Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall March 27, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 16-69. ROLL CALL: The meeting convened at 4:00 p.m. with Chair Best presiding and Councilors Oropesa, Grant and Sanchez being present. Staff Present: Kevin Dillon, Louis Najar, Bill Morris, Art Torrez, Roger Buckley, Danny Renshaw, Monica Garcia, Mike Mathews, Scott Stark, Aaron Holloman and Bernadette Lopez. Guest(s) Present: Larry Connolly, Barry Mathison, Jery Bethany, Darrel Bethany, Joan Park and Jeff Tucker. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of March 27, 2017 to include moving Item #4, Extension of Building Demolition Services and Item #5, Extension of Fleet Services from Non-Action Items to Regular Action Items, and the remainder of the agenda as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES: Councilor Grant moved to approve the February 27, 2017 minutes for the Regular Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. NON-ACTION ITEM(S): 1. Project Updates: Mr. Najar stated that progress flow charts have now been added to the project updates list. Entry Way Signs: Mr. Dillon stated that Waide Construction will be installing the signs and they are to be in next week. 2. Status of Game & Fish, and Noon Optimist Little League Fields: Mr. Morris discussed the status of the fields. Mr. Mathison discussed the Noon Optimist’s request that the Game & Fish Department not build on property between their two fields. Staff will continue research with Noon Optimist and Game & Fish. Page 1 of 3  3. Clean & Safe Program 2017: Mr. Najar discussed the program to include the commercial remodel being new this year. Mr. Mathews stated that over the last three years, between the City and private individuals, 178 different properties. Mr. Najar will get the press release out. REGULAR ITEMS (Action Items): 4. Extension of Building Demolition Services: Councilor Grant moved to extend contract with Custom Construction for Building Demolition Services, ITB-15-003 for the consent agenda. Mr. Najar discussed the terms of the contract between the City and Custom Construction, and requested to extend the contract for one more final one year extension. Councilor Sanchez seconded the motion. A voice vote of 3 -1 and the motion passed with Councilor Oropesa voting no. 5. Extension of Fleet Services: Councilor Grant moved to put on consent agenda, to extend the contract with Forest Tire for final one year extension, RFP-11-008. Mr. Mathews discussed the terms of the contract between the City and Forest Tire to provide fleet services and repairs, and requested to extend the contract for final one year extension. Mr. Renshaw briefly discussed the fleet department’s role since he became Fleet Manager for the City. Councilor Sanchez seconded the motion. A voice vote was unanimous and motion passed. 6. Memory Lawn Cemetery: Councilor Grant moved to send to full City Council, the acquisition of Memory Lawn for Option C which is to accept a portion of Memory Lawn; have Receivership sell property not essential to the cemetery’s operation; take proceeds, fix the well, and use operational funds for as long as possible; at a later date transfer non-essential water rights. Mr. Najar discussed the information that was obtained from last month’s meeting requests. Mr. Holloman discussed the liabilities. Councilor Sanchez seconded the motion. A voice vote was unanimous and motion passed. FOR THE RECORD: Councilor Sanchez left the meeting at 5:38 p.m. 7. Resolution 17-12, Main Street Boundaries: Councilor Grant moved to adopt Resolution 17-12, confirming the boundaries for Mainstreet Roswell. Mr. Morris discussed the resolution. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed with Councilor Sanchez being absent. 8. Award of Sewer Manhole Rehab 2017 Project: Councilor Grant moved to send to full City Council on consent agenda, ITB-17-010 Sewer Manhole Rehab 2017 Project to Corrosion Resistant Coatings of Elephant Butte, New Mexico in the amount of $238,522.03. Mr. Najar stated only one bidder was received for this project. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed with Councilor Sanchez being absent. Page 2 of 3  9. Award of Dean Baldwin Roof Work: Councilor Grant moved to send to consent agenda, the award of Phase I, RIAC Building 1083, Dean Baldwin Hangar, roof replacement to CES utilizing Waide Construction and Allen Roofing, cooperative procurement. Mr. Dillon discussed the funding for this item. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed with Councilor Sanchez being absent. 10. Award of Well work repair: Councilor Grant moved to send to consent agenda to award repair of wells SRW17 and SMW18 utilizing the existing contract that Alpha Southwest was awarded by Albuquerque, Bernalillo County Water Utility Authority Agreement #CCN2013-0143, RFP No. P2013000021 for a total cost of $179,498.90. Councilor Oropesa seconded the motion. Mr. Najar discussed repair work for this item. A voice vote was unanimous and the motion passed with Councilor Sanchez being absent. OTHER BUSINESS (Non-Action): None ADJOURN: The meeting adjourned at 5:49 p.m. Page 3 of 3