Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall September 21, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 14-36. ROLL CALL The meeting convened at 4:01 p.m. with Vice Chair Velasquez presiding, Councilors Oropesa and Grant being present with Councilor Best being absent. Staff present: Louis Najar, Kevin Dillon, Bill Morris, Elizabeth Stark-Rankins, Devin Graham and Monica Garcia Guests present: Joe Horn, Brandon Bond, Helen Jobe and Councilor Perry APPROVAL OF AGENDA Councilor Grant moved to approve the September 21, 2015 regular Infrastructure Committee Meeting Agenda. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. APPROVAL OF MINUTES Councilor Grant moved to approve the August 24, 2015 minutes for the regular Infrastructure Committee Meeting. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. NON-ACTION ITEMS Boy Scouts MOU Update Ms. Stark-Rankins gave an update on the Boy Scouts MOU. Contact with Carol Parman, troop 72 leader, has been made. Troop 72 is the group utilizing the facility and are sponsored by the Mid-day Lions. Ms. Parman suggested the City contact Dr. Lee Gutierrez, Mid-day Lions President. Contact with Dr. Gutierrez been unsuccessful, therefore working directly with troop 72 is recommended. Proposed RFP’s – Engineering Design Services Mr. Najar gave an update on proposed RFP’s. Two RFP’s are planned to be issued at this time for the following projects: 1. Museum Pedestrian Bridge 2. N. Main St. from Berrendo to Huskey REGULAR ITEMS Procurement Recommendations Mr. Dillon discussed Procurement Recommendations. Mr. Najar explained the procurement method. Along with the recent updates to the City’s Procurement Policy, the City Manager is requiring that, along with RFP’s and Bids, any procurement greater than $60,000 be approved by Committee as to the method and expense. The method currently listed is the use of CES pre- existing agreements and state wide contracts. CES has awarded several state wide service agreements utilizing the RFP process. Councilor Oropesa moved to send to full Council Procurement Method Recommendations and the five projects listed. Councilor Grant was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. Proposed Resolution 15-57 – NMDOT Co-Op Project Agreement Mr. Najar discussed Resolution 15-57. This project will help address consistent drainage issues on Park Road from 7th Street to Michigan and Kansas Avenue. The application has been approved by NMDOT at a lower overall project budget of $77,481 (reduced from $117,100) of which 75% ($58,111) will still be reimbursed by NMDOT. The City originally committed $29,275 to this project leaving a shortfall of $29,714. Resolution 15-57 is required to establish the project agreement with NMDOT. Councilor Grant moved to send to full Council Proposed Resolution 15-57 – NMDOT Co-Op Project Agreement with the friendly amendment of changing the amount of $87,825 to $58,111. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. Proposed Resolution 15-58 – NMDOT MAP Project Agreement Mr. Najar discussed Resolution 15-58. This project will repave N. Union from 2nd Street north to 8th Street. The application has been approved by NMDOT at a lower overall project budget of $420,511 (reduced from $1,500,000) of which 75% ($315,383) will still be reimbursed by NMDOT. The City originally committed $218,400 to this project leaving a project shortfall of $966,217. Resolution 15-58 is required to establish the project agreement. Councilor Grant moved to send to full Council Proposed Resolution 15-58 – NMDOT MAP Project Agreement. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. Councilor Grant stated he would like to include speed humps in the next Infrastructure Committee Meeting Agenda. Councilor Oropesa discussed Tom Jennings concerns with drainage at railroad crossing on 5th Street. Mr. Najar stated Mr. Jennings has communicated his concern to City Staff. ADJOURN Councilor Grant moved to adjourn. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Best being absent. The meeting adjourned at 5:15 p.m.