Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, May 15, 2017 at 4:00 p.m. Conference Room at Roswell City Hall 425 N. Richardson, Roswell, N.M. 88201 Committee Chair: Jeanine Best Committee Vice Chair: Juan Oropesa Committee Members: Caleb Grant, Savino Sanchez, Jr. Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. April 24, 2017 Meeting Minutes 1-3 E. Non-Action Items 2. Project Updates 4 - 10 F. Regular Items (Action Items) 3. Library Foundation Property Donation 11 - 21 4. Sanitation Roll Off Truck Purchase 22 - 27 5. Award ITB-17-012 Union Ave. 28 - 30 6. Award ITB-17-013 McGaffey ADA 31 - 33 G. Other Business (Non-Action) 7. Public Comments H. Adjourn (Next Meeting: Monday, June 19, 2017) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 16-69. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 5-11-17 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall April 24, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 16-69. ROLL CALL: The meeting convened at 2:00 p.m. with Chair Best presiding and Councilors Oropesa, Grant, and Sanchez being present. Staff Present: Elizabeth Stark-Rankins, Louis Najar, Kevin Dillon, Sharon Coll, and Bernadette Lopez Guest(s) Present: Troy Hays, Cassie Holloway, Clyde McKee, and Jeff Tucker APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of April 24, 2017 with notation of No. 7 mistakenly left out of number sequence in agenda, and the remainder of the agenda as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES: 1. March 27, 2017: Councilor Grant moved to approve the March 27, 2017 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. 2. April 17, 2017: Councilor Grant Moved to approve the April 17, 2017 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. NON-ACTION ITEM(S): 3. Project Updates: Page 1 of 3 1 Mr. Najar stated Union from Second Street to 8th Street is currently being advertised, and also advertising ADA improvements; McGaffey Street from Union Street to Richardson Street. Remote Water Meters: Mr. Dillon stated a meeting will be held tomorrow for the “kick off” meeting because they are doing a propagation study. Mr. Najar stated the first meter, 30 inch, has been installed at Central Control, coming out of the wells. Mr. Dillon stated the meter at Central Control needed to be repaired, so they took that opportunity to place a new remote read water meter. 4. Hobson Road Drainage – County Pond Update: Mr. Najar discussed the update of the Chaves County Pond request. Staff will contact Dean Sons to discuss lease change recommendations and report back to Infrastructure Committee for final review and consideration. REGULAR ITEMS (Action Items): 5. Library Foundation Property Donation: Councilor Grant moved to table until next month and continue with the Engineering Department gathering more data including site evaluation, environmental issues, and triple net lease. Mr. Hays discussed the Foundation’s request of property donated by the Foundation to the City of Roswell. Mr. McKee discussed the properties located around the requested property to be donated. Mr. Najar will get a team together to look at the buildings and have staff and City Attorney review it and meet again for next month’s Infrastructure Committee meeting. Councilor Oropesa seconded the motion. A voice vote was unanimous and motion passed. 6. Award of RFP-17-003 RIAC Water Reservoirs: Councilor Grant moved to award RFP-17-003 and proceed with Tank Industry Consultants to be placed on consent agenda. Mr. Najar discussed the RFP-17-003 RIAC Water Reservoirs. Councilor Oropesa seconded the motion. A voice vote was unanimous and motion passed. 7. No. 7 left off numbering sequence on Agenda by mistake. 8. Resolution 17-18 – ADA Transition Support: Councilor Grant moved to send to full City Council, approval of Resolution 17-18, and continue with the transition plan to be submitted no later than December 15, 2017. Mr. Najar discussed Resolution 17-18. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. Page 2 of 3 2  9. Resolution 17-19 – Union Ave Project Support: Councilor Grant moved to send to full City Council, approval of Resolution 17-19, and amend the New Mexico Department of Transportation (DOT) Project Agreement to continue as scheduled. Mr. Najar discussed Resolution 17-19. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. OTHER BUSINESS (Non-Action): 10. Other Business: Councilor Grant inquired about long-term parking on City owned parking lots. ADJOURN: The meeting adjourned at 3:02 p.m. The next scheduled meeting is May 15, 2017. Page 3 of 3 3  City of Roswell Projects Status Updated 5/11/17 Category: Grant and Legislative Projects East Bland Street Sidewalks 14-C-NR-I-01-G-19: Project is COMPLETE Youth Challenge 12-L-1579: Project Closed & COMPLETE Public Restrooms 13-L-1669: Project was reauthorized as 16-L-A4031. Project 13-L-1669 was CLOSED. Public Restrooms 16-L-A4031: SCOPE: Plan, design, and renovate the restroom facility in the Conoco Building. ESTIMATED COST: $ 138,442.58 FUNDING SOURCE: Legislative Grant BUDGET: Total Budget: $ 138,442.58 Total Encumbrance: $ 107,835.85 Total Change Orders: $ - Current Balance: $ 30,606.73 PROJECT SCHEDULE: September 2016 - March 2017 EST. COMPLETION: March 2017 PROJECT STATUS: Admin Phase I 100% **Ghant Chart Data Sheet Design 100% Admin Phase II 100% Construction 30% Closeout 0% Received the executed grant agreement 9/7/16. Waiting on revised Quote from contractor. PO 172705 Created and Notice of Obligation approved with the State 2/14/17. Construction planned to start the week of 4/17/17. Eastside Little League Baseball Complex 14-L-1893: Project Closed & COMPLETE Joe Bauman Baseball Stadium 14-L-1894: Project Closed & COMPLETE Veterans Cemetery 14-L-1896: Electrical items to be COMPLETED (donated by the Veterans). Grant closeout with the State has begun. City items were COMPLETED & on time. Poe Corn Splash Pad 15-L-1113: Project is COMPLETE and functioning. Project was open 5/31 as promised. Splash Pad 15-L-G-0741: Project is COMPLETE and functioning. Project was open 5/31 as promised. Poe Corn Recreation Center 15-L-1114: SCOPE: Plan, design, purchase, install, construct, furnish, and equip improvements to the Poe Corn Rec Center. ESTIMATED COST: $ 150,000 FUNDING SOURCE: Capital Outlay BUDGET: Total Budget: $ 150,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 150,000.00 PROJECT SCHEDULE: September 9, 2014 to June 30, 2018 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design N/A Admin Phase II 20% Construction 0% Closeout 0% Accountability. Communication. Excellence. Integrity. Teamwork. 4  Final approvals and reauthorization paperwork has been processed with the State. We are awaiting final grant agreement for signature. Repairing roof, lighting, and other items with these funds. Boys & Girls Club is needing to workout details with DFA & Mr. Hubert Quintana. Had a meeting the week of 12/5 and Arron is working on some of the issues. Yucca Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,000,000 FUNDING SOURCE: Capital Outlay City Funds BUDGET: Total Budget: $ 20,250,000.00 Total Encumbrance: $ 489,576.22 Total Change Orders: $ 47,413.09 Current Balance: $ 19,713,010.69 PROJECT SCHEDULE: September 9, 2014 to June 30, 2018 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 40% Admin Phase II 0% Construction 0% Closeout 0% Initial Meeting was held design is progressing. Site Selection Presentation at the 6/27 Workshop. Design Meeting on 8/18/16. Finalizing Schematic design phase. We are moving into the DD phase and will present 3-D renderings of the design. Waiting on final direction regarding the Aquatic portion and final financing of the project. 2/9/2017 Council Approval to Proceed with 8 Lane Indoor & Outdoor Pools expanding budget to $20M. 3-D Design Presentation to Council on 5/11/17. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase 100% Design Development Phase Consturction Documents Phase 20% Consturction Documents Phase Construction RFP 0% Construction RFP Construction 0% Construction Substaintial Completion 0% Substaintial Completion Project Closeout 0% Project Closeout Cemetery Roads 15-0740: SCOPE: Plan, design, and construct improvements to the roads within the cemetery. ESTIMATED COST: $ 50,000 FUNDING SOURCE: Capital Outlay BUDGET: Total Budget: $ 50,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 50,000.00 PROJECT SCHEDULE: November 17, 2015 to June 30, 2019 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 50% Closeout 0% Grant agreement has been executed. Currently in design. Materials have been received and currently scheduling the work. Roswell Air Center Repairs A2402 SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 488,822.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 488,822.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 488,822.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown Currently waiting on an executed grant agreement. Also PROJECT STATUS: working on a cost effective solution. City Hall Annex Roof A2403 Accountability. Communication. Excellence. Integrity. Teamwork. 5  SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 105,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Currently waiting on an executed grant agreement. Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 195,000.00 FUNDING SOURCE: DFA Grant Captial Outlay BUDGET Total Budget: $ 195,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 195,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Currently waiting on an executed grant agreement. Cemetery Roads Improvements A2405 SCOPE: Additional Road Repairs ESTIMATED COST: $ 150,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 150,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 150,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Currently waiting on an executed grant agreement. Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 300,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Currently waiting on an executed grant agreement. Category: City Funded Projects Convention Center Parking Lot: Ribbon Cutting was 4/12/16 PROJECT COMPLETE Roofing Projects: PROJECT COMPLETE SCOPE: Replace and repair various roofs throughout the City. BUDGET: Budget Actual Library Roof Replacement $ 380,000.00 $ 358,822 Museum Roof Replacement $ 750,000.00 $ 700,954 Cemetery Storage Building Roof Replacement $ 28,000.00 $ 26,660 Transit Center Roof Rehabilitation $ 130,000.00 $ 129,878 Air Center Roofs Replacement and Repair $ 801,917.00 $ 799,708 Adult Center Roof Replacement $ 362,898.00 $ 365,908 PROJECT COMPLETION: Library Roof Replacement 100% Museum Roof Replacement 100% Cemetery Storage Building Roof Replacement 100% Transit Center Roof Rehabilitation 100% Air Center Roofs Replacement and Repair 100% Adult Center Roof Replacement 100% Accountability. Communication. Excellence. Integrity. Teamwork. 6 Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 50% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Esplanade: SCOPE: Enhance and beautify Esplanade area at Air Center. ESTIMATED COST: $ 275,000 FUNDING SOURCE: City BUDGET: Total Budget: $ 275,354.00 Total Encumbrance: $ 203,400.63 Total Change Orders: $ - Current Balance: $ 71,953.37 EST. COMPLETION: June 2016 PROJECT COMPLETION: 60% Irrigation system repair being addressed after snow. Remaining landscaping to be installed. Parks & Recreation Dept to start on remaining landscaping in April. Trees have been ordered. Zoo Improvements: PROJECT COMPLETE Museum Bridge: PROJECT COMPLETE Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 1,500,000 FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project on Hold Awaiting Funding. Street Improvements: SCOPE: Perform street improvements to various streets throughout Roswell. BUDGET: N. Main from Country Club to Berrendo $ 1,800,000.00 S. Sunset from Hobbs to Poe $ 1,705,028.00 Union and Washington from Brasher to Jaffa $ 1,682,000.00 PROJECT COMPLETION: N. Main from Country Club to Berrendo 100% S. Sunset from Hobbs to Poe 100% Union and Washington from Brasher to Jaffa 0% Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 675,000 FUNDING SOURCE: City EST. COMPLETION: July 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. ON HOLD Funding was Pulled. Taken off HOLD design complete currently obtaining right of way easement. WWTP Headworks: PROJET COMPLETE Remote Read Water Meters Audit: PROJET COMPLETE Accountability. Communication. Excellence. Integrity. Teamwork. 7 Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: March 2018 PROJECT STATUS: 5% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Phase Feb-17 Apr-17 Jun-17 Jul-17 Sep-17 Nov-17 Dec-17 Feb-18 Mar-18 % Complete 1st Meter Order 1st Meter Order 80% Network Installation Network Installation 0% Pilot Meter Installation Pilot Meter Installation 0% Troubleshooting Troubleshooting 0% 2nd Material Order 2nd Material Order 0% Ramp-up Installation Ramp-up Installation 0% Production Installation Production Installation 0% 3rd Material Order 3rd Material Order 0% Final Material Order 0% Final Material Order Ramp-Down Production Install 0% Ramp-Down Production Install Cleanup / Punch List 0% Cleanup / Punch List Close-Out 0% Close-Out Land Acquisition: Funding pulled / Pending Funding Availability Convention Center SCOPE: Design Remodel Addition BUDGET: $ 400,000 Encumburance $ (365,410) Change Orders $ - Remaining Bal $ 34,590 FUNDING SOURCE: Hotel Convention Center Fee EST. COMPLETION: February 2017 PROJECT COMPLETION: 30% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. NO EVENTS FROM JANUARY 2018 - JUNE 2018 Phase May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Consturction Documents Phase Consturction Documents Phase 50% Construction RFP 0% Construction RFP Construction 0% Construction Substaintial Completion 0% Substaintial Completion Project Closeout 0% Project Closeout N. Main Project (Berrendo to Pine Lodge) SCOPE: Mil-Inlay & ADA ` BUDGET: $ 1,900,000 FUNDING SOURCE: $1,615,000 DOT $285,000 City EST. COMPLETION: 7/1/2017 PROJECT COMPLETION: 40% Open Bids 10/25/16 Awarded at 12/8 City Council Construction Start 1/17 Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ 1,000,000 FUNDING SOURCE: 2016 City Budget EST. COMPLETION: 10/1/2017 PROJECT COMPLETION: 20% Accountability. Communication. Excellence. Integrity. Teamwork. 8  Design with HDR at 60% (review 3/17/17). Survey complete. 48" Waterline Project SCOPE: Replace 4,500' of 48" Waterline on Countryclub Rd. BUDGET: $ 3,000,000 FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget EST. COMPLETION: 10/1/2017 PROJECT COMPLETION: 30% Open Bids 11/22/2016 construction to start 1/2017. Contractor Selected. Pre-Con 3/9/17 North Union - 2nd to 8th SCOPE: Pavement Rehab & ADA BUDGET: $ 1,500,000 FUNDING SOURCE: $325,000 M.A.P. Funding & 2016 City Budget EST. COMPLETION: Summer 2017 PROJECT COMPLETION: 10% Design at 90% goes to bid Spring 2017. Accountability. Communication. Excellence. Integrity. Teamwork. 9  Convention Center May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18 Design RFP Programming Phase Schematic Phase Design Development Phase Consturction Documents Phase Construction RFP Construction Substaintial Completion Project Closeout Remote Read Water Meters Feb-17 Apr-17 Jun-17 Jul-17 Sep-17 Nov-17 Dec-17 Feb-18 Mar-18 May-18 1st Meter Order Network Installation Pilot Meter Installation Troubleshooting 2nd Material Order Ramp-up Installation Production Installation 3rd Material Order Final Material Order Ramp-Down Production Install Cleanup / Punch List Close-Out Recreation Center Dec-15 May-16 Oct-16 Mar-17 Jul-17 Dec-17 May-18 Oct-18 Mar-19 Design RFP Programming Phase Schematic Phase Design Development Phase Consturction Documents Phase Construction RFP Construction Substaintial Completion Project Closeout 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, May 15, 2017 at 4:00 p.m. ACTION REQUESTED: Consider donation of property from the Roswell Library Foundation. This will include discussion and any direction of this matter to be requested of staff. BACKGROUND: Roswell Library Foundation requested consideration of property donation by the Foundation to the City of Roswell. This property is east of alley from the Roswell Public Library and fronts N. Richardson Ave. As requested by Infrastructure Committee more information was to be presented. Please see following points 1. Offer is have property deeded to City, and for next 8 years the Foundation maintains and leases as business is now. All costs would be Foundation’s. 2. Appraised value as of March 13, 2017 = $450,000 3. Reported maintenance $24,334 average the last 6 years. 4. Roofs are 2-7 years old. 5. Appraisal document is a 97 page report, it is a privately owned report. 6. Inspection of buildings by City Staff was scheduled for May 11, 2017. Inspection was not completed at time of this abstract compilation. 7. Demolition costs will be provided after building inspection. 8. Once in City’s name, it is assumed no property tax being generated, and the first 8 years this is advantage to Foundation. 9. City Master Plan does reference future funding and expansion. 10. What is Level of Service now and in future? 11. Future cost of similar size building and development? 35,000 sq. ft. @ $350/sq. ft. = $12.25 million 15,000 sq. ft. @ $350/sq. ft. = $ 7.5 million 12. Parking would also be dependent on size. $750K 13. Attachments Include: a. Letter from Foundation b. Excerpt from Appraisal Report c. Sample Level of Service d. Aerial Photo e. Handouts may be generated after inspection. 11 FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Open discussion for this Committee and to provide direction to staff if presented donation will be considered. STAFF RECOMMENDATION: Proceed as directed by Committee. 12 13 14 15 16 17 City of Roswell Master Plan: Community Services and Facilities Implementation Strategy 3.3: Pursue funding to meet the facility and programming needs of the Roswell Public Library. This may include, but not be limited to, improved parking, pedestrian access, technology upgrades, and updating of programs and reading formats and materials. Level of Service Standards (Palm Beach County - Example) OBJECTIVE 1.2 Adequate Library Collection The Library System shall adopt Level of Service Standards in order to provide residents with a collection of library materials that will serve their informational, educational, and recreational needs by the year 2020. Policy 1.2-a: The Library System shall provide 2.5 holdings per capita by the year 2020 to reach the enhanced service standard as stated in the revised Standards for Florida Public Libraries. Policy 1.2-b: The Library System shall conform to the Standards for Florida Public Libraries by providing access to the internet and the Florida Electronic Library. The Library will subscribe to or contract for online resources equal to a minimum of $1.00 per capita. Policy 1.2-d: The Library System shall participate in regional, statewide and national consortia or networks to enhance access to information and achieve economies by sharing resources. OBJECTIVE 1.3 Levels of Service: Staff The Palm Beach County Library System shall adopt Level of Service Standards to provide a library staff that is sufficient in number and in range of expertise to provide access to the library collection and to other information resources throughout the region, the State and the nation. Policy 1.3-a: The Library System shall maintain the professional librarian staff at one full time equivalent (FTE) per 7,500 people through 2020. Policy 1.3-b: The Library System shall maintain all other staff at 3.88 FTE per professional librarian FTE through 2020. 18 OBJECTIVE 1.4 Level of Service: Facilities Level of service standards shall be set in order to provide for the effective housing of the library collection and for access to that collection and to other information available in the region, State, and nation. Policy 1.4-a: At the completion of the second phase of capital expansion in 2013, the Library System shall provide 0.49 square feet of library facility space per capita. The Library System shall provide 0.60 square feet per capita of library facility by the year 2020 to reach the basic standard as stated in the revised Standards for Florida Public Libraries. Policy 1.4-b: The Library System shall monitor automation applications in the library community and make adequate provision in its annual budget to support changes in technology. Policy 1.4-c: The Library System shall prepare a needs assessment study in connection with Phase III of the Library Expansion Program (LEP III). 19 20  New Structure 35,000 Sq. Ft. 84 New Spaces 21  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, May 15, 2017 at 4:00 p.m. ACTION REQUESTED: Consider purchase of Roll-off Truck utilizing the New Mexico Cooperative Education Services (CES) Statewide Price Agreement # 16-019B-C109-ALL in the amount of $168,193. BACKGROUND: The new Roll-off truck will replace Unit #315, a 1999 Roll-off truck. Customer demand has expanded roll-off operations; thereby requiring two reliable trucks and a reliable spare. Unit #315 is only used as a spare. It lacks a tarp system, finding parts is difficult, and the unit’s down-times for maintenance & repair (M&R) have increased and getting more expensive. The current roll-off truck inventory is summarized below: Truck# Year Mileage (to-date) 2016 M&R$/Mile 326 2015 84,765 $ .50/Mi 312 2003 266,331 $1.72/Mi 315 1999 69,178 $5.72/Mi The last roll-off purchased in 2015 was Unit #326 at a cost of $181,764. To quickly keep pace with an expanding roll-off market, and with the upcoming Spring/Summer construction season, a new Roll-off truck was found in Albuquerque that met our requirements. The Department received a quote of $168,193 based on current CES contract prices from Inland Kenworth and with an extended 3 year warranty. Please note this is a Demo model, that is white and with aluminum wheels. The City would not spend the funding to paint unit brown or go with stock wheels. The unit would remain white and of course be fitted with City decals and number. Fleet Maintenance Department concurs with recommendation. FINANCIAL CONSIDERATION: The funding of the new roll-off will be borne by insurance claim payments received in 2016 and 2017 for three unrepairable Sanitation vehicles. 22 LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Consider purchase of Roll-off Truck utilizing the New Mexico Cooperative Education Services (CES) Statewide Price Agreement # 16-019B-C109-ALL in the amount of $168,193. STAFF RECOMMENDATION: Proceed to buy Roll Off truck utilizing insurance claim payments received, this FY 2017. 23 24 25 26 27  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, May 15, 2017 at 4:00 p.m. ACTION REQUESTED: Consider award of Project ITB-17-012, MAP-7605(900), Union Pavement Rehab Project to qualified low bidder Constructors Inc. of Carlsbad, NM in the amount of $643,736.64, which includes tax rate of 7.75%. BACKGROUND: Bids were received for subject project on May 9, 2017. This project is for a pavement mill and fill, with ADA/sidewalk improvements. Project termini is Union Ave. from 2nd St. north to 8th St. This project is also partially funded through NMDOT MAP (Municipal Arterial Project) funds in the amount $315,283. Two bids were received. Attached are bid tabulations and letter of recommendation from Engineering Department to Purchasing Agent. FINANCIAL CONSIDERATION: Project is fully funded through Engineering Capital Improvement projects budget line item. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Consider award of Project ITB-17-012, MAP-7605(900), Union Pavement Rehab Project to qualified low bidder Constructors Inc. of Carlsbad, NM in the amount of $643,736.64. STAFF RECOMMENDATION: Recommend award of project to Constructors Inc. as qualified low bidder. 28 29 30  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, May 15, 2017 at 4:00 p.m. ACTION REQUESTED: Consider award of Project ITB-17-013, W. McGaffey ADA/Sidewalk Project to qualified low bidder Bullseye Construction of Artesia, NM in the amount of $86,673.45, which includes tax rate of 7.75%. BACKGROUND: Bids were received for subject project on May 9, 2017. This project is for ADA/sidewalk improvements. Project termini is W. McGaffey from Union Ave. east to Richardson Ave. This project is being performed in anticipation of a pavement mill and fill project to follow pending end of year budget balance from the Road Fund (Streets Department). This has been discussed previously at Infrastructure Committee and the City Council Retreat of April 2017. Four bids were received. Attached are bid tabulations and letter of recommendation from Engineering Department to Purchasing Agent. FINANCIAL CONSIDERATION: Project is fully funded through Engineering Capital Improvement projects budget line item Sidewalk/ADA Improvements. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Consider award of Project ITB-17-013, W. McGaffey ADA/Sidewalk Project to qualified low bidder Bullseye Construction of Artesia, NM in the amount of $86,673.45. STAFF RECOMMENDATION: Recommend award of project to Bullseye Construction as qualified low bidder. 31 32 33