General Services Committee (Discontinued as of March 2024)

GENERAL SERVICES COMMITTEE - AGENDA Wednesday, September 22, 2021 at 4:30 City Hall - Large Conference Room 425 N. Richardson Roswell, NM 88201 Committee Chair: Barry Foster Committee Vice Chair: Angela Moore Committee Members: Jeanine Best, Juan Oropesa Staff Liaison: Juanita Jennings CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Consider approval of the August 25, 2021 meeting minutes. Page 3 ACTION ITEM(S) 2. Consider approval of Award Recommendation for RFP-22-003 Janitorial Custodial Services and authorization for city manager to enter into contract negotiations with a pool of two vendors for a Multi-Source Award. Page 7 3. Consider approval of the funding for repair and resurfacing at Cahoon Park tennis courts and basketball courts. Page 8 NON-ACTION ITEM(S) NONE CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS 4. Spring River Zoo Report Page 10 5. Roswell Transit Report Page 15 6. Recreation Department Report Page 16 7. Roswell Museum and Arts Center Report. Page 19 8. Cemetery Department Report Page 21 9. Golf Course Report Page 22 10. Parks Department Report Page 23 11. Roswell Public Library Page 24 PUBLIC PARTICIPATION ADJOURN (Next Meeting: October 27, 2021 at 4:30 p.m.) NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-07. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 1 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 09-17-21 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. General Services Wednesday, September 22, 2021 at 4:30 p.m. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/868036741 You can also dial in using your phone. United States: +1 (646) 749-3122 Access Code: 868-036-741 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/868036741 Help desk 500-0587 2  Regular Meeting of the General Services Committee Held in the Large Conference Room at Roswell City Hall 425 N. Richardson Wednesday, August 25th, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. ROLL CALL The meeting convened at 4:31 p.m. with Chairman Foster presiding; Councilor Best present and Councilor Moore present, and Councilor Oropesa being absent. Staff Present: Juan Fuentes, Louis Najar, Enid Costley, Caroline Brooks, Jim Burress, Trent Moore, John Wright, Juanita Jennings, April Hunter, Elizabeth Morales Guests Present: Bob Edwards (SRCF), Ivan Hall (SRCF), Rita Kane-Doerhoefer, Vicki Burress (via GoToMeeting), APPROVAL OF AGENDA Councilor Moore moved to approve the agenda for the August 25, 2021 Regular General Services Committee meeting as presented. Councilor Best was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. APPROVAL OF MINUTES Councilor Moore moved to approve the July 28, 2021 General Services Committee meeting minutes. Councilor Best was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. ACTION ITEM(S) Consider review and ranking of top two Capital Projects from various departments to be included in the 2023-2027 ICIP: Ms. Costley provided insight on various projects within the Library. Councilor Best motioned to consider the ranking of the top 3 Capital Projects for the library as in 1. Air Scrubbers, 2. Remove and replace carpet, 3. Outside pavements, sidewalks, curbs and gutters. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Ms. Brooks provided insight on various projects within the Museum. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for the Roswell Museum and Arts Center, 1. Museum store move, lobby renovation and creation of Family gallery and 2. New Flooring. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Mr. Moore provided background on various projects within the Facilities department. Councilor Best motioned to consider the ranking of the top 2 1 3 Capital Projects for the Facilities Department, 1. City Hall Deferred Maintenance and 2. Facility Assessment. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Mr. Burress provided background on various projects within the cemetery. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for the Cemetery with combining items 1,2 & 3 together as number 1, an irrigation system which would be estimated at about $400,000 and number 2 would be Cemetery Office Building. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Mr. Burress provided background on various projects within the Parks Department. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for the Parks with combining items 1 and 3, playground replacement and upgrade and replace damaged tables, grills and trash cans as the number 1. 2, replace entire irrigation system, playground equipment and lighting at Stiles Filed Sports Complex. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Mr. Burress provided background on various projects within the Athletics. Ms. Jennings gave further insight on the Athletics department and its role. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for Cielo Grande Athletics, 1. Installation of new lights around the Cielo Grande Sports Complex and 2. Parking at Cielo Grande. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for Golf Course, 1. Golf Course Fencing and 2. Golf Course Maintenance Facilities Upgrades. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Mr. Wright provided background on various projects within the Zoo. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for the Zoo adding 2, 3 and 6 together as 1. Walking outdoor 10x10 Freezer and 5x5 Cooler with a floor throughout, Grain building (next to hay barn) and Electrical/power upgrade to Facility for Safety and the number 2 would be a new gas powered train. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Ms. Jennings gave further insight on the Recreation department and sub divisions inside the department which include Adult Center, aquatics and 2 4 Recreation center. Mr. Cheatem provided background on the various projects within the department. Mr. Fuentes discussed the ICIP process and funding opportunities as to how it will help us when developing future budgets. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for the Recreation Center combining 1-Signage for the corner of Montana and College, 2-Move hot water closer to pool and add washing machine and dryer, 3-tree, irrigation and rocks, 5-Rec. facility for emergency events (generator), and 8-Scoreboards located in the indoor pool area for meets and competitions as the number 1. The number 2 ranking is combining 4-outdoor expansions and 6-outdoor party room. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Ms. Hunter provided background on the Adult Center projects within the department. Councilor Best motioned to consider the ranking of the top 2 Capital Projects for the Adult Center combing 1-Room 27 remodel, security system, bathroom remodel ADA compliant, parking lot improvements and window replacements, 2-Bathroom/kitchen and overall plumbing upgrades, 3-Ceiling Repair for number 1. Number 2 will be the Billard Rooms, expansion, paint and holes on the walls. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Consider approval to award CES Contract # 2020-09B-R1206-567 by Waide Construction Company for construction of two Honor Guard Shelters built to the drawings and specification of Huitt-Zollars in the amount of $139,904,44: Mr. Moore provided the committee with information on the two concepts by Huitt-Zollars for McBride Veterans Cemetery Improvement which were approved by City Council Feb. 11, 2020. He also provided additional background on the A & E costs. Councilor Best motioned to send to the consent agenda Consider approval to award CES Contract # 2020-09B-R1206-567 by Waide Construction Company for construction of two Honor Guard Shelters built to the drawings and specification of Huitt-Zollars in the amount of $139,904,44. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. Review and approve trail connection options, to connect Spring River Trail and Cielo Grande Trail: Mr. Najar presented the trail connection review from different angels. Councilor Best motioned to send to full council review and approval trail connection option Mississippi to connect the Spring River trail and Cielo Grande trail, legal will present a resolution. Councilor Moore was the second. A voice vote was 3-0 and the motion passed Councilor Oropesa being absent. 3 5  Continue to review and consider approval of Carpenter Park: Mr. Burress presented different amenities to be considered at Carpenter Park. No action was taken at this time. NON-ACTION ITEM(S) Cemetery West Gate Project update: Mr. Burress and Mr. Najar engaged in discussion on the Cemetery West Gate Project. CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS NONE PUBLIC PARTICIPATION NONE ADJOURNED The meeting adjourned at 6:07 p.m. 4 6  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. 1 Meeting Date: September 22, 2021 COMMITTEE: General Services CONTACT: Juanita Jennings CHAIR: Barry Foster ACTION REQUESTED: Consider approval of Award Recommendation for RFP-22-003 Janitorial Custodial Services and authorization for city manager to enter into contract negotiations with a pool of two (2) vendors for a Multi-Source Award. The contractors recommended are Complete Restorations Solutions dba Pro Steamer of Roswell, NM and Quality Janitorial of Hagerman, NM. BACKGROUND: Initiated by: Frank Moore The RFP was posted and three (3) proposals were received on August 31, 2021. The top two (2) highest ranked by the evaluations committee are recommended for Award. FINANCIAL CONSIDERATION: None LEGAL REVIEW: None BOARD AND COMMITTEE ACTION: General Services Committee is asked to consider approval of award recommendation and authorization for city manager to enter into negotiations with the two (2) contractors listed on award recommendation letter. STAFF RECOMMENDATION: Staff recommends approval of award recommendation and authorization for city manager to enter into negotiations with the two (2) contractors listed on award recommendation letter. ATTACHMENTS 7  Award Recommendation Report To: Casey Booth, Interim Purchasing Agent From: Frank T Moore, Facilities Manager Date: September 13, 2021 Subject: Award Recommendation for: RFP-22-003 Janitorial-Custodial Services The City of Roswell posted RFP-22-003. Three (3) proposals were received on August 31, 2021. The Evaluation Committee completed their review and it is their recommendation to award this contract as a Multi-Source Award to Complete Restoration Solutions dba Pro-Steamer and Quality Janitorial based on the evaluation criteria (average) scores provided below. OFFEROR NAME AVERAGE SCORE Complete Restoration Solutions DBA Pro-Steamer 76 Quality Janitorial 85 Geneva’s Cleaning Service 40 Past Record Of Performance: • The contractors provided record of excessive longevity of performance. Capacity And Capability Of The Business To Perform: • The contractors have staff and equipment to meet performance expectations. Evidence Of Understanding Of Scope Of Work: • The contractors provided proof of understanding. If you have any comments or questions, please contact me. Sincerely, Frank T Moore Facilities Manager 8  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. 2 Meeting Date: 9.22.2021 COMMITTEE: General Services CONTACT: Juanita Jennings CHAIR: Barry Foster ACTION REQUESTED: Consider approval of the funding for repair and resurfacing at Cahoon Park tennis courts and basketball courts. BACKGROUND: Tennis and basketball courts are in desperate need of repair. Tennis courts have been identified as a project for consideration by Committee. Initiated by: Jim Burress FINANCIAL CONSIDERATION: A quote for $174,737.34 has been received for the six tennis courts and a quote for $12,104.93 has been received for the two basketball courts. LEGAL REVIEW: Not required. BOARD AND COMMITTEE ACTION: Guidance and funding. STAFF RECOMMENDATION: To repair and resurface all six tennis courts and to install Titan Trax Shield on courts 3, 4, 5, and 6. All courts will be striped to USTA regulations to also include pickle ball striping. Work will be accomplished through A.K. Sales Consulting for a total of $174,737.34. Also recommending, at time of mobilization, the basketball courts be resurfaced and restriped for a total of $12,104.93. ATTACHMENTS (none) 9  August 2021 Monthly Report Revenue Report: Open a total of 31 days welcomed a total of 823 guests with a total of $4,186.34 in revenue. Ticket Sales August 2021 Total Visitor Comparison 4000 8/23-8/31 $847.00 3000 2000 8/16-8/22 $595.50 1000 0 8/9-8/15 $1,265.50 Feb Ma Apr Ma Jun Aug Jan. July . r. . y e ust 8/1-8/8 $1,218.50 2020 253329781889 0 0 0 0 0 $0.00 $200.00 $400.00 $600.00 $800.00$1,000.00$1,200.00$1,400.00 2021 1445166616361229134210081904 823 Revenue 2020 2021 Visitor #’s March April May June July August 2021 2021 2021 2021 2021 2021 Roswell Only 558 547 569 280 604 337 New Mexico Visitors (not 587 354 421 304 560 232 including Roswell Area) US Visitors (Not including 486 328 352 424 740 254 New Mexico) International Visitors 5 0 0 0 0 0 Unknown 0 0 0 0 0 0 % of out of town visitors 66 54 58 Total Visitors 1,636 1,229 1,342 1,008 1,904 823 • Memberships: 5 new memberships sold in August with a total of 59 total year-to-date. (March-August) Zoo Retail Store: • Total sales for the month of August is $1881.00 1|Page 10  Top 10 Items Sold- August 2021 $236.13 250 200 $145.13 150 $110.00 100 $66.86 $ $43.14 $34.50 $32.34 $31.50 50 11 9 $23.72 $21.57 3 2 5 2 3 2 1 1 0 BLACK WALLABY MT. LION BALD MT. LION SRZ RED FOX BISON SPZ LONG SPIRIT BEAR PLUSH TEE EAGLE TEE TRUCKER PLUSH PLUSH SLEEVE TEE PLUSH PUPPET HAT PUPPET Revenue Breakdown: Birthday Parties, Memberships, Education, $0.00 , 0% Sales Rides, $0.00 , 0% $380.00 , 5% $403.86 , 6% Concession, $411.59 , Merchandise, $774.96 , 6% Donations, $204.75, 3% 11% Donation Tubes, $706.36 , 10% Admission Fees, $4,186.34 , 59% Birthday Parties Donations Donation Tubes Admission Fees Merchandise Memberships Education Concession Rides Birthday Parties $0 Memberships $380.00 Donations $202.93 Donation tubes $706.36 Admission Fees $4,186.34 59% of revenue Education Programs $0 Concession $411.59 Rides $403.86 Merchandise $774.96 11% of revenue Total August Revenue $7,066.04 Education: • We hosted Sidney Elementary (67 kids). • All Saints School 5th&6th grade class came to the zoo to learn about taxonomy (11 kids). • Visited Immanuel Lutheran for an educational program (35 Kids). • Staff provided our monthly programming to Peachtree Retirement Center. 2|Page 11 Animal Care: • 123 Specimens on grounds representing 63 different species. Animal Transfers: • At the end of August, Zoo Director drove to Phoenix’s World Wildlife Safari to pick up three Capybaras. The Spring River Friends of the Zoo organization made this acquisition possible. The Capybaras will be in quarantine for 30 days to acclimate and receive testing to make sure they are in good health. They will eventually be placed in the exhibit that currently houses the Sandhill Cranes and Turkey once they have cleared quarantine and have acclimated to new surroundings. • Moved Great Horned Owl to display enclosure. Medical Care: • Veterinarian Dr. Walker from Country Club Veterinarian Hospital performed his monthly walk around the zoo. While at the zoo, he performed a health checkup on older mule deer. Fecal were checked on all mammals for parasites. Grounds Care: • Staff fixed water leaks in pot-bellied pig enclosure. • Maintenance has been done on the train so that it is running for the fall and Xmas events. Staff also worked on the train track to ensure it is operational and safe. In the next couple of week staff will be trained to ensure proper safety and operations. Upon completion, we can begin to operate it. 3|Page 12  • Fixed fire hose faucet in bear enclosure. • Our contractor, Custom Wrought Iron, started building a shelter for longhorn and ponies. Along with shelter. It will include a restraint chute to allow us to better care for the collection. Funding for this was provided by the Spring River Friends of the Zoo. Events: • Zoo Director began reaching out to the community for sponsorships for the Halloween event, “Night of the Living Zoo”. Presently we have received $6,000 in confirmed sponsorships for the event set for Oct. 29 & 30. Event presently will focus on Trick-o-treat booths with activities and decorations. • Zoo senior staff have completed training for alcohol services as the City has applied for a license that would be beneficial for future events. • First Meeting for “Race for the Zoo” was done. This event is set for November 13 and feature a 2 mile and 5K run. • The last Zoofari Nights was canceled due to lack of sales and our Wild Summer Nights was also canceled due to third party concerns. 4|Page 13 Safety: • We have added safety paint to the steps by our new cougar exhibit to identify hazard for our guests. Administration/Staff: • Interviews are being conducted for Educational Coordinator and newly added keeper position. • On boarding our new Zoo Guest Services Admin Specialist Yolanda Duran. • New Ground Maintenance and Operations Supervisor Cody Schubert, from Gainesville, TX will be starting in early September. This newly added position increases our grounds crew to three staff. Cody has worked as a lead grounds position for the City of Gainesville and has done private landscaping prior to that. His horticultural knowledge will add to the beautification of the zoo. • Completed Animal Tour book, so that our Guest Service staff have a basic introduction to our collection so that they can better respond to our guest questions. 5|Page 14  Connecting People to Places ROSWELL TRANSIT RIDERSHIP – Aug 2021: 3,315 ROSWELL TRANSIT PROJECT UPDATES AUGUST 2021 YTD 2020 Ridership ---- 44,310 YTD 2021 Ridership --- 29,585  Statistical data is being gathered for each bus stop due to COVID, tracking will June July August continue for approx. 2 years 2,954 3,302 3,315  A rider-facing App in real-time is being developed to make riding the bus more YEAR TO DATE RIDERSHIP CATEGORIES: convenient  Had meeting with marketing for paratransit Adults 44.2% and bus system in order to increase Students 11.0% ridership. Moving forward with plan to Seniors 27.4% reface transit and advertise Disabled 13.5%  Working with IT for the replacement of Children 1.4% security cameras within the building Wheelchair 2.2% received the P.O. and awaiting scheduling Other 0.4% and equipment has arrived  PA system installed on buses, training drivers to announce stops per state PARATRANSIT RIDERSHIP – AUG 2021: 456 requirement  Working towards soffit repair on building ≥60 Disabled 274  Hold on bathroom remodels due to having <60 Disabled 57 to get new contractors to re-bid job Wheelchair 105  Working with contractor for wayfinding Aide  Running side routes as dial-a-ride decided Contract Ride 20 to stay with on-demand because of the trend. Getting new signs.  Moving forward with removal of sign and post in the north west corner of lot in que Respectfully submitted by Scott Furciniti and Chris with facilities per Trent Moore. Approved by Becky Hicks, Transit Director  Negotiation for one mechanic to be in transit north garage for light work on buses 15  Monthly Recreation Department Report August, 2021 Recreation & Aquatic Center Revenue $12,000.00 $9,533.50 $10,000.00 $8,000.00 $6,646.66 $5,671.85 $6,000.00 $3,764.50 $4,000.00 $2,824.50 $2,100.00 $1,552.95 $2,000.00 $622.50 $500.00 $168.00 $63.00 $0.00 Total $33,455.46 Adult Center Recap Revenue Programs $2,346.25 Video Walking Class, Lapidary/Silver Open Studio, Painting Open Studio, Dance and Aerobics Admissions $66.15 Rentals $500 Total Revenue $2,902.40 Adult Center Memberships 6% In Town Out of Town 94% 65 Total 16  Aquatic Center Programs & Activity Water Aerobics Program Water Pilates Program Monthly Free Outdoor Swim Day – Full capacity at 250 guests Lap Swim – Extended hours, very positive feedback from guests Swim Teams – Moved to Fall hours Splash Pads open from 11:00am to 7:00pm Recreation & Aquatic Center August Party Rentals 19 Total Rentals 1110 Friday – Sunday $3,764.50 17  August 2021 Facility Repair Work Updates Adult Center Fence project - work in program Ceiling repairs in room #27 Leak on south side in room #4 Recreation Center Roof leaks - work in progress Wall and roof leaks court #1 Aquatic Center Pool vacuum cord/plug inoperable Outdoor acid pump receptacle replaced 18  AUGUST 2021 MONTHLY REPORT ATTENDANCE REVENUES 2021 2020 2019 2018 MUSEUM 908 1 964 1333 2021 2020 2019 2018 EVENTS 174 0 682 439 ADMISSIONS 4,279 0 0 0 CLASSES 197 0 200 227 CLASSES 5,013 0 3,227 2,340 PLANETARIUM 381 0 292 309 PLANETARIUM 1,289 0 1,971 1,305 SCHOOL/ADULT TOURS 0 0 0 42 MEMBERSHIP 1,425 60 1,920 2,120 FACILITY USE 161 0 44 965 OUTREACH 0 0 110 360 FACILITY USE 2,660 0 0 125 VOLUNTEER VISITS 11 19 10 19 STORE 4,010 119 4,284 7,971 MUSEUM BUSINESS 31 - - - AUGUST TOTALS 18,676 179 11,402 13,861 AUGUST TOTALS 1,863 20 2,302 3,694 YEAR TO DATE TOTALS 112,480 30,598 113,937 116,004 YEAR TO DATE TOTALS 9,716 5,497 24,747 26,211 PROGRAMMING VISITS for REVENUE for YEAR to DATE YEAR to DATE MUSEUM ADMISSIONS MONTH MONTH VISITS REVENUE Members Children 15 and under 54 183 258 772 MEMBERS Adult Residents Adult Non-Residents 38 234 $266 $2265 251 1680 $1,820 $16,331 344 579 current active current active Seniors 135 $945 788 $5,516 memberships members Military 54 $378 251 $1,757 Student (16+) 59 $413 289 $2,023 FOR MONTH 11 new memberships 18 renewals Museums for All 4 $12 9 $27 Senior Free Days Resident Free Day 26 97 134 215 $0 $0 YEAR to DATE 72 new memberships 169 renewals NARM (free) 10 33 $0 Puzzle Room 0 33 $285 Member Guest Pass 2 17 $0 Store Only Special Tour/Group 12 0 30 9 $0 $712 VOLUNTEERS TOTALS 908 $4,279 4769 $28,471 SESSIONS CLASSES for MONTH STUDENTS ATTENDANCE Clay Open Studio 31 45 176 Yoga in the Museum 2 - 21 FOR MONTH 11 volunteer hours 11 volunteers TOTAL 45 197 YEAR to DATE 138 volunteer hours 99 volunteer visits OCCURENCES EVENTS/PROGRAMS for MONTH ATTENDEES PARTNERSHIP Second Saturday 1 174 RMAC Foundation Planetarium General Shows 67 TOTAL 381 555 4,420 FACEBOOK FOLLOWERS MONTHLY STATS: Posts: 24 Reach: 13,071 Likes: 134 Shares: 72 TOURS/GROUP VISITS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM 765 INSTAGRAM FOLLOWERS 19 TOTALS  RECENT MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks RAIR LECTURE AND A call to artists, artisans, contemporary work Lomahaftewa created at the RECENT EXHIBITIONS craftspeople and makers is open on end of 2020 that was influenced Art Cafe and can be found at by feelings and emotions she was Oglala Lakota artist and Roswell https://artist.callforentry.org/festivals_ experiencing regarding climate Artist-in-Residence Mikayla Patton unique_info.php?ID=9318 . The change, the presidential election and will present a lecture, followed by a application fee is $35 and there is a $5 the pandemic. Students will combine reception, on September 17 from 5:30 discount for members of RMAC and painting and collage techniques in to 7 pm at the Museum. Her exhibition, PVPG (code MARKET2021). Artists from completion of a series of small works titled Visitation, is currently on exhibit New Mexico, Colorado, Arizona and on paper. through October 10. Texas are eligible to apply. The call is open through October 18. Gratton Workshops are made possible The exhibition Gestures and Geometry: by an RMAC Foundation endowment Abstract Paintings and Prints by Phillis Participating artists will have their funded by the Gratton Family. The Ideal of work by the Santa Fe artist work displayed in an exhibition fee is on a sliding scale based on a opened on September 11 during style (no booths) and sales will be participant’s ability to pay from $0 up Second Saturday and runs through centralized with artists paid following to $125 and covers both the workshop November 21. Ideal was a Roswell the show. The number of items on and materials. Registration fees for Artist-in-Residence in 1990. display will be dependent on the type Gratton workshops are payable to the of work submitted. For further details, RMAC Foundation via check or cash CHALK THE WALK please visit the listing at Art Cafe and can be made in person at the REGISTRATION IS OPEN or www.roswellmuseum.org under Museum. Chalk the Walk registration has Events. begun. The sidewalk chalk drawing NEW MEXICO TRUE VISIT activity for all ages will take place CLASSES New Mexico True staff visited outside in front of the Museum Children and adult ceramics classes on September 3 to film a short during October’s Second Saturday on began September 14 and continue promotional piece in the Goddard October 9. Registration is online (www. through November 4. A limited Planetarium. roswellmuseum.org under events) and number of spots are still available. To in person. The participation fee is $10 inquire, please call 575-500-0363. STAFFING for individual squares and $20 for team squares. Need-based scholarships Interviews are underway for several Immerse yourself in nature in a two are available. Supplies and light vacancies including the Curator, day sketching and hiking workshop refreshments will be included. Registrar, Public Programs Manager led by Cate Erbaugh titled Sketch Hike and Guest Services positions. New staff at Bottomless Lakes State Park. The fee ARTISAN MARKET are anticipated to be announced in is $95 for members and $105 for non- ARTIST CALL OPEN forthcoming reports. members. A suggested materials list The Roswell Museum Holiday Artisan will be available at registration. POTTERY TRANSFER APPROVED Market is a juried contemporary art Registration is available online, in- and craft show and sale to be held person and over the phone at 575-500- The eight Pre-Columbian ceramic at the Museum December 3-18. The 0363. vessels received through the bequest event is presented in partnership with of William Hoffman were approved the RMAC Foundation and the Pecos LOMAHAFTEWA GRATTON for transfer at August’s City Council Valley Potters Guild. Sale proceeds will WORKSHOP meeting to the Western New Mexico be split 60/40 between the artist and University Museum. The physical A two-day Gratton Workshop, titled the RMAC Foundation to help sustain transfer will take place later in the year Painting & Collage in a Pandemic the regional arts community as well once vacant collections staff positions World Workshop and led by Linda as Museum projects and programs. have been filled. Lomahaftewa (Hopi/Choctaw), will A silent auction will benefit both the be held November 6 and 7. The Foundation and PVPG. workshop is based upon a body of 20 SPECIAL SERVICES DEPARTMENT AUGUST 2021 Division: SOUTH PARK CEMETERY Number of casket burials 15 Number of cremation burials 13 Veteran’s Cemetery casket burials 2 Veteran’s Cemetery cremation burials 2 Acres in inventory 210 Full-time employees (FTE) equivalent 9 Total Revenue as of August 31, 2021 $ 48,961.60 Maintenance • Dug, set-up, covered, and tamped for all 32 services during the month. • Completed numerous work orders due to floods (stone and ground levelling). • Continued mowing and trimming. • Installed 8 plaques at the General Douglas McBride Veteran’s Cemetery. • New gates installed on the West entrance. Specifics • Conducted a total of 32 services for the month of August. Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director 21 SPECIAL SERVICES DEPARTMENT AUGUST 2021 Division: NANCY LOPEZ GOLF COURSE Maintenance  Mowed greens 30 times.  Cut cups 15 times.  Moved tee markers as needed.  Dumped trash as needed.  Mowed fairways 8 times.  Mowed roughs continuously.  Sprayed greens with growth regulator to control thatch.  Sprayed the greens with nematicide, fungicide, and wetting agent.  Sprayed the greens with fertilizer.  Sprayed greens with fungicide to control dollar spot.  Sprayed the fairways, tees, and collars with growth regulator.  Sprayed the surrounds with pre-emergent.  Replaced 20 feet of 10” transite pipe (took three days).  Cleared weeds and picked-up trash along 8th Street fence. Specifics  ---- Programs/Events  ---- Submitted by: David Blewett Golf Course Superintendent Approved by: Jim Burress Special Services Director 22 SPECIAL SERVICES DEPARTMENT AUGUST 2021 Division: PARKS Maintenance: • Mowing grass on City properties. • Irrigation upkeep in parks and sports complexes. • Spraying weeds. • Clean-out Sunken Garden. • Gopher control within sports complexes and parks. Specifics: • Watered 3 days a week. • Cleaned south flowerbed of Parks Office. • Cleaned-up courtyard at Museum. • Continued work at Zoo pond. • Trimmed bushes at parking lot at Civic Center. • Assisted Cemetery with mowing and weed eating. • Removed damaged piece of play unit at Poe Corn Park. • Helped Public Affairs move items to storage. Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director 23 Roswell Public Library August 2021 Accomplishments Building Improvements Grand Re-opening of the Children’s Area – We hosted a re-opening to the children’s area on Saturday, August 28. The Roswell Chamber of Commerce provided ribbon and scissors as well as their Red Coats volunteers for the opening ceremony. We had a storybook costume character, scavenger hunt and reading of the book Where the Wild Thing Are by Maurice Sendak. The Roswell Public Library children’s area has been a construction zone due to water damage caused by a broken pipe, which we discovered on June 11, 2020. Public Art – Several people have stopped by the Library to see the mural, pillars and Roswell skylines created by local artist, Tasia Ramage. Service Improvements Library Programs – We have planned a slate of library programs for the fall and planned outreach such as the Farmer’s Market and the Piňata Festival. We plan to fund programs through gifts and donations. Please see attached program calendar for September. Project Progress Annual Report – The Roswell’s Public Library Annual Report was submitted to the New Mexico State Library. The information will be shared with the federal government (Institute of Museum and Library Services) and will be used to determine if the Roswell Public Library still qualifies to be a public library. The status as a public library is required to receive federal grants, state grants-in-aid and General Obligation Bond B funds. Emergency Connectivity Fund – We submitted our application to receive funding to purchase and activate up to 100 hotspots to provide support to fund unmet needs of remote learning. Our grant application is in the process of being reviewed and we have responded to two follow-up questions. Kindergarten Bags – Using a memorial gift given in memory of Jetta Mills, Library Foundation and a book donation from Altrusa International, Library staff created a literacy bag for Kindergarten students. For their work on the project, Library staff Tracy Frie (Children’s and Youth Librarian) and Diana Velazco (Senior Page) will be recognized at the September 14, 2021 meeting of the RISD Board of Education. Plans for September Building Improvements  Have a crash bar installed in the children’s workroom door.  Replace windows. We had several windows broken due to vandalism or accident. We have also two windows that are being replaced due to a broken seal.  Begin work on E-rate grant application Service Improvements  Increase library hours to Monday-Thursday, 10 am to 7 pm and Friday and Saturday, 10 am to 6 pm.  Offer more library programs.  Plan with the Hispano Chamber a Day of the Dead series of programs. 24  Work with vendor SirsiDynix to provide a new customer interface to our library catalogs.  Analyze the data we collect on the library and redesign the spreadsheet. Issues and Concerns  Roswell Public Library was gifted land in Eddy County along with three other local organizations. We have someone interested in purchasing the property. The matter has been referred to the City Attorney.  We received a gift of the Green Estate. Once we have sold or removed household items from the house donated to the Roswell Public Library, we will begin the process of selling the house.  We are waiting instructions on how to dispose of the building on North Richardson donated to the Roswell Public Library.  We plan to use gifts and donations to improve the Library Park, located on North Richardson for Library programs. The improvements include installing a gate and fence around the area, creating shade with sail cloth and grading the surface so water does not pool in some areas. 25 Roswell Public Library SEPTEMBER 2021 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 2:00 pm Girls who Code 5 6 7 8 9 10 11 4:30 pm 10:00 am Theater Game at Stitchers Unite 2:00 pm the Library Girls who Code 12 13 14 15 16 17 18 4:30 2:00 pm Theater Games at Girls who Code 2:00 pm Movie the Library Spies in Disguise 19 20 21 22 23 24 25 10 am 10:30 am 10:30 am 4:30 pm 2:00 pm Mother Goose Preschool Storytime Cup of Java Theater Games at Girls who Code 4:30 pm Sensational STEM the Library 26 27 28 29 30 10 am 10:30 am 10:30 am 4:30 p.m. Mother Goose Preschool Storytime Cup of Java Theater Games at 4:30 p.m. 4:30 pm Roswell Jr. Galaxy Club the Library Sensational STEM Cup of Java - 10 - 11 am on Mondays at the Roswell Public Library. Tech Tuesdays - 5:30 to 6:30 pm on Tuesdays at the Roswell Public Library Reference Desk. Library Hours Roswell Public Library Monday - Thursday 10 am to 7 pm 301 N Pennsylvania Avenue Friday and Saturday 10 am to 6 pm Roswell, New Mexico 88201 Closed Sunday 26 (575) 622-7101 Weekly Programs Monthly Programs Mother Goose on the Loose Stitchers Unite Crochet Club for Ages Birth to 3 years old All Ages Tuesday at 10:30 am in the Malone Room 10:00 am to noon 30 minute nursery rhyme program for children birth to 3 years old. Become a fiber artist and add to a community blanket or learn crochet tips. Preschool Storytime Saturday Move Matinee for Ages 3 to 5 years old For All Ages Wednesday at 10:30 am in the Malone Room 2:00 pm Saturday, September 18 Children enjoy books, songs, fingerplays and more! Feature: "Spies in Disguise" Sensational STEM Roswell Junior Galaxy Club for Grades 3 to 5 For Grade 5 -12 Tuesday at 4:30 pm in the Malone Room 4:30 pm Every other Wednesday - first meeting September 29 Teaching the mind about Earth and space through hands-on activities. Learn about space! Blast off with rockets and uncover the fundamental of space vehicles. Girls Who Code for Grades 6-12 Saturday at 2:00 pm in the teen area Wait For It... Educates. equips and inspires girls with computer skills they'll need to pursue Crazy 8s Math Club - Begins Tuesday, October 5 at 4:30 pm 21st century opportunities. for grades K to 2 Over the top after school club designed to get kids fired up about math. Theater Games at the Library for Ages 10 and older Book Bites Book Club - Begins Thursday, October 7 at 4:30 pm Thursday at 4:30 pm in the Bondurant room for Ages 7 to 10 years old Popular and less common theater games to enhance focus, creativity, teamwork Book club to inspire the love of reading and discussion with peers in an inviting and fun and fun! environment. See the children's staff to check out a copy of the book before the meeting and be Between the Lines prepared for a fun discussion about Bunnicula: A Rabbit-Tale of Mystery by Deborah and James for Adults Howe Tuesday at 5:00 p.m. Color sheets and pencils are provided to give adults the chance to unwind and Lego Club - Thursday, October 14 at 4:30 pm socialize. For All Ages A fantastic way to engage children in engineering through design challenges. Tech Tuesdays For All Ages Roswell Public Library Board Games - Thursday, October 21 at 4:30 pm Tuesdays 5:30 to 6:30 pm For All Ages Stop by the Reference Desk for help with basic tech questions. Stop in an play board games. Games supplied by the Library. Four Shilling Short - Tuesday October 19 at 5:00 pm For All Ages Enjoy music from Celtic lands, Europe Asia and American with an assortment of musical National Voter Registration Day instruments. 18 and older and United State Citizen Tuesday, September 28 10 am to 7 pm No matter our background or political beliefs, as Americans we believe that for democracy to work for all of us, it must include us all. If you are 18 years old and United State Citizen, and have not yet registered to vote - celebrate National Voter Registration Day by registering at the Library. 27