Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, February 24, 2020, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Jeanine Corn Best, Margaret Kennard Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. January 27, 2020 1-3 E. Non-Action Items 2. Bicycle Pedestrian Master Plan Presentation 4 3. Project Updates Discussion 5 - 11 4. Large Diameter Water Lines 12 5. Update RTF Proceedings 13 6. Update WWTP Property Purchases 14 7. E. Berrendo Road (County Water Customers) 15 - 16 8. Update Landfill Chopper 17 F. Regular Items (Action Items) 9. RFP-20-005 Scope of Work “WWTP Dewatering Facility” 18 - 23 10. City Wide Striping Award to Highway Supply 24 - 27 11. Street Sweeper Replacement 28 - 31 G. Other Business (Non-Action) 12. Department Reports 32 - 40 13. Public Comments H. Adjourn (Next Meeting: March 23, 2020) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 2/20/2020  Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall January 27, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 19-37. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Peterson, and Kennard being present, and Councilor Best being absent. Staff Present: Robert Glenn, Danny Renshaw, Lorenzo Sanchez, Michael H. Mayes, Daniel Mendiola, Trent Moore, Councilor Judy Stubbs, Quinton Miller, Steve Miko, Juanita Jennings, Bill Morris, Analicia Nieto, Roger Buckley, Louis Najar, and Bernadette Lopez. Guest(s) Present: Sarah Garduño, Susan Dosher, Cristina Arnold, Lisa Dunlap, and Larry Connolly. APPROVAL OF AGENDA: Councilor Peterson moved to approve the agenda for the Regular Infrastructure Committee meeting of January 27, 2020 as presented. Councilor Kennard seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. APPROVAL OF MINUTES: 1. November 25, 2019: Councilor Peterson moved to approve the November 25, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Kennard seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. NON-ACTION ITEMS: 2. Project Updates: RIAC Reservoirs: Mr. Najar discussed the update. Garden Bridge: Mr. Najar discussed the update. Country Club Reservoirs: Page 1 of 3 1 Mr. Najar discussed the future project. S. Atkinson Project- McGaffey to 2nd St..: Mr. Najar discussed the update on the future Atkinson project. 3. Large Diameter Water Lines: Mr. Najar discussed the update. 4. WWTP Effluent Dissolved Oxygen Evaluation: Mr. Mendiola discussed this item. Mr. Mendiola handed out documentation of Requirements for NPDES Permits, Limitations and Monitoring Requirements. Mr. Mendiola stated future upgrades may be $2 million. 5. Update WWTP Property Purchase: Mr. Najar and Mr. Moore discussed the update. 6. Update Convention Center Priority Needs List: Mr. Moore discussed the update. REGULAR ITEMS (Action): 7. Award ITB-20-004 – Main/Country Club Traffic Signal: Councilor Peterson moved to send to consent agenda, Award ITB-20-004 in the amount stated. Mr. Najar discussed this item. Councilor Kennard seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 8. Award ITB-20-005-Municipal Landfill Unit #3 Closure: Councilor Peterson moved to send to consent agenda, ITB-20-005 to D.E. Rice Construction Company in the amount stated. Mr. Mayes discussed this item. Councilor Kennard seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 9. Award Souder, Miller & Associates Professional Services: Councilor Peterson moved to send to consent agenda, the Bid/Construction services to Souder, Miller & Associates for the amount stated. Mr. Mayes discussed this item. Councilor Kennard seconded the motion. A voice vote of 3-0 was unanimous and the motion passed with Councilor Best being absent. 10. Approve Landfill to Procure Wood Chipper: Councilor Kennard moved to approve for the Landfill to procure wood chipper. Mr. Mayes discussed this item. Mr. Najar stated this item would come back to Infrastructure Page 2 of 3 2 when a price and vendor is recommended. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 11. RFP-20-003 (2nd Posting) Scope of Work – RTF Sale: Councilor Peterson moved to send RFP document for RFP-20-003, City Property Sale, and Roswell Test Facility (RTF) to consent agenda. Mr. Morris discussed the update. Councilor Kennard seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. 12. Resolution 20-xx Annual Renewal CDBG Policy Requirements: Councilor Peterson moved to send to consent agenda, Resolution 20-xx CDBG Annual Certifications and Commitments. Mr. Najar discussed this item. Councilor Kennard seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Best being absent. OTHER BUSINESS (Non-Action): 13. Public Comments: Mr. Najar addressed the committee that BHI would be giving a Bicycle Pedestrian Plan presentation at February’s Infrastructure Committee meeting. Mr. Connolly inquired about the Garden Bridge funding. ADJOURN: The meeting adjourned at 5:16 p.m. The next scheduled meeting is February 24, 2020. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Semi-final presentation of Bicycle and Pedestrian Master Plan Professional Services by Bohannan Huston, Inc. (BHI). BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on Bicycle & Pedestrian Master Plan. This plan was awarded as RFP-19-001 to BHI at February 2020 City Council. Three of the main goals were to assess current facilities, identify deficiencies, recommended actions for improvements. The Master Plan will assist in applying for federal and state funding. Final public input meeting is 6pm, February 24, 2020 at the Roswell Library. Final presentation of completed report will be at April 9, 2020 City Council. FINANCIAL CONSIDERATION: Purchase Order was issued in the amount of $119,618.40. Federal funding participation through NMDOT is $93,984. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue to complete report with comments from Committee, Council, staff and final public input meeting. 4  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note there are two project updates reports. One is prepared by Facilities Department and one is prepared by Engineering Department FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 5  February 19, 2020 Trent Moore, Interim Dept. Director of Facilities PROJECT NAME START DATE END DATE TOTAL COST FUNDING SOURCE STATUS Boys & Girls Club TBD TBD $948,848.00 CDBG JSH Eng. has 70% completion of specifications and drawings Dean Baldwin 10/2/2017 Mid Feb. 2020 $7,537,979.39 DFA, City, State & Federal In Close Out Dean Baldwin Dog Houses Aug-19 TBD $13,457.60 FY19 Budget In Fabrication RIAC Restaurant & Bar 5/2/2019 1/7/2020 $340,000 + FY19 RIAC Operations Budget In Close Out Entryway Signs 11/15/2019 12/20/2019 $323,864.84 Lodger's Tax In Close Out Carpenter Park Splash Pad Oct-19 TBD $450,000.00 FY19 Legislative Grant In Design Phase with Vortex Veteran's Cemetery 1/8/2020 TBD $516,000.00 FY19 Legislative Grant In Design Phase with Huitt-Zollars RIAC Terminal Damage 6/21/2019 Mid Jan. 2020 $3,500.00 FY19 RIAC Operations Budget Doors on Order Roswell Convention Center 10/30/2017 Feb-20 $8,795,814.52 DFA & Lodger's Tax In Close Out Roswell Convention Center- HVAC Replacement 11/20/2019 TBD TBD Lodger's Tax In Design with Huitt-Zollars Roswell Convention Center - Fence 11/201/19 TBD TBD Lodger's Tax In Design Phase with Waide Construction Recreation Center 10/23/2017 Jun-19 $21,260,270.30 GRT In Close Out Transit Center Remodel Aug-19 TBD TBD D.O.T. Funds In Design Phase with JSH Engineering Zoo Mountain Lion Exhibit 10/23/2019 TBD $495,508.00 FY20 Budget & Donations Waiting on Flood Plain Permit from CID Charlie McVay Softball Complex -Softball Netting 11/4/2019 3/30/2020 $218,119.94 FY20 Budget Design Complete; submittal approval expected by 1/17/20 Museum Fire & Security 1/17/2019 Feb-20 $800,000.00 FY20 Budget 90% Complete Central Control Remodel 8/27/2019 Mar-19 $28,577.46 FY20 Budget 90% Complete Adult Center Room No. 27 Abatement TBD TBD $27,614.00 FY21 Budget Pending Funding Animal Control HVAC Replacement 12/23/2019 Jan-20 $13,693.54 FY20 Budget Equipment on Order Dept. Of Health Roof Feb-20 Apr-20 102,284.00 FY20 RIAC Roof Budget Contractor Mobilizing Police Dept. - Evidence Storage Bldg. 1/8/2019 1/7/2020 233,273.66 FY20 Budget In Close Out Mainstreet Roswell Dec-19 Jan-20 5,193.31 FY20 Budget Materials on Order RIAC FFA Roof TBD TBD 157,000.00 Hail 17 TBD RIAC ILEA Roof May-20 TBD 187,157.24 Hail 17 TBD RIAC Building #72 Jan-20 TBD $356,000 + FY20 RIAC Roofing Budget Contractor Mobilizing RIAC Buildings #92, #118 & #240 Nov-19 TBD $415,452.40 Hail 17 In Progress Visitor's Center - Counter & Display Feb-20 TBD TBD FY20 Budget In Design Phase RIAC Terminal - HVAC Replacement Feb-20 Feb-20 $37,000.00 FY20 Budget Equipment on Order Parks Maintenance Shop Jan-20 Jan-20 $6,835.00 FY20 Budget Equipment on Order Zoo Party Room - Phase I Nov-19 Nov-19 $8,206.09 FY20 Budget Complete Zoo Party Room - Phase II TBD TBD $30,698.40 Funding Unknown Pending Funding Roswell Landfill Scale Replacement Aug-19 TBD $142,101.00 FY20 Budget In Negotiations/Design Change City Hall Elevator Modernization Nov-19 Dec-19 $96,488.97 FY20 Budget Complete Parks Administration Office -Thermal Envelope Issues TBD TBD $8,350.12 FY20 Budget In Design Phase RIAC Building #1000 - Remodel 19-Nov TBD $112,000.00 Legislative/FY20 Budget Contractor Mobilizing Facilities Maintenance Shop Conversion to Evidence Storage Feb. 20 TBD $400,000.00 Legislative Grant TBD Hail 17 - 88 Roofs FY19 TBD See Attachment Hail 17 TBD 6  City of Roswell Projects Status Updated 2/19/2020 Category: Grant and Legislative Projects CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Additional funding needed for Fire Alarm system replacement. A&E procured COG has submitted final package. JSH Engineering working on engineering drawings. Engineering 90% complete with civil drawings. Still waiting on JSH doing drawings. Once facility plan/details available a plan set for bids can be assembled and bid documents prepared. City Staff has met with B&G Club. The Club will shut down June 1 through Dec. 31, 2020 for construction. JSH delivered his portion of plans on 2.19.20, this is causing delay of project bidding and construction. Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 911,237 FUNDING SOURCE: Capital Improvements - Awaiting issuance of PO EST. COMPLETION: July 2020 PROJECT STATUS: 10% Project awarded to Abraham's Construction. Project began January 27, 2020. Currently doing removal of existing bridge. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 750,000 Legis. Grant $712.5K, City $37.5 FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2020 PROJECT STATUS: 10% Plans are complete. This project was awarded a NMDOT Grant of $750,000 with 5% City match. Awaiting grant to advertise and bid project. NMDOT to fund $712,500, City $37,500. Council approved acceptance of grant Nov. 2019 Bids opened January 14, 2020. Project was awarded to RT Electric at City Council, Feb. 13, 2020. Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. Current Cost. $ 1,554,675 Final Cost FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: 1/30/2020 PROJECT STATUS: 100% Awarded to White Cloud Pipeline. Construction commenced on June 10, 2019 for 10" waterline on N. Garden from 5th to Cherry. Water line substantially complete. Internal audit and close out underway. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 6,148,750 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 12/31/2020 PROJECT STATUS: 15% Project was awarded. Bids opened 6/11/19. The low monetary bid is $6,148,749.66. Preconstruction conference held October 15, 2019. Construction commenced 11.18.19. Contractor has constructed both tower foundations. Tower 1 pedestal underway. Accountability. Communication. Excellence. Integrity. Teamwork. 7  Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,500,000 Estimated FUNDING SOURCE: Central Control Budget? Another Drinking Water Loan? EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project needs to be scheduled after construction of RIAC Water Towers. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 273,860 FUNDING SOURCE: FY 2019 EST. COMPLETION: 01.15.2020 PROJECT STATUS: 100% Assessment complete. City needs to spend $5-$6 million dollars a year to maintain current "D" grade of street pavement conditions. At current rate of $3 million a year or so, Roswell streets will be headed to "F" level failures of street pavement conditions. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 11/15/2019 PROJECT STATUS: 99% NMDOT & FHWA need to perform project audit of City. City Engineering staff shortage hindering closure of project. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 1,603,383 FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 3/31/2020 PROJECT STATUS: 85% Bids opened 3.12.19, awarded bidder is General Hydraunics of Alamogordo. Total bid = $1,603,382.76. Preconstruction conference was June 27, 2019. All 10" water line is in the ground. Contractor charging and testing line from west to east. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 Current Cost $247,909 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 3/15/2020 PROJECT STATUS: 95% Bids opened 3.12.19. Awarded low bidder is Corrosion Resistant Coatings $247,908.76. Contractor is working on project. All concrete work done, now working on epoxy interior coatings. Carpenters Park SCOPE: Splash pad construction BUDGET: $ 450,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreement executed. Design consultant being researched. Waide Construction has been contacted and is working our a few design options with VORTEX to present. Site desgin meeting was held January 16, 2020. Veterans Cemetery SCOPE: Various Improvements BUDGET: $ 516,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements executed. Engineering met with Veterans group on 8/19/19 to discuss project scope. Cost estimates being performed for top 4 items. Facilities met with Huitt-Zollars to discuss design and options. HZ performed site survey and is working on design costs. Page 2 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 8  Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $ 1,351,146 Engr's Est. FUNDING SOURCE: 2019 Legislative Grant $750,000 EST. COMPLETION: 12/31/2020 PROJECT STATUS: 5% Grant agreement executed. Engineering doing plans, which are at 80%. Project advertised to bid Feb. 16, 2020 and open bids March 17, 2020. S Main Road Improvements SCOPE: Various road improvements $1,101,176.24 BUDGET: FUNDING SOURCE: 2019 Legislative Grant $783,250 & Capital Improvement Funds $151,750, Road Fund $166,175.24 EST. COMPLETION: 6/30/2020 PROJECT STATUS: 5% Grant agreement executed. Brasier Asphalt was awarded project, waiting on spring temperatures. Paving to begin Feb. 24, 2020 Lea/Deming Bridge SCOPE: Remove and replace bridge BUDGET: $ 1,000,000 FUNDING SOURCE: 2019 Legislative Grant $800,000 & City Funds $200,000 EST. COMPLETION: 7/1/2021 PROJECT STATUS: 2% Grant agreements being executed. RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Bridge design is at 90%. Hot Recycle Pavement FY 20 SCOPE: Hot Recycle Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 643,305 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: Completed PROJECT STATUS: 100% Location of work is N. Washington, Sycamore, Alameda and S. Main. Micro-surfacing Collector/Arterials FY 20 SCOPE: Micro-surface those streets that were Hot Recycled. Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 559,604 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: Completed PROJECT STATUS: 100% Location of work is N. Washington, Sycamore, Alameda and S. Main. 5th St. Sewer - Phase II - SCOPE: Replace existing 8" sewer in easement between E 5th St & Morningside BUDGET: $ 100,000 FUNDING SOURCE: Sewer Fund FY 20 EST. COMPLETION: 6/15/2020 PROJECT STATUS: 5% City Sewer has received most of the "right of entry" permits. City Engineering is 80% complete with design. 99% of Right of Entries received. Scheduled to advertise March 2020 and open bids April 2020. E Hobson Road Design SCOPE: Perform design to improve Hobson Road from E. Earl Cummings Loop east to YO Crossing Road BUDGET: $65,000 FUNDING SOURCE: Capital Improvements EST. COMPLETION: Mar-20 PROJECT STATUS: 5% BHI will be consultant for road design. Kickoff meeting is 11.26.19 City Engineering has commenced topo survey, and traffic counters are gathering data. Project to be submitted for NMDOT Call for Projects Spring 2020 for construction funding Page 3 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 9  WWTP Dissolved Oxygen Study SCOPE: Perform study of effluent at WWTP for oxygen values. BUDGET: $11,325 FUNDING SOURCE: WWTP FY 20 EST. COMPLETION: Mar-20 PROJECT STATUS: 5% HDR has been consulted to do study. Study is a result of EPA rule changes and will require WWTP modifications in the future. Manhole Rehab Project 2020 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY 20 Budget EST. COMPLETION: 12.31.2020 PROJECT STATUS: 2% Engineering working on plans, approximately 90% complete. Advertised for bids 2.16.20 and open bids 3.17.20 S. Atkinson Project - Phase II - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement BUDGET: $1,544,553 ($1,ooo,000 NMDOT Share) FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2020 PROJECT STATUS: 3% Plans 60% complete. Will have to contract out to complete due to vacancies in Engineering and deadlines. Spring River Trail - Atkinson to Main SCOPE: Trail maintenance improvements BUDGET: $149,000 ($127,326 NMDOT Share) FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2020 PROJECT STATUS: 3% Plans 30% complete. Louis Najar met with NMDOT for 30% inspection on 1.14.20. Plans need to be completed in April 2020. C City will have to contract out completion of professional services to meet deadlines. Hondo River Trail - 2nd to Main SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 0% Bicycle & Pedestrian Master Plan SCOPE: Provide guidance for City improvements BUDGET: $129,000 ($93,984 NMDOT Share) FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 5/1/2020 PROJECT STATUS: 90% BHI to present report to Infrastructure , February 24, 2020 City Council will be given final presentation on April 9, 2020. McGaffey - Atkinson to Garden SCOPE: ADA/Sidewalk - Mill & Fill BUDGET: Estimated $1.3 million FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List McGaffey - Wyoming to Union SCOPE: ADA/Sidewalk - Mill & Fill BUDGET: Estimated $1.3 million FUNDING SOURCE: Submit for 2020 NMDOT Call For Projects EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List Page 4 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 10  N. Main - Pavement Maintenance - COOP SCOPE: Micro-surface Main - Alameda to McGaffey & College to Country Club BUDGET: Estimated $378,020 (NMDOT Share 50% - $189,010) FUNDING SOURCE: Has been submitted to NMDOT District 2 - Local COOP Project Applications, January 2020. EST. COMPLETION: PROJECT STATUS: Prelinary estimate & need complete. FY 21 - Hot Recycling & Micro-surfacing SCOPE: Pavement maintenance per Pavement Condition list, list to be based on budget for Streets Department BUDGET: Estimated Budget to be determined by City Council FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Edgewood Water Line Phase II - Cherry east from Garden Ave. SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $1,500,000, FUNDING SOURCE: FY 20-21 Water Maintenance & Transmission EST. COMPLETION: PROJECT STATUS: Plans 50%, need to hire consultant to finish plans. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. Tentative schedule, advertise in April 2020 and bid May 2020. WWTP Screw Press Improvements SCOPE: Install screw presses at WWTP BUDGET: Estimated $ 5,500,000 FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: 12/1/2021 PROJECT STATUS: 1st step is to issue RFP for design. RFP scope presented to February 2020 Infratructure & March 12, 2020 City Council for approval of RFP. Page 5 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Initiated by: Louis Najar Committee has requested updates on issues and work on large diameter water lines. 1. ITB-20-008 Water System Valve Replacement project advertised Feb. 16, 2020 and will open bids March 17, 2020. This will be replacement of large valves in vicinity of Nancy Lopez Spring River Golf Course, S. Main/Poe and S. Main/South Park Cemetery entrance and associated work. This is partially funded by $750K Legislative Grant SAP-19-D2440-GF. Any funding required over $750K will be funded by Water Enterprise Fund. 2. Edgewood Project Phase II is under design, current estimate $1.5 million. This would be to continue in the Edgewood neighborhood with replacement of asbestos cement water lines. Project to be funded from Water Maintenance & Transmission Department. Current schedule is advertise April 2020 and open bids May 2020. FINANCIAL CONSIDERATION: See Background above. LEGAL REVIEW: Not required for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 12  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Update for RFP-20-003 (2nd Posting) City Property Sale, Roswell Test Facility (RTF). BACKGROUND: Initiated by: William Morris The original RFP was posted on October 20, 2019 with an extension date for opening on December 10, 2019. One proposal was received from First Choice Energy Services, LLC of Roswell, NM. The Evaluation Committee recommended to reject this proposal, to revise the RFP document and re-post. City Council of February 13, 2020 approved a 2nd posting of this RFP to sell RTF. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable at this time. BOARD AND COMMITTEE ACTION: Open discussion and Q&A. STAFF RECOMMENDATION: Continue with efforts to sell RTF. 13  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Update, discsussion and direction of purchase of farmland adjacent to WWTP. BACKGROUND: Initiated by: Louis Najar As previously discussed at meetings and council briefings, the WWTP will eventually need upgrade and reconstruction. Some based on age and other based on future EPA requirements. Over the years, several upgrades and additions were constructed for the existing WWTP. The existing City owned property is no longer adequate to construct forecast needed expansion and improvements for the WWTP. As a precursor to this discussion, an appraisal has already been obtained. Two parcel are identified, the east parcel at 77.8 acres for a value of $740,000 and the north parcel 108.6 acres for a value of $980,000. Infrastructure Committee previously recommended follow up on purchase of east parcel. City Manager assigned Bill Morris to be purchase administrator. Mr. Morris has made contact and initial conversations with the Wagonner family. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Open discussion and direction for this Committee. STAFF RECOMMENDATION: Pursue purchase of east parcel property adjacent to WWTP. 14  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Informational item, E. Berrendo Road water customers request. BACKGROUND: Initiated by: Louis Najar The City was contacted by a group of county water customers located off of E. Berrendo Road east of the Berrendo Creek. These are county residents who are paying double water rate. They are responsible for their own distribution pipe system. The request is that the City install individual water meters so each property can be billed individually. Currently there is one master meter and these customers are responsible for reading individual meters and their own billing process, which in turn they collect to pay City bill. Current review by City staff is to place smart meters for individual billing, maintain existing master meter readings to verify quantity of water use, and for this home owner’s association to continue to maintain water distribution system. FINANCIAL CONSIDERATION: Any costs associated would be home owner’s responsibility. LEGAL REVIEW: Not applicable for this agenda item at this time. BOARD AND COMMITTEE ACTION: This item brought to Infrastructure Committee for transparency of the request being made to the City. STAFF RECOMMENDATION: Continue to review request, which at this time seems reasonable, as long as home owners are financially responsible. 15 16  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Update from Landfill to procure a new wood chipper machine. BACKGROUND: Initiated by: Michael Mayes/Landfill Supervisor A new wood chipper is required to replace a 2010 Mobark, Wood Hog, horizontal grinder that caught fire in August 2019. The Department hosted two demonstrations to identify the size of the wood chipper that would be needed at the landfill. The estimated cost from two venders is as follows: RotoChopper $590,275 Morbark $696,450 The Solid Waste Department will be ready to advertise the RFB in March. The cost for a right sized wood chipper is around $600,000 FINANCIAL CONSIDERATION: The Department received $129,000 from the insurance company for the old chipper. This amount combined with the capital freed up from the pending award of the Cell #3 construction project should be sufficient to purchase a new wood chipper without tapping the cash balance. This would be a deviation from current FY 20 budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: This is an update and more Q&A opportunity for Infrastructure Committee STAFF RECOMMENDATION: Staff recommends approval to proceed with procurement for a new wood chipper machine. Recommendation for award of purchase would return to Infrastructure Committee. 17  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Consider scope of work for RFP-20-005 WWTP Dewatering Facility. BACKGROUND: Initiated by: Louis Najar The City has been approved for and has accepted a Clean Water Act Loan to construct a dewatering facility at the WWTP (Waste Water Treatment Plant. The first step is to issue an RFP for design of facility. The proposed scope of work is attached. RFP will be required to follow federally funded project requirements and will have NMENV Department oversight. FINANCIAL CONSIDERATION: This project will be funded by a Clean Water Act Loan in the amount of $5,500,000. LEGAL REVIEW: RFP has been submitted to Legal Department for review. BOARD AND COMMITTEE ACTION: Consider scope of work for RFP-20-005 WWTP Dewatering Facility for City Council consent agenda of March 12, 2020. STAFF RECOMMENDATION: Proceed with project development of WWTP Dewatering Facility. 18 19 20 21 22 23  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Consider issuance of Purchase Order for annual city wide striping of streets in the amount of $86,000 to Highway Supply utilizing Statewide Price Agreement 80-805-18-16698. BACKGROUND: Initiated by: Louis Najar As a matter of safety, city wide striping of streets is performed annually. Request for this year is for $86,000 which is approximately same amount as last year. FINANCIAL CONSIDERATION: Annual striping is budgeted annually out of Road Budget. This was included in current Fiscal year. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider issuance of PO to Highway Supply in the amount of $86,000 for city wide striping to consent agenda of City Council March 12, 2020. STAFF RECOMMENDATION: Proceed with procurement of annual city wide striping for the safety of motorists. 24 25 26 27  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Consider purchase of 2020 Elgin Broom Bear Sweeper from Pete’s Equipment Repair, Inc. in the amount of $297,000, utilizing Elgin/Federal Signal’s Sourcewell Contract #12-2017FSC. BACKGROUND: Initiated by: Louis Najar The Streets Department normally has 3 street sweepers to service the City of Roswell. The 2012 Schwarze Vacuum Street Sweeper has reached it practical service life. This 2012 model is down 75% of the time and incurring high repair costs. It is recommended to replace the 2012 with subject 2020 model. Failure to repair will put additional strain on existing two street sweepers. FINANCIAL CONSIDERATION: The City’s Fleet Replacement Plan is unfunded. The 2012 Schwarze sweeper is due for replacement. Funding will be from transferring Streets Maintenance & Infrastructure money to fund sweeper. Micro-surfacing of portion of NE Roswell was not completed in the fall due to temperatures and end of paving season. This micro- surfacing money will be used to buy sweeper. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider purchase of 2020 Elgin Broom Bear Sweeper from Pete’s Equipment Repair, Inc. in the amount of $297,000, utilizing Elgin/Federal Signal’s Sourcewell Contract #12-2017FSC to consent agenda for City Council March 12, 2020. STAFF RECOMMENDATION: Continue with purchase of sweeper. Three sweepers are required to provide adequate level of service to City of Roswell. 28 29  Repair Cost for Unit 1239 Sweeper Reported cost from maintenance shop from 2012 to 2018 $117,934.30 Reported cost from maintenance shop from Jan 2019 to January 2020 $29,278.59 20.31% of the Street Department’s total maintenance cost Street department total maintenance cost for the same period $144,127.60 Currently in the shop for repairs to suction pump $5000.00 estimate. This unit's downtime is averaging 3 out of 4 weeks in the shop per month with repairs and maintenance issues. This unit is eight years old and the normal life span for this type of unit is seven years. Cost for a new unit will be $297,000.00 With this new unit, downtime costs will be significantly reduced and the unit will provide more productivity cleaning the city streets. 30 31  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 24, 2020 at 4:00 p.m. ACTION REQUESTED: Departmental Monthly Reports BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any department report which is part of the Infrastructure Packet. Reports submitted: Fleet Maintenance Engineering Department Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 32 33  Sidewalk Curb & Gutter ADA Ramps Drive Pad (per Parking Lot Plant Mix Bitumunious Location Work Performed Work order cost (Linear feet) (Linear feet) (per job) job) Area (yd²) Pavement (tons) Central Control C&G, PL 169.0 472 $55,039.00 Summit/Cahoon C&G, VG, ADA-R 351.5 4 $55,268.56 Habitat Ct. cul-de-sac PMBP 128.5 $44,976.44 North Garden Del Norte School Area C&G, ADA-R 188 10 $52,119.00 103 Tierra Berrenda C&G, DP 32 1 6th and Garden SW Corner SW, C&G, ADA-R 15 33 2 $28,300.00 506 N. Garden (Alley) SW, C&G, DP 32 41 1 5th and Garden NW Corner C&G, ADA-R 33.5 2 #14 Jardin Ct. SW, C&G 17.5 18.5 828 Trailing Heart SW 9 $4,364.00 #5 Granite Circle SW 11.5 Subtotals 85.00 866.5 19 1 128.5 $240,067.00 Note: All valley gutter is included with Curb & Gutter Sidewalk SW January 2020 Monthly Report Curb & Gutter C&G Engineering Department Valley Gutter VG Annual Maintenance Work Orders Managed ADA Ramps ADA-R Drive Pad DP Work orders generated due to water main breaks, other departments or Engineering due to needs. Parking Lot PL Plant Mix Bitumunious PMBP Pavement 34  SOLID WASTE DEPARTMENT Monthly Report January 2020 The Sanitation Department team pursued the following major activities last month: Major Activities (Either Started, Continued, or Finished this month) • Contributed to the Department Operational Audit (C) • Conducting Cost Feasibility Analysis of Recycling Program Alternatives (S) • Reviewed and Approved SMA Plans and Specs for Cell#3 Project (F) • Reviewed and Approved the RFB for Final Cover of Cell#3 Project (F) • Reviewed NMED inspection of the landfill (S) • Published Alley Grapple Schedule on City map for residents in Dept. web-page (F) • Crafted Department Spot Light Article (F) The Solid Waste Department team pursued the following major activities this month: Major Activities (Either Started, Continued, or Finished this month) • Dept. reviewed completed of the Operational Audit (F) • Continuing Cost Feasibility Analysis of Recycling Program Alternatives (C) • Hosted mandatory pre-bid conference at the landfill (F) • Addressed three NMED observed violations. Correcting deficiencies within the stated timeframe for daily cover and wood piles. (C) • Drafted City response letter to NMED (F) • Created format for Monthly Report (F) • Crafted Infrastructure Committee abstracts for Cell#3, SMA, and new woodchipper (F) • Attended and answered questions at the Infrastructure Committee (F) • Attended initial March out the Trash planning meeting (S) 35  2019 2020 More or Activity Report Mo. Avg* Mo. Act Less (+/- o Tons Collected by City trucks  Residential Routes: 2,126 _2,250_ +  Commercial Routes: 564 524 -  Alley Bulk Services: 593 450 -  Leased Roll-offs: 235 156 - o Landfill Disposals  Scale House tickets issued: 3,317 _3,277_ -  Scale House weighed (tons): 7,538 _7,867_ + o Recycling Center  # Bales produced, all commodities: 34 42 +  Total tons sorted, baled, and shipped: 17 36 + o Work Reception  Total # of Calls received in Admin: 848 732 - *12 month average Plans for next month: • Attend City Council meeting to address any questions prior to award of Landfill’s Cell#3 Final Cover construction project. • Finalize our Cost Feasibility Analysis of Recycling Program Alternatives • Obtain and review quotes for new wood chipper • Pursue a one month lease of a wood chipper • Write abstract for Infrastructure Committee and possibly Finance Committee to receive authorization and approval to purchase a new wood chipper • Implement Dept. plan to move trash collections from high safety risk alleys to curbside. The identified tight and hazardous alleys are located in Wards 4 & 5. • Continue implementing recommendations of Dept. Internal Audit and set goals for the more lengthy projects in the audit. • Make first Monthly Report submission • Review and update all Job Descriptions in the Department • Develop talking points for 3:1 meeting • Set up in-house work schedules and advertise to the public the March Out the event 36  Special Electronics Monthly Report January 2020 Special Electronics responded to four emergency traffic signal calls during the month of January. • 2nd and Virginia Street light down • S. Main at Relief Route • S. Main at Summit • 2nd St at Sycamore Installation of traffic cameras continued at: • 2nd & Main • 2nd & Richardson • 2nd & Washington • 2nd & Union • 2nd & Sunset • Sunset & Alameda • Mall Entrance • N. Main & Wilshire • N. Main & College • N. Main & 4th St. Utility One Call Responses Locates conducted at 347 different locations to identify City underground wiring. 37  Monthly Report for January 2020 Projects Focus Improvement and safety describe most of the work performed by the Street department this month. The crusher crew started the month by crushing 1850 tons millings acquired from the NM State DOT. Three hundred and ten truckloads of millings are used later to improve the shoulder transition on South Main Streets and improve parking areas in recreational areas to improve the gravel parking areas. The shoulder work is expanded to addressing the signage of the streets. Old faded signs replaced, signposts straightened or replaced. One hundred and one signs, twenty posts and seventeen bases have been replaced this month to improve the safety and appearance of the city. When possible the faded signs are covered over, with new reflective material and reused. In a joint effort with the Parks department Street department workers have cut down and removed an area of dead trees and dumped trash on the North Area of the old city airport. This action improves the overall look of the area and removes a place to hide illegal activities. Crews have removed 29 dump truckloads to the landfill. Each year the gravel parking areas of the baseball fields are level off and gravel is applied to enhance the appearance and provide a safe walking surface to the games. 38 Projects Continued Street sweeping and patching holes are always on the to-do list. Making the street safer and more drivable is always a priority within the Street Department. The following is a list of material used for the month: The patch truck crew has used eighty-four tons of cold mix. The Crack Seal crew has used three thousand pounds of crack seal products. Spraying crew is continuing to battle the weeds spraying one thousand, one hundred and twenty-two gallons of herbicide on the right of ways and in the alleys. Mower crew is assisting other crews and the mowers are being readied for the growing season. When we do get rain and the ground is to wet to work we check the drains and flow lines of the open culverts to insure free-flowing drainage and minimum water retention on the streets Projects Upcoming Continued work on parking areas at Noon Optimist and Lion’s Hondo. Work will comince on clearing open culverts in the city of sediment and other obstructions to water flow. Due to the snow fall, work will increase patching the streets and reworking rutted alleys. Equipment Brief: No changes of equipment. 39  Water Maintenance and Transmission Monthly Report for January 2020 Work Orders by Category This Month Year to Date Main Break 9 9 Main Break - Unfounded 1 1 Replace Mainline Valve 3 3 Service Line City Side Leak 44 44 Service Line Customer Side Leak 30 30 Service Line Break Unfounded 11 11 Meter Box repair 11 11 Customer no water-unfounded 4 4 Hydrant Repair 2 2 Meter call returned to Central Control 10 10 New Service 8 8 Abandon Service 1 1 Other-misc. 5 5 PROJECTS Completed College and Garden Water Main Replacement Phase I Edgewood Water Line Replacement Project Current Indian Mesa Main Extension East 2nd Asbestos Water Line Replacement Garden Street Bridge Future Valve Insertions Water Towers at Airport Small In-house water main replacements 40