Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall May 18, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 14-36. ROLL CALL The meeting convened at 4:02 p.m. with Chair Best presiding, Councilors Velasquez, Oropesa and Grant being present. Staff present: Louis Najar, Steve Polasek, Bernadette Lopez, Steve Miko and Elizabeth Stark- Rankins APPROVAL OF AGENDA Councilor Grant moved to approve the May 18, 2015 regular Infrastructure Committee Meeting Agenda as presented. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Councilor Grant moved to approve the March 23, 2015 minutes for the former Building and Lands Committee. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed. Councilor Grant moved to approve the March 23, 2015 minutes for the former Streets and Alleys Committee. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed. Councilor Grant moved to approve the March 4, 2015 minutes for the former Utility and Transportation Committee. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS 1. Projects Report Update – Grant & Legislative Project Ms. Stark-Rankins gave a presentation on Projects Update Report. There is a new format with color coded status and status snapshots added for quick reference. 2. Union and Montana Street Improvements Update of Design Activities Mr. Najar gave a presentation on Union and Montana Street Improvements Update of Design Activities. The drainage corridor study has been completed. The next phase is to complete plans for construction by Souder Miller which includes Union-Montana, from 19th street to Country Club Road. 3. Convention Center Study Update Mr. Najar gave a presentation on the Convention Center Study. Dekker Perich Sabatini (DPS), Consultant, is doing an on-site review of the facilities. The estimated completion is 90 days. 4. Public Parking Lots Leases and Future Objectives Ms. Stark-Rankins gave a presentation on public parking lots leases and future objectives. City-owned parking lots located downtown are currently accessible through lease only. The plan is to terminate parking and make lots open to the public. 5. City Buildings Inventory Update Mr. Najar gave a presentation on City buildings inventory. Kevin Dillon, City Project Manager, is working on a list and database of City buildings and property. The Engineering Department requested a budget item for an assessment of all City buildings. 6. Streets and Facility Naming Policy Update – Draft #3 Mr. Najar gave a presentation on Streets and Facility Naming Policy. Draft three (3) has incorporated comments from the former Streets and Alleys Committee.  7. CDBG Sidewalk Project Update Mr. Najar gave a presentation on the CDBG sidewalk project. The City received letter of official release to use $500,000 funds awarded on May 6, 2015. On May 7, 2015 the city received comments from Hope Reed, Governor’s Commission on disability. Engineering Department is revising plans to address ADA Commission comments. Upon completion of revisions, a final plan set and contract/bid book will be submitted to DFA for final approval to advertise and bid project. REGULAR ITEMS Rejection of Convention Center Overflow Parking Lot Bids. Mr. Najar gave an overview of the project. On April 28, 2015 only one bid was received; total bid including tax was $1,942,917.48. Engineers estimate including tax is $1,506,643.39. Current budget is $1,502,699. Subcontractors that responded were from out-of-town. The Engineering Department is to continue review of plans and costs. Re-bid may be scheduled at same bid cycle for other City paving projects to possibly increase competitive bidding. Councilor Grant moved to reject the convention center overflow parking lot bids. Councilor Oropesa was the second. A voice vote was unanimous; the motion passed. Closed Session – Pursuant to NMSA 1978 10-15-1(H)(8), to discuss purchase, acquisition or disposal of real property or water rights in which the City of Roswell is or may become a participant. Councilor Grant moved that the Council go into closed session pursuant to NMSA 1978, 10-15-1(H)(8), to discuss purchase, acquisition or disposal of real property or water rights in which the City of Roswell is or may become a participant. Councilor Oropesa was the second. A roll call vote was as follows: Councilor Best – yes, Councilor Velasquez – yes, Councilor Oropesa – yes, Councilor Grant – yes. The roll call vote was unanimous; the motion passed. The Council went into closed session at 5:00 p.m. For the record Councilor Velasquez left at 5:02 p.m. Councilor Grant stated that for the record the Council was back at 5:26 p.m. and they had a closed session pursuant to Section 10-15-1(H)(8) NMSA 1978; to discuss purchase, acquisition or disposal of real property or water rights in which the City of Roswell is or may become a participant; and to discuss attorney-client privileged communications relating to threatened or pending litigation in which the City of Roswell is or may become a participant; no action was taken and no votes made. ADJOURN The meeting adjourned at 5:27 p.m.