General Services Committee (Discontinued as of March 2024)

GENERAL SERVICES COMMITTEE - AGENDA Wednesday, March 23, 2022 at 4:30 City Hall - Large Conference Room 425 N. Richardson Roswell, NM 88201 Committee Chair: Barry Foster Committee Vice Chair: Angela Moore Committee Members: Jeanine Best, Juan Oropesa Staff Liaison: Juanita N. Jennings CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Consider approval of the January 22, 2022 meeting minutes. Page 1-2 ACTION ITEM(S) 2. Consideration and approval of Roswell Volunteer Value Program Page 3-9 implementation NON-ACTION ITEM(S) 3. Draft Cielo Grande Baseball Complex Master Plan Page 10 4. Roswell Museum Presentation Page 11 CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS 5. Spring River Zoo Report Page 12-21 6. Roswell Museum Report Page 22-23 7. Recreation Department Report Page 24-25 8. Roswell Public Library Report Page 26-27 9. Cemetery Department Report Page 28 10. Golf Course Report Page 29-30 11. Parks Department Report Page 31 12. Roswell Transit Report Page 32 PUBLIC PARTICIPATION ADJOURN (Next Meeting: April 27, 2022 at 4:30 p.m.) NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 03/18/2022 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION. General Services Wednesday, March 23, 2022 at 4:30 p.m. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/868036741 You can also dial in using your phone. United States: +1 (646) 749-3122 Access Code: 868-036-741 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/868036741 Help desk 500-0587  Regular Meeting of the General Services Committee Held in the Large Conference Room at Roswell City Hall 425 N. Richardson Wednesday, January 26th, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. ROLL CALL The meeting convened at 4:30 p.m. with Chairman Foster presiding; Councilors Best and Oropesa being present; Councilor Moore joined the meeting at 4:31 PM (via go to meeting) Staff Present: Enid Costley, Caroline Brooks, Jim Burress, Juanita Jennings, Joe Neeb, Collette Hall, Alex Diaz, Juan Fuentes, Mike Matthews, Kevin Maevers, Guests Present: Josh Berry, George and Patty Swenson, Suzie, Waltrip, Rita Kane-Doerhoefer Vicki Burress Judy Stubbs, Bruce, Annie Baker, Ginger Smith APPROVAL OF AGENDA Councilor Best moved to approve the agenda for the January 26, 2022 Regular General Services Committee meeting as presented. Councilor Oropesa was the second. A voice vote was 3-0 and the motion passed. APPROVAL OF MINUTES Councilor Best moved to approve the September 22, 2021 General Services Committee meeting minutes. Councilor Oropesa was the second. A voice vote was 3-0 and the motion passed. ACTION ITEM(S) Consider approval of funding in the amount of $75,000 in support of a public art work designed to look like a rocket to be created by artist Josh Berry utilizing a decommissioned piece of playground rocket equipment originally in use at the Spring River Zoo: Ms. Brooks explained the project in detail and named the artist Josh Berry to speak and present the maquette (preliminary model) of the rocket. Mr. Neeb explained where the funding would come from for the project. The location for the project is currently TBA. Councilor Best motioned to consider the approval funding in the amount of $75,000 in support of the public art work design to look like the rocket to be created by Josh Berry utilizing decommissioned piece of playground rocket equipment originally in use at the Spring River Zoo to go to regular agenda. Councilor Moore was the second. A Voice vote was 3-1, with Councilor Oropesa voting no. 1 NON-ACTION ITEM(S) Spring River Zoo: Mrs. Jennings presented for John Wright. She provided an update on the Spring River Zoo. The Zoo re-opened January 2021. She also provided a 1-year review of guest services, facility upgrades, education, animal care, events. Adult Center: Mrs.Colette Hall provided an update on the Adult Center building, repairs needed, future planning and staffing and programming. Nancy Lopez Golf Course at Spring River: Mr. Burress provided an update on Nancy Lopez Gold course at Spring River. He provided updates on the upkeep of the facility, upkeep of equipment, staffing, and future planning. Joe Bauman: Mrs.Colette Hall provided an update on the Joe Bauman Stadium and the repairs/additions needed. Chisum Park Status Update: Mr. Burress provided an update on the Chisum Park updates and future plans. All-inclusive Status Update: Mr. Burress provided an update on the All- Inclusive playground phase 1. CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS NONE PUBLIC PARTICIPATION  Mr. Swenson expressed concerns for Joe Bauman field. ADJOURNED The meeting adjourned at 6:31 p.m. 2  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. Meeting Date: March 23, 2022 COMMITTEE: General Services CONTACT: Juanita Jennings CHAIR: Barry Foster ACTION REQUESTED: BACKGROUND: Initiated by: Kathy Lay The City of Roswell believes in the value of volunteer time, talents, and knowledge, we would like to provide a program that will allow members of community groups to exchange their approved volunteer hours to be applied toward the rental fee of specified City facilities for their group’s use. FINANCIAL CONSIDERATION: The cost of facility rentals vary by facility and the value of volunteer time varies by task. LEGAL REVIEW: Legal has reviewed and approved program guidelines as written. BOARD AND COMMITTEE ACTION: Consider approval of the Roswell Volunteer Value Program implementation to use volunteer time as credit towards rental fees of participating city facilities. STAFF RECOMMENDATION: Approve as written. ATTACHMENTS Roswell Volunteer Value Program Guideline 3  Roswell Volunteer Value Program Guidelines Because the City of Roswell believes in the value of volunteer time, talents, and knowledge, we would like to provide a program that will allow members of community groups to exchange their approved volunteer hours to be applied toward the rental fee of specified City facilities for their group’s use. One hour of approved volunteer work would be credited at $25 toward the rental fee of an approved City facility/property. This dollar value has been set using the *Independent Wage Sector value of volunteer time, after adjusting for lower wage averages in New Mexico. The following guidelines apply to the Roswell Volunteer Value Program: 1. Only community groups, clubs, teams, non-profit or service organizations (not individuals) may participate in the Volunteer Value Program. 2. For a group to participate they must complete the Volunteer Value group application and be approved. 3. Members of a participating group must also complete the City of Roswell online volunteer application, indicating which group they would like to donate their hours toward, and be approved as a recurring volunteer. 4. The volunteer work activities must directly benefit the City and be of equal or greater value than the rental fee. (Examples of activities that would benefit the City: assisting City staff with cleanup of grounds at the Zoo; helping with set-up or tear-down of a City organized event; cleanup at a City park; assisting City staff at the Convention Center during an event being held there. Activities that would NOT benefit the City such as volunteer work for an event or property of schools, county, church, or private event/property cannot be counted for this program.) 5. For volunteer hours to be counted for the program, the activity must be approved in writing by the City volunteer coordinator, and scheduled/arranged before the date that the work is done by completing appropriate Volunteer Value Program forms. 6. Work hours must be completed and tracked before they can be applied toward any rental of City owned property. 7. Work hour value may not be applied toward the actual City cost of staff presence (if necessary), janitorial cleanup (if necessary), or the damage/cleaning deposit (if required). 8. City staff overseeing Volunteer Value Program will maintain records of volunteer hours accrued and used. 9. It is the responsibility of the participating group and volunteering members to ensure all required paperwork is completed and submitted for proper credit. All volunteer hours must be verified by City staff who are working with volunteers the day they serve. 10. All volunteer hours must be used no later than twelve months after the end of the calendar year in which they were earned. 11. In order for the group/organization to utilize Volunteer Value hours in lieu of monetary payment of the rental fee, both a City property rental application and a request to credit Volunteer Value hours toward the facility rental fees must be submitted prior to use of facility. 12. Donating material goods does not earn Volunteer Value credit and cannot be used to pay hourly rental fees for use of City owned properties. 13. All groups/organizations participating in the Volunteer Value Program must abide by the rules outlined in the City’s Facility Rental Policies. Deposit, insurance, alcohol, and all other policy requirements still apply. * As of April 2021, the national average value of a volunteer hour was set at $28.54 by the Independent Wage Sector. New Mexico ranks lower than the national average, so the Roswell Volunteer Value Program will calculate one volunteer hour at $25 credit for the group to use toward approved City facility/property rental fees. https://independentsector.org/news-post/independent-sector-releases-new-value-of-volunteer-time-of-28-54-per-hour/ 4 Group members participating in the Volunteer Value Program are required to review and abide by the volunteer guidelines below. As representatives of the City, volunteers, like staff, are responsible for presenting a good image to visitors and to the Roswell community. Volunteers can make a real difference in the Roswell community, and beyond. Everything volunteers do and say while serving is a direct reflection on City of Roswell and as such volunteers should follow the rules, policies and procedures of the City of Roswell. These include: Do’s  Check-in and check-out with staff when arriving, taking breaks, or leaving for the day.  Be friendly, courteous, and kind at all times. (Yes, it can take patience, but it helps a lot.)  Smile and have fun!  Work cooperatively as a team with other volunteers and staff, make friends, and make a difference!  Stay hydrated, especially when volunteer service is outdoors in the heat.  Dress appropriately for the conditions and performance of assigned tasks. (Clothing should be clean, not revealing, and containing no profanity, drug, gang related, or indecent images.)  Make sure you have plenty to do - check with staff if you need further instructions.  Ask the staff if in doubt about any instructions… as many times as is needed… really, it’s okay to ask.   Perform only those assigned tasks that are within your physical capability.  Say something if you witness or experience anything that makes you feel unsafe.  Report all injuries, accidents, or issues to supervising staff.  Notify staff overseeing the area where you are scheduled to serve if you will be absent or late.  After completing service, fill out Volunteer Value Hours Verification form and have signed by City staff overseeing your work/service. Don’ts • Allow the use of cell phone or mobile devices to interfere with your volunteer service. • Smoking, vaping, drugs (including marijuana), or alcohol use during active volunteer service.  Use of profanity, obscene, or harassing language, or inappropriate hand gestures during volunteer service.  Posting photos of visitors or information that identifies them on social media.  Posting photos of staff, other volunteers or information that identifies them on social media without asking their permission. Participating members must abide by guidelines and also agree that:  Group members participating in the Volunteer Value Program give permission to the City of Roswell to utilize video/photographs taken of volunteers for publicity or training purposes.  Group members participating in the Volunteer Value Program agree to release the City of Roswell NM, its elected officials, offices, employees, and agents, from any and all liability or obligation arising from, or in connection with the undersigned’s volunteer activities with the City of Roswell. 5  Volunteer Value Group Application To be completed by group leader or authorized representative of group. Date : ___________________________ Group Name (Print): ____________________________________________________________________ Group Type (Select One): ☐ Non-Profit Organization ☐ Service Organization ☐ Club ☐ Community Group ☐ Team ☐ Other __________________________________________________ Your Name (Print): _____________________________________________________________________ Your Title/Role in Group: ________________________________________________________________ Group Address: ________________________________________________________________________ (address) (City) (Zip) Group Email: __________________________________________________________________________ Contact Phone: __________________________________________________ ☐ Cell ☐ Landline I verify that I have read the Volunteer Value Program Guidelines and that our participating members will review and abide by them. Signature: ___________________________________________________________________________ This section to be completed by City Volunteer Coordinator or Authorized City Staff. Staff Name: ______________________________________________________________________________________________ Staff Signature: _________________________________________________________ Date: _________________________ Group is: ☐ Approved for Volunteer Value Program ☐ NOT Approved for Volunteer Value Program Notes: 6  Volunteer Value Hours Verification Please complete this form each day Volunteer Value service/work is done, have your hours verified by signature of the City of Roswell staff who supervised your volunteer service/work, and return to Volunteer Coordinator for your hours to be credited toward group Volunteer Value account. Volunteer Name (Print): _________________________________________________________________ Group Name (Print): ____________________________________________________________________ Number of Full Hours Worked: _____________ Date Work Was Done: ___________________________ (NOTE: Altering the number of hours worked after City staff has signed this form is prohibited and will result in disqualification of hours for credit and removal of your eligibility to donate volunteer hours in the future. Please be aware that your hours noted on this form may be checked by City Volunteer Coordinator contacting staff who signed below.) Location of Work: ______________________________________________________________________ Type of Work: _________________________________________________________________________ I verify that I worked the hours as noted above and that I am donating the value of my volunteer service to the group I have listed. The hours worked will be credited to the group’s Volunteer Value account. I also acknowledge that I will receive no personal payment or personal compensation for my volunteer service. I further certify that all the information contained herein is true to the best of my knowledge. By signing this form, I hereby acknowledge and agree that I am not an employee or agent of the City of Roswell and that I am not entitled to any remuneration or benefits provided to employees of the City of Roswell, including but not by way of limitation, wages, retirement, worker’s compensation, insurance or disability. I do hereby agree, for myself, my heirs, my personal representatives and assigns to release, waive and hold harmless the City of Roswell, its officers, employees and agents from any and all claims for damages resulting in injury, including death, or damage to or loss of personal property, including any vehicle operated by me, which occurs in connection with or arising out of my participation in the aforesaid volunteer activities. Volunteer Signature: _____________________________________________ Date: _________________ This section to be completed by City Staff overseeing service/work completed by the volunteer listed above. By signing as an employee of the City of Roswell, I verify the group member/volunteer worked the hours described above Staff Name (Print): ________________________________________________________________________________________ Staff Signature: ____________________________________________________________ Date: _________________________ . 7  Request to Redeem Volunteer Value Credit Name of Group: _______________________________________________________________________ Your Name (print): _____________________________________________________________________ Title/Role in Group: ____________________________________________________________________ City Facility/Property Requested (Description & Location): _____________________________________ _____________________________________________________________________________________ Date Facility Requested: ________________________________________________________________ Time Requested for Use From: ____________ ☐ AM ☐ PM To: ____________ ☐ AM ☐ PM Total Cost of Rental for Requested Facility/Property: __________________________________________ Total Number of Volunteer Value Hours Needed (1 Volunteer Value Hour = $25 Credit): _____________ By signing below, I verify that I am authorized by the above named group to make this request on behalf of our group. I authorize the City of Roswell to apply the required number of Volunteer Value credits from this group’s account toward the above requested rental fee. ________________________________________________________________ ___________________ Signature of Person Submitting This Request Date To be signed by City staff noted below to approve this credit request. _________________________________________________________________________ ___________________ Volunteer Value Program Staff Date _________________________________________________________________________ ___________________ City Supervisor of Requested Facility/Property Date 8  Volunteer Value Service/Work Approval Request Name of Group: _______________________________________________________________________ Your Name (print): _____________________________________________________________________ Title/Role in Group: ____________________________________________________________________ Description of service/work that group members would like to do: _______________________________ _____________________________________________________________________________________ Location where work/service will be done: __________________________________________________ City Department Supervising Event or Work: ________________________________________________ By signing below, I verify that I am authorized by the above named group to make this request on behalf of our group. I authorize the City of Roswell to apply donated hours of participating members as Volunteer Value credits to this group’s account to be used toward approved City facility/property rental fee. Each participating group member must complete Volunteer Value Hours Verification form for hours served to be credited. ________________________________________________________________ ___________________ Signature of Person Submitting This Request Date To be signed by City staff noted below to approve this service/work request. _________________________________________________________________________ ___________________ Volunteer Value Program Staff Date _________________________________________________________________________ ___________________ City Staff Supervising Department Service/Work Date 9  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. Meeting Date: 3/23/22 COMMITTEE: General Services CONTACT: Juanita Jennings CHAIR: Barry Foster ACTION REQUESTED: Bohannan Huston Inc. (BHI) to make presentation on draft Cielo Grande Baseball Complex Master Plan. BACKGROUND: Initiated by: Louis Najar The City of Roswell was awarded a Legislative Grant to plan, design, construct and furnish baseball fields at Cielo Grande Sports Complex. Grant amount is $850,000. The first step is a Master Plan to which the City of Roswell contracted BHI to perform. Subcontracted as team member for BHI is Surroundings Studio from Santa Fe, NM. FINANCIAL CONSIDERATION: This project is funded in current FY 2022 Capital Budget for the grant amount. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for General Service Committee and attendees. STAFF RECOMMENDATION: This item will return for final approval based on open discussion and comments. ATTACHMENTS 10  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. Meeting Date: March 23, 2022 COMMITTEE: General Services CONTACT: Juanita Jennings CHAIR: Barry Foster ACTION REQUESTED: Presentation – For Information Only. BACKGROUND: Initiated by: Caroline Brooks Roswell Museum Director Caroline Brooks will provide an overview presentation about the Roswell Museum operations, and programming recap and initiatives for 2022. FINANCIAL CONSIDERATION: For information only. No financial consideration at this time. LEGAL REVIEW: No legal review is required at this time. BOARD AND COMMITTEE ACTION: No committee action is required. STAFF RECOMMENDATION: Presentation only – Roswell Museum ATTACHMENTS 11  2022 February Monthly Zoo Report Revenue Report: Open a total of 28 days and welcomed a total of 923 guests with a total of $3,562.57 in admissions revenue. Tickets Sales February 2022 02/22-02/28 $1,165.75 02/15-02/21 $1,383.27 02/08-02/14 $607.57 02/01-02/07 $405.98 $- $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,600.00 Total Visitor Comparison 2978 2533 2408 1889 1904 1666 1636 1445 1342 1229 635 923 0 0 01008 0 0823 0626 0 0922 0724 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 2533 2978 1889 0 0 0 0 0 0 0 0 0 2021 1445 1666 1636 1229 1342 1008 1904 823 626 2408 922 724 2022 635 923 2020 2021 2022 12  NM US Visitors Visitors # of Visitors by Area Roswell (excluding (Excluding International Total Only Roswell) NM) Visitors Unknown Visitors March 2021 558 587 486 5 0 1636 April 2021 547 354 328 0 0 1229 May 2021 569 421 352 0 0 1342 June 2021 280 304 424 0 0 1008 July 2021 604 560 740 0 0 1904 August 2021 337 232 254 0 0 823 September 2021 286 153 155 0 32 626 October 2021 2408 231 150 0 0 2789 November 2021 514 215 188 5 0 922 December 2021 356 150 214 0 0 724 January 2022 362 130 138 5 0 635 February 2022 519 260 134 10 0 923 YTD Total # of Visitors 7,340 3,597 3,545 25 32 14,539 42% out of town visitation for Feb. 49% out of town visitation for the past year. (56% if you exclude NOLZ/Halloween Event). Memberships:  We welcomed a new Senior Membership and a new Family Membership as well as a Family Membership renewal to the zoo in January for a total of 3 memberships sold in with a total of 133 total year-to-date. (March-February) Zoo Retail Store:  Total merchandise sales for the month of February is $604.70. Top Items Sold: February 2022 $404.06 $11.067 $60.006 $60.006 $78.755 $63.004 $21.004 $47.253 $63.003 Series1 Series2 13 Total Revenue: Events Sales 0% Birthday Merchandise Parties/Rentals Memberships 9% Rides 16% 3% Concession 8% 4% Donations 4% Education Programs Donations tubes 0% 2% Admission Fees CP 54% Donation s 0% Birthday Parties/Rentals Memberships Donations CP Donations Donations tubes Admission Fees Education Programs Concession Events Rides Merchandise Revenue Breakdown: Birthday Parties : $1,061.50 Memberships: $235.00 Donations: $250.00 CP Donations: $0.00 Donations tubes: $108.86 Admission Fees: $3,562.57 Education Programs: $0.00 Concession: $272.19 Events: $0.00 Merchandise: $604.70 Total February Revenue: $6,654.47 14 Education:  Upcoming Educational Events o Spring Break Camps (3/14/22-3/18/22)  Educational camps for ages 4-12 o Kid’s Stampede (4/9/22)  Kid’s fun run o Earth Gone Wild (4/23/22)  New Earth Day Event  Opportunity for Roswell businesses and state/federal parks to explain what they are doing to help keep our planet green  Zoo staff will show how to make bird feeders out of old bottles, also have some games for kids to play o End of School Bounce House Bash  New Event  Let kids celebrate the end of school  Features face painting, animal encounters, bounce houses, food trucks  Still in development stages  Educational Programming o 4 parties with animal encounters o 2 parties without animal encounters o 1 formal talk at meeting o 1 private tour with Social Media Influencer o 4 informal talks on grounds o 191 people reached o Doubled from January!  Butterfly Houses, we have interest from local school in contributing to designing and painting. 15  Monthly Activity at Zoo 250 200 150 Total Events 100 50 Total People Reached 0 Total visitors to the Zoo in February 923. Educationally reached 191 or 21% of visitors. Animal Care/Medical Care:  Purchased new housing tank for Red-tailed Boa for Educational Animal Collection. This will allow staff to provide better husbandry conditions for our large snake.  Curator has begun interviews for opened Keeper 1 position. This position became vacant when we promoted Amy Y. into the Keeper 2 position.  Budget  Removal of two kennels behind commissary  Painted Beaver Pond.  Cleaned out llama barn  Cleaned and organized pony barn  We are having upgrades performed on our Reptile Building. Last year leaks were discovered in the roof. As the roof is being replaced, we have taken the opportunity to replace ceiling and damaged walls as well as paint the floor to provide a more functional space for the staff. 16  Refrigerator malfunctioned and froze food. Had to move the reptile refrigerator to the commissary temporarily. Northstar came and fixed the refrigerator. The refrigerator had been improperly plugged in through an extension cord, instead of directly into outlet, causing the malfunction. This is now remedied.  Full USDA inspection on 2.24.22. Only concerned raised was in our commissary and housekeeping in this area. Staff have worked to resolve issues of concern.  Hybrid Wolf Blue’s Birthday 2.16.22.  Added fresh dirt in the bear enclosure. This will provide opportunity for specimens to elicit natural behaviors.  Fixed brackets on the boards in the hospital/holding pen for hoof stock.  Scott fixed broken faucet behind bear enclosure. 17  Now that the Capybaras are old enough to accurately sex, staff identified that we have two males and one females. As they are related, we will have to castrate the males. If we choose to breed this species we will have to rehome the males and seek an unrelated male.  Removed wood chips in ferruginous hawk enclosure, and replaced with fresh wood chips  Requested quotes for electricity upgrades for reptile building, coyote/wolf, and where future walk-in cooler/freezer will go. New walk-in cooler will be placed near the commissary kitchen between Administration building and Maintenance building. 18 Grounds Care:  Work done on train track by train bridge, as well as replacing gasket for whistle.  Drinker for Bison needed to be fixed as water had deteriorated float mechanism.  Manhole cover that had been hit by large equipment has leaking sewer gases. This has been repaired.  Removed tiles and painting the reptile building and concession restroom floors. Previous tiles were coming apart creating trip hazards. Painted floors allow staff to more easily clean and maintain. 19   Well pipe by Llamas and Elk busted. Staff worked with Water Department to address. We found out that the well was attached to the City Main Water source. We capped of the supply from the well and area is now operating on City Water only. We can utilize well for future needs to fill large pools. Presently we can not have the well water directly attached to City water to prevent any contamination.  Still working on Reptile Building Roof as contractor did not pass inspection and having to address the state inspector’s concerns. Events:  No public events for the month of January.  Future events: 20  o Kids Stampede a fun run throughout the zoo using different styles of animal locomotions. 4/9/22 8-10 a.m. o Earthday. 4/23/22. An event for our guest to learn about conservation and organizations that help make our community better. o Butterfly Exhibit Opening General public 5/7 (Ribbon cutting 5/5 tentative). o Movie in the Park (August) o Bitter Lakes Dragonfly Festival (September) o Night of the Living Zoo (October) o Member’s Appreciation Brunch (November) o Giving back to Roswell Community Drive (December)  Safety:  No safety issues brought up for the month of January. Administration/Staff:  Moving forward on Butterfly Garden Exhibit. Quote received for 6 exhibit signs. Waiting for designs to come from public affairs/graphic designer  Quote received for butterfly houses to be placed in exhibit  Still working on Entry/Farm Experience Designers.  Still waiting approval to move forward on Perimeter Fencing project. 21  MARCH 2022 MONTHLY REPORT FEBRUARY ATTENDANCE FEBRUARY REVENUES 2022 2021 2020 2019 MUSEUM 840 130 786 721 2022 2021 2020 2019 EVENTS/PROGRAMS 223 0 26 44 ADMISSIONS 4,341 1,217 CLASSES 446 0 540 579 CLASSES 748 3,975 5,776 2,227 PLANETARIUM 208 0 220 190 PLANETARIUM 704 0 873 662 SCHOOL/ADULT TOURS 139 113 89 199 MEMBERSHIP 1,135 1,380 770 440 FACILITY USE 8 0 39 204 FACILITY USE 0 0 0 0 OUTREACH 0 0 0 520 STORE 2,399 1,453 3,536 3,382 VOLUNTEER VISITS 8 14 26 9 FEBRUARY TOTALS 9,327 8,025 10,955 6,711 MUSEUM BUSINESS 38 1 YEAR TO DATE TOTALS 25,735 12,062 18,703 16,034 FEBRUARY TOTALS 1,910 258 1,726 2,466 YEAR TO DATE TOTALS 3,821 418 3,338 4,923 FEBRUARY ADMISSIONS AND PROGRAMMING VISITS for REVENUE for YEAR to DATE YEAR to DATE MUSEUM ADMISSIONS MONTH MONTH VISITS REVENUE Members Children 15 and under 48 79 83 167 MEMBERS Adult Residents 29 203 61 427 Adult Non-Residents Adult Combo Ticket 211 30 2110 255 392 69 3920 587 467 745 current active current active memberships members Seniors 156 1092 203 1421 Military Student (16+) 61 34 427 245 94 91 658 651 FOR MONTH 4 new memberships 16 renewals Museums for All 3 9 5 15 Senior Free Days Resident Free Day 135 34 67 283 YEAR to DATE 11 new memberships 27 renewals NARM (free) 18 20 Artisan Market (Dec) VOLUNTEERS Member Guest Pass 2 3 Store Only 0 1 TOTALS 840 $4,341 1539 $7,679 CLASSES SESSIONS for MONTH STUDENTS ATTENDANCE Clay Open Studio 142 Kids Clay Class 4 11 44 Adult Clay Class 16 TOTAL 54 65 260 446 FOR MONTH 8 volunteer hours 8 volunteers EVENTS/PROGRAMS 18 18 OCCURRENCES for MONTH ATTENDEES PARTNERSHIP YEAR Second Saturday Art Activity 1 109 RMAC Foundation to DATE volunteer hours volunteer visits Second Saturday Planetarium 1 39 Yoga in the Museum 1 11 4,577 Sew Crafty 4 21 FACEBOOK Tabletop Game Day 1 25 FOLLOWERS Outdoor Sketch Club 1 4 MONTHLY STATS: Posts: 19 Reach: 10,264 PLANETARIUM SHOWS for MONTH 932 ATTENDEES Planetarium General Shows 65 208 INSTAGRAM FOLLOWERS MONTHLY STATS: Posts: 8 Reach: 1703 TOURS/GROUP VISITS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM 367 Dexter, 2/24 K 40 5 X Valley View, 2/25 5 91 3 X X E-NEWSLETTER SUBSCRIBERS TOTALS 131 8 1 2 Opens: 162 22  ACTIVITIES & HIGHLIGHTS UPCOMING EXHIBITION organizations, such as museums NEW ACQUISITIONS and theater groups, will be on site Space Invaders with work by Roswell The Museum recently received 10 new to distribute information about their Artist-in-Residence Eric J. Garcia artworks. David R. and Susan J. Hill offerings. The art activity for the day opened with a lecture and reception donated work by Steve Catron (1) and will be puppetmaking using fabric and on March 11. García uses history and a Sam Scott (3); Alan Paine Raudebaugh other mixed media. graphic novel style to create political donated five of his own works and a art that confronts our understanding rare Peter Hurd still-life was donated Second Saturdays offers free museum of the present. Space Invaders draws by William Atha. admission to Roswell residents along from Roswell’s UFO Incident, historical with an art or science activity from motifs, and 1980s video games to ROCKET SCULPTURE 10 am to 1 pm. A free, kid-friendly explore the meaning of the word planetarium show is offered at 11 am. A public art proposal was approved “alien” and to challenge perspectives Non-Residents may participate with at City Council at it’s March 10 and biases regarding the founding and museum admission. meeting. The project, which will be development of the American West. completed by local artist Josh Berry, is García has exhibited nationally and STAFF to create a rocket sculpture using the can be found in the collections of the decommissioned rocket playground Smithsonian American Art Museum, The Public Programs Manager position equipment from the Spring River Zoo the National Hispanic Cultural Center, is still open. The position coordinates that was taken down in 2019 and the Metropolitan Museum of Art and events, promotes membership, replaced with a new, updated version. Library of Congress. and provides program support Museum staff are helping coordinate and marketing to help expand and the project along with the Community CLASSES diversify the museum’s audiences. Development and Engineering For more information, please visit the Spaces are still available for a departments. The finished work, which City’s Employment page. monoprinting workshop taking place will take about a year to complete, will on March 26-27 with artist Susan be potentially sited in the downtown CAPITAL OUTLAY FUNDING Voigt. Monoprinting is a fun, intuitive area to celebrate Roswell’s unique process that allows you to experiment The Museum is to receive $369,000 space history for locals and tourists. with abstraction and color to create in state capital outlay monies to pleasing, unique prints to frame for contribute toward its upcoming UPCOMING DROP-IN ACTIVITIES yourself or as gifts. The class will use renovation to move the store, Sew Crafty, a weekly fiber crafting water-based inks. To register and enhance the lobby and, in a second session for seniors and other adults, for more details, please visit www. phase, to create a family interactive takes place on Wednesdays from 1-3 roswellmuseum.org. gallery. Further funding will be pm. required to complete the project SECOND SATURDAYS in its entirety, however the state Table Top Game Day, led by local funding, coupled with $340,000 in March 12’s Second Saturday event game-designer and board game state monies allocated last fall, is helped kick off Spring Break and aficionado Matt Bromley is on the first a deeply appreciated contribution welcome travelers from around the Saturday of the month with the next toward implementing the first phase. country. The 11 am planetarium show event on April 2 from 1-3 pm. An agreement for the work is being was at capacity and the art activity, in reviewed with an architect firm. which people drew their own 16-bit Gentle Yoga, with instructor Alice Buck, video game-inspired characters, fed continues on March 27 and April 10 at FACILITY droves of visitors’ creative energies. 2pm. The museum recently troubleshooted The next Second Saturday, on April 9, an electrical issue in one of its galleries, Registration is not required for drop-in will be presented as part of Culture which is leaving part of the gallery activities. Museum members are free, Day in partnership with Creative New without lighting. The repair is being and the non-member fee is $5 or with Mexico, a statewide advocacy group scheduled and should be forthcoming museum admission. for the arts. At the event, local cultural very soon. 23  February 2022 Recreation Monthly Report COMPARISONS 2022 February 2021 February 2022 YTD 2021 YTD Revenue $35,732 $9,044 $240,749 $54,492 Memberships 109 0 908 33 Attendance 8,272 0 42,986 13,126 Highlights Recreation  Became a member of the National Alliance for Youth Sports (NAYS). Roswell Recreation Center  99 Youth Basketball games were played this month.  8 party rentals occurred this month. 4 included the pool area.  The police department used the facility for 4-days of training.  Intro to Sports classes for ages 3-6 began. Soccer is on Mondays and Basketball is on Wednesdays.  Over 200 individuals attended the annual Father/Daughter Dance! Roswell Aquatic Center  Lifeguards participated in their monthly in-service practicing submerged victim rescue with backboard extraction as well as continuing to swim their required 300-yard swim for test. Averaged a total of approximatley 85 individuals per day utilizing the pool.  Lifeguard re-certification was completed. All current Lifeguards successfully completed their requirements to maintain their certifications for 2 additional years.  The Dive-In movie was a success! 63 people showed up and enjoyed the movie.  All classes currently running are having good turn-out in terms of participation 24   2 new classes were added to the schedule: Adaptive Swimming and Hero’s Therapy Swim.  Several private lessons were completed this month.  Over 2,500 individuals used the pool this month. Roswell Adult Center  5 Group exercise classes were added to the schedule: Drum Fit, Stretching, Senior Workout, HITT, and Step Aerobics.  Over 1,000 patrons visited the facility.  Patrons are enjoying enjoying domino’s twice a week.  Lapidary “rock hounds” are increasing.  A great group of women are now playing Mahjong on a regular basis. Facility Maintenance/Projects  Room 27 at the Adult Center is nearing completion.  Planning has started for hospitality room changes at the Adult Center. Next Month  Registration for the Adult Co-Ed Volleyball league is being held in March!  Job Fair will be held on March 12.  March Madness Basketball Challenges will take place March 26. 25 Roswell Public Library February 2022 Accomplishments Building Improvements Lighting – BNX Electric Company has repaired the outdoor lighting around the Library. Repairs were also made inside as a few ballasts needing replacing. Bondurant Room – Holloway Construction removed the partition in the Bondurant Room which had gotten moldy during the flood. Paging System – Our paging system needs to be replaced, but parts are on backorder with an unknown date to be available. The City of Roswell IT Department has patched the system, but this is a temporary fix. Rain Water Drains – City of Roswell Facilities Department has cleared the rain water drains. This required some digging on the north lawn. Signage – Wrap Studio has updated the Library Hours on the entrances to the Library, and placed signage on the public restrooms doors. Service Improvements Be A Super Reader – The school readiness program which encourages children to have 1,000 books read to them before entering kindergarten has 50 participants who have read 1,800 books since the program began. The program awards age appropriate books to a child after he or she is read 50, 100 books and each 100 books after that. Children who reach the 1000 book mark are given a colorful super reader cape and mask. The program has been well received and parents of children in school have requested a program. Tracy Frie, Youth Services Librarian, has developed the “Be A Super Reader’ program for students in Kindergarten through third grade. The student my read alone or with an adult and earns an age appropriate book for each 25 books read. Those who reach 500 books before the end of third grade will earn a medal. We are using the online program Zoobean to track books read and prizes awarded. Mother Goose on the Loose - Mother Goose on the Loose is a nationally recognized school readiness program that is used in libraries. Diana Velazco has been presenting an English only version of the program on Tuesday at 10:30 am. Velazco began offering a Spanish-only Mother Goose on the Loose program on Tuesday at 5:00 pm. On February 1 the first program was attended by 12 children and parents. Storywalk© - Storywalk© is a way to combine reading with walking. A picture book is taken apart and the pages put back together on signs and then the pages spaced apart to form a walking path. We have designated funds from the Dan Evans life insurance for this project. The paperwork for the gift was submitted to Horrance Mann on February 17. 26 Project Progress Play and Learn Areas – The Finance Department has determined the tax rate for the project. We have received the reimbursement from the State Library of New Mexico for the first payment. We will be submitting our second payment in March and requesting reimbursement from the New Mexico State Library before the April 1 deadline. The final payment will be paid after the items are delivered and installed at the Library (in April). Funding for this project is a combination of General Obligation Bond B funds and a gift from the Roswell Library Foundation. Program Equipment – Using State Grants-in-Aid funds, we would like to purchase a 60-65 inch television screen and wiring to hook up to a computer or iPad to use for programs such as Music and Me. We would also like to use the television from the Green Estate to promote programs in the Library. American Rescue Plan Act Funds – We will be using $17,828 of the American Rescue Plan Act Funds to purchase supplies for processing materials. This includes Mylar covers used to cover the dust jackets of the books, labels for spine labels of the books and cases for the audio book collection. Plans for March Building Improvements  Finalize a quote for purchase and installation of Halo filters in the Library.  Have the Tree of Knowledge cleaned.  Have the front door on the north side of the Library fixed.  Set date for work to begin on the Library Park. Service Improvements  Begin implementation of the $51,388.20 grant from the 2021 Emergency Connectivity Fund (ECF) to provide hotspots for check out.  Creating Connected Communities to Provide Opportunities – We continue to work with Eastern New Mexico University in Roswell (ENMU-R) on a grant to provide devices, hotspots and training for the Roswell area. ENMU-R is writing and submitting the grant. There are also several other partners for the project. Grant notification is expected in the spring.  Implement a Dr. Seuss Celebration in March.  Implement a STEM Space Camp in March.  Enjoy the Jim Gill music concert in March.  Finalize plans for the summer reading program. Issues and Concerns  Roswell Public Library was gifted land in Eddy County along with three other local organizations. The City Attorney has reached an agreement with the buyer.  We are waiting to dispose of the building on Davidson Drive donated to the Roswell Public Library. The house has been put on the market.  The 2022 General Obligation Bond B Funds are slated to be on the November New Mexico State Ballot. 27  SPECIAL SERVICES DEPARTMENT FEBRUARY 2022 Number of Casket Burials 21 Number of Cremation Burials 11 Veteran’s Cemetery Casket Burials 1 Veteran’s Cemetery Cremation Burials 5 Acres in Inventory 210 Full-Time Employees (FTE) Equivalent 10 Total Revenue as of February 28, 2022 $ 28,530.00 MAINTENANCE  Dug, set-up, covered, and tamped for 38 services during the month  Removed all Christmas decorations throughout the Cemetery  Repaired 8” waterline  Set three military plaques SPECIFICS  Conducted a total of 38 services for the month of February Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director 28  SPECIAL SERVICES DEPARTMENT FEBRUARY 2022 PRO SHOP Revenues: Category Qty Subtotal Cost Profit Food and Beverage / Drinks 453 $691.00 $160.92 $530.08 Food and Beverage / Snacks 425 $702.85 $249.82 $453.03 Golf / Green Fees 1518 $10,211.85 $0.00 $10,211.85 Golf / Memberships 63 $3,318.00 $0.00 $3,318.00 Golf / Services 7 $205.00 $175.00 $30.00 Golf Carts 1082 $13,261.50 $0.00 $13,261.50 Merchandise / Accessories 19 $182.00 $0.00 $182.00 Merchandise / Apparel 1 $75.00 $0.00 $75.00 Merchandise / Footwear 1 $115.00 $0.00 $115.00 Merchandise / Gloves 10 $180.00 $0.00 $180.00 Merchandise / Golf Balls 47 $351.00 $0.00 $351.00 Merchandise / Headwear 5 $168.00 $0.00 $168.00 Range Balls 355 $1,915.00 $0.00 $1,915.00 $30,760.46 SPECIFICS  Clean and paint club storage  Security alarm and cameras installed  Hosted a United States Senior Professional Tour Tournament  All normal day-to-day operations MAINTENANCE  Cut cups 10 times  Moved tee markers as needed  Dumped trash as need  Mowed greens twice a week  Mowed collars and approaches once 29   Replaced two 2” valves in #5 rough  Continued weed eating around trees on the course  Repaired water leaks on hole #5 and behind #16 green  Replaced two irrigation heads  Removed and flushed out debris on several irrigation heads  Striving to return irrigation system to 100% functionality  Removed railroad ties in front of #11 green  Sprayed fairways, tees, and roughs with pre-emergent to control summer annual weeds. This covered approximately 80 acres over a period of eight days.  Cleaned-up the bunkers removing grass that had overgrown the edges. The bunkers still need to have the contaminated sand removed and replaced with fresh sand. Submitted by: Eric Chavez Golf Course Manager Approved by: Jim Burress Special Services Director 30  SPECIAL SERVICES DEPARTMENT FEBRUARY 2022 MAINTENANCE  Mowing grass on City properties as needed  Irrigation upkeep in parks and sports complexes  Spraying weeds  Clean-out Sunken Garden  Gopher control within sports complexes and parks SPECIFICS  Watered 1 day a week  Painted pipe fence at Men’s Softball Field  Painted sign at Softball Field  Painted posts at Carver Park  Mulched beds at City Hall and the Annex  Removed nandinas at Roswell Museum  Replanted shrubs at MIA/POW  Cleaned-up old shop from water break  Removed dead trees from Del Norte and replanted trees Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director 31  Connecting People to Places BUS RIDERSHIP – FEBRUARY 2022: 4,767 PROJECT UPDATES -- FEBRUARY 2022 YTD 2021 Ridership ---- 7,790  Planning face to face marketing with motels YTD 2022 Ridership ---- 9,651 +24% from 2021 in the area for shuttle service to and from airport December January February  Sending two drivers to compete in the 4,165 4,884 4,767 NMTA Roadeo contest in March  All projects slated for transit are going to be YEAR TO DATE RIDERSHIP CATEGORIES: completed under one project per NMDOT. Moving forward with ALL projects Adults 38.6%  Working with contractor on wayfinding Students 21.1% project Seniors 22.1%  Dial-a-Ride is busy with riders, had to add a Disabled 9.7% second bus for the future Children 1.3%  Received Dial-a-Ride signage, looking to Wheelchair 1.5% install next month Other 5.7%  All four buses in the budget are slated for delivery this year  Starting up RTAP training for all drivers PARATRANSIT RIDERSHIP – FEB. 2022: 291  Creating training area for all drivers to include computers and desks, desks have ≥60 Disabled 161 been put in place, awaiting the computers <60 Disabled 64  Started updating secondary breakroom and Wheelchair 57 fitness room Aide 9  Had fire and safety walk through and found Contract Ride 0 hazards that will be addressed in March  A rider-facing App in real-time is being developed to make riding the bus more convenient Respectfully submitted by Scott Furciniti and Chris  Started videos of “how to” for Moore. Approved by Becky Hicks, Transit Director advertisement 32