General Services Committee (Discontinued as of March 2024)

GENERAL SERVICES COMMITTEE - AGENDA Wednesday, July 28, 2021 at 4:30 p.m. City Hall - Large Conference Room 425 N. Richardson Roswell, NM 88201 Committee Chair: Barry Foster Committee Vice Chair: Angela Moore Committee Members: Jeanine Best, Juan Oropesa Staff Liaison: Juanita Jennings CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Consider approval of the June 23, 2021 meeting minutes. Page 3 ACTION ITEM(S) 2. Consider adoption of a Resolution 21-XX authorizing the donation of eight (8) ceramic vessels of native southwest US origin. Page 5 3. Continue to review and approve discussion of trail connection options, to connect Spring River Trail and Cielo Grande Trail. Page 7 4. Consider approval of Award Recommendation for ITB-22-004 Janitorial Supplies and authorization for city manager to enter into contract negotiations with a pool of four suppliers for a Multi-Source Award. Page 17 NON-ACTION ITEM(S) 5. Facilities project updates. Page 19 CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS 6. Roswell Transit Report Page 20 7. Roswell Public Library Report Page 21 8. Spring River Zoo Page 23 9. Recreation Department Report. Page 29 10. Roswell Museum and Arts Center Report Page 32 11. Cemetery Department Report Page 34 12. Golf Course Report Page 35 13. Parks Department Report Page 36 PUBLIC PARTICIPATION ADJOURN (Next Meeting: August 25th, 2021 at 4:30 p.m.) NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. 1 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-07. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 07-23-2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. General Services Wednesday, July 28, 2021 at 4:30 p.m. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/868036741 You can also dial in using your phone. United States: +1 (646) 749-3122 Access Code: 868-036-741 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/868036741 Help desk 500-0587 2  Regular Meeting of the General Services Committee Held in the Large Conference Room at Roswell City Hall 425 N. Richardson Wednesday, June 23, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. ROLL CALL The meeting convened at 4:32 p.m. with Chairman Foster presiding; Councilor Best and Councilor Moore present, and Councilor Oropesa being absent. Staff Present: Juan Fuentes, Louis Najar, Jose Serrano, Enid Costley, Caroline Brooks, Jim Burress, Trent Moore, John Wright, Damian Cheatem Guests Present: Bob Edwards (SRCF), Ivan Hall (SRCF), JaneAnn Oldrup (Parks & Recreation Commission), Larry Connolly, Lisa Dunlap (Roswell Daily Record), Rita Kane-Doerhoefer (via GoToMeeting), Vickie Burress (via GoToMeeting), Councilor Judy Stubbs (via GoToMeeting) APPROVAL OF AGENDA Councilor Moore moved to approve the agenda for the June 23, 2021 Regular General Services Committee meeting as presented. Councilor Best was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. APPROVAL OF MINUTES Councilor Moore moved to approve the May 26, 2021 General Services Committee meeting minutes. Councilor Best was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. ACTION ITEM(S) Consideration and approval to connect the Spring River and Cielo Grande paths: Chairman Foster presented several possible plans to join the Spring River and Cielo Grande paths. Members of the Spring River Corridor Foundation spoke about the proposals and the reasoning behind each, as well as potential difficulties and disagreements from nearby residents. Mr. Najar spoke about the planning and funding for the project. Councilor Best moved to table the item until there is more information provided and it has gone through the Parks and Recreation Commission. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. PUBLIC PARTICIPATION: Ivan Hall, Bob Edwards, JaneAnn Oldrup NON-ACTION ITEM(S) 3  Review of Property Use Agreement for Gateway Christian School to use the Sr. Field at Noon Optimist Park for baseball games: Mr. Cheatem presented the revised agreement to the committee. Review of Property Use Agreement for Roswell Girls Softball Association to use Charlie McVay Softball Complex for their season: Mr. Cheatem presented the agreement and clarified information regarding the sprinklers and field that would be used. Discussion of property use agreement for Roswell Youth Soccer to use the Cielo Grande recreation fields for soccer games: Mr. Cheatem discussed the agreement and fees being charged and work put into the fields. Facility Department Project Updates: Mr. Moore discussed Carpenter Park having a ribbon cutting and the operating permit has been received and that the library repairs are almost complete. CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS • Ms. Costley discussed the current hours of operation for the library. • Ms. Brooks discussed attendance and staffing at the museum. • John Wright was introduced as the new Zoo Director and spoke about the ticketing system, getting wi-fi and cameras at the zoo, events and advertising. PUBLIC PARTICIPATION None. ADJOURNED The meeting adjourned at 5:30 p.m. 4  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. 2 Meeting Date: Wednesday, July 28, 2021 COMMITTEE: General Services CONTACT: Juanita N. Jennings CHAIR: Barry Foster ACTION REQUESTED: Consider recommending to City Council adoption of a Resolution 21-XX authorizing the donation of eight (8) ceramic vessels of native southwest US origin BACKGROUND: Initiated by: Caroline Brooks Pursuant to NMSA 1978 § 3-54-2(D), the City may donate personal property to a political subdivision of the State of New Mexico where it is in the best interests of the public and is approved by the Local Government Division of the New Mexico Department of Finance and Administration. The Roswell Museum and Art Center (RMAC) was the beneficiary of a bequest that included eight (8) ceramic vessels from the estate of William A. Hoffman. The ceramic vessels have been in storage at RMAC since their bequest. The Curator of RMAC believes that the Western New Mexico University Museum (WNMU), which focuses on regional Native American ceramics would be the institution better suited to caring for, displaying, and interpreting the bequest. RMAC believes that this donation promotes the public benefit by helping to preserve the intent of the bequest and ensure that the public at large and the citizens of Roswell are able to see these vessels with appropriate context provided by experts at WNMU. The proposed resolution would authorize the donation of the eight (8) ceramic vessels to WNMU, as a requirement of DFA approval, per § 3-54-2(D). FINANCIAL CONSIDERATION: The donation of the ceramic vessels promotes the public interest LEGAL REVIEW: The Deputy City Attorney drafted the proposed resolution. Resolutions require a majority vote of the Governing Body for adoption. BOARD AND COMMITTEE ACTION: The July 28, 2021 meeting of the General Services Committee will be the first consideration of this matter STAFF RECOMMENDATION: Consider recommending to City Council adoption of a Resolution authorizing the donation of eight (8) ceramic vessels to Western New Mexico University Museum. ATTACHMENTS 5  1 RESOLUTION 21-XX 2 3 A RESOLUTION APPROVING THE DONATION OF NATIVE SOUTHWEST US 4 CERAMICS TO WESTERN NEW MEXICO UNIVERSITY MUSEUM 5 6 WHEREAS, the City of Roswell’s Roswell Museum and Art Center (RMAC) was the 7 recipient of a bequest that included eight (8) ceramic vessels of southwest US origin; and 8 9 WHEREAS, the native ceramic vessels have been in storage and unused since they were 10 bequeathed in late 2011. 11 12 WHEREAS, the Western New Mexico University Museum has appropriate staff and 13 expertise to study and display the native ceramic vessels. 14 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS THE 16 GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, that: 17 18 SECTION 1. The City Council finds it would be in the best interest of the public to donate the 19 eight native ceramic vessels, to the Western New Mexico University Museum where desired 20 expertise exists to properly interpret and display the vessels and honor the bequest of Mr. Hoffman. 21 22 SECTION 2. The City Council approves the donation as described herein. 23 24 PASSED, ADOPTED, SIGNED and APPROVED , . 25 26 CITY SEAL 27 28 29 30 31 32 33 34 Dennis Kintigh, Mayor 35 ATTEST 36 37 38 39 40 Sharon Coll, City Clerk 41 6  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. 3 Meeting Date: July 28, 2021 COMMITTEE: General Services CONTACT: Juanita Jennings CHAIR: Barry Foster ACTION REQUESTED: Continue to review and approve discussion of trail connection options, to connect Spring River Trail and Cielo Grande Trail. BACKGROUND: Initiated by: Barry Foster General Service Committee requested more information to review of possibly using the Golf Course property for new trail, and costs associated with alley east of Golf Course. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: At the General Service Committee meeting on June 23 2021, the committee recommended 3-0 to table the item and continue review at next meeting. STAFF RECOMMENDATION: Continue to review and approve discussion of trail connection options, to connect Spring River Trail and Cielo Grande Trail. ATTACHMENTS Report of Golf Course & Alley Trail Options Alley cost estimate for reconstruction. 7 To: General Services Committee July 16, 2021 From: Louis Najar, P.E., City Engineer Re: Follow up evaluation Wyoming Alley Trail Alternatives As requested Jim Burress & Louis Najar were asked to look at two options: 1. Using part of Hole 10 and Golf Course as a Trail route. 2. Use the alley between Wyoming and the Golf Course as Trail Route Review of Option 1 – Hole 10 & Golf Course Not recommended: Cost inhibitive and detrimental to golf course This option would require: 1. Relocation of tee boxes for Hole 10 2. Relocation would require relocation of cart path for Tee Box 10 3. Relocation would impact practice chipping greens in NE corner of golf course. 4. Relocation would impact existing fences and like require additional fencing. Review of Option 2 – Use alley to east of Golf Course 1. While this is a logical solution, the cost will be from $75K to $108K 2. Citizens on Wyoming would require front garbage pick up. 3. Citizens on Wyoming would likely protest and contest solution. 4. This option is feasible with factors 1-3 above being considered. Option 3 – Use Wyoming, Louisiana or Mississippi Streets as a trail 1. Would require to stripe a walking lane on one side of the road. 2. This would be a shared road with pedestrians and motorists. 3. Designate no parking on the side that is to be walking trail. 4. Cost would be striping of walking area and signage, $7000 5. Would recommend a micro-surface of entire width of selected street, $20,000 Option 4 – Seek alternate routes 8 Pictures of golf course location showing tee box, chipping greens and cart path to be relocated. 9 Pictures of Alley east of golf course 10 Trail Connection Review – Pictures of Golf Course from parking lot looking south. Proposed trail would go to the right of the golf course fence line 11 Trail Connection Review – Pictures of Golf Course from parking lot looking south. Proposed trail would go to the right of the golf course fence line 12 Trail Connection Review – Alley east of Golf Course 13 Current proposed options Trail Connection(s) 14 Item 11 – TAP Application – Trail Connection(s) This application is for FY 23 funding. 15  CITY OF ROSWELL MAINTENANCE CONTRACT JAN. 2020 - DEC. 2021 FINAL ESTIMATE DEPARTMENT: ENGINEERING PROJECT NAME: ITB-20-002 Scope of Work: Reconstruct Alley 600-700 block Wyoming DATE: 7/16/2021 PO. #: ITEM # DESCRIPTION QTY. UNITS UNIT COST TOTAL COST Reconstruct 12' x 1220' alley 13 Excavation 3" depth 136 Cu. Yd. $ 30.00 $ 4,080.00 17 Subgrade Prep > 50 sy 1627 Sq. Yd. $ 19.00 $ 30,913.00 30 Prime Coat - 1.4 Ton $ 300.00 $ 420.00 37 3" Hot Mix Pavement In Place 322 Ton $ 180.00 $ 57,960.00 53 Adjust Manhole to Grade w/Concrete Collar 1 Each $ 400.00 $ 400.00 Signage Estimate 1 L.S. $ 6,000.00 $ 6,000.00 SUB TOTAL $ 99,773.00 GRT 7.8333% $ 7,815.52 TOTAL $ 107,588.52 Page116 of 1 7/16/2021  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. 4 Meeting Date: July 28, 2021 COMMITTEE: General Services CONTACT: Juanita Jennings CHAIR: Barry Foster ACTION REQUESTED: Consider approval of Award Recommendation for ITB-22-004 Janitorial Supplies and authorization for city manager to enter into contract negotiations with a pool of four (4) suppliers for a Multi-Source Award. The suppliers recommended are Starr Janitorial of Roswell, NM, Staples of Aurora, CO, Spectrum Paper Co of El Paso, TX, and LD Supply of Albuquerque, NM. BACKGROUND: The ITB was posted and ten (10) bids were received on July 06, 2021. Six (6) bids were deemed non- responsive to the bid requirements. Four (4) bids were responsive and are recommended for Award. Initiated by: Frank Moore FINANCIAL CONSIDERATION: Each work order to be funded from the appropriate department budget for each fiscal year. LEGAL REVIEW: Not applicable for this item. BOARD AND COMMITTEE ACTION: General Services Committee is asked to consider approval of award recommendation and authorization for city manager to enter into negotiations with the four (4) suppliers listed on award recommendation letter. STAFF RECOMMENDATION: Staff recommends approval of award recommendation and authorization for city manager to enter into negotiations with the four (4) contractors listed on award recommendation letter. ATTACHMENTS  R ROIW[LL City of Roswell New Mex i co Award Recommendation Report To: Casey Booth, Interim Purchasing Agent t1f3. From: Frank T Moore, Facilities Manager Date: July 20, 2021 Subject: Award Recommendation for: ITB-22-004 Janitorial Supplies The City of Roswell posted ITB-22-004. Ten (10) bids were received on July 6, 2021. Six (6) bids were deemed non­ responsive to the bid requirements. Upon review, it is recommended to award this contract as a Multi-Source Award to the suppliers listed below. I BIDDER NAMES I RANK Starr Janitorial of Roswell, NM 1 Staples of Aurora, CO 2 Spectrum Paper Co of El Paso, TX 3 LD Supply of Albuquerque, NM 4 If you have any comments or questions, please contact me. Sincerely, / Frank T Moore, Facilities Manager seeroswell.com 18  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. Meeting Date: July 28 2021 th COMMITTEE: General Services CONTACT: Juanita N. Jennings CHAIR: Barry Foster ACTION REQUESTED: Information Only BACKGROUND: Initiated by: Trent Moore Library Build Back: Completed Carpenter Park Splash Pad: Splash Pad Completed, additional amenities being reviewed. Veterans Cemetery: Receiving proposals. FINANCIAL CONSIDERATION: There are no financial costs at this time. LEGAL REVIEW: Not required at this time. BOARD AND COMMITTEE ACTION: Information only. STAFF RECOMMENDATION: None at this time. ATTACHMENTS 19  Connecting People to Places ROSWELL TRANSIT RIDERSHIP – JUN 2021: 3,608 ROSWELL TRANSIT PROJECT UPDATES JUNE 2021 YTD 2020 Ridership ---- 36,015 • Statistical data is being gathered for each YTD 2021 Ridership ---- 22,968 bus stop due to COVID, tracking will continue for approx. 2 years April May June • A rider-facing App in real-time is being 4,202 3,608 2,954 developed to make riding the bus more convenient YEAR TO DATE RIDERSHIP CATEGORIES: • Had meeting with marketing for paratransit and bus system in order to increase Adults 44.4% ridership. Moving forward with plan to Students 10.4% reface transit Seniors 27.6% • Working with IT for the replacement of Disabled 14.4% security cameras within the building Children 1.4% received the P.O. and awaiting scheduling Wheelchair 1.9% and equipment Other 0.2% • PA system installed on buses, working out bugs in system and having drivers announce stops PARATRANSIT RIDERSHIP – JUN 2021: 351 • Working towards soffit repair on building • Working towards bathroom remodels ≥60 Disabled 188 • Working with contractor for wayfinding <60 Disabled 82 signage Wheelchair 77 • Running side routes as dial-a-ride until fully Aide 4 staffed. Getting new signs. Contract Ride 0 • Completed bike rack install • Moving forward with removal of sign and post in the north west corner of lot Respectfully submitted by Scott Furciniti and Chris Moore. Approved by Becky Hicks, Transit Director 20 Roswell Public Library June 2021 Accomplishments Building Improvements Water Damage Repairs – The restrooms are near completion and the list of repairs is considerably shorter. There is new flooring in the Malone Room. The carpet has been cleaned. Public Art – Tasia Ramage has completed a mural and the four pillars. She will be working on two skylines of Roswell next. Service Improvements Library Hours – On June 26 we expanded the Library hours by no longer closing between 2 and 3 p.m. and we plan to expand Library hours. We have two positions that need to be filled before we expand hours further. The goal is to be open Monday – Thursday, 10 a.m. to 7 p.m., Friday and Saturday, 10 a.m. to 6 p.m. and Sunday, 2 p.m. to 6 p.m. The Children’s Department is scheduled to be open July 3. Library Programs – We begin offering face to face outside programs as part of the summer reading program. These include STEM (Science Technology, Engineering and Math) programs. At the same time we are planning for a Grand Opening of the Children’s area (August 28) as well as a fall lineup of programs: Crazy 8 Math Club, Girls who Code, Theater Games, Science Club, Tech Tuesday, Crochet Club, Coloring Club, Mother Goose on the Loose, and Preschool Programs and special events. Project Progress Summer Reading Program – 503 people have signed up for the summer reading program. Weekly drawings are held for the adult program and the teen program. Children earn prizes each time they check out books. We partnered with the Eastern New Mexico University for the summer reading program, who lined up sponsors such as Domino’s Pizza, Whataburger, and the Amarillo Sod Poodles baseball Club. Along with coupons and tickets we have a Whataburger T-Rex stuffed animal, aka T-Rex Reader. Before T-Rex Reader finds a new home he is having several adventures in the Library that are featured on the Library’s Facebook page. NM Humanities Grant – We were awarded $3,800 for the New Mexico Humanities Commission for an exhibit in the southeast meeting room. The final report for the project is due September 2021. Homework Help Area – The homework help area in the children’s department is set up. Using grant funds and donations, we will offer free printing to students for school related projects. Kindergarten Bags – Just about the time the Library closed in March 2020, we were posed to offer a gift bag to students who would be attending Kindergarten in the fall. The idea was to give each child the book Kindergarten, Here I come! By D.J. Steinberg, and flyers and things that they may do in the area. The Library purchased bags for the students and the books were purchased by a service club. Of course, the project was put on hold and the items stored. We are gearing up to implement the project in the fall and deliver the bags to the schools before the first day of school, August 4. The project was funded through Altrusa and gift in memory of Jetta Mills. 21 Plans for July Building Improvements • Complete the repairs due to the water damage. • Open up the children’s area. • Spread small rocks to areas around the library. Service Improvements • Expand Library hours to Tuesday – Saturday. • Wrap up the Tales and Tails summer reading program, June 1 through July 31. • Apply for the Emergency Connectivity Fund to loan hotspots and devices to patrons. • Complete a Community Analysis, which is required by the New Mexico State Library. Issues and Concerns Roswell Public Library was gifted land in Eddy County, along with three other local organizations. We have someone interested in purchasing the property. The matter has been referred to the City Attorney. Once we have sold or removed household items from the house donated to the Roswell Public Library, we will begin the process of selling the house. 22  June 2021 Monthly Report Revenue Report Open a total of 15 days welcomed a total of 1,008 guests with a total of $5,227.00 in revenue. Ticket Sales June 2021 Total Visitor Comparison JUNE 27TH $248.50 4000 JUNE25TH $340.50 3000 $363.00 2000 JUNE 20TH $76.50 $298.50 1000 JUNE 18TH $515.00 0 $191.50 $95.00 Jan Fe Ma Ap Ma Jun JUNE 13TH $424.50 $423.50 . b. r. r. y e JUNE 11TH $218.50 $375.00 $594.00 2020 253329781889 0 0 0 JUNE 6TH JUNE 4TH $673.50 $389.50 2021 144516661636122913421008 $0.00 $100.00 $200.00 $300.00 $400.00 $500.00 $600.00 $700.00 $800.00 2020 2021 Revenue Visitor #’s March 2021 April 2021 May 2021 June 2021 Roswell Only 558 547 569 280 New Mexico Visitors (not including 587 354 421 304 Roswell Area) US Visitors (Not including New Mexico) 486 328 352 424 International Visitors 5 0 0 0 Unknown 0 0 0 0 Total Visitors 1,636 1,229 1,342 1,008 Memberships: 7 new membership sold in June with a total of 52 total year-to-date. (March/April/May/June) Zoo Retail Store: • Total sales over the course of 4 weekends $1352.21 • New Women’s t-shirt available. 23  Top 10 Items Sold- June 2021 $280.41 300 250 $207.06 $184.37 200 150 $97.02 $107.85 $86.25 100 $43.12 $64.68 $53.92 $36.66 50 13 12 12 8 7 6 5 5 5 5 0 Revenue Breakdown: Rides, $990.00 , 9% Concession, Sales $1,143.64 , 10% Birthday Parties, $385.00 , 3% Education, $902.50 , 8% Donations, $204.75, 2% Memberships, $685.00 Donation Tubes, , 6% $436.09 , 4% Merchandise, $1,352.21 , 12% Admission Fees, $5,227.00 , 46% Birthday Parties Donations Donation Tubes Admission Fees Merchandise Memberships Education Concession Rides Birthday Parties $385.00 Memberships $685.00 Donations $204.75 Donation tubes $436.09 Admission Fees $5,227.00 46% of revenue Education Programs $902.50 Concession $1,143.64 Rides $990.00 Merchandise $1,352.21 12% of revenue Total May Revenue $11,326.19 24 Education • Zoo Camp – We had a good turnout for this program with 43 participants during the 4 weeks in June. Animal Care • Species: 62 different kinds of animals on the property. The # of each type of animal on the property = Specimens: 121 • Cut large pipe in half for wolf and coyote: to make dens. • Moved raccoons to old bobcat exhibit. • Rescued a six-week old baby raccoon, who’s mom was hit by a car. • Celebrated Alexis (elk) first birthday! Medical Care • Health exams on the gray foxes Sami and Fire. • Health exams on the coati’s Laverne and Shirley. 25 Grounds Care • Grounds and Animal keepers mowed and weed eated the baby elk enclosure. • Fix broken water line at coati exhibit. • Mowing and weed eating zoo grounds. Events • Put up lighting for summer evening events • Zoofari Safety • Put up glow in the dark EXIT signs in office and commissary. • Tree by lemur exhibit fell, Parks crew came to help remove. • Purchased paint to paint safety lines around animal enclosures. 26 Contractor • Custom Wrought Iron Construction installed new wolf and coyote gates. Allows for keeper staff to get mowers and tractors into enclosures. Animal Transfers • Alamogordo temporary placed their two black bears and mountain lion at our zoo, until their done with the renovations on their enclosures. Staff • New Spring River Zoo Director, John Wright, started June 14th. He has been getting oriented on the organization and projects going on. John has met with each staff member to get to know them better and set expectations for the staff and the Zoo. John and his wife, Brittney have four children who all have an appreciation of wildlife and their conservation. 27 • Zoo Educator, Caitlyn Lenz, has submitted her resignation, as she will be assuming a new position at the Red River Zoo in Fargo, North Dakota. We hope the best for Caitlyn and appreciate her in helping us grow the educational programming. 28  Monthly Recreation Department Report June, 2021 $65,398 $19,600 $21,413 $16,207 $3,662 $3,007 $1,020 $284 $205 Recreation & Aquatic Center Revenue increase in June by $40,394. Actuals for May at $25,004. Adult Center Revenue Programs $872 Video Walking Class, Lapidary/Silver Open Studio, Painting Open Studio, Dance and Aerobics Admissions $60 Aquatic Center Programs & Activity Water Aerobics Program Water Pilates Program Monthly Free Outdoor Swim Day – Full capacity at 250 guests Lap Swim – Extended hours, very positive feedback from guests Swim Teams – Utilized indoor pool successfully 29  Summer Camps for June 2021 Fit & Fun and Soar & Score – exceeded expectation in capacity 20 + kids per camp 30  Facility Repair Work Updates Adult Center Fence project - work in program Ceiling repairs in room #27 Air conditioner failure – work in progress Leak on south side in room #4 Recreation Center Roof leaks - work in progress Wall and roof leaks court #1 Front door hinge broken Aquatic Center New chlorine pump ongoing repairs UV wiper fault issues Pool vacuum cord/plug inoperable Ceiling leak in pool storage 31  JUNE 2021 MONTHLY REPORT ATTENDANCE REVENUES 2021 2020 2019 2018 MUSEUM 199 0 1433 1441 2021 2020 2019 2018 EVENTS 145 0 17 447 ADMISSIONS 6,753 CLASSES 350 0 520 561 CLASSES 323 0 3,633 5,572 PLANETARIUM 599 0 640 765 PLANETARIUM 4,145 0 490 722 SCHOOL/ADULT TOURS 130 0 38 177 FACILITY USE 135 289 91 654 MEMBERSHIP 1,375 1,270 2,248 2,583 OUTREACH 0 0 65 0 FACILITY USE 450 0 125 150 VOLUNTEER VISITS 20 4 45 5 STORE 6,590 0 4,568 9,124 MUSEUM BUSINESS 26 0 0 0 JUNE TOTALS 19,636 1,270 11,064 18,151 JUNE TOTALS 1,634 0 2,914 4,050 YEAR TO DATE TOTALS 59,798 29,959 83,588 79,873 YEAR TO DATE TOTALS 4,012 5,408 17,955 17,615 PROGRAMMING VISITS for REVENUE for YEAR to DATE YEAR to DATE MUSEUM ADMISSIONS MONTH MONTH VISITS REVENUE Members Children 15 and under 225 30 135 210 MEMBERS Adult Residents Adult Non-Residents 433 58 $539 $4,001* 109 888 $826 $8,671 333 538 current active current active Seniors 184 $1288 434 $3,038 memberships members 9 Military 46 $322 122 $854 Student (16+) 69 $483 123 $861 FOR MONTH new memberships 15 renewals Museums for All 0 45 142 Senior Free Days 40 91 YEAR Resident Free Day 69 38 to DATE new memberships renewals NARM (free) 8 14 Puzzle Room 24 $120 29 $265 Member Guest Pass 7 12 VOLUNTEERS Store Only 15 13 Special Tour $640 TOTALS 336 $6,753 1428 $14,250 * Discounts given while credit ca rd machine down d e to extended in ternet issues resulting in loss of $329. SESSIONS CONTACT CLASSES for MONTH ATTENDEES HOURS Clay Open Studio Yoga in the Museum 1 336 14 1 FOR MONTH 43.5 volunteer hours 20 volunteers TOTAL 350 0 OCCURENCES YEAR to DATE 107 volunteer hours 77 volunteer visits EVENTS/PROGRAMS for MONTH ATTENDEES PARTNERSHIP Second Saturday 1 145 4,362 Planetarium General Shows 70 599 TOTAL 744 FACEBOOK FOLLOWERS MONTHLY STATS: Posts: 36 TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM Reach: 13,981 Likes: 246 Shares: 84 RISD Summer School K-5 122 8 * * 683 INSTAGRAM FOLLOWERS TOTALS 122 8 32  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks SECOND SATURDAY + EXPANDED were presented this year along Savannah, Georgia, to take on the PROGRAMMING with 3 regular planetarium films, role of Professor of Pre-Columbian which attracted 781 visitors for the Art at the Savannah College of Art Second Saturday continues to be a laser shows and 100 visitors for the and Design and Amberly will be the highlight as museum programming planetarium films, bringing in $10,085 registrar at the Museum of Florida expands. July 10, families made animal and $408 in revenue, respectively. History in Tallahassee, Florida. We masks inspired by animal symbology. wish them the best on their new The event included a visit from the During the festival, the Museum also undertakings. Both positions are baby elk and baby raccoon from the had 394 museum visitors, which posted and applications will be Spring River Zoo for inspiration along accounted for $2,445 in admissions reviewed in the coming weeks. with exploring two new exhibitions: and $2,845 in store sales, bringing the Conversations: Artworks in Dialogue on total sales during the 3-day festival NEW POS SYSTEM loan from the Wheelwright Museum to $15,783. The museum also hosted of the American Indian and In the The museum has transitioned to a new a meet and greet, presented by the Woods, animations and sculptures by point-of-sale system as the City, as a festival organizers, InDepth, with RAiR artist Wang Chen. Next month’s whole, phased out of the previous one. actors Brendan Fehr and Majandra Second Saturday will feature a visit The new system, called Lightspeed, Delfino from the original Roswell from Explora Science Center. Second will allow for easier online purchases tv series and presented a laser and Saturdays take place on the second for memberships, classes and event planetarium show as part of the VIP Saturday of each month from 10 tickets. In addition to online sales, the ticket festival experience. am to 1 pm and are free for Roswell system will be integrated throughout Residents and free with admission for the Museum finally allowing the SUMMER SCHOOL VISIT Museum Store to go to a digital, all other visitors. Deterred by the torrential rains of rather than manual, sales system and Yoga in the Museum has made a late, Monterrey Elementary’s Summer enabling the Store staff to assist with triumphant return led by instructor School Program for K through 5th membership and class registrations. Alice Buck. The program, which grades made a fun, last-minute visit to initiated in January 2020, presents the Museum with over 120 students UPCOMING OPPORTUNITIES gentle yoga in the galleries for stress- on June 29 to visit the planetarium Our new educator, Jessica Parham, is free relaxation on select Sundays. The and galleries instead of the fire assembling an exciting list of classes program is free for members and $5 department’s outdoor training course. for the fall, including ceramics for all for all others. The next session will be They learned about the Universe levels and an outdoor drawing class held on July 25. No pre-registration and visited William Goodman’s A and copper enameling for adults and required. Lucky Escape exhibit with sculpture, the art of shoe-painting for teens. paintings and handmade toys. UFO FESTIVAL RECAP STAFF TRANSITIONS The highlight of the Museum’s offerings during the UFO Festival are Aubrey Hobart and Amberly Meli have the laser shows which pair animated vacated their positions as Curator laser projections on the dome with of Collections and Exhibitions and popular music. Fourteen laser shows Registrar. Aubrey will be moving to 33 SPECIAL SERVICES DEPARTMENT JUNE 2021 Division: SOUTH PARK CEMETERY Number of casket burials 14 Number of cremation burials 11 Veteran’s Cemetery casket burials 2 Veteran’s Cemetery cremation burials 4 Acres in inventory 210 Full-time employees (FTE) equivalent 9 Total Revenue as of June 30, 2021 $ 60,040.00 Maintenance • Dug, set-up, covered, and tamped for all 31 services during the month. • Sprayed (Glyphosate) for weeds. • Spent a week and a half levelling graves between services and maintenance. • Installed five plaques at the General Douglas McBride Veteran’s Cemetery. • Cleaned-up and removed numerous branches after the rainstorms. Specifics • Conducted a total of 31 services for the month of June. Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director 34 SPECIAL SERVICES DEPARTMENT JUNE 2021 Division: NANCY LOPEZ GOLF COURSE Maintenance  Mowed greens 30 times.  Cut cups 12 times.  Moved tee markers as needed.  Dumped trash as needed.  Mowed fairways 8 times.  Mowed roughs continuously.  Sprayed the greens with nematicide, fungicide, and wetting agent on the 24th.  Sprayed the greens with fertilizer.  Sprayed greens with fungicide on the 2nd to control dollar spot.  Sprayed the fairways, tees, and collars with growth regulator on the 16th.  Sprayed greens with growth regulator to control thatch on the 14th, 15th, and 24th.  Sprayed the surrounds with pre-emergent on the 22nd.  Repaired two water leaks: 1.5” line between holes 14 and 15; and 4” line that broke on a Saturday morning.  Picked-up numerous tree limbs due to storms. Specifics  ---- Programs/Events  ---- Submitted by: David Blewett Golf Course Superintendent Approved by: Jim Burress Special Services Director 35 SPECIAL SERVICES DEPARTMENT JUNE 2021 Division: PARKS Maintenance: • Mowing grass on City properties. • Irrigation upkeep in parks and sports complexes. • Spraying weeds. • Clean-out Sunken Garden. • Gopher control within sports complexes and parks. Specifics: • Watered 3 days a week. • Cleaned out flowerbeds at Cahoon Park. • Worked on carousel at the Zoo. • Gathered materials and supplies for July 4th activities. • Set-up canopies for the 4th of July celebration at various locations. • Large clean-up of graffiti and painting of entire Skate Park. • Trenched electrical, for J&G Electric and Xcel, as well as water to fill the pond at the Zoo. Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director 36