Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, November 23, 2020, at 4:00 p.m. Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: George Peterson, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. October 26, 2020 1-2 E. Non-Action Items 2. Smart Water Meters Project Close Out Presentation 3-4 3. Project Updates Discussion 5 - 10 4. Keep Roswell Beautiful Benches 11 - 12 5. MainStreet Roswell Benches 13 - 16 F. Regular Items (Action Items) 6. Purchase of Landfill Compactor 17 - 22 7. BHI Agreement – Inclusive Park Design 23 - 27 8. HDR Agreement – Dewatering Facility Design 28 - 47 9. Ordinance 20-xx Clean Water Loan Interest Adjustment 48 - 60 10. FY 21 Pavement Maintenance POs – Dustrol Inc. 61 - 69 11. FY 21 Pavement Maintenance POs – IPR Ltd. 70 - 79 12. FY 21 Pavement Maintenance POs – Brasier Asphalt Inc. 80 - 89 G. Other Business (Non-Action) 13. Department Reports 90 - 106 14. Public Comments H. Adjourn (Next Meeting: December 28, 2020) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 11.19.2020 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, November 23, 2020 4:00 PM - 6:00 PM (MST) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center October 26, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 20-26. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Roebuck presiding, Councilor Peterson being present, Councilor Sanchez being absent, and Councilor Kennard participated via GoToMeeting. Staff Present: Juan Salas, Mayor Dennis Kintigh, Juan Fuentes, Abraham Chaparro, Louis Najar, and Bernadette Lopez. Guest(s) Present: None APPROVAL OF AGENDA: Councilor Peterson moved to approve the agenda. Chairman Roebuck was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting and Councilor Sanchez being absent. APPROVAL OF MINUTES: 1. September 28, 2020: Councilor Peterson moved to approve the minutes. Chairman Roebuck was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting and Councilor Sanchez being absent. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar briefly discussed the revised project updates list in which he provided a copy to the Committee. Mr. Fuentes stated there was $700,000 in the Streets Department Operating Funds account for the pavement program. Mr. Najar responded the $700,00 is a partial in which they would have to choose out of the four items if no other money is added. Mr. Najar discussed the update on the water towers. Mr. Najar discussed the update on the Garden Bridge and the photo op that will take place on Wednesday, weather permitting. Page 1 of 2 1  REGULAR ITEMS (ACTION): 3. Award ITB-21-007, 300 Gallon Trash Receptacles: Councilor Peterson moved to send to consent agenda for the next council meeting, Award ITB-21-007, 300-gallon trash receptacles with lids to Snyder Industries, LLC of Lincoln, Nebraska. Mr. Chaparro discussed this item. Councilor Peterson inquired about the timeframe for the lids on the trash receptacles. Mr. Chaparro responded they get the lids out on an as-need basis, as individuals call in with a 24-hour response time, or get burned out, and the timeframe for the new trash receptacles, once received, on time, will be about a week. Chairman Roebuck was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting and Councilor Sanchez being absent. OTHER BUSINESS (Non-Action): 4. Department Reports: Mr. Najar discussed the removal of overburden at the pit. Councilor Peterson asked once it is complete, can it be made into a lake with fish in it? Mr. Najar responded it would be up to City Council once that time comes. 5. Public Comments: None ADJOURN: The meeting adjourned at 4:12 p.m. The next scheduled meeting is November 23, 2020. Page 2 of 2 2  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Smart Water Meters Project Close Out Presentation by Yearout Energy of Albuquerque, New Mexico. BACKGROUND: Initiated by: Juan Fuentes The Smart Water Meters Project is a city wide switch out from mechanical water meters to modern “smart meters”. The project was award to Yearout Energy. FINANCIAL CONSIDERATION: Not required for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 3 Roswell Water Meter Project Summary: With an aging water meter inventory, the City of Roswell contracted with Yearout Energy Services Company in 2016 to aid in finding a sustainable solution. Yearout Energy performed an in-depth audit of the existing water meter system to determine inaccuracy and non-revenue water loss from the aging meters. A customized retro-fit program was created in partnership with the City of Roswell and based off of the audit, to upgrade roughly 19,500 meters to a solid-state meter, which also included an AMI collection system. The retro-fit also included the installation of Remote Disconnect valves on all residential meters. The implementation of the project kicked off in early 2017, with the first round of installations taking place in July of 2017. The data collection system was installed and tested simultaneously. The completion of the installation was in September of 2019, and over the last year, the revenue generated by the installation has over performed expectations. The overall project cost was $19,853,557 (including tax), and recovers an estimated 416,499 KGal of water annually, that was previously unaccounted for. 4  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note there is one project updates report; Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 5  City of Roswell Projects Status 11/15/2020 Street Projects & Other Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $911237.47 (bid amount) Revised project cost due to extending project = $1,139,436 FUNDING SOURCE: Capital Improvements - PO 22001918 EST. COMPLETION: Completed 11.6.2020 PROJECT STATUS: 100% Project awarded to Abraham's Construction. Project began January 27, 2020. Engineering performing internal audit of quantities. Final payment to be completed 12.4.20 Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. Final cost $528,668.20 BUDGET: $ 750,000 Legis. Grant $712.5K, City $37.5 FUNDING SOURCE: FY 2019 Special Electronics Budget, PO 22002450, $464,926.84 EST. COMPLETION: Opened to traffic October 1, 2020 PROJECT STATUS: 100% Project complete, Engineering performing audit of quantities for final change order and payment. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) Close out pending - due to Contractor dispute. FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: Work in Dec. 2019 was completd PROJECT STATUS: 99% NMDOT & FHWA need to perform project audit of City. City audit complete. Final change order has been submitted to NMDOT for approval. Once approved by NMDOT, then project can be closed and final payment to contractor, $116,731.60. Project may experience $65k savings. Lea/Deming Bridge Project is advertised for bids. Open bids December 8, 2020 SCOPE: Remove and replace bridge BUDGET: Balance of Grant - $693,981. Current Engr. Estimate $1,561,435.16 City Funds Required $867,454.16 FUNDING SOURCE: 2019 Legislative Grant $800,000 EST. COMPLETION: 12/31/2021 PROJECT STATUS: 5% RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Bridge design is at 100%. Remaining Grant funding $696,981.05. Current Engr. Estimate $1,561,435.16 Shortfall of budget is $867,454.15 Project to open bids 12.08.20 N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Project on hold until Spring 2021 due to funding reallocations. BUDGET: ($1,ooo,000 NMDOT Share) Current Engr. Estimate $2,048,034.73, Required City funding $1,048,034.73 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. Bid in early 2021. The funding of this project is being used to fund pavement maintenance and other change orders for N. Garden Bridge. Spring River Trail - Atkinson to Virginia Project to advertise Dec. 6, 2020, open bids Jan. 12, 2021 SCOPE: Trail maintenance improvements BUDGET: ($127,326 NMDOT Share) Current Engr. Estimate $182,410.81, Required City funding $55,084.81 Design PO #22002447 $27,039.20 Design Survey Performed by Engineering Department FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 7/1/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. Project to advertise December 6, 2020. Open bids January 12, 2021. Work to start approximately March 2021. 6 N. Main - Pavement Maintenance - COOP PO Approval Infrastruture Nov. 23, 2020 Agreement with NMDOT approved at July 9, 2020 City Council for $215,443 SCOPE: Micro Surface or Nova Chip on Main - Alameda to McGaffey & College to Country Club (Original limits with application) BUDGET: Estimated Current project funding is $215,443. Current full width Engineer Estimate $621,789, NMDOT $161,582, Recommended City funding $460,207 FUNDING SOURCE: Current Project Amount $621,789 Current NMDOT agreement NMDOT Funding $161,582 Current NMDOT agreement City Portions $53,861 Current NMDOT agreement City additional $406,346 EST. COMPLETION: PROJECT STATUS: PO Approval request for Infrastructure 11.23.20 Recommend full width project of $621,789 It is anticipated that project will be shortened to only be N. Main from College to Country Club. Current cost full width would be $621,789. Original budget of $215,443 being supplemented by pulling funds from N. Atkinson project, delaying N. Atkinson. City Engineer, Louis Najar, has met with NMDOT for additional funds for this Nova Chip work. That request is pending. For FY 2022, N. Main - McGaffey to Alameda will be requested again as a NMDOT CO-OP project. Hondo River Trail - 2nd to Virginia SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Engineering has performed survey and began plans. Agreement with NMDOT in place. Engineering Department has plans at 30% design. RFP-20-004 On Call Engineering Services SCOPE: Qualify pool of engineering firms BUDGET: Budget for projects as needed FUNDING SOURCE: From Project Budgets EST. COMPLETION: 2 year pool PROJECT STATUS: RFP Complete and vendors approved. Vendors approved are Bohannan Huston Inc; Enprotec Hibbs & Todd; HDR Inc.; JSH Engineering; Smith Engineering; Souder Miller & Associates CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: Cost$80K HVAC, $1,048,123.50 Bid Cost, Current cost $1,060,116.93 due to Change Order 1 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Bid Cost $ 1,048,123.50 HVACs $ 59,360.00 City Supplied Professional Services $ 42,595.00 JSH Engineering SENMCOG $ 15,000.00 Total Change Orders: $ 11,993.43 Total Cost $ 1,177,071.93 PROJECT SCHEDULE: August 2020 - February 2021 PROJECT COMPLETION: 14% PROJECT STATUS: Project to awarded to White Sands Construction Co. Pre-construction held August 28, 2020. Contractor has commenced, currently performing flooring removal, removal of sidewalk sections to be repaired, ceiling tile removals, helical piers, curb work and electrical work have all began. Change order 1 was required to replace damaged cieling insulation in Teen Room, Game Room, Computer Lab and adjacent bathrooms. This CO 1 = $11,993.43. Project has also found damaged concrete sub- flooring in the gymnasion. This is under review. McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Submitted for 2021 Legislative ICIP SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY BUDGET: Estimated $1.3 million 3" mill & fill only = $493K FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. Project was selected as top 5 ICIP projects for City of Roswell. 7 FY 21 - Hot Recycling & Micro-surfacing Pavement Maintenance PO Approvals Infrastruture Nov. 23, 2020 SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $598,988.41 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $513,418.64 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 21 - Only Micro-surfacing Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Only Micro-surfacing of various streets BUDGET: Estimated $ 249,512 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This work to be resubmitted for budget year FY 22. FY 21 - Nova Chip Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Place Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 445,197 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: This work to be resubmitted for budget year FY 22. This is N. Atkinson that has already been crack sealed by Streets Department. FY 21 - Mill & Fill Pavement Rehab ON HOLD DUE TO BUDGET SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,365,572 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. This work to be resubmitted for budget year FY 22. Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening ON HOLD DUE TO BUDGET SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $65,000 FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Plans are complete and project is ready to be prepared for bids if funding becomes available Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. 8 Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 67%. Construction commenced 11.18.19. Tower 1 has painting completed. Approximately 80% complete. Tower 2 painting underway should complete painting prior to Christmas Holiday. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $1,438,96 (Bid) PO 22002823 - Revised cost = $1,640,040 FUNDING SOURCE: 2019 Legislative Grant $750,000 and Water Enterprise all over $750K EST. COMPLETION: 3/5/2021 PROJECT STATUS: 54% Engineering Department in house design and construction inspection and management. Work commenced May 4, 2020. Preliminary excavation and pipe measurements performed. Excavations revealed significantly different site conditions than the old construction plans showed. Change Order 1 addresseded this. Project History: Contractor waited on parts, which were delayed due to Covid19. During preliminary excavation and verification of pipe review, three of the four sites have significant differing site conditions. Pipe is not constructed or in postion as per plans. Contractor completed 36" water line on 8th St. near City Golf Course. Currently working location near west Cemetery entrance location. City Water Maintenance & Transmission Department has had to provide temporary service to Bethany Funeral Home, Cableone Offices and other customer on the east side of S. Main from Cemetery south to Hobbs St. Contractor experiencing problems and delays at Cemetery location. This has delayed work to start at 3rd/Wyoming. Manhole Rehab Project 2020 SCOPE: Rehabilitate 53 sewer manholes. BUDGET: $204,343.03 award amount FUNDING SOURCE: FY 20 Budget EST. COMPLETION: 12.31.2020 PROJECT STATUS: 30% Engineering Department in house design and construction inspection and management. Contract awarded to Corrosion Resistant Coatings. Contractor began work August 17, 2020. Scheduled to be completed December 2020. Contractor working on manhole collar work to be completed mid October, 2020. Then will start concrete manhole interior work. WWTP Screw Press Improvements PO Approval for design requested Infrastructure 11.23.20 SCOPE: Install screw presses at WWTP BUDGET: Estimated $ 5,500,000 Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Design March 2021 Construction July 2022 PROJECT STATUS: RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. PO being requested for November 2020 Infrastructure and City Council Dec. 2020. WWTP Dissolved Oxygen Study SCOPE: Perform study of effluent at WWTP for oxygen values. BUDGET: $11,325 FUNDING SOURCE: WWTP FY 20 EST. COMPLETION: Study complete Nov. 2020 PROJECT STATUS: 100% HDR was consulted to do study. Study indicates that Waste Water Treatment Plant will require modifications to meet new EPA requirements. WWTP is looking over alternatives and will request budget in FY 22 9 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 PO Approval request for design, Infrastructure 11.23.20 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Dec. 2021 PROJECT STATUS: 0% Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. 10  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Discuss project and initiative of Keep Roswell Beautiful to install two benches in Cielo Grande near the bike/walking path. BACKGROUND: Initiated by: Juanita Jennings Keep Roswell Beautiful received $1,418.12 from the Clean and Beautiful Program to spend on this initiative. Committee will consider the installation of two benches made of recycled bottle caps and accompanying signage. Signage will include information about Keep Roswell Beautiful, bench materials, plastic usage, and action steps for waste reduction. Keep Roswell Beautiful is collaborating with MainStreet Roswell for the acquisition of these benches. The purchase of the benches and signage is covered by the grant in the amount of $1,150.00 with $268.12 remaining to cover the cost of installation. FINANCIAL CONSIDERATION: Cost of man-hours to install benches and signage to be completed by city personnel. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational item for Committee. STAFF RECOMMENDATION: Staff recommends this project to move forward. 11  Bottle Cap to Benches with Keep Roswell Beautiful Grant Overview Program Coordinator: Thalia Pantoja-Gruis Bench Information: Length: 6' Item Name: Bench with back Cap Weight: 200 pounds Item Weight: 185 pounds Item Width: 27" Back Height: 33.75" Seat Height: 17.5" Bench Color: Green About the Program: It’s an exciting teaching tool wherein plastic bottle caps are transformed into benches that will last a lifetime. The true value comes from the profound experience that children can make a difference! They can see, sit on, and donate to their community the very results of their work. These bottle caps were collected by citizens and kids in Roswell. This is the most-perfect-real-life example of SUSTAINABILITY and it happens quite naturally as the everyone can’t wait to share the story of their bench. Their enthusiasm engages ALL those around them in recycling… their parents… their grandparents… their neighbors… the next generation. Location: Cielo Grande Recreational Park near Spaceport Park 12  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Discuss project and initiative of MainStreet Roswell Bottle Caps to Benches to install up to 15 benches in the downtown district on Main Street. BACKGROUND: Initiated by: Juanita Jennings MainStreet Roswell partnered with local schools and the community to collect bottle caps for the Bottle Caps to Benches project. They received enough bottle caps to purchase up to 15 benches for the City. The committee will consider the installation of 15 benches made of recycled bottle caps and accompanying signage. Signage will include information about who donated the benches to the City of Roswell. MainStreet Roswell has 10 benches arriving on December 7th, plus 2 benches for the Keep Roswell Beautiful grant, but have identified 15 locations should they have more funding to acquire 5 more benches. FINANCIAL CONSIDERATION: No cost to the City as the installation will be done by Custom Wrought Iron & Welding. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational item for Committee. STAFF RECOMMENDATION: Staff recommends this project to move forward. 13 14 15 16  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Consider purchase of Wagner Caterpillar Model 836K for use as landfill compactor from Wagner Cat at a cost of $1,234,434. BACKGROUND: Initiated by: Becky Hicks The Landfill uses a compactor to decrease air pockets within a lined cell. The more compaction, the more debris that can fit in a cell. Currently, the Landfill has two compactors, a 2011 Aljon in need of major repairs and a 1998 Caterpillar 826G that was refurbished in 2018 but is not heavy duty enough for everyday work. The cost is $1,234,434 from Wagner Cat. A quotation is attached for your review. Sourcewell Contract #032119-CAT. The Aljon is on the Vehicle Replacement Plan to be replaced in FY2021; however, due to the late replacement of personnel in both Solid Waste and Fleet, the vehicles needing replacement in FY2021 were not added into the budget. I have attached a copy of the newest version of the Vehicle Replacement Plan for Landfill. FINANCIAL CONSIDERATION: If approved, this request will be taken to Finance Committee for authorization to proceed with obtaining funding. Possible funding sources include $200,000 from existing budget with the remaining amount coming from beginning cash balance, or possibly a loan from NMFA. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend to Finance Committee the purchase of a new Caterpillar Model 836K from Wagner Caterpillar. STAFF RECOMMENDATION: Proceed with purchase of a Wagner Caterpillar Model 836K as presented. 17 18 19 20 21 22  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to approve professional services agreement in the amount of $162,828.28 for design of an Inclusive Park in Cielo Grande area to BHI of Albuquerque, NM. BACKGROUND: Initiated by: Louis Najar The City of Roswell was awarded Grant 20-E2504 to plan, design, construct and furnish an all-inclusive park at the Cielo Grande sports complex in Roswell, Chaves County. The location and general concepts were approved by City Council on October 8, 2020. Amount of the grant is $1,451,000.00 Per RFP-20-004, On Call Engineering Professional Services, BHI was selected to perform design professional services for the Inclusive Park. FINANCIAL CONSIDERATION: The design costs will be reimbursed through Grant 20-E2504. This project is funded in current FY 21 Capital Improvements budget. LEGAL REVIEW: Agreement will be submitted to City Attorney for review prior to City Manager signature. BOARD AND COMMITTEE ACTION: Consider recommendation of professional services agreement in the amount of $162,828.28 for design of an Inclusive Park in Cielo Grande area to BHI of Albuquerque, NM. Recommendation of approval would go to December 10, 2020 City Council meeting. STAFF RECOMMENDATION: Proceed with BHI as presented. 23 24 25 26 27  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to approve professional services agreement in the amount of $412,399.83 for design of a Waste Water Treatment Plant Dewatering Facility to HDR Inc. of Albuquerque, NM. BACKGROUND: Initiated by: Louis Najar The City advertised RFP-20-005, design of Waste Water Treatment Plant Dewatering Facility in May 2020 and awarded to HDR at July 2020 City Council. After review and negotiation agreement for design services in the amount of $382,442.00 less GRT ($412,399.83 with GRT) was reached. FINANCIAL CONSIDERATION: The design and construction of a Dewatering Facility is part of the $5.5 million dollar Clean Water Loan, with oversight by NMENV. Expenditures will be from Water/Waste Water Enterprise funds, and loan reimbursements will be credited back to Water/Waste Water Enterprise funds. LEGAL REVIEW: Agreement was reviewed by City Attorney. Also by NMENV per Clean Water Loan protocol. BOARD AND COMMITTEE ACTION: Consider recommendation to approve professional services agreement in the amount of $412,399.83 for design of a Waste Water Treatment Plant Dewatering Facility to HDR Inc. of Albuquerque, NM. Recommendation would be for the December 10, 2020 City Council agenda. STAFF RECOMMENDATION: Proceed with HDR Inc. as presented. 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Consider approval to advertise for a public hearing and vote on Proposed Ordinance 20-xx recommending lower interest rate for NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) CLEAN WATER STATE REVOLVING FUND (CWSRF) LOAN NUMBER CWSRF LOAN 097 TO 0.5%. BACKGROUND: Initiated by: Louis Najar The City entered into a $5.5 million dollar through NMED for design and construction of a dewatering facility at the Waste Water Treatment Plant. This was done by Ordinance 19-09. Since the City has not requested any drawdowns on the loan to date, and the interest rate on the loan program has dropped, the City may request amendment to lower interest rate. The change being requested is a 1.2% to 0.5% rate. FINANCIAL CONSIDERATION: No expenditure considerations at this time. For quick comparison, 1.2% at 20 years is $1,320,000 interest. The same for 0.5% is an interest of $550,000. This simple comparison is a $770,000 savings. LEGAL REVIEW: Proposed Ordinance 20-xx was submitted to City Attorney. BOARD AND COMMITTEE ACTION: Consider approval to advertise for a public hearing and vote on Proposed Ordinance 20-xx recommending lower interest rate for NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) CLEAN WATER STATE REVOLVING FUND (CWSRF) LOAN NUMBER CWSRF LOAN 097 TO 0.5%. Recommendation for advertising of Proposed Ordinance 20-xx at December 10, 2020 Council, with public hearing and vote at the January 12, 2021 Council. STAFF RECOMMENDATION: Proceed as presented. 48 49 50 51 52 53 54 55 56 57 58 59 60  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to approve Hot In Place Recycling of Asphalt Pavements to Dustrol Inc. in the amount of $699.706.77. This to be done utilizing State Price Agreement 00-80500-20- 16824. BACKGROUND: Initiated by: Louis Najar Streets & Engineering proposed a Pavement Maintenance Program in March 2020. (Itemized breakdown attached) Due to funding only portions of the program will be performed. This will be: 1. Hot In Place Recycling 2. Micro-surfacing to cover Hot In Place 3. Nova Chip – Main St. from College to Country Club. Due to funding the Pavement Maintenance Program had to be cut. Those streets not worked on this FY21 will be resubmitted as part of any FY22 Pavement Maintenance Program. An Executive Summary spread sheet is provided to demonstrate the budget analysis performed. FINANCIAL CONSIDERATION: This work will be funded from current FY21 Road Fund and Capital Improvement Funds. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to approve Hot In Place Recycling of Asphalt Pavements to Dustrol Inc. in the amount of $699.706.77 to December 10, 2020 City Council. STAFF RECOMMENDATION: Proceed as presented 61 62 63 64 65 66 67 68 69  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to approve Micro-Surfacing to IPR Ltd. in the amount of $478,320.23. This to be done utilizing State Price Agreement 00-80500-19-16814. BACKGROUND: Initiated by: Louis Najar This proposed Micro-Surfacing will be used as a top coat over the Hot In Place Recycle street work. Streets & Engineering proposed a Pavement Maintenance Program in March 2020. (Itemized breakdown attached) Due to funding only portions of the program will be performed. This will be: 1. Hot In Place Recycling 2. Micro-surfacing to cover Hot In Place 3. Nova Chip – Main St. from College to Country Club. Due to funding the Pavement Maintenance Program had to be cut. Those streets not worked on this FY21 will be resubmitted as part of any FY22 Pavement Maintenance Program. An Executive Summary spread sheet is provided to demonstrate the budget analysis performed. FINANCIAL CONSIDERATION: This work will be funded from current FY21 Road Fund and Capital Improvement Funds. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to approve Micro-Surfacing to IPR Ltd. in the amount of $478,320.23 to December 10, 2020 City Council. STAFF RECOMMENDATION: Proceed as presented 70 71 72 73 74 75 76 77 78 79  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to approve Plant Mix Wearing Course Overlay (Nova Chip) to Brasier Asphalt Inc. in the amount of $629,738.82. This to be done utilizing State Price Agreement 90- 80500-19-16754. BACKGROUND: Initiated by: Louis Najar This proposed Nova Chip will be on N. Main – from College Blvd. north to Country Club Road. This work was selected by NMDOT to be partially funded by NMDOT CO-OP agreement in the amount of $161,582.00. Streets & Engineering proposed a Pavement Maintenance Program in March 2020. (Itemized breakdown attached) Due to funding only portions of the program will be performed. This will be: 1. Hot In Place Recycling 2. Micro-surfacing to cover Hot In Place 3. Nova Chip – Main St. from College to Country Club. Due to funding the Pavement Maintenance Program had to be cut. Those streets not worked on this FY21 will be resubmitted as part of any FY22 Pavement Maintenance Program. An Executive Summary spread sheet is provided to demonstrate the budget analysis performed. FINANCIAL CONSIDERATION: This work will be funded from current Capital Improvement Funds. There is also current NMDOT participation of $161,582.00 that will be reimbursed. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to approve Plant Mix Wearing Course Overlay (Nova Chip) to Brasier Asphalt Inc. in the amount of $629,738.82 to December 10, 2020 City Council. STAFF RECOMMENDATION: Proceed as presented 80 81 82 83 84 85 86 87 88 89  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, November 23, 2020 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply - (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments – (Not submitted) Special Electronics Streets Department Water Maintenance & Transmission WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106