Councilor Oropesa moved to approve the October 28, 2020 regular General Services Committee meeting agenda as presented. Councilor Foster was the second. A voice vote was 3-0 and the motion passed with Councilor Moore participating via GoToMeeting and Councilor Best being absent. APPROVAL OF MINUTES 2. Councilor Oropesa moved to approve the General Services Committee meeting minutes for September 23, 2020. Councilor Foster was the second. A voice vote was 3-0 and the motion passed with Councilor Moore participating via GoToMeeting and Councilor Best being absent. ACTION ITEM(S) 3. Discussion and consider approval of Spring River Zoo Fees. Ms. Cole presented the proposed admission rates for the Spring River Zoo. She and staff answered questions from the committee. Councilor Oropesa moved to not approve the zoo fees. Councilor Moore was the second. A voice vote was 2-1, with Councilor Moore participating via GoToMeeting, Councilor Foster voting no, and Councilor Best being absent. 4. Discussion and approval of amended resolution to support funding for Roswell Transit FY2022. Ms. Hicks presented the funding request for three additional buses for Transit to replace current ones in need of major repairs. The amendment would increase the City’s share by $72,057.45. Councilor Oropesa moved to recommend to full City Council on the consent agenda approval of amending Resolution 20-49 funding for Roswell Transit FY2022. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Moore participating via GoToMeeting and Councilor Best being absent. 1 3  5. Discussion and consideration of November and December Committee meeting dates. Mr. Fuentes presented the consideration to change the Finance Committee meeting dates in November and December in accommodation of the holidays. The Committee discussed tentatively moving the meetings to November 18th and December 16th. No action was taken. NON-ACTION ITEM(S) 6. Discussion of city’s philosophy on green spaces and parks. Councilor Foster presented the item to discuss the costs and maintenance of the city’s parks. Mr. Neeb spoke about various factors involved in the ongoing care and considerations in different aspects of the city’s parks and outdoor spaces. CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS None. PUBLIC PARTICIPATION None. ADJOURNED The meeting adjourned at 5:17 p.m. 2 4  CITY OF ROSWELL General Services Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Wednesday, January 27, 2021 at 4:30 p.m. ACTION REQUESTED: Discussion of Spring River Zoo Fees. BACKGROUND: Initiated by: Mayor Kintigh The City Council adopted Resolution No.20-72 during the Regular Meeting on December 10, 2020. See attached resolution. Item is before the committee for discussion. FINANCIAL CONSIDERATION: No financial consideration at this time. LEGAL REVIEW: Legal review is not required at this time. BOARD AND COMMITTEE ACTION: The General Services Committee is scheduled to meet on Wednesday, January 27, 2021. STAFF RECOMMENDATION: Discussion of Spring River Zoo Fees. 5 6 7  CITY OF ROSWELL General Services Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Wednesday, January 27, 2021 at 4:30 p.m. ACTION REQUESTED: Consider approval of two concepts for McBride Veterans Cemetery Improvement. BACKGROUND: Initiated by: Abraham Chaparro The City was granted a legislative appropriation for improvements to McBride Veterans Cemetery. The top two improvements from a list generated by City Management and local veterans group were: 1. Cover for military honor guard next to existing pavilion. 2. Veterans helicopter memorial. City Council awarded professional services to Huitt-Zollars, Inc to provide professional design services for McBride Veterans Cemetery Project 19-D2950 in the amount of $42,419.45 at the May 2020 City Council Meeting. FINANCIAL CONSIDERATION: The legislative appropriation was approved in the FY20 Capital Improvement Fund budget. Grant 19-D2950 is $516,000 for design, construction and purchase of veterans cemetery improvements. LEGAL REVIEW: Not required at this time. BOARD AND COMMITTEE ACTION: Consider approval of two concepts for McBride Veterans Cemetery Improvement. STAFF RECOMMENDATION: Proceed with concepts and continued coordination with veterans group and Huit-Zollars Inc. 8  CITY OF ROSWELL General Services Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Wednesday, January 27, 2021 at 4:30 p.m. ACTION REQUESTED: Carpenter Park Project Update. BACKGROUND: Initiated by: Abraham Chaparro Discussion of progression of Carpenter Park Splash Pad and proposed upgrades. This project is being funded by the 2019 Legislative Appropriation No. 19-D2949. CIP staff is working closely with Parks and Recreation to choose the appropriate upgrades to the Park. Upgrades will be determined based on the following criteria: Cost, Community Benefit and Availability. FINANCIAL CONSIDERATION: No financial consideration at this time. LEGAL REVIEW: Not required at this time. BOARD AND COMMITTEE ACTION: The General Services Committee is scheduled to meet on Wednesday, January 27, 2021. STAFF RECOMMENDATION: Informational only. 9  CITY OF ROSWELL General Services Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Wednesday, January 27, 2021 at 4:30 p.m. ACTION REQUESTED: Discuss grand reopening of Spring River Zoo and the new division of Guest Services. BACKGROUND: Initiated by: Juanita Jennings per request from Barry Foster Spring River Zoo was closed in March of 2020 due to the COVID-19 pandemic. Restrictions were lifted to reopen Zoo’s across our state, however, the City of Roswell made the decision to remain closed to allow for construction to be completed. In the 10 months of closure the Zoo had a variety of infrastructure projects completed and added new animals as well as a new division of operations at the Zoo for visitor experience and engagement called Guest Services. The Guest Services division is currently being managed by the Public Affairs department as a cross training promotional initiative between the Zoo and Visitor Center. FINANCIAL CONSIDERATION: No funding request at this time. Informational report only. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational item for Committee. STAFF RECOMMENDATION: Information item for Committee. 10  Spring River Zoo January 2021 Grand Reopening Overview: Ribbon cutting Ceremony on January 15, 2021 of the new Mountain Lion Exhibit took place. Public Affairs on-boarded four part-time guest service temporary staff members. We currently have (2) part-time positions still open. Zoo reopened on January 16th with a new reservation process for all guests and COVID safety measures in place. Zoo Retail Store: • Reopened Zoo January 16-17, 2021. • Total revenue $464.00 over 2 full days. Reservations: • Welcomed 498 guests over two days • 37 of the 498 stayed overnight in Roswell • January 16, day of reopening, online reservations 254 guests with 203 actuals. • January 17, online reservations 303 guests with 295 actuals. • January 22, online reservations 136 • January 23, online reservations 76 • January 24, online reservations 39 Facility Operations: • Trained guest services staff on sales and welcoming experience as well as safety protocols for missing children, heart attacks and animal out of its exhibit. • Greeting station included the following: o Scavenger hunt exercise for increased engagement. o Selfie experience with social media hashtags #SpringRiverZoo o New brochure that includes a Zoo map o Keyring promotional item giveaway o Heaters • COVID-19 Safety Practices in place include: Paw prints 6 feet physical distance reminders, 11 hand sanitizers throughout the zoo, signage reminders in shadow boxes and no touch registration • Banners and signage visibility was clearly promoted along the pathway. • Food truck available on both days with a % going back to the Zoo until Concession stand can reopen in March once we have a full staff • Pollination Garden presented by Ms. Vicki Burress and Jim Burress 11  • Friends of the Zoo Table and tent set up with stuffed animal toys for sale. • Kevin the Pig Walk by Zookeeper and Feeding times scheduled for guest engagement • Party Room, partial available in the process of completion by January 29. • Guest Service front of house flooring completed and new computer installed for daily transaction reports and other administrative duties. Top Items Sold - Zoo Reopening 120 $100 100 $63.20 $67.50 $77 80 60 $44 $46.80 $1.50 $30.40 $34.50 40 20 10 8 1 2 3 2 4 4 7 0 net_quantity net_sales Next Steps: • Ticketing program implementation in preparation for fees (March 1) • Discussion of real gate entry for guest services • Facility projects to meet the Master Plan • Marketing Campaign for Elk Exhibit • Concession stand environmental permits • Pond opening Spring 2021 • Training and on-boarding guest service staff for Summer 2021 season 12 Roswell Public Library December 2020 Accomplishments Building Improvements Water Damage Repairs – the repairs for the building began December 21 with plastering and painting the damaged walls in the Library. In January 2021 restroom repairs are expected to begin. Windows Replaced – The seals on three windows on the west side of the library were damaged causing moister to gather between the panes. The three windows were replaced. Storage Cabinets – Two locked metal cabinets have been assembled by the Facilities Department staff and placed in the back hallway for custodial supplies. Service Improvements New Checkout Machines – The two new self-checkout machines are being using by the public. General Obligation Bond B funds were used for the purchase of these self-checkout machines. We kept the older machines for back up and to place in the children’s area. Project Progress Book Bingo – We began offering a book bingo game for teens and adults. The prizes are funded through the Roswell Library Foundation. Roswell Big Reads – Library staff participated in planning meetings for the successful National Endowment for the Arts Big Read application submitted by New Mexico University–Roswell to host programs and events around the book Into the Beautiful North. Library Card Campaign – Staff completed the planning for a pilot program with the Sierra Middle School to encourage students to obtain a library card. This is funded in part by the donation from the Friends of the Library. Plans for January Building Improvements – We anticipate that significant progress will be made on the water damage repairs. Bids will be gathered and awarded for replacing the library meeting room roof. Service Improvements  Begin offering the two online School Readiness Programs Ready to Read, and Ready to Learn.  Implement a Library Card Campaign with the Sierra Middle School.  Kick off the NEA Big Reads Roswell Program  Create a new book club collection and area. Approve New Mexico State Grants-in-Aid Program – This State Grants-in-Aid allocation helps to supplement the delivery of local library services. As these are state funds, ALL State Grants-in- Aid money must be spent in its entirety (down to the penny) by June 30, 2021. Paperwork is due to the New Mexico State Library by January 22, 2021. 13 Issues and Concerns Information only on the Green Estate – the Roswell Public Library was deeded a property, building, household items, vehicle and funds from the Green Estate. We are working through the process of selling the property and home, vehicle and jewelry. We plan to put the funds toward library programs and services. This includes funds to purchase a vehicle for the mobile library service and setting aside funds and using the interest to fund free community library programs. Information only Promoting Playful Learning and Inquiry – The Burgeon Group designs museum quality pieces for public libraries. They specialize in incorporating play, learning and discovery in their pieces. They do custom designed pieces for a small number of libraries each year. We plan to use most of the 2018 Library General Obligation Bond funds for this project. To get an idea of the type of work they do please look at their Facebook page (listed below). Ideally, there will be items for the infants area (by the board books), items for young children near the picture book collection as well as by the Malone Room. We will also have wall fixtures on the south wall of the Malone Room. https://www.burgeongroup.com/ https://www.facebook.com/burgeongrouplibraries/ 14  DECEMBER 2020 MONTHLY REPORT ATTENDANCE REVENUES 2020 2019 2018 2017 MUSEUM 234 797 827 934 2020 2019 2018 2017 EVENTS 0 142 152 375 CLASSES 0 1,257 400 774 CLASSES 0 78 70 0 PLANETARIUM 0 419 1,061 581 PLANETARIUM 0 111 250 206 MEMBERSHIP 2,380 840 760 725 SCHOOL/ADULT TOURS 0 77 128 104 FACILITY USE 0 125 262 75 FACILITY USE 0 109 188 279 STORE 2,641 4,730 12,318 10,741 OUTREACH 0 83 66 769 DECEMBER TOTALS 5,021 7,371 14,801 12,896 VOLUNTEER VISITS 22 6 11 8 YEAR TO DATE TOTALS 42,184 153,479 162,802 131,039 DECEMBER TOTALS 256 1,403 1,762 2,742 YEAR TO DATE TOTALS 6,613 36,318 38,608 32,896 PROGRAMMING SESSIONS CONTACT CLASSES CANCELLED: for MONTH ATTENDEES HOURS MEMBERS 386 Gentle Yoga 653 2 sessions TOTAL 0 0 current active current active memberships members EVENTS OCCURENCES for MONTH ATTENDEES PARTNERSHIP FOR MONTH 9 new members 27 renewals CANCELLED: Planetarium General Shows 9 YEAR to DATE 38 new members 191 renewals Holiday Open House 1 RMAC Foundation RAiR Lecture and 1 RAiR Foundation VOLUNTEERS Reception TOTAL 0 SCHOOL VISITS/ ADULT TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM STUDIOS None scheduled FOR MONTH 25 volunteer hours 22 volunteers YEAR to DATE 345 volunteer hours 58 volunteers TOTALS 4,256 FACEBOOK FOLLOWERS 482 INSTAGRAM FOLLOWERS 15  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks SECOND SATURDAY pm or by appointment. We can VIRTUAL PROGRAMMING also arrange for curbside pick-ups. As part of the new admissions In the month of December there For questions or assistance with a program, Roswell residents are were 34 posts on Facebook; 14,213 purchase, please call the Store at free on the second Saturday of accounts reached; 88 shares and 575-500-0362. each month. As such, RMAC will 233 likes. Membership Week video be expanding its hours to include reached 3,960 accounts. MEMBERSHIP CAMPAIGN second Saturdays from 10 am to 3 pm. The Museum will continue to As part of an ongoing Membership remain closed on other Saturdays Campaign, Events and due to resource limitations during Communications Coordinator COVID. Wendy Cook conceived and led a project to present a week of NEW EXHIBITIONS online videos in December in collaboration with the Public Affairs Three galleries changed over Department to promote the value recently and are now presenting of memberships. Twenty-one two collections-based exhibits: community members participated Indigenous American Art,1960-2000 in providing brief commentary and Animals!. re-enforcing the value of the Museum and having art, history Roswell Artist-in-Residence Justin and science in our lives. In-person Richel’s exhibit – titled A Window, store discounts and daily drawings A Door, A Ladder – explores the art complemented the week, which and artifice inherent in the medium served as a replacement for the of painting through amazingly Museum’s Holiday Open House. realistic sculptures comprised of mixed media, paint and hand- A follow-up membership stretched canvases. Made to look promotion mailing is being like actual materials and tools used planned along with a digital in fine art and house painting, the campaign to take place in the hybrid paintings/sculptures draw coming weeks. from the historical tradition of trompe l’oeil, which translates from DIGITAL NEWSLETTERS French to “deceive the eye.” The first digital e-newsletter was MUSEUM STORE SALE released mid-December, reaching 275 accounts. The newsletter will The Museum Store is holding a continue to act as a temporary sale this month in preparation for a replacement to the printed change in merchandise. The Store quarterly newsletter, while hours is open during current Museum and events are difficult to confirm hours from Tuesday to Friday, 1-5 in advance. 16 ROSWELL TRANSIT RIDERSHIP – DEC. 2020: 3,330 ROSWELL TRANSIT PROJECT UPDATES DEC. 2020 Jan through December 2019 Ridership ---- 161,145 • Awaiting information from BNX to submit Jan through December 2020 Ridership - --- 60,411 for rebate program from Xcel • Statistical data is being gathered for each October November December bus stop due to COVID, tracking will 4,535 3,758 3,330 continue for approx. 2 years • Drivers committee is working on re-design YEAR TO DATE RIDERSHIP CATEGORIES: of Main street route • Locating signs for new outskirts route Adults 41.5% • Re-designs of breakroom and customer Students 14.4% restrooms are moving forward; lead and Seniors 25.4% asbestos testing has been completed Disabled 12.5% awaiting for scheduling of work Children 2.6% • All barriers have been installed in each bus, Wheelchair 2.0% camera system still needs to be installed on Other 1.6% 1 bus • HVAC repairs for administration offices has completed for install, now awaiting PARATRANSIT RIDERSHIP – DEC. 2020: 264 electrical to be installed • A rider-facing App in real-time is being ≥60 Disabled 163 developed to make riding the bus more ≥60 Wheelchair 34 convenient <60 Disabled 56 • Moving forward with PR for paratransit and <60 Wheelchair 8 bus system in order to increase ridership Aide 3 • Removal of outdated fuel tank has been Contract Ride 0 scheduled for late January or early February 2021 • Working with IT for the replacement of security cameras within the building Respectfully submitted by Scott Furciniti and Chris • Starting to ramp up for RTAP training in Moore. Approved by Becky Hicks, Transit Director January 2021 17  RECREATION DEPARTMENT – MONTHLY REPORT December 2020 Attendance Roswell Adult & Recreation Center: 77 Roswell Recreation and Aquatic Center: 1451 Memberships Adult Center Memberships 11 Recreation & Aquatic Center Memberships 918 Revenues Pool Programs $ 285.00 Pool Admissions $ 563.00 Pool Memberships $ 570.00 Recreation Programs $ 28.75 Recreation Sports $ 00.00 Recreation Admissions $ 1,527.50 Recreation Concessions $ 9.83 Recreation Memberships $ 875.00 Recreation Rentals $ 0.00 Total $ 3,859.08 Roswell Adult & Recreation Center • Happenings: The Billiards room, hospitality room and cardio room continue to be open on a limited capacity due to the Covid-19 restrictions. The south wing of the building is still currently occupied by Community Development – Code Enforcement Division. • Adult programing: We currently have no adult programming at this time • Special Programs: No special programming was held this month. • Maintenance: A water heater had to be replaced in the janitor’s closet of the south wing. Plumbing work and a replacement of a toilet had to also be done in the northwest women’s restroom. Roswell Recreation & Aquatic Center • Happenings: Lap swimming is steady with membership increasing every day. People are excited about our new membership rates coming on line in January and have already begun to prepurchase their memberships. Swim team is still going strong 4 days a week. Water aerobics has increased their average daily attendance to 7-8. More and more people are using the new weight equipment and Les Mills virtual classes. • Aquatic Center: Swim lessons resumed in December. • Maintenance: None Submitted by: Marcus Gallegos Recreation Manager 18 SPECIAL SERVICES DEPARTMENT DECEMBER 2020 Division: PARKS Maintenance: • Mowing winter grass on City properties. • Tree removals. • Tree planting. • Irrigation upkeep in parks and sports complexes. • Spraying weeds. • Clean-out Sunken Garden. • Gopher control within sports complexes and parks. Specifics: • Continued to disinfect bus stops. • Disinfected play units, tables and grills on Fridays. • Watered all parks and sports complexes once a week. • Tree clean-up at the zoo. • Renovation of the fishing pond at the zoo continued. • Finished chain link fence to separate zoo from park. • Put up temporary fence by bear pen, blocking bridge to pond. • Continued work at zoo for grand re-opening. • Continued work on train for Christmas Railway event. • Patchwork done on walkways in zoo. • Completed exterior work to mountain lion exhibit. • Completed beaver pond. • Responded to Fix-It form regarding trash at Cielo Grande. Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director 19 SPECIAL SERVICES DEPARTMENT DECEMBER 2020 Division: SOUTH PARK CEMETERY Number of casket burials 42 Number of cremation burials 7 Veteran’s Cemetery casket burials 2 Veteran’s Cemetery cremation burials 3 Acres in inventory 210 Full-time employees (FTE) equivalent 9 Total Revenue as of December 30, 2020 $ 40,895.00 Maintenance • Dug, set-up, covered and tamped for 54 services during the month. • Installed four headstones and two plaques at General Douglas McBride Veterans Cemetery. Specifics • Conducted a total of 54 services for the month of December. Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director 20 SPECIAL SERVICES DEPARTMENT DECEMBER 2020 Division: GOLF COURSE Maintenance  Mowed greens eight times.  Cut cups eight times.  Moved tee markers as needed.  Dumped trash as needed.  Watered greens as needed. Specifics  ---- Programs/Events  ---- Submitted by: David Blewett Golf Course Superintendent Approved by: Jim Burress Special Services Director 21 SPECIAL SERVICES DEPARTMENT DECEMBER 2020 Division: SPRING RIVER ZOO Species 65 Specimens 129 Estimated Zoo attendance 0 Community Outreach/Education Live Facebook Streams Tours & Birthday Parties 0 Birthday Parties/Permits $0 Donations $0 Tours $0 Other donations $0 Total Revenue $3,065.00 Maintenance • Zoo has been closed to the public since March 18th due to pandemic. Will be reopening on January 16, 2021. • General animal care. • Installed rope fence in front of beaver/wallaby area. • Finished staining front of beaver/wallaby exhibits. Specifics • Continuing Facebook Lives – increased the number of posts. • Moved wallaby and beaver into their new enclosures. • Planned volunteer day for the zoo. • End of year donations going well; currently at $3,065. • Continued renovations on the zoo office. • Fees for the zoo to City Council; approved 6-3. • Planning and preparing for reopening. Submitted by: Andrea Cole Interim Zoo Director Approved by: Jim Burress Special Services Director 22