Occupancy Tax Board

APPROVED OCCUPANCY TAX BOARD MEETING June 24, 2014 Tuesday, June 3, 2014 - 2:30 p.m. Conference Room, City Hall Members Present: Chair- Josh Ragsdale, Dawn Ortega, Jill Cleveland Members Absent: Julie Morrow, Adam Roe Staff Present: Janice Self, Monica Garcia and Renee Roach Others Present: Jared Tucker Meeting was called to order at 2:33 pm by Chairperson Josh Ragsdale. Three of the five members of the board were present representing a quorum. Ms. Ortega moved to approve the minutes from the April 29, 2014 Occupancy Tax Board meeting. Ms. Cleveland seconded the motion, and it passed unanimously. 1. Lodgers Tax Funding Request – Dave Hayduk -Increase in FY 2014 budget Ms. Renee Roach was there to present the request for $44,000. Ms. Roach explained that the increase in budget would be used for additional brochures for distribution sites. These brochures need to be placed before the tourist season begins. Mr. Ragsdale made the motion to recommend to the Finance Committee that the $44,000 is an eligible expense which could be funded through Lodgers’ Tax. Ms. Cleveland seconded the motion. The motion passed unanimously. 2. Lodgers Tax Funding Request – Davy Hayduk – Increase in FY 2015 budget Ms. Renee Roach was there to present the request for $71,625. Ms. Roach explained that the increase in budget would be used for specific projects such as TV ads, mobile apps and updating the See Roswell website. Ms. Ortega made the motion to recommend to the Finance Committee that the $71,625 is an eligible expense which could be funded through Lodgers’ Tax. Mr. Ragsdale seconded the motion. The motion passed unanimously. All attendees were informed that the Finance Committee meeting will meet on Thursday, June 5, 2014 at 8:00 am in the Conference Room at City Hall. Marketing Directors Report: Ms. Roach gave the Marketing Directors Report, updating the board on the advances made with the advertising and the new advertising coming. Reimbursement Report and Event Reports update: Ms. Self gave a report on the reimbursements which have been processed and paid, and the ones which are in the beginning the process and will be paid soon. Ms. Self also reminded the board that at the end of the June 24, 2014 meeting the budget for FY 2015 will be allocated for events. Ms. Self asked board members if they would like to have a “mini-class” on the Open Meetings Act at the end of the meeting on June 24th. All members present thought it would be good information to have. Ms. Self will request the “mini-class” be given by Ms. Sharon Coll/City Clerk. (This is a non- action item – no vote needed) The meeting adjourned at 3:04 p.m. Minutes submitted for approval by Janice Self.