Parks & Recreation Commission

MINUTES OF THE PARKS AND RECREATION COMMISSION October 16, 2017 REGULAR MEETING 6:00 PM. Call to Order Chair JaneAnn, called the October 16, 2017 meeting to order at 6:05 pm. The following were present: Members: Chair JaneAnn Oldrup, James Edwards, and Maegan Sanders, Barry Mathison, and Becky Joyce. Staff present: Jim Burress, Director of Parks and Recreation, and Lisa Rosales, Administrative Assistant. Public present: Tom Jennings. APPROVAL OF AGENDA Barry Mathison made a motion, seconded by James Edwards, to approve the agenda as presented. A voice vote was unanimous and the motion passed, the October 16, 2017 agenda was approved. APPROVAL OF MINUTES Maegan Sanders made a motion, seconded by James Edwards, to approve the minutes of the June 19, 2017 meeting. A voice vote was unanimous and the June 19, 2017 minutes were approved. NON-ACTION ITEMS 2. Discussion on Possible Picnic Shelter Locations-Jim Burress Mr. Burress stated that a commission was tasked with how to decommission the pool, what to do with it. The idea would be to eliminate the flow throw traffic make the pool area a parking lot and put a pavilion in the park with plenty of picnic tables. Mr. Burress asked the Commission to come up with some ideas on what to do with the area. 3. Discussion of Plan to add Markers and Signage on Trails-Jim Burress Jim stated that the New Mexico Department of Transportation Planning Bureau has hired BHI to complete a statewide bicycle plan for Roswell. It has already been voted for Bill Morris to do a master plan for the bike trails. Jim would like the Commissions support to prioritize signs and markings along the bike trail. 4. Discussion on Potential Commission Members-Jim Burress JaneAnn feels William Cavin would be a great candidate. James Edwards knows of 2 potential members Nathan Curnutt and Robert Chavez. Members were asked to have candidates to fill out applications for Commission members. 5. Review of Parks and Recreation Code of Ordinances-Jim Burress JaneAnn stated that there are no by laws so the Commission will go by Roberts Rules. 6. Directors Report-Jim Burress Jim stated that a new fee schedule would be brought to the Commission soon. Working on an alcohol contract to serve at the Golf Course. Boys & Girls Club now falls under Parks and Recreation. As of last Tuesday at 12:01 the Roswell group is no longer running the Boys and Girls Club. In November a lease agreement will be signed with a national group from Ruidoso. Mr. Burress did a safety audit of the center. Contractors have been sent out to various buildings for estimates on roof repairs. Stiles field grass will be killed after the first of the year and reseeded. Mr. Burress stated that the department is currently doing program evaluations. OTHER BUSINESS JaneAnn stated the Commission would like to meet quarterly at 5:30 pm. PUBLIC COMMENTS Mr. Jennings stated that the City should have public meetings to get resident input on the new Recreation Center. Mr. Jennings suggested the trails have art along the trails. The Asphalt needs to be repaved and stripped so it’s safe. The edges of the trail need to be feathered and widened. Mr. Jennings stated there needs to be lighting throughout the trail. Need distance markers and way finding signs. ADJOURN Next meeting will be December 18, 2017 at 5:30 pm. Meeting adjourned at 6:55 pm.