Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Tuesday, July 30, 2019 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. June 24, 2019 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 11 3. Large Diameter Water Lines 12 4. Update RTF Proceedings 13 5. ICIP Plan Recommendation 14 - 17 F. Regular Items (Action Items) 6. Consider Micro Surfacing (Residential) 18 - 24 7. Consider WWTP Loan 25 - 27 8. Consider award of ITB-19-002 RIAC Reservoirs 28 - 31 Other Business (Non-Action) 9. Public Comments G. Adjourn (Next Meeting: August 26, 2019) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 7/23/19  Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall June 24, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 19-37. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Peterson, and Grant being present, and Best being absent. Staff Present: Glenda Allen, Daniel Mendiola, Kevin Dillon, Trent Moore, Roger Buckley, Ryan Porter, Mike Mathews, Louis Najar, Juan Fuentes, and Bernadette Lopez. Guest(s) Present: Larry Connolly and Alison Penn. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of June 24, 2019 as presented. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. APPROVAL OF MINUTES: 1. May 20, 2019: Councilor Grant moved to approve the May 20, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. NON-ACTION ITEMS: 2. Project Updates: Sycamore Pavement Rehab: Louis discussed this item and stated that the project will start on July 8, 2019. Pavement Assessment: Louis discussed the update. Hobbs St. – Main to Union: Page 1 of 3 1 Louis discussed the update. Roswell Recreation & Aquatic Center: Mr. Dillon discussed update. Mr. Najar stated, as an add-on, sidewalk is being added on 13th St. and Montana. Railroad Crossings – North Atkinson Ave & East Country Club Rd. Louis discussed closures. 3. Large Diameter Water Lines: Mr. Najar discussed the update. 4. Update RTF Proceedings: Mr. Najar discussed the update. REGULAR ITEMS (Action): 5. Award ITB-19-002- RIAC Water Reservoirs Project: Councilor Grant moved to table the recommendation bid of ITB-19-002 to the next Finance Committee meeting if regular staff is ready and if not back to Infrastructure in July. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 6. Consider scope of work RFP for Bridge Design Services: Councilor Grant moved to send to consent agenda scope of work for RFP-20- 001 Professional Services for Design of Lea/Deming Bridge Replacement. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 7. Consider award of Hot In Place Recycling: Councilor Grant moved to send to consent agenda award of Hot In Place Recycling to Dustrol, Inc. of Pueblo Colorado for $643,304.77 which includes GRT and City will utilize State Price Agreement 60-805-16-14088. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 8. Consider award of Microsurfacing: Councilor Grant moved to send to consent award of Microsurfacing to IPR, Ltd. of Albuquerque, NM in the amount of $559,603.85 includes GRT and City Page 2 of 3 2 will utilize State Price Agreement 61-805-15-13307. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 9. Consider WWTP Clean Water Loan: Councilor Grant moved to table this item to next month’s Infrastructure Committee meeting pending financial review and other information provided by staff. Discussion was held on this item. Mr. Fuentes recommended doing the Wastewater analysis first (Water & Sewer as separate analyses). Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. OTHER BUSINESS (Non-Action): 13. Public Comments: None. ADJOURN: The meeting adjourned at 4:47 p.m. The next scheduled meeting is July 22, 2019. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 07/18/2019 Category: Grant and Legislative Projects Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: 5/20/2019 PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 90% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Progressing well. The TPO on the Gym is complete. Gym is painted and Floor is going in. Pool contractor here and is digging out the indoor pool. Recreation side is getting finished up. The pool contractor started concreting the indoor pool. Parking lots are continuing. Parking Lot started paving. Pool will be plastered 5/24/19 Filled 5/27/2019. CERTIFICATE OF OCCUPANCY 6/6/2019. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Mar-19 Oct-19 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% 100% Design Development Phase Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 5% Substantial Completion Project Closeout 0% Project Closeout CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Additional funding needed for Fire Alarm system replacement. A&E procured COG has submitted final package. JSH Engineering working on engineering drawings. Engineering 50% complete with civil drawings. Still with JSH doing drawings. Abatement work is about to start Accountability. Communication. Excellence. Integrity. Teamwork. 5  Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 PROJECT STATUS: Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Kazal is generating the system design. Roofing Complete waiting on Warranty. Kazal's Schedule pushed to 2/2020. RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 7/20/2019 PROJECT COMPLETION: 10% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Revised design submitted to contractor and design. Waiting on updated drawings and quote. Estimated Completion 7/2019. Contractor Estimate = $260,535.31 (5/2/2019) WAITING ON FUNDING. Filed for permits. Gathering material orders. Still awaiting permits. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. Bill Morris is working out the locations with DOT. Fabrication is in process. . Coordination with GC has begun. Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: Feb-19 PROJECT COMPLETION: 95% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Currently anticipating a 11/28/2018 Substaintial Completion for the entire facility. Due to several issue with CID the Substaintial Completion and CID Final Inspection is scheduled for 1/30/2019. FINAL CERTIFICATE OF OCCUPANCY recieved 2/7/2019. Punchlist created 2/15/2019. Substaintial Completion 2/7/2019 =>5/30/19. Phase May-16 Dec-16 Jun-17 Jan-18 Aug-18 Feb-19 Sep-19 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 98% Substantial Completion Project Closeout 0% Project Closeout Page 2 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 5/2019 PROJECT COMPLETION: 95% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 Currently 19,326 of 19,385 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Network coverage has been expanded. Transition to Centeral Control from Water Billing has been complete. There were some delays with the dash board due to the Itron FCS System we are hoping to have it up and running by the end of January. The remaining 59 meters are meters that were sent back to SETValve as they will not take the program. We anticipate to have them and installed by 2/15/2019. We are currently experiencing a few SETValve program issues and once the vavle is reprogramed the issues are corrected. We will be able to do this through the network around mid-February as an automated process. Extended to mid-March we are having issues with HTE. Last 60 meters to be completed by the end of April and the overall network functions anticipated completion by 2nd week in May.------------------------------------- Remote shut off's are working (Week of 5/7/19) dashboard is still outstanding waiting on final version. Last of remaining meters have been installed. Working on strengthening the network ready strength currently about 92% contract is 98%. Phase % Complete Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 Aug-19 1st Meter Order 1st Meter Order 100% Network Installation 98% Network Installation Pilot Meter Installation 100% Pilot Meter Installation Troubleshooting 98% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Production Installation 100% Ramp-up Installation 3rd Material Order 100% Production Installation Final Material Order 100% 3rd Material Order Ramp-Down Production Install 100% Cleanup / Punch List 10% Final Material Order Close-Out 0% Ramp-Down Production Install Cleanup / Punch List Close-Out Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (300,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT COMPLETION: 100% EST. COMPLETION: Completed PROJECT STATUS: Project Completed and Grant reimbursement received. Land Acquisition: On-HOLD Funding pulled / Pending Funding Availability Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ - Awaiting Funding FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Bridge plans are complete. Need funds to advertise and bid project. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 627,000 FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2019 PROJECT STATUS: 10% Plans are complete. Need funds to advertise and bid project. Page 3 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 7  Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ 1,018,486 FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: Summer 2019 PROJECT STATUS: 30% Awarded to White Cloud Pipeline. Construction commenced on June 10, 2019 for 10" waterline on N. Garden from 5th to Cherry. Construction is working on 36" replacement at Cherry/Garden. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,381,142 (Loan Amount) FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 5/1/2020 PROJECT STATUS: 15% Plans Complete Bids opened 6/11/19. The low monetary bid is $6,148,749.66. It appears that the low bid has deficiencies in bid documentation. NMED has bid under review. The 2nd low bid is $6,736,377.52. Upon review, the geographic location of Roswell is part of bid prices being high. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Montana Street Realignment COMPLETE SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ 411,544 (Final Cost) FUNDING SOURCE: Unknown EST. COMPLETION: Completed PROJECT STATUS: 100% Project is complete. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 273,860 FUNDING SOURCE: FY 2019 EST. COMPLETION: 8/1/2019 PROJECT STATUS: 80% Engineering workload dependent. Contract with IMS has been executed. All data and testing is complete. Consultant is performing analysis of data. 2nd cost estimates. Consultant to make presentations Infrastructure 8.26.19 and City Council 10.10.19 S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 35% Project awarded to J&H Services. Contractor working concrete items between Alameda and McGaffey St. WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 852,733 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 99% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018. Contractor working on final punch list items. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 12/31/2019 PROJECT STATUS: 5% Bids opened 3.12.19, awarded bidder is General Hydraunics of Alamogordo. Total bid = $1,603,382.76. Preconstruction conference was June 27, 2019. Contractor to pothole in August. Full construction to start after Labor Day. Page 4 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 8  Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: FUNDING SOURCE: FY2020 EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Requested FY2020' ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $ 1,316,456 (Final Cost) FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: Completed PROJECT STATUS: 100% Project complete. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Completed PROJECT STATUS: 100% Project completed. Awaiting reimbursements from DFA. Gayle Street & McGaffey 36" Waterline Repair COMPLETE SCOPE: Repair 36" pressure ups. BUDGET: $ 1,125,774 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: Completed PROJECT STATUS: 100% Project complete. Hot Recycling Pavement Maintenance - FY2018 SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: Completed PROJECT STATUS: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Slurry Seal & Micro Surfacing FY2018 SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: Completed PROJECT STATUS: 100% Micro Surfacing completed on "Hot Recycle" Streets. Also, slurry seal in progress in NE Roswell. Project is complete including re-do warranty work. N. Main Alley Sewer Replacement Project SCOPE: Replace sewer line in alley east of Main St. from 4th to 10th St. BUDGET: $ 118,510 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: Completed PROJECT STATUS: 100% Awarded to Adame Construction. Project is complete. Engineering going over close out documentation. Page 5 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 9  Mescalero Lift Station Project SCOPE: Replace lift station on E. Mescalero Rd. BUDGET: $ 160,143 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 100% Awarded to Adame Construction. Work commence 6/17/19. Project is complete. Engineering going over close out documentation. N. Main Sewer Repair - ON HOLD SCOPE: Pipe burst existing sewer line feeding N. Pizza Hut, Classics, Taco Bell North and Shell Gas Station BUDGET: $ 120,000 FUNDING SOURCE: Unknown EST. COMPLETION: 1/2020 PROJECT STATUS: 0% Watching progress of ongoing projects. Possibly pool and capture any savings from projects. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 10% Bids opened 3.12.19. Awarded low bidder is Corrosion Resistant Coatings $247,908.76. Work to commence after Labor Day. Hobbs / Main 42" & 24" Repair SCOPE: Double line stop & New 42". 24" & 20" Valves BUDGET: $ 679,770 (Final Cost) FUNDING SOURCE: FY19 Water Enterprise Fund EST. COMPLETION: 6/14/2019 PROJECT STATUS: 100% Project is complete. S. Sycamore Pavement Rehab SCOPE: Pavement rehab from Summit St. to Bland Ave in front of Sierra Middle School. BUDGET: $ 173,804 FUNDING SOURCE: FY19 Capital Engineering EST. COMPLETION: 7/31/2019 PROJECT STATUS: 90% Awarded to Constructors Inc. by Council on June 13, 2019. Project is awaiting final clean up and striping. Paving was scheduled to be complete by 7.19.19. Carpenters Park SCOPE: Splash pad construction BUDGET: $ 450,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Veterans Cemetery SCOPE: Various Improvements BUDGET: $ 516,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $ 750,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Page 6 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 10  S Main Road Improvements SCOPE: Various road improvements BUDGET: $ 935,000 FUNDING SOURCE: 2019 Legislative Grant $783,250 & City Funds $151,750 EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Lea/Deming Bridge SCOPE: Remove and replace bridge BUDGET: $ 1,000,000 FUNDING SOURCE: 2019 Legislative Grant $800,000 & City Funds $200,000 EST. COMPLETION: 7/1/2021 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Engineering to issue RFP for design in July 2019. Hot Recycle Pavement FY 20 SCOPE: Hot Recycle Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 643,305 FUNDING SOURCE: City Funds EST. COMPLETION: 9/30/2019 PROJECT STATUS: 0% PO Requistion has been submitted. Dustrol Inc. is tenatively scheduled for August 8, 2019 Council passed on 7.11.19 Micro-surfacing Collector/Arterials FY 20 SCOPE: Micro-surface those streets that were Hot Recycled. Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 559,604 FUNDING SOURCE: City Funds EST. COMPLETION: 10/15/2019 PROJECT STATUS: 0% PO Requistion has been submitted. IPR tenatively scheduled for Sept. 2019 Council passed on 7.11.19 Page 7 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Initiated by: Louis Najar Committee has requested updates on issues and work on large diameter water lines. 1. Edgewood Project, which includes large diameter valves at 3rd/Garden and Cherry/Garden and Garden St. 10” water line continues. 2. Water Maintenance & Transmission Department continues to trouble shoot low pressure issues. 3. City is awaiting return of signed agreement for $750K legislative grant. At this point in time, it will be 42” line at Poe/S. Main. FINANCIAL CONSIDERATION: Not Applicable LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 12  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019 at 4:00 p.m. ACTION REQUESTED: Consider direction from Infrastructure Committee with regard to the future status of the Roswell Test Facility (RTF) 3801 E. 2nd St. BACKGROUND: Initiated by: Louis Najar The RTF is a former saline water treatment plant. It sits on approximately 12 acres, and has various structures. Currently, it is leased by AO Smith as a testing facility for water heaters and other appurtenances. Income from lease is $8,699.24/year. The costs for needed repairs far exceeds the lease income and the current direction is to divest this property. Bill Morris did advise AO Smith of this possibility. Bill Morris is working with an appraiser which has been procured, and appraiser is working on it. Mike McCleod has also been contacted about a possible certified site. A tour of site has been scheduled with McCleod. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee on future of RTF. STAFF RECOMMENDATION: Continue with possibility of divesting property. 13  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019 at 4:00 p.m. ACTION REQUESTED: Discuss ICIP Projects for 2019 submittal to NM DFA. BACKGROUND: Initiated by: Louis Najar ICIP is due to NM DFA September 6, 2019. The projects are to be approved by City Council. Historically, projects are reviewed and recommended by a committee and forwarded to full council. City Staff has discussed that the ICIP plan not have “enterprise” fund projects, as these can generally be funded by enterprise money or loan/bond. Now some of these type of projects need to remain on the ICIP for application purposes but not the top 5 or so. With that in mind, City Engineer recommends that the top 5 ICIP have 1 street project and 1 bridge project. The bridge would be bridge #6091 on N. Garden, adjacent to entrance to Roswell Livestock Auction. This bridge was recently inspected by NMDOT and FHWA and has substructure findings. Cost for ICIP would be $1 million dollars. Street project : Based on the first year recommendations from draft Pavement Condition Assessment, W. McGaffey: Wyoming to Sunset or E. McGaffey: Garden to Atkinson are the tops on the list for major paving improvements for an “arterial” street. Either one would easily be $1 million dollars and would include some ADA enhancements. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Discuss ICIP plan strategy for future council actions. STAFF RECOMMENDATION: Take discussion into consideration for future ICIP selection process. 14   NEW ICIP TRAINING FORMAT …………. 1  THANK YOU 2019 ICIP Training NEWMARC ……… 2  ICIP TRAINING IN ACTION ………. 3 Recap OV E R 6 0 0 RE G IS T E R FO R TH E I CI P T R A IN I NG WO R K SH O PS H EL D TH R OU GH O U T T H E ST AT E ! New Infrastructure Capital Improvement Plan (ICIP) Training Format a Hit! The DFA-Community Development from last year’s survey submitted by to participate in the ICIP and submit only Program-Local Government Division participants. The training included projects that are ready to proceed. Entities were staff, in colloraboration with the NM working with the ICIP database, and also encouraged to provide more detail on all Association of Regional Councils included presentations from DFA-LGD projects submitted, answer all questions on the (NewMARC) facilitated five training staff on Public Participation, Legislative ICIP, as well as research funding from the many workshops for the FY 2021-2025 ICIP Grant update and the Anti-Donation different funding sources available with the State process in Albuquerque, Silver City, Process. Jonas Armstrong of the of New Mexico. This includes identifying Roswell, Las Vegas and Farmington. Legislative Finance Committee and secured and potential funding sources to DFA Capital Outlay Bureau staff complete the entire project. ICIP projects should The ICIP is a planning tool used by provided an update on the Capital create a new fixed asset or enhance an existing local government entities that Outlay Process. Cultural Affairs fixed asset, have a life expectancy of at least ten establishes planning priorities for Department spoke on the Arts in Public (10) years and be ready to proceed. anticipated capital projects. The state- Places (AIPP). A presentation from the coordinated ICIP process encourages American Council of Engineering entities to plan for the development of Companies (ACEC-NM) provided capital improvements so that they do information on contracting professional not find themselves in emergency engineering services. The hightlight of situations, but can plan for, fund, and each training included presentations develop infrastructure at a pace that from local entities who use the ICIP as a sustains their activities. tool to prioritize and plan their projects. (see training in action on pg3) The ICIP training format was changed this year, as a result from responses Once again all entities were encouraged DFA Cabinet Secretary Olivia Padilla-Jackson speaks at the Albuquerque ICIP Training on May 1st. ICIP PROCESS SUCCESS: San Juan County Signs Grant Agreement to Enhance Economic Development Donnie Quintana, DFA-Local Government Division Director and Jack Fortner, Chairman of the San Juan County Commission signed one of the first FY2019 Inter-Governmental Grants to enhance Economic Development through the film industry in San Juan County. The $1 million awarded this year at the 2019 Legislative Session will acquire land, plan, design, construct and equip a regional film studio in San Juan County. San Juan County government and local filmmakers are working tirelessly to create an environment to grow and cultivate the film and television industry for this area. The San Juan County Commission voted to amend their ICIP and make a $1 Million funding request the top priority in the 2019 New Mexico Legislative session. These funds will create a state-of-the-art film studio, fully outfitted for productions. 15  ICIP PROCESS SUCCESS: City of Las Vegas awarded over $900,000 from Capital Outlay During the Las Vegas ICIP training, it was the pleasure FY 2021-2025 of DFA’s Local Government Division Director Donnie ICIP Submission Quintana and Donna Stewart, LGD Communit y Development Proj ect Manager to present the City of Deadlines Las Vegas Mayor Tonita Gurule -Giron and Community Development Department Grant Writer/Administrator Robert Archuleta the Grant Agreements for over Special Districts $900,000 in funding awarded from Capital Outlay. The five different appropriations will be used for FY 2021-2025 Deadline improvements to the museum and parks, and the August 2, 2019 purchase of emergency equipment. 141 Special Districts submitted an ICIP for FY 2020-2024. Thank You to Our Valued Partners! The Special Districts category include A Special Thank You to the Legislators Thank You NewMARC! and local officials who attended the ICIP mutual domestic water consumer trainings. Thank you Senator Gabriel Ramos, associations, acequias, land grants, utility, A HUGE thank you to Priscilla Lucero, Representative Joseph Sanchez, and flood control and fire districts. Southwest COG; Sandy Gaiser, Mid-Region Representative Anthony Allison for joining us. COG; Jay Armijo, South Central COG, Dora Your words and validation on the ICIP process Tribal Governments Batista. Southeastern NM EDD/COG; Sandy were truly appreciated. FY 2021-2025 Deadline Chancey, Eastern Plains COG; Evan August 16, 2019 Williams, Northwest NMCOG, Monica 77 Tribal Governments submitted Abeita, North Central NM EDD and your an ICIP for FY 2020-2024. respective staff. The COG’s assisted LGD not only with scheduling the project presenters, but also securing the trainings Counties & Municipalities locations at the South Valley Multi-purpose FY 2021-2025 Deadline Senior Center, Grant County Veterans September 6, 2019 Memorial Business and Conference Center, 33 Counties and 98 Municipalities Eastern NM Fairgrounds, Highlands submitted an ICIP for FY 2020-2024. University, and San Juan College, and also provided the wonderful refreshments for all Thank you to the NM Finance Authority, NM Senior Citizen Facilities Economic Development, NM Envirionment participants. Your involvement in all aspects FY 2021-2025 Deadline Department, NM Mortgage Finance Authority, of the ICIP trainings is truly appreciated. September 20, 2019 MolzenCorbin Engineering Co., NM Rural THANK YOU. Water Association, Tierra Right of Way, Dennis 149 Senior Citizen Facilities submitted Engineering, and Stillwaters Consulting who an ICIP for FY 2020-2024. Training and submission documents are participated in the 2019 ICIP Training available on the ICIP website at Workshops. Each provided information on This will be the fifth year that all Senior http://nmdfa.state.nm.us/ICIP.aspx. funding and services offered by their respective Citizen Facilities should submit an ICIP entities. We truly appreciate your time and effort separately from their local government attending these very important trainings. entity. The State is attempting to gain a full assessment of the infrastructure needs for Funding Opportunities each facility, therefore, all Senior Center Searching for funding for your projects is now Facilities should submit an ICIP. Each easier than ever! The Complete Catalog of Local facility is assigned an entity code and Assistance Programs can be found on the password to access the database. DFA/COB website at http://nmdfa.state.nm.us/Capital_Outlay_Bureau Submission Documents, Guidelines, and .aspx. Data Entry Instructions are available on the Stopping to admire the beautiful scenery and deer family in the Gila Wilderness as staff drive up to ICIP website at Also check out the FUNDIT NM Resource map the Silver City ICIP Training! http://nmdfa.state.nm.us/ICIP.aspx. on https://www.ristraprograms.com/ 16 Bataan Memorial Building, 407 Galisteo, Room 201 & 202, Santa Fe NM 87501 For more information on the ICIP please contact Carmen Morin at (505) 827-4797 or CarmenB.Morin@state.nm.us. ICIP Training In Action! Albuquerque ICIP Training - over 160 register at the Roswell ICIP Training 85+ at the Eastern NM Fairgrounds. Great job beautiful South Valley Multi-purpose Senior Center. SENMCOG! You brought the most Project presenters – 6 total! Pictured below Mike Gallagher-Manager, Lea County; Bill Morris-Planning Manager, City of Roswell; and Fatima Armendariz-Assistant Clerk, Village of Loving. Senator Gabriel Ramos (D28) spoke at the Silver City ICIP Training to over 60 participants on the importance of the ICIP and how it helped him when allocating funds at the 2019 Legislative Session. Jeannette Gallegos, LGD Special Services Bureau Chief gearing up for her presentation on the ICIP process. Las Vegas brings over 75 for the ICIP Training. LGD Budget & Finance staff Eric, Sherri, and Jolene join us for this The Farmington ICIP Training WINS! Over 200 register for the last amazing training! ICIP training on May 22nd! Bringing a record total of over 600 registered for all of the ICIP Trainings! Evan Williams, new Executive Director of NWNMCOG speaks on Projecteering – from project concept to ribbon Cutting! A special thank you to all the communities who presented at each of the ICIP trainings. Presentations included the Town of Peralta, Wastewater Treatment Facility; Village of Los Lunas Interstate Interchange/ River Crossing Project; Pueblo of Santa Ana, Fire Station; Village of Tijeras Senior Citizen Facility; Grant County Regional Water Project; City of Sunland Park Road Improvements; Tu Casa Substance Abuse Facility; Silver City Senior Center; Village of Loving Wastewater Treatment Plant & Sewer Line Replacement; Police Vehicles presented by the City of Alamogordo and the City of Roswell Cemetery Roads. Other project presentations included the Lea County Courthouse Remodel; Veteran’s Memorial in the City of Lovington; and City of Carlsbad Senior Center; North Central Regional Transit District; San Miguel County Fire Truck purchase; City of Las Vegas Peterson Dam Rehabilitation; and finally the ICIP process models for San Juan County, the Navajo Nation and an amazing presentation by Evan Williams, NWNMCOG on How to FUNDIT! All the presentations were excellent and provided information on how projects were identified, vetted, prioritized and implemented. Copies of the presentations are available on the ICIP website at http://nmdfa.state.nm.us/ICIP.aspx. 17  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of Microsurfacing to IPR Ltd. of Albuquerque, NM in the amount of $1,192,463.33 which includes GRT. City will utilize State Price Agreement 61-805-15-13307. BACKGROUND: Initiated by: Louis Najar The City uses microsurfacing as a pavement maintenance tool. Historically the City does this process in various residential locations annually. Locations are selected by the Street Departments. This round of pavement maintenance includes sections in mid- Roswell and NE Roswell. See attached list. Proposed length of work is 21.04 miles of 2-lane roads. FINANCIAL CONSIDERATION: This is funded by FY 20 Road Fund, which is part of City operational budget passed by City Council on May 23, 2019. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider award of Microsurfacing to IPR Ltd. and recommendation to City Council of August 8, 2019. STAFF RECOMMENDATION: Award and proceed with recommended pavement maintenance operations as presented. 18 19 20 21 22 23 24  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019 at 4:00 p.m. ACTION REQUESTED: Consider NMED Clean Water Revolving Loan to fund WWTP Dewatering Facility. BACKGROUND: Initiated by: Louis Najar Engineering submitted an application to NMED to fund WWTP Dewatering Facility. NMED has accepted the project and has performed financial stability review of the City. On June 18, 2019 NMED provided written offer of $5.5 million loan at 1.2% interest for 20 years. The City has until August 1, 2019 to respond to offer. City Engineer has requested Finance perform a review of revenue and debt service for Water Enterprise Fund. The WWTP needs improvements to the dewatering process. Currently using drying beds and turning the sludge with loaders. Infrastructure Committee of June 24, 2019 concurred that Finance Department review feasibility of taking on this loan. Finance performed an analysis of debt for Waste Water, which is attached. FINANCIAL CONSIDERATION: None at this time LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider direction NMED Clean Water Revolving Loan to fund WWTP Dewatering Facility. STAFF RECOMMENDATION: Continue per Finance Department recommendation. 25  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019 at 4:00 p.m. Wastewater Loan Debt Service Analysis BACKGROUND: The City Engineering Department submitted an application to the New Mexico Environment Department (NMED) Clear Water Revolving Loan Fund to fund a Wastewater Treatment Plant Dewatering Facility. On June 18, 2019, NMED informed the City of their funding offer with the following terms: • Loan Funding: $5,500,000 at 1.2% • Term: 20 years with option to extent to a maximum of 30 years. The dedicated revenue source for the loan is the net proceeds of the Joint Water and Wastewater Fund. As reported in our annual audits, Enterprise Funds are “used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its airport, solid waste, and water and sewer utility funds.” As an Enterprise Fund, the goal is for the fund to be self-sustaining through user fees to support operations and improvements. The following analysis provides financial information on the Wastewater ability to service the debt on its own. The Wastewater Fund is currently serving two existing debts at an annual debt service payment of over $1 million. The proposed loan will add an estimated $310,000 annual payment. As shown in Table 1, the debt service ratio for the Preliminary Budget in FYE 20 shows a negative (3.24) ratio. This is primarily due to the budgeted capital improvements of $1.4 million. However, if adjusted and capital reduced by $1 million then the majority of the proposed new debt service payment is covered. It is important to note that the 2014 WWTP Bond Refund Service payment of $841,147 will end in 2025. However, until the loan is retired, the Wastewater Fund will have limited funds for self-funded capital projects. 26 Table 1: Debt Service Coverage Ratio for WWTP Loan Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2016 2017 2018 2019 2020 5 YR. 2020 Actual Actual Actual YTD Preliminary % Change Adj. Operating Revenues Budget Budget Sewer Charges 3,739,593 4,029,317 4,001,236 3,975,350 4,242,000 4,242,000 Sewer Tap 23,271 18,550 17,050 15,000 19,624 19,624 PreTreatment Charges 75,387 70,887 92,306 72,000 79,373 79,373 Total Revenues 3,838,251 4,118,754 4,110,592 4,062,350 4,340,997 12% 4,340,997 Operating Expenses 630-4355 PS 623,947 728,360 742,703 700,849 803,413 803,413 630-4356 PS 271,350 264,458 289,723 342,323 394,903 394,903 630-4358 PS 124,515 129,721 112,144 122,133 156,847 156,847 1,019,812 1,122,539 1,144,570 1,165,305 1,355,163 25% 1,355,163 630-4355 OP 542,423 539,926 551,929 734,441 800,701 800,701 630-4356 OP 204,138 214,089 418,368 222,559 288,903 288,903 630-4358 OP 52,961 49,759 94,013 212,343 112,396 112,396 799,522 803,774 1,064,310 1,169,343 1,202,000 33% 1,202,000 630-4355 CAP 106,332 (0) (38,236) 1,154,387 1,000,000 - 630-4356 CAP 335,373 274,165 (219,214) 274,580 445,000 445,000 630-4358 CAP 29,139 (8,332) - 11,517 - - 470,844 265,833 (257,450) 1,440,484 1,445,000 67% 445,000 Total Operating Exp. 2,290,178 2,192,146 1,951,430 3,775,132 4,002,163 43% 3,002,163 1,548,073 1,926,608 2,159,162 287,218 338,834 -357% 1,338,834 Transfers OUT Debt Service 2014 WWTP Pump Imp. (190,832) (190,832) (190,832) (190,832) (190,832) (190,832) 2014 WWTP Bond Refund (841,147) (841,147) (841,147) (841,147) (841,147) (841,147) (1,031,979) (1,031,979) (1,031,979) (1,031,979) (1,031,979) (1,031,979) Net Gain (Loss) 516,094 894,629 1,127,183 (744,761) (693,145) 306,855 DS Coverage on $310,000 annual debt service 0.66 1.89 2.64 (3.40) (3.24) (0.01) STAFF RECOMMENDATION: Proceed with the proposed loan and recommend that prior to submitting any future loan application(s), Finance Department conduct a debt analysis for internal discussions with committees, council, management and staff. 27  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Tuesday, July 30, 2019 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award bid of ITB-19-002, to Landmark Structures I, L.P. of Ft. Worth Texas in a total amount of $6,148,749.66 which includes GRT. BACKGROUND: Initiated by: Louis Najar Three bids received for subject project. Based on review of bids, Engineering recommended award to Landmark Structures. All bid packages submitted to NMED in compliance with the Drinking Water Loan process. NMED reviewed and concurred with recommendation. The 2nd low bid is CB&I LLC. of The Woodlands, Texas in a total amount of $6,736,377.52 which includes GRT. The Drinking Water Loan is $5,381,142. City will be responsible for all costs over the loan. City reimbursements will be a maximum of loan amount. Upon review with consultants and NMED based on current economic markets, the cost of the project would not be lower if re-bid or delayed. FINANCIAL CONSIDERATION: This project funded in current FY 2020 and proposed FY 2021 Source of Water Department fund. (Water Enterprise) Project is expected to take 2 years. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award bid of ITB-19-002, to Landmark Structures I, L.P. of Ft. Worth Texas in a total amount of $6,148,749.66 which includes GRT. STAFF RECOMMENDATION: Award and proceed with project as presented. 28  NEW MEXICO ENVIRONMENT DEPARTMENT L(, Construction Programs Bureau 121 Tijeras Ave NE, Ste. 1000 Michelle Lujan Grisham Albuquerque, New Mexico 87102-3400 James C. Kenney Governor Phone (505) 222-9500 Fax (505) 222-9510 Cabinet Secretary www.env.nm.gov/construction-programs Howie C. Morales Jenniferi. Pruett Lt. Governor Deputy Secretary July 11, 2019 RE: Concurrence of Award to Landmark Structures I, L.P. for the Roswell International Air Center (RIAC) Water Reservoirs Project (DW-4196) Mr. Johansen: The New Mexico Environment Department (NMED) Construction Programs Bureau (CPB) has reviewed the Engineer’s recommendation of award and certified bid tabulation for the above referenced project. This letter serves as NMED concurrence withRyan Porter, PE, of City of Roswellthat Landmark Structures I, L.P. is the apparent responsible low bidder to construct theRoswell International Air Center (RIAC) Water Reservoirs Project in the amount of $5,552,088.00 for Base Bid of Option B Composite Elevated Tanks and associated Additive Alternate for Option B in theamount of $150,000.00 plus NMGRT for a total of $6,148,749.6& The award will be made for the Base Bid and Additive Alternates for Option B. The City has provided evidence of full funding to pay for costs that are more than the DW4196 award amount. NMED CPB requires the City submit the notice of award and the meeting minutes in which the award was made, and an executed set of the contract dcruments for our files. Please notify me as soon as possible of the preconstruction conference schedule. If you should you have any question or comments, I can be reached at 505222-956$ or by email at sara.rhoton@state.nm.us. Sincerely, Sara L. Rhoton, PE Project Manager cc: Louis Najar, PE and Ryan Porter, PE (City of Roswell) Science I Innovation I Collaboration I Compliance 29 30 31