General Services Committee (Discontinued as of March 2024)

Regular Meeting of the General Services Committee Held in the Large Conference Room at Roswell City Hall 425 N. Richardson Wednesday, July 27, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. ROLL CALL The meeting convened at 4:30 p.m. with Chairman Oropesa presiding; Councilors Halvorson and Sanchez being present. Councilor Moore being absent. Staff Present: Juanita Jennings, Collette Hall, Alex Diaz, Becky Hicks, Kathy Lay, John Wright, Caroline Brooks, Gabe Han, Jim Burress, Justin Holcombe, Enid Costley, Amanda Davis, Councilor Best, Guests Present: James Edwards Guests Present via Go To Meeting: Grace Sanchez, Vicki Burress APPROVAL OF AGENDA Councilor Halvorson moved to approve the agenda for the July 27, 2022 Regular General Services Committee meeting as presented. Councilor Sanchez was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- yes, Councilor Oropesa- yes and the motion passed 3-0 with Councilor Moore being absent. APPROVAL OF MINUTES Councilor Halvorson moved to approve the June 22, 2022 General Services Committee meeting minutes. Councilor Sanchez was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- yes, Councilor Oropesa- yes and the motion passed 3-0 with Councilor Moore being absent. ACTION ITEM(S) Review and ranking of top two capital projects from various departments to be included on the 2024-2028 Infrastructure Capital Improvement Plan (ICIP): Ms. Davis provided the master project lists for various departments and an explanation of the capital project process. Each department supervisor was present to answer any questions the committee may have had. Library- 1. Air Scrubbers 2. Structure Investigation 3. Fixing the roof 4. Library Meeting Room Improvements 1 Councilor Halvorson motioned the Library ICIP list as follows: 1. Air Scrubbers- to have the Federal Government to pay for this item 2. Structure Investigation- for City of Roswell to find the funding to complete this immediately 3. Fixing the roof- try to get the roof fixed in time for the ICIP deadline of August 19, 2022 4. Library Meeting Room Improvements- Approve the updates. Councilor Sanchez was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- yes, Councilor Oropesa- yes and the motion passed 3-0 with Councilor Moore being absent. Museum- 1. Museum Store Move, Lobby Renovation and Creation of Family Gallery (Design/Construction)- 2. Collections Wing Addition 3. Landscape and Irrigation Improvements 4. Auditorium Audio System 5. Founders Gallery Stage Councilor Halvorson motioned the Museum ICIP list as follows: 1. Museum Store Move, Lobby Renovation and Creation of Family Gallery (Design/Construction) 2. Collections Wing Addition 3. Landscape and Irrigation Improvements 4. Auditorium Audio System Councilor Oropesa was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- no, Councilor Oropesa- yes and the motion passes 2-1 with Councilor Moore being absent. Transit- Does not have any recommendations to be sent to council for Transit ICIP list Facilities-1. Library server room HVAC 2. Armory HVAC 3. Facilities Security Camera System 4. Facilities roll up doors Councilor Halvorson motioned the Facilities ICIP list as follows: 1. Library server room HVAC- recommendation to find other means to pay for this update other than ICIP funding 2. RPD Armory HVAC- recommendation to use COVID relief money 3. Facilities Security Camera System- recommendation to use COVID relief money 4. Facilities roll up doors Councilor Oropesa was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- no, Councilor Oropesa- yes and the motion passes 2-1 with Councilor Moore being absent. 2 Zoo- 1. Phase 3- new entry complex 2. Phase1B and 1C- Cougar and Bear 3. Pond Upgrades 4. Educational animal facility Councilor Halvorson motioned the Zoo ICIP list as follows: 1. Phase 3- new entry complex 2. Phase1B and 1C- Cougar and Bear 3. Pond Upgrades 4. Educational animal facility Councilor Oropesa was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- no, Councilor Oropesa- yes and the motion passes 2-1 with Councilor Moore being absent. Recreation- 1. Recreation and Adult Center Signs 2. Recreation Center Expansion Landscape 3. Adult Center Deferred Maintenance 4. Recreation Outdoor Expansion Councilor Halvorson motioned the Recreation ICIP list as follows: 1. Recreation and Adult Center Signs 2. Recreation Center Expansion Landscape 3. Adult Center Deferred Maintenance 4. Recreation Outdoor Expansion Councilor Oropesa was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- no, Councilor Oropesa- yes and the motion passed 2-1 with Councilor Moore being absent. Athletic Fields- 1. Lighting Improvements All Athletic Fields 2. Interior Fencing All Athletic Fields 3. Stiles Field Sports Complex Irrigation Improvements Councilor Halvorson motioned the Athletic Fields ICIP list as follows: 1. Lighting Improvements All Athletic Fields 2. Interior Fencing All Athletic Fields 3. Stiles Field Sports Complex Irrigation Improvements Councilor Sanchez was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- yes, Councilor Oropesa- yes and the motion passed 3-0 with Councilor Moore being absent. Parks- 1. Cahoon Park Playground replacement and upgrade 2. El Captain Park irrigation and playground 3. Cielo Grande Special Events area 4. Cahoon Park Pavilion including irrigation/shade 3  Councilor Halvorson motioned the Parks ICIP list as follows: 1. Cahoon Park Playground replacement and upgrade 2. El Captain Park irrigation and playground 3. Cielo Grande Special Events area 4. Cahoon Park Pavilion including irrigation/shade Councilor Sanchez was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- yes, Councilor Oropesa- yes and the motion passed 3-0 with Councilor Moore being absent. Cemetery- 1. Cemetery Office Building (Design/Construct) 2. Dump truck 3. Gold Star Memorial Councilor Halvorson motioned the Cemetery ICIP list as follows: 1. Cemetery Office Building (Design/Construct) 2. Dump truck 3. Gold Star Memorial Councilor Sanchez was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- yes, Councilor Oropesa- yes and the motion passed 3-0 with Councilor Moore being absent. Golf- 1. Irrigation and Controllers 2. Golf Course Maintenance Facilities Upgrades 3. Replace Golf Carts 4. Replace Golf Cart Barn Councilor Halvorson motioned the Golf ICIP list as follows: 1. Irrigation and Controllers 2. Golf Course Maintenance Facilities Upgrades 3. Replace Golf Carts 4. Replace Golf Cart Barn Councilor Sanchez was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- yes, Councilor Oropesa- yes and the motion passed 3-0 with Councilor Moore being absent. Consideration and approval of the Recreation Center Proposed Fees: Ms. Hall described the fee schedule for the Recreation Center. She provided the current Recreation Fees and the proposed fees. These fees included the monthly fees as well as the daily fees for the Recreation Center and the annual fee for the Adult Center Councilor Halvorson motioned this item be sent to full council in August. Motion dies for lack of a second. 4  Councilor Halvorson motioned this item a second time to be sent to full council in August with no recommendation. Councilor Oropesa was the second. A voice vote was as follows: Councilor Halvorson- yes, Councilor Sanchez- no, Councilor Oropesa- yes and the motion passed 2-1 with Councilor Moore being absent. For the Record- Councilor Sanchez left the meeting at 6:34 p.m. Lost quorum. No other business was discussed. NON-ACTION ITEM(S) No Quorum CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS No Quorum PUBLIC PARTICIPATION Mr. Edwards- made a comment on the Facilities ICIP list ADJOURNED The meeting adjourned at 6:34 p.m. 5  General Services Committee Meeting July 27, 2022 REVIEW AND RANKING OF CAPITAL PROJECTS FOR THE 2024-2028 ICIP ITEM NO. 2 (OROPESA/ FUENTES) CAPITAL PROJECTS FOR THE 2024-2028 ICIP • A local infrastructure capital improvement plan (ICIP) is a plan that establishes planning priorities for anticipated capital projects. • The state-coordinated ICIP process encourages entities to plan for the development of capital improvements. • The plan covers a five (5) year period 2024-2028. FY2024-2028 ICIP Submission Deadlines: Special Districts – Friday, July 15, 2022 Tribal Governments – Friday, August 19, 2022 Counties and Municipalities – Friday, August 19, 2022 Senior Citizen Facilities – Friday, September 9, 2022 CAPITAL PROJECTS FOR THE 2024-2028 ICIP • The intent of the list was to allow for discussion and decision among staff and City Council on which projects are prioritized for funding. • Processes and/or actions to consider: • Committee recommendation of top Projects & Ranking to the full City Council for: • Adoption of FY 2024-2028 ICIP List for submission in August. • Legislative Priorities for 2023 NM State Legislative Session by December. CAPITAL PROJECTS FOR THE 2024-2028 ICIP  CAPITAL PROJECTS FOR THE 2024-2028 ICIP • General Services Committee • Infrastructure Committee • Library  Streets • RMAC  Water Production • Facilities  Water Maint. • Transit  WWTP  Sewer • Recreation  Collections • Athletic Fields  Landfill • Zoo • Finance • Cemetery  Convention Center • Parks  Public Affairs  IT • Golf • Public Safety Committee • Legal Committee  Fire • RAC  Police  Animal Control  Dispatch  CAPITAL PROJECTS FOR THE 2024-2028 ICIP  Infrastructure Committee • July 5, 2022  Finance Committee • July 7, 2022  Public Safety Committee • July 19, 2022 • General Services Committee • July 27, 2022 • Legal Committee • July 28, 2022 • City Council • August City Council Regular or Special Meeting  CAPITAL PROJECTS FOR THE 2024-2028 ICIP  Infrastructure Committee • July 5, 2022 City of Roswell ICIP List FY 2024-2028 Item Committee Project: Details: Request: # Ranking Infrastructure 1 1 Streets Storm Drainage Improvements Design Phase: Storm drainage on Brasher from Main to SE Main 400,000 Pick up with spray unit to replace Unit 1205. This unit is used to spray for 2 Streets Vehicles & Equipment 2 weed control around town. 80,000 3 1 Water Country Club Reservoirs Refurbishment of the two 7.5 million gallon reservoirs (The Twins) 8,000,000 Design, construct, and repair large diameter water lines throughout the 4 Water Replace Large Diameter Water Line 2 City. 6,000,000 5 1 Wastewater Digester Building Improvement Rehab existing anaerobic digesters & equipment 5,000,000 6 2 Wastewater Vactor trucks Replace vactor trucks used for maintaining the collection system. 1,000,000 7 1 Sanitation Leachate Pond Design Redesign and modernize Leachate Pond 400,000 8 2 Sanitation Shop remodel Current shop cannot service all equipment. 2,500,000 23,380,000 CAPITAL PROJECTS FOR THE 2024-2028 ICIP • General Services Committee • Library • RMAC • Transit • Facilities • Transit • Recreation • Athletic Fields • Zoo • Cemetery • Parks • Golf RECREATION DEPARTMENT FEE STRUCTURE ITEM NO. 3 (OROPESA/HALL)  PURPOSE • The Recreation Department brings in over $500,000 in revenue fees to help offset expenses. This revenue is an integral part in providing services. Should these fees ever be removed, this revenue source would need to come from somewhere to continue to provide the service. • The Recreation Department realizes the importance of fees and therefore has conducted a careful analysis of what fees have been successful and which have not. • Provide a simple fee structure for all. • Ensure that fees are meaningful. • Make sure that current revenue is not negatively impacted.  CURRENT FEES AQUATIC FEES DAILY MONTHLY QUARTERLY ANNUAL ADULT (13-54) $5.25 $40 $70 $175 CHILD (4-12) $3.15 $25 $45 $100 RECREATION FEES SENIOR (55+) $3.15 $25 $45 $100 DAILY MONTHLY QUARTERLY ANNUAL FAMILY (UP TO 6) $13.65 $100 $180 $300 ADULT (13-54) $2.10 $30 $40 $100 MILITARY/VETERAN $3.15 10% Discount CHILD (4-12) $1.05 $20 $25 $60 SPECTATOR $1.05 SENIOR (55+) $1.05 $20 $25 $60 AQUATIC & RECREATION FEES FAMILY (UP TO 6) $6.30 $60 $100 $180 DAILY MONTHLY QUARTERLY ANNUAL MILITARY/VETERAN $1.05 10% Discount ADULT (13-54) $6.30 $60 $100 $250 SPECTATOR $1.05 CHILD (4-12) $3.68 $40 $60 $150 SENIOR (55+) $3.68 $40 $60 $150 FAMILY (UP TO 6) $16.28 $150 $260 $450 MILITARY/VETERAN $3.68 10% Discount SPECTATOR $1.05  PROPOSED FEES MEMBERSHIPS DAILY FEES MONTHLY QUARTERLY ANNUAL REC POOL COMBO ADULT (13-54) $29 $75 $145 ADULT (13-54) $3 ($2.10) $5.25 $6.30 ($30,$40,$60) ($40,$70,$100) ($100,$175,$250) CHILD (4-12) $2 ($1.05) $3.15 $3.50 CHILD (4-12) $19 $49 $95 ($20,$25,$40) ($25,$45,$60) ($60,$100,$150) SENIOR (55+) $2 ($1.05) $3.15 $3.50 SENIOR (55+) $19 $49 $95 MILITARY/ $2 ($1.05) $3.15 $3.50 ($20,$25,$40) ($25,$45,$60) ($60,$100,$150) VETERAN FAMILY $7 ($6.30) $13.65 $15.50 FAMILY (UP TO 6) $67 $175 $335 (UP TO 6) ($60,$100,$150) ($100,$180,$260) ($180,$300,$450) ADULT CENTER $29 MILITARY/VETERAN 10% Discount • Family Membership is based on 1 Adult; 2 Children. • Quarterly Membership is based on 2.5 months of the monthly. • Annual Membership is based on 5 months of the monthly. • Any Rec Center membership is good for Adult Center admission. • Adult Center only membership is for the entire year.  MEMBERSHIP BENEFITS RECREATION & AQUATICS CENTER ADULT CENTER • Access to Group Fitness Classes • Billiards Room (including Aquatics) • Hospitality Room (always free) • Open Gym • Access to Group Fitness Classes • Access to the Pool • Open Studios (Lapidary, Art) • Access to the Fitness Room • All drop-in activities • Access to the Adult Center  POTENTIAL IMPACT • Current Membership Revenue: $119,069 • Same Membership Breakdown with new fee structure: $117,149 • Potential Loss: $1,919.50 if no new memberships  Remaining Fees Any group cardio fitness to be included in membership and daily fees. Recreation to set fees for classes/programs, camps, sports, and special events with no fee increasing more than 20% in a year. 17  ASK •General Services approve the recreation department fees as presented. QUESTIONS? 19 SPRING RIVER ZOO ARCHITECTUTAL DESIGNER SELECTION APPROVAL ITEM NO. 4 (OROPESA/WRIGHT)  History of Project Recap Design Work for new Leprino Farmland Experience and Entry Buildings. Why? Community support for new experience from Zoo. To attract more guests to the Zoo and Roswell. Improve community and animal quality of life. Following 2018 Master Plan, new entry concept may need a little reorientation to ensure space is maximized for the first phase of the zoo upgrades.  History of Project Recap Design Work for new Leprino Farmland Experience and Entry Buildings. Cost? Seeking $460,000 approval (10% of $4 million projected budget) to provide actual design and construction renderings for which we can then have a shovel ready project to send out to bid. Funding for this project, provided with a $2,000,000 commitment from Leprino and expected use of further ARA funds of $1,500,000. The remaining funds will be sought out in grants, donations, and other sponsorships.  Timeline for Selection Process: • January – Council approved $460,000 for design work for new Entry, Farmland Experience and New Bear Exhibit. • February – Various Firms on the CES listing were reached out to for services and brought on site to see what our vision was. Those firms were: (Design Group, Studio Southwest, Molzen Corbin, & NCA). • March – Firms submitted their proposals for review by committee that included: John Wright – Zoo Director Kevin Maevers – Community Development Director Justin Holcombe – Project and Facilities Manager Juan Salas – City Engineering Department  Timeline for Selection Process: • April – Top three firms were interviewed for their proposals and narrowed to two firms (NCA and Studio Southwest) As both firms were over the allotted $460,000 they were asked to revise their services to simply the design work up to the bidding for construction process. This brought both firms under the agreed upon funding. • May – Selection for NCA was made and we worked with Legal Department to ensure arrangements would be in order for contract and to handle any concerns regarding our selection. • June – Terms for design work were agreed upon to be ready for Council Approval. Why did we select NCA’s Proposal? NCA’s Team Robert Calvani, FAIA, NCARB PRINCIPAL-IN-CHARGE Registered Architect | NM #1053 Mr. Calvani has over 37 years of experience, which includes zoological & botanical Design, and high profile, culturally relevant facilities. He has provided services to a vast array of clients, which include federal, state, and local governments, as well as private institutions. His areas of expertise include facility and urban design; master planning, interior and space planning and layout, and site development. Education Master of Architecture | University of California, Los Angeles Bachelors of Architecture | University of New Mexico John Layman has extensive experience in working on public projects. As Assistant Project Manager, John will be responsible for the day-to-day management of the project through all of the phases and work closely with the project manager in producing all phases of your project including coordination of all consultants and will be responsible for supervision of production of programming, schematic design, design development and working drawings. NCA’s Team Felis Consulting Stacey Ludlum FOUNDER/PRINCIPAL Planner World-renown as an expert in zoo and aquarium design, Stacey has two decades of experience focusing on facilities of all shapes and sizes. Stacey’s dedication to continuous examination of the industry and visionary explorations of the future of zoological institutions has been recognized around the world with design awards, speaking engagements, and media interviews. For 15 years, Stacey’s work at large design firm, PGAV Destinations, included design and planning for some of the most well-respected zoological institutions in the world: SeaWorld, Columbus Zoo & Aquarium, Chimelong Ocean Kingdom, Saint Louis Zoo, Georgia Aquarium, Brookfield Zoo, San Antonio Zoo, among many others. But, Stacey’s true passion is working with small institutions—something she can only accomplish with her own consulting firm. She believes in the power of small institutions to change the world--one person at a time--and is infinitely inspired by the passion of the staff who run these small and mighty facilities. NCA’s Team MRWM Robert Loftis, PLA, ASLA, LEED AP PRINCIPAL Registered Landscape Architect | NM #406 Rob Loftis joined MRWM in 2004 and has helped to create special places for citizens to relax, recreate, celebrate and remember. He works primarily in rural communities throughout New Mexico and has been the project manager for parks, athletic facilities, event plazas, streetscapes, trails, memorials, and cemeteries. Rob is a passionate advocate for New Mexico communities, supporting multi-modal transportation and open space legislation on local, state, and federal levels. Robert also participated with the 2018 Master Plan in partnership with Torre Design Consortium and is familiar with our facilities and goals. NCA Team’s Projects NCA Team’s Projects NCA Team’s Projects NCA Team’s Projects NCA’s Basic Services Fee through Construction Documents Fee through Construction Documents only $235,406.00 Felis-Consulting $78,100.00 Civil Engineering through Construction Documents $17,000.00 Landscape Architecture through Construction Documents $35,000.00 Sub-Total $365,506.00 NMGRT (7.875%) 28,718.00 Total Fees through Construction Documents $394,224.00 Geo-Technical, surveying and construction testing are not included in the revised fee. Normally these items are furnished by the Owner. NCA will assist in procurement for the services. Thank you!!! I stand for questions.  ROSWELL MUSEUM RENOVATION SERVICES ITEM NO. 5 (OROPESA/BROOKS) Museum Renovation and Improvements • Store Move and Lobby Update • New Flooring • Exterior Signage • Family Interactive Gallery Thank you! • Summary of Requested Services: • Designs for Current Renovations • Construction Contract Administration • Master Plan to align current and future remodeling needs VOLUNTEER VALUE PROGRAM ELIGIBLE EVENTS/TASKS LIST ITEM NO. 6 (OROPESA/LAY) The Volunteer Value Program Background The Volunteer Value Program was reviewed by General Services Committee, who recommended (3-0) approval at their meeting on June 22, 2022. The program was also approved by City Council at the City Council Meeting July 14, 2022 with the stipulation that a list of eligible events and tasks be added to the guidelines to clarify what volunteer service/work would qualify for volunteer credit. The proposed list for City organized events eligible for the Volunteer Value Program credit will include: • UFO Festival • National Night Out • Night of the Living Zoo • Alien Chase • Art & Science Festival at the Roswell Museum • Zoo Camp • Recreation Camp • Fall Festival (if City Council reinstates funding to host event) Other department tasks may be eligible for the Volunteer Value Program when requested by a City department supervisor to provide extra support for a specific project or a department-organized event. Tasks may include, but are not limited to: painting, repairs, assist groundskeeper with larger work projects, set-up for event, tear-down after event, assist wait staff, directing traffic during marathon, assist staff cleaning kennels, walking dogs, picking up branches when City crews trim trees, etc. Department supervisor must request support for specific task/project in order for it to be eligible for volunteer value work/credit. Volunteers participating in this program will not be replacing City employee’s daily jobs and volunteers will not be working unsupervised. These volunteers are meant to provide extra hands when and where needed most to support City staff and the task they do should directly bring benefit to the City. Tasks that are helpful to the community are wonderful, but unless they meet the above guidelines, the task will not qualify for the Volunteer Value Program. Note: Due to liability and licensing restrictions, volunteer value program volunteers are not permitted to drive City vehicles or to use City's power tools such as mowers, weed eaters, tractors, etc. They are permitted to use non-powered hand tools such as paintbrushes, screwdrivers, etc.. to assist City staff with projects. Consideration to approve adding Eligible Event and Task list as written to the Volunteer Value Program guidelines. Questions?  SB1 GRANT ADULT CENTER FITNESS ROOM EQUIPTMENT ITEM NO. 7 (OROPESA/HALL)  BACKGROUND • On April 8, 2022 the state legislator approved the SB1 Grant which includes: “$50,000 to expand programs and services at the Roswell Adult Center.” • Senior centers serve as a gateway to the nation’s aging network connecting older adults to vital community services that can help them stay healthy and independent.* Talking to other cities, exercise equipment is vital to attracting older adults to a recreation center. Recreation staff would like to use this money to begin the process of updating the fitness room equipment. The staff will use this new equipment to enhance programming. Since group fitness class participation has been increasing, we plan to capitalize on this opportunity. Personal training, strength training, and nutritional classes are a few new opportunities that we plan to explore. With new commercial-grade equipment, the programming possibilities are endless! • Our seniors deserve better. *National Council on Aging CURRENT CONDITION OF EQUIPMENT  18 NEW PIECES OF EXERCISE EQUIPMENT! 50 Precor 631 TRM Treadmill QTY: 3 Price: $4,500 EA Precor Elliptical 635 EFX QTY: 2 Price: $5,000 EA Precor Upright Bike 635 UBX QTY: 4 Price: $2,000 EA Precor Recumbent Bike 635 RBX QTY: 4 Price: $2,000 EA Precor Stretch Trainer QTY: 2 Price: $1,100 EA Escape Urethane Dumbbell Set (5-5o lbs) QTY: 1 Price: $2,693 Flat / Incline / Decline Weight Bench QTY: 2 Price: $600 BENEFITS OF EXERCISE EQUIPMENT • Treadmills. Run or walk at your own speed no matter what the weather’s like outside. Gradually increasing speed and incline can help hold off the age- related loss of muscle mass. Treadmills are excellent for aerobic exercise, which can improve heart and blood vessel health. • Stationary bicycle. Cycling is a fun way to meet your aerobic exercise goal without worrying about balance or road hazards. • Free weights. Strength training builds muscles and strengthens your bones, which can help protect from fractures. • Ellipticals. Well suited for seniors, particularly those wishing to avoid the harsh impact of exercise machinery while staying active. An active lifestyle can help you prevent falls and injuries. Improving your muscle and bone strength will help with balance. 58  Estimated Cost EQUIPMENT FULL DESCRIPTION QTY UNIT PRICE TOTAL Treadmill Precor TRM 631 3 $4,500 $13,500 Eliptical Precor EFX 635 with CrossRamp 2 $5,000 $10,000 Stretchtrainer Precor Stretchtrainer 240i 2 $1,100 $2,200 Dumbell Set Escape 5-50lb Urethane Dumbbell Set 1 $3,000 $3,000 Recumbent Bike Precor RBK 635 4 $ 2,000 $8,000 Upright Bike Precor UBK 635 4 $2,000 $8,000 Bench Precor F.I.D Bench 2 $600 $1,200 $45,900 59 QUESTIONS? Thank You 60 SPRING RIVER ZOO ACQUISITION DISPOSITION POLICY ITEM NO. 8 (OROPESA/WRIGHT) Quick History • I was hired June of 2021 with a directive to prepare the Zoo for accreditation in a professional organization. • Those professional accrediting organization are: 1. AZA (Association of Zoos and Aquariums) and 2. ZAA (Zoological Association of America) • The Spring River Zoo Staff are working to develop practices and policies that meet industry as we prepare for accreditation. • In the July 2021, the USDA raised concerns from a PETA complaint about the condition of our Long Horn Steer. At that time, our vet recommended against hoof trimming. This decision was based on having to immobilize an elderly specimen in the heat of NM summer as well as hoof condition was not affecting his gate. In order to avoid a USDA violation, we had two options: • Euthanize • Surplus/relocate Quick History • Staff opted to Surplus and informed Supervisor and City Manager of their decision. According to Curator and City Manager, this practice has occurred in the past with previous directors when it involved domestic species. At that time, I informed the City Manager that Zoo professionals need to be able to react timely in regards to Animal Welfare and why both professional organizations have standards for acquisitioning and dispositioning specimens. I was instructed to act accordingly. • Collection was being re-evaluated as part of our accreditation development and animal welfare were to be considered. Some domestics were rehomed to qualified individuals following professional standards of Acquisition Disposition. We have occasionally had animals (peafowl) dumped at our door, causing collection issues as well. • Council member Oropesa raised concerns at the May General Services meeting with how animals are dispositioned in the collection. AZA Standards as it relates to Animal Acquisition/Disposition: • The institution must follow a written policy on responsible population management that incorporates all requirements contained in AZA’s Policy On Responsible Population Management Policies on animal acquisition, transfer, euthanasia and reintroduction (including breeding loans) should be continually reviewed to keep them current with all applicable laws and/or regulations. Such policies must also incorporate all policies and/or resolutions adopted by AZA regarding hunting ranches, animal auctions, research, pets, participation in SSPs, and TAGs, and other issues involving the acquisition, transfer, euthanasia or reintroduction of wildlife. • Records must be maintained for all transactions involving acquisition, transfer, euthanasia or reintroduction of animals to and from the institution and must include the terms of the transaction. • Copies of all relevant permits, importation papers, declaration forms, titles, and other appropriate documents establishing a paper trail of legal acquisition must be maintained. AZA Standards as it relates to Governing Authority & Ethics: • The governing authority has the responsibility for policy matters and oversight of the institution. The CEO/Director must be responsible for the day-to-day management of the institution, including animal acquisition, transfer, welfare, euthanasia, and reintroduction, paid and unpaid staff, and programs. • While the governing authority may have input, the decisions regarding the institution’s animals must be made by the professionals who are specifically trained to handle the institution’s animals, staff, and programs. • The governing authority must be supportive of the institution abiding by the AZA Accreditation Standards, Code of Professional Ethics, and Bylaws. • Domestic animals should be transferred in accordance with locally acceptable humane farming practices and must be subject to all relevant laws and regulations. AZA members must not send any non-domestic animal to auction or to any organization or individual that may display or sell the animal at an animal auction. See certain taxa-specific appendices to this Policy (in development) for information regarding exceptions. ZAA Standards as it relates to Animal Acquisition/Disposition: • ZAA Accredited Facilities must have a written acquisition and disposition policy. • The Director/Chief Executive Officer or designee of the institution must have final authority for all acquisitions, transfers, and euthanasia. • Acquisitions or transfers/euthanasia/translocations must be documented through institutional record keeping systems. The record keeping system must include animal identification and transfer information. Any existing documentation must accompany all transfers. • Ensure that animals from ZAA accredited institutions are not transferred to individuals, organizations, or facilities that lack the appropriate expertise or facilities to care for them. ZAA Standards as it relates to Governing Authority & Ethics: • The institution’s governing authority must consist of a professional(s) who are trained and dedicated to manage the institutions animals, staff, programs and day to day operations on full time basis. Institutions managed by groups of individuals (Boards of Directors/Councils) calling upon a paid CEO/Director to accomplish these tasks for them must include that individual in their governing decisions that pertain to day to day operations with clear protocols regarding who will make decisions and be responsible for animal welfare, animal acquisition and euthanasia, staffing and programs. • The governing body of the institution must be supportive and in compliance with ZAA Accreditation Standards and professional ethics and bylaws. • Each institution must define and make available their governing authority’s chain of command and responsibilities.  Spring River Zoo Acquisition Disposition Policy Spring River Zoo will strictly follow the guidelines for ethical, legal and otherwise acceptable methods as set forth in the ZAA and AZA Acquisition/Disposition Policies on Responsible Population Management. In addition, Spring River Zoo will not place animals in auctions, pet trade, hunting market or exclusively for entertainment purposes. All conditions will hold true if the animals, or their offspring, are then released by the receiver to others. Acquisition – occurs through propagation, trade, donation, loan, purchase, capture or rescue. Dispositions – occur through sell, trade, loan, donation, death or euthanasia.  Spring River Zoo Acquisition Disposition Policy Spring River Zoo may acquire/disposition animals from the following, in order of preference: 1) Animal transfers, as requested by a Breeding Program. 2) ZAA/AZA accredited zoological institutions or related facilities. 3) Non-accredited zoological institutions. The facility must complete an “Animal Recipient Profile” (see attached) which includes copies of relevant licenses, permits, names of 3 references, etc. References will be checked and comments noted on the profile. A site inspection by a staff member or designee will be required. These facilities must satisfy Spring River Zoo staff as to their goals and competence to care for the animals in question before a disposition will be authorized. 4) ZAA/AZA accredited commercial animal supplier. A “Profile” as listed in #3 must be completed and fulfill all the stated requirements. 5) Non-accredited, but reputable professional animal supplier or semi-professionals (aviculturists & herpetologists). These individuals must fill out the “Profile” as listed in #3 and fulfill all the stated requirements.  Spring River Zoo Acquisition Disposition Policy Spring River Zoo may acquire/disposition animals from the following, in order of preference: 6) Research institutions will be dealt with on a case-by-case basis and a “Profile” is required. Plus approval of a written research proposal for animals in question. No animal will be transferred to an institution for purposes of inhumane biomedical research. 7) Private Individuals or staff that are donating, selling or loaning animals to the Spring River Zoo will be considered on a case-by-case basis and must be approved by the Animal Welfare Committee before transfer. No animals will be disposed of to private individuals or staff as pets, with the exception of domestic species or as retirement/rescue. 8) No animal will be disposed to organizations or individuals known to allow the sport hunting of animals directly from or bred at zoos. 9) Animals may also be accepted from the public for humane reasons or from governmental agencies as a confiscation. Native wildlife may be collected for display under relevant permits. 10) Domestic animals will be exempt from the above requirements. A “Profile” will be completed to insure that conditions/husbandry standards at recipient’s facilities are consistent with good husbandry practices and comply with relevant laws and regulations.  Spring River Zoo Acquisition Disposition Policy Dispositions may also be by one of the following methods: 1) Release to the wild by staff. Appropriate animals may be released within native ranges, subject to relevant laws and regulations. 2) Rescue/Retirement to a private individual, staff or recognized humane organization facility. This option will be considered on a case-by-case basis, when the following conditions occur: a. A healthy surplus animal must be removed from the collection for space, health, safety or breeding reasons and no proper home has been found after pursuing the regular options. b. An animal has become unsuitable for exhibition or educational use because of injury, temperament, age or illness and is thus not able to be surplused by any of the regular options. 3) If no home is found for an animal from the above options or the individual’s health prevents utilizing them in any way, euthanasia will be considered. Consideration for euthanasia will follow guidelines set forth in the Spring River Zoo Euthanasia policy.  Spring River Zoo Acquisition Disposition Policy Dead Specimens: Spring River Zoo will utilize and/or dispose of carcasses (or parts of carcasses) of deceased specimens by the following means: 1) Transfer to pathology lab, museum, education facility or researcher. Recipient will be determined case-by-case. All transfers will be subject to relevant laws and regulations. If the specimen was on loan, the owner’s wishes in respect to disposition of the carcass will be followed. 2) If no requests are made by any of the above, the carcass will be disposed of by burial or incineration, as appropriate.  Thoughts? I stand for questions. Thank you! SPRING RIVER ZOO SB1 EXPENDITURES ITEM NO. 9 (OROPESA/WRIGHT) SB1 Grant funding for Educational Funding On April 8, 2022 the state legislator approved the SB1 Grant which includes: “$95,000 to expand educational programs, services and tours of the animal enclosures at the Roswell zoo.” Original Grant proposal was to seek funding to facilitate education programming and materials as part of our new farmland experience and grow our programming offerings.. On April 8, 2022 the state legislator approved the SB1 Grant which includes: “$95,000 to expand educational programs, services and tours of the animal enclosures at the Roswell zoo.” The Spring River Zoo would like to utilize this funding to grow our educational programming both on and off site. As the farmland experience has yet to be designed to determine what elements to add to this, we have had to reevaluate our needs to adhere to the intent of the grant and grow our programming. We have submitted our recommendations for spending the available funds.  Seasonal Educational Staffing We currently have 1 educator, Renee Fair. During the summer months, she is mainly involved in summer camps. She needs backup for larger student sizes and lunch breaks and we currently utilize Guest Services or Animal Care to cover. Having a seasonal position would allow for this coverage, but also provide an opportunity for our day guests to have programming during their visit, which can’t be done by 1 person. This position would start in mid-Spring for 11 weeks (end of June) and utilize 40hrs/wk. Can be done with 1 or 2 seasonal staff for 440 hours of need, at $15.00/hr, for a total of $6,600.00.  Educational Programming Certification We currently have 1 educator, Renee Fair. Renee has a MSc in Animal Behavior from University of Saint Andrews, Scotland. A certification with the National Association for Interpretation would also provide her with the skills and documentation that our programming is valued and provides documentation for applicable grants. $385.00  Animal Transportation to Programming Ford Transit Connect XL Van Cushman Shuttle Electric Shuttle 4 | Cushman (txtsv.com) Used for offsite educational programming and Used for onsite animal/ed staff transport to other needs. Current minivan is showing its age programming areas. Can also be used to transport and doesn’t have adequate AC needed to guests with physical limitations in a tour like setting transport animals. $33,500.00 around the zoo. $16,200.00  Programming Signage https://www.thedisplayshield.com/ Protected video displays, can provide information about animal, times for programming, Zoo & other city events. Offers the flexibility of regularly changing information without the need to purchase newly created signage. 5 units (Admissions/Giftshop, Concessions, Mountain Lion, Carousel & Bear/Butterfly Garden) for $5,500.00.  Educational Biofacts and Programming Equipment. Bear & Dietary set replica skulls from www.skullsunlimited.com Utilized for Educational references. $3,194.00 Educational Display tree (snakes, birds, etc.). $3,500.00 Educational Biofacts and Programming Equipment. Crates, Coolers and Cart for Animal Transport To be able to transport our educational animals to programming locations. 12 items Various sizes $1,520.00.  Educational Equipment and Storage Increased programming will mean increased need for educational materials and equipment. We already utilize several storage units on- site for storage. All are at capacity. Need more space for tables, chairs and other equipment needed for educational and other events. 1 Storage Unit to store extra Smaller tables for Pre-k Shelving 5 units tables/chairs and educational classes 2 for $230.00. for $475.00. equipment. $2,400.00  Educational Animal Holding Units https://www.customcages.com Allows for space saving use of limited holding areas and improved husbandry for our Amphibians and Reptiles. They are customizable enclosures and provide flexibility to change sizing to meet our future needs. Has all electrical components build in. $11,500.00 for 2 units. Educational Animal Collection Holding Building As our programming grows, the need to utilize more specimens will increase. We are limited, in our collection size, as most of our educational collection is housed in the Reptile Building (old Concessions) and a Room adjacent to the commissary. Both of these spaces are at capacity a with minimums in holding space. A Portable Climate Controlled Building could be installed quickly to house the increase in educational animals as our programming grows. Still waiting on price. Option #1.  Educational Stage and Shade Structure 60’ x60’ Shade structure over our stage area. Can’t do presentation in this area, as it is so exposed to sun and may still need to build a stage storage shed that is climate controlled for animal needs. Price for this is $106,000.00, but looking into different and multiple sizes to potentially phase in. Option #2. Totals: Currently Total funds for spending accounted for: $85,004.00 Remaining Balance: $9,996.00 can be used to purchase other materials or to cover any overages that are occurring with supply chain and inflationary concerns.  Thoughts? I stand for questions. Thank you! SPRING RIVER ZOO ACCREDIDATION POLICY DEVELOPEMENT ITEM NO. 10 (OROPESA/WRIGHT) Quick History • I was hired June of 2021 with a directive to prepare the Zoo for accreditation in a professional organization. • Those professional accrediting organization are: 1. AZA (Association of Zoos and Aquariums) and 2. ZAA (Zoological Association of America) • The Spring River Zoo Staff are working to develop practices and policies that meet industry as we prepare for accreditation.  Benefits of Accreditation Public Trust •Provides the public with essential connections to the natural world; •Develops public confidence by means that an institution meets or exceeds current professional standards; •Provides a publicly recognized badge signifying excellence in, and commitment to, such things as animal management and welfare, safety, conservation and education; and •Distinguishes AZA-accredited zoos and aquariums from "roadside zoos" and for-profit menageries.  Benefits of Accreditation Benefits for the Accredited Zoo or Aquarium •Membership in AZA; •Increases eligibility for funding and grants from certain foundations, corporations and other sources; •Cuts red tape (exempts institutions from certain government requirements, primarily at the state level); •Promotes professional recognition from the top zoological parks and aquariums in the United States; •Provides impartial evaluation on a periodic basis by professional experts; •Promotes excellence within the institution by causing an institution to continuously evaluate itself; •Provides staff an invaluable opportunity to learn from other institutions; •Fosters staff and community pride; and •Significantly improves the ability to attract and retain a high quality, professional staff.  Benefits of Accreditation Access to Critical AZA Programs and Services •Participation in Animal Exchange (access to specimens from other AZA-accredited zoos and aquariums for loan and/or breeding); •Opportunities for collaboration and consultation with AZA colleagues who are top experts in their fields; •Participation in the Species Survival Plan, AZA's flagship Animal Conservation Program; •Access to AZA’s Accreditation Resource Center; •Free and discounted admission to AZA accredited institutions for collegial information-sharing, and much more. ***ZAA is Similar, but not as extensive as AZA.  Policy Breakdown 1) Animal Welfare 2) Veterinary Care 3) Conservation 4) Education/Interpretation 5) Physical Facilities 6) Safety & Security 7) Governing Authority 8) Support Organization 9) Finance 10)Staff 11)Guest Services 12)Master/Strategic Planning  Key Difference Between the two. Referred to as the Gold Standard Referred to as the Silver Standard • 238 Institutions (National and International). • 67 Institutions and growing. • Mostly Organization based. • Accepts more private institutions. • Strong commitment to Research. • Encourages research and conservation • Strong commitment to Conservation. participation. • More stringent breeding programs. • Fewer breeding programs at the moment. • Focus on aesthetically pleasing exhibits that • Focus on exhibits that meet animal meet animal welfare needs. welfare needs. • Accreditation process every 5 years. • Accreditation process every years • Membership Fees (+ about $5,000 for • Membership fees $2,500 (+ about $800 accreditation fees). in accreditation fees). Process for accreditation (simplified): • Express interest. • Start developing policies and practices that meet organizational standards. • Reach out to organization for mentorship assignment. • Mentor visit and review. • Address items needed for improvement (exhibits, policies, funding, staffing, etc.) • Await mentor’s suggestion to apply for accreditation review and submit application. • Organization inspectors visit to review facility and ensure standards are being met. • Inspectors submit their findings and recommendation to the accreditation review board. • Staff meet with accreditation review board for determination and address any questions they have. • Decision made.  Thoughts? I stand for questions. Thank you! CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS PUBLIC PARTICIPATION