Legal Committee

Regular Meeting of the Legal Committee Held in the Conference Room at City Hall August 22, 2019 Notice of this meeting was given to the public in compliance with Section 10-15- 1 through 10-15-4 NMSA and Resolution 19-37. ROLL CALL The meeting convened at 4:11 p.m. with Chair Stubbs presiding, Councilors Peterson, and Foster being present with Councilor Sanchez being absent. Staff present: Juan Fuentes, Mike Mathews, Parker Paterson, Aaron Holloman, Dennis Kintigh, Russell Hardy, Bill Morris, Joe Neeb, Lupita Everett, Monica Garcia, Scott Stark – via telephone and Mark Bleth – via telephone. Guests present: Lisa Dunlap APPROVAL OF AGENDA Councilor Foster moved to approve the August 22, 2019, Legal Committee meeting agenda as presented. Councilor Peterson was the second. A voice vote was 3-0, and the motion passed with Councilor Sanchez being absent. APPROVAL OF MINUTES Councilor Foster moved to approve the July 25, 2019, Legal Committee minutes. Councilor Peterson was the second. A voice vote was 3-0, and the motion passed with Councilor Sanchez being absent. FOR THE RECORD: Councilor Sanchez joined the meeting at 4:20 pm. REGULAR ITEMS 1. RIAC agreements- A. Millennium Transit Services, LLC – Consider approval of an addendum to the lease agreement with Millennium Transit Services, LLC to amend their current lease agreement by exercising the second of five-ten (10) year options to renew. Scott Stark said Millennium Transit Services, LLC, leases the land for the purpose of housing a manufacturing company. 10 acres of land. New rent amount is $1,250 monthly; $15,000 annually. Rent adjustment is 50%. Millennium Transit Services, LLC, has been a customer since July 1980. Councilor Foster moved to send to full City Council on the consent agenda subject to all terms and conditions of the lease with Councilor Sanchez as the second. A voice vote was 3-1, and the motion passed with Councilor Peterson voting no.  B. AerSale, Inc. – Consider approval of a five (5) year lease with AerSale, Inc. of Building 92 consisting of 17,963 sq. ft. at the RIAC, for $33,000 payable in 12 monthly installments of $2,750. Mark Bleth stated AerSale, Inc., leases the building for the purpose of providing commercial aircraft engines and their component parts. 17,963 square feet. New rent amount is $2,750; $33,000 annually. Rent adjustment is 12.5%. AerSale, Inc., has been a customer since October 2009. Councilor Foster moved to send to full City Council on the consent agenda subject to all terms and conditions of the lease with Councilor Peterson as the second. A voice vote was 4-0, and the motion passed. C. John Berry, Dixie Lee Wagner, and Cliff Waide – Consider approval of a one (1) year lease with John Berry, Dixie Lee Wagner, and Cliff Waide of a portion of Building No. 91, Space D and joint use of the ground floor office area consisting of 4,589 square feet at the RIAC, for $9,888 payable in 12 monthly installments of $824. Mark Bleth said John Berry, Dixie Lee Wagner, and Cliff Waide, leases the building for the purpose of storage and maintenance of aircraft. 4,589 square feet. New rent amount is $824 monthly; $9,888 annually. Rent adjustment is 2.5%. John Berry, Dixie Lee Wagner, and Cliff Waide have been customer since September 1993. The Term is through September 30, 2020. Councilor Sanchez moved to send to full City Council on the consent agenda subject to all terms and conditions of the lease with Councilor Peterson as the second. A voice vote was 4-0, and the motion passed. D. NTVI Federal, LLC – Consider approval of an addendum to the lease agreement with NTVI Federal, LLC to amend their current lease agreement by exercising the one year period. Mark Bleth stated that NTVI Federal, LLC, leases seven bays, office area, and restrooms for purpose of a transportation garage and office. 12,950 square feet. New rent amount is $1,718 monthly; $20,616 annually. Rent adjustment is 3%. NTVI Federal, LLC, has been a customer since September 2017. The Term is through September 30, 2020. Councilor Foster moved to send to full City Council on the consent agenda subject to all terms and conditions of the lease with Councilor Peterson as the second. A voice vote was 4-0, and the motion passed. 2. Res. 19-XX Rename Roswell International Air Center – Consider the approval to authorize a resolution to rename the Roswell International Air Center to Roswell Air Center. Mark Bleth said the Roswell International Air Center has not had international services since 2006, making the name outdated and misrepresentative. After discussion Councilor Peterson moved to send to full City Council on the consent agenda with Councilor Foster as the second. A voice vote was 3-1, and the motion passed with Councilor Sanchez voting no. 3. ITB 19-012 RIAC Taxiway Pavement Award – Consider award of ITB-19-012 TIAC Taxiway C, G, & H Pavement Preservation to American Airport Maintenance of Tucson, AZ in the amount of $269,440.48 which includes NMGRT tax rate of 7.8333%.  Scott Stark said that ITB-19-012 Bids were opened on June 25, 2019. One bid was received from American Airport Maintenance of Tucson, AZ. The bid was determined responsive and bidder qualified. Councilor Sanchez moved to recommend approval to full City Council on consent agenda with Councilor Foster as the second. A voice vote was 4-0, and the motion passed. 4. RIAC Project List – Consider approval of RIAC projects on master project list. Juan Fuentes and Scott Stark said the City Manager has developed a master project list of capital improvement projects. After Discussion Councilor Foster moved to recommend approval to full City Council with Councilor Peterson as the second. A voice vote was 4-0, and the motion passed 5. Ordinance, Repair and Maintenance of Sidewalks – Review and consider Ordinance 19-XX: an ordinance amending Section 22-15 of the Roswell City Code relating to construction, repair and maintenance of sidewalks. Aaron Holloman presented at the July meeting, different approaches to sidewalk construction, repair and maintenance in municipalities around New Mexico, and considered possible amendments to Section 22-15. Proposed Ordinance 19-XX would amend Section 22-15 to clarify the responsibility for sidewalk construction, repair and maintenance and to provide additional tools for the City to address damaged or missing sidewalks throughout the City. The Ordinance incorporates the sidewalk construction standards of the Roswell Public Works Specifications, a copy of the relevant chapter of which is also included for reference. No action was taken. 6. RFP 20-002 Advertising Agency & Marketing Services – Discuss and provide direction regarding the scope of Draft Scope of Services in the Request for Proposals seeking proposals for the advertising agency and marketing services for the City. Aaron Holloman said that the City of Roswell is seeking proposals for the Advertising & Marketing Agency RFP as the current contract expired on June 30, 2019, and was not extended by the city. The RFP seeks proposals for an advertising agency to provide services in assisting the City with developing and executing marketing strategies to promote the City in other markets. Councilor Foster moved to recommend award to Council, with Councilor Peterson as the second. A voice vote was 4-0, and the motion passed. CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS None PUBLIC PARTICIPATION None ADJOURN The meeting adjourned at 6:12 pm.