Parks & Recreation Commission

ROSWELL PARKS AND RECREATION COMMISSION Monday, June 25, 2018 Conference Room at Parks and Recreation Commission Chair: JaneAnn Oldrup Commission Members: James Edwards, Barry Mathison, Maegan Sanders, Becky Joyce, Kim Elliott, and Hannah Robertson Staff Coordinator: Jim Burress, Director of Parks and Recreation A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider approval of the April 16, 2018 meeting minutes and May 21, 2018 workshop minutes E. Non-Action Items 1. All-inclusive Park Discussion – Jim Burress, Director of Parks and Recreation 2. Discuss the price of the Alien Chase Race – Damian Cheatem, Recreation Supervisor 3. Spring River Park & Zoo Update Report – Marge Woods, Zoo Superintendent F. Regular Items (Action Items) 4. Request approval of the Parks and Recreation Fee Schedule G. Other Business 5. Public Comments H. Adjourn Next meeting August 20, 2018 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: June 22, 2018  MINUTES OF THE PARKS AND RECREATION COMMISSION April 16, 2018 REGULAR MEETING 5:30 PM. Call to Order Chair JaneAnn, called the April 16, 2018 meeting to order at 5:49 pm. The following were present: Members: Chair JaneAnn Oldrup, James Edwards, Kim Elliott and Becky Joyce. Staff present: Jim Burress, Director of Parks and Recreation, Lisa Rosales, Administrative Assistant, and Merideth Hildreth. Public present: Ivan Hall APPROVAL OF AGENDA James Edwards made a motion, to approve the agenda as presented; Becky Joyce was second. A voice vote was unanimous and the motion passed, the April 16, 2018 agenda was approved. APPROVAL OF MINUTES James Edwards made a motion, seconded by Becky Joyce, to approve the minutes of the January 22, 2018 meeting. A voice vote was unanimous and the January 22, 2018 minutes were approved. Becky Joyce made a motion, seconded by James Edwards, to approve the minutes of the February 21, 2018 special meeting. A voice vote was unanimous and the February 21, 2018 minutes were approved. ACTION ITEMS 3. Vote on accepting the Recreation Cost Recovery Guideline-Elizabeth Gilbert Elizabeth Gilbert was unable to attend the meeting. Jim Burress explained how the cost recovery guideline would work. Mr. Elliott made a motion, seconded by Becky Joyce, to send the Cost Recovery Guideline to the General Service Committee for approval with the request that cost recovery for youth programming be lower. A voice vote was unanimous and motion passed. E. Non-Action Items 4. Introduce the New Commission Members- JaneAnn Oldrup JaneAnn introduced Kim Elliot a new commission member. JaneAnn also announced that Hannah Robertson is the other new member on the Commission. 5. Presentation on Friends of the Zoo-Ivan Hall Ivan hall stated that Friends of the Zoo is a fundraising organization to support the zoo. Mr. Hall whom is the Treasurer of the organization stated that he is working on getting the 501 C3. 6. Directors Report- Jim Burress The department is currently working on the budget. The Cemetery Board is voting to go forward with the contract for the Architectural work for Columbarium’s. The pro shop is getting new led lights inside and the liquor license has been sent to the state. Parks Department are putting up some backstops due to not enough. Recreation department is getting ready to move to the new center. Sara Hall will be in charge of programming and Damian Cheatem will be in charge of sporting. OTHER BUSINESS Ivan Hall stated that the Spring River Corridor Foundation was established 31 years ago which is a non- profit support group to assist the city with Maintenance and improvements along the Spring River Parkway. The foundation has some money in the account and has a few projects they are looking into. Merideth Hildreth stated that Bill Morris has requested the Noon Optimist plan finalized and Cielo Grande needs a master plan. Merideth Hildreth also stated she received a call from an angry citizen about the way trees are being treated within the city. Mr. Burress stated he’s already spoken to the citizen. PUBLIC COMMENTS None F. Announcements None ADJOURN Next meeting will be July 16, 2018 at 5:30 pm. James Edwards made a motion to adjourn; Becky Joyce was second. The April 16, 2018 special meeting adjourned at 6:59 pm. Submitted by: Lisa Rosales  CITY OF ROSWELL Parks and Recreation Commission Cahoon Park Office Conference Room Roswell, NM 88202 Monday, June 18, 2018 at 6:00 p.m. ACTION REQUESTED: Discuss and Consider Recommendation to General Services Committee of Resolution 18-36: Recreation Division Fee Schedule BACKGROUND: The Recreation Division of the Parks and Recreation Department has been reviewing its current fee schedule to ensure it includes the current fees and activities of the division. Additionally, the division is preparing for a shift in its service model by adding memberships to the structure. The memberships would work for both the Roswell Adult and Recreation Center as well as the Roswell Recreation and Aquatic Center planned for opening within the next year. Currently not included in this fee schedule are the fees that would be associated with the aquatic facility. The division would like to review this further and work with the awardee of the recent RFP to ensure these fees are in line with the plans for operation. These fees would be authorized as soon as the City Council adopts the fee schedule, but there will need to be some operational adjustments to ensure proper processing for some of them. This includes a point of sale system and equipment be installed at both facilities as well as a membership management process. Both of these elements are in process now. The documents included with this packet include the following: • Resolution 18-36 Version A: This is the resolution that the Committee is asked to review and consider recommendation. This also shows the changes in the fees from what is currently approved. • Resolution 18-36 Version B: This is the resolution that the Committee is asked to review and consider recommendation. This shows some suggested changes from City Council members. • Fee Schedule for Publication: This is the fee schedule that will be published and shared with the public as it is easier to read and understand than the resolution. Currently matches Version A.  • Comparable rates from other facilities. • Visitation information and excerpts from the Aquatic Facility Feasibility Study that details population information. • Current cost recovery information. • Cost Recovery Guideline recently passed by Council for Recreation Programming. FINANCIAL CONSIDERATION: These will be the user fees that are charged to users of the Recreation Division’s services. These fees are crucial to meeting the cost recovery goal set with the recent approval of the Cost Recovery Guideline for the Recreation Division. Revenue information is included with this packet. The amount of revenue that can be generated from these fees will be monitored and tracked for ongoing adjustments and will depend on visitation and usage of our services. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: Discuss and Consider Recommendation to General Services Committee of Resolution 18-36: Recreation Division Fee Schedule STAFF RECOMMENDATION: None at this time.  Version A RESOLUTION 18-36 A RESOLUTION TO SET FEES CHARGED BY THE CITY FOR THE RECREATION DIVISION OF THE PARKS AND RECREATION DEPARTMENT. WHEREAS, the City of Roswell provides services for the purposes of providing quality recreation and programming services to the citizens of Roswell; and WHEREAS, the City of Roswell requires associated fees to be in place for such services; NOW THEREFORE, be it resolved by the governing body of the City of Roswell, New Mexico that the following fees shall be amended and/or charged by the City of Roswell and that these fees shall take effect upon the approval of this resolution: Item Amended/New Fee Description Current Amount Current Unit Number Amount 23 Classroom $0/$5/$15 Per Hour $0/$5/$15 24 Main Auditorium $0/$5/$35 Per Hour $0/$15/$35 25 Big Room#22 $0/$15/$30 Per Hour $0/$15/$30 26 Lifelong Scholars $35 Per Class $35 27 Concerts $22/$33 1 Week/2 Weeks $0 28 Sports Conditioning Camps $30 Per Camp $30 29 Adult Volleyball (6 on 6) $160 Per Team $160 30 Adult Volleyball (4 on 4) $120 Per Team $120 31 Adult Volleyball (3 on 3) $85 Per Team $85 32 Youth Volleyball $35 Per Player $40 33 Spectator Admission $0.75 Per Person $1 33a Spectator Pass $0 Per Season $5 34 Adult Basketball (3 on 3) $85 Per Team $85 35 Adult Basketball (4 on 4) $125 Per Team $125 36 Adult Basketball (6 on 6) $200 Per Team $200 37 Tournaments $500 Per Team $0 38 Youth Basketball $35 Per Child $40 39 Football League (5 on 5) $125 Per Team $0 40 Soccer League (5 on 5) $35 Per Player $40 41 Vacation Fun-Full Day $12 Per Day $12 42 Vacation Fun-Half Day $6 Per Day $6 43 After School $6 Per Day $6 44 Summer Vacation-Paid in Full $390 Per Child $390 45 Summer Vacation-Monthly $140 Per Child $200 Vacation Fun and After School – Employee 45a $0 Per Child $0 Rate 46 Meeting Room $0/$12/$20 Per Hour $0/$12/$20 47 Tennis Court $10 Per Hour $14 48 Tennis Court-Lights and Electricity $4 Per Hour $0 49 Tennis and Sand Volleyball Group Activities 20% Total Received 20% 50 Sand Volleyball $20 Per Day $20 51 Little League-Player Fee for Youth $5 Per Player $0 52 Little League- Tournament Fee for Youth $7 Per Team $0 53 Wool Bowl-Adult Player Fee $8 Per Player $0 54 Wool Bowl-Adult Tournament $12 Per Player $0 55 Wool Bowl-Youth Player Fee $5 Per Player $0 56 Wool Bowl-Youth Tournament Fee $6 Per Player $0 57 Cielo Grande-Adult Player Fee $6 Per Player $0 58 Cielo Grande-Adult Tournament $12 Per Team $0 59 Cielo Grande-Youth Player Fee $5 Per Player $0 60 Cielo Grande-Youth Tournament Fee $6 Per Team $0 61 League Youth Player Fee $0 Per Player $5 62 League Youth Tournament Fee $0 Per Team $10 63 Adult Player Fee $0 Per Player $10 64 Adult Tournament Fee $0 Per Team $20 65 Non-League Field with Lights $0 Per Hour $75 66 Non-League Field without Lights $0 Per Hour $50 67 Open Grass Area $100 Per Day $0/$50/$100 68 Tournaments $100 Per Day $0 69 Locker Rooms $0/$25/$50 Per Day $0/$25/$50 70 Special Activities Area $500 Per Day $0/$250/$500 71 Complexes - League Use $0 Contract Based $0 Per Hour Without/ 72 More Use of Time - League Use $15/$20 $0 With Lights 73 Coke Field-Single Game $20/$25/$40/$50 Per Game $20/$25/$40/$50 74 Coke Field-Double Header $40/$50/$80/$100 Per Game $40/$50/$80/$100 Per Day Without/ 75 Tournaments $100/$150 $0 With Lights  Per Day Without/ 76 Coke Field-Commercial Single Game $100/$150 $100/$150 With Lights Per Day Without/ 77 Coke Field-Commercial Double Header $150/$200 $150/$200 With Lights Additional Clean Up for Litter or Other Minimum plus 78 $100 $150 Incident, Per Incident hourly charges 79 Damage $500 + Cost $500 + Cost 80 Admission Charged 15% of Collected $0 81 Reserved Park Area $15 $0/$0/$15 82 Sunken Garden (Cahoon Park) $45 3 Hour Period $45 83 Electricity and/or Water $15 Per Rental Period $15 84 Photo Shoot $50 Per Hour $0/$0/$50 85 Movies/Commercials $150 Per Hour $0/$0/$150 Other City Personnel (Parks, Recreation, Per Hour Per 86 Sanitation, Special Electronics, Marketing $20 $20 Person Services, etc.), Per Hour Per Person Call Back Fee, Required for employee being 87 $0 Per Call $50 called after initial set up Shelter Reservation Fee, Per Shelter Per Per Shelter Per 88 $40 $40 Event Per Day Event Per Day Per Hour, 89 Pioneer Plaza $0/$10/$25 $0/$10/$25 Minimum 3 Hours Per Site (Includes Designated Inflatable Sites, Per Site/Per 90 $80/$90 electricity and $80/$90 Pavilion Site (Includes electricity and water) water) 91 Concession Facility Use, Per Facility Per Day $0 $0/$100/$100 92 Bathroom Facility Use, Per Facility Per Day $0 $0/$100/$100 93 Set Up or Tear Down Fee, Per Day $100 Per Day $100 94 Mobile Stage, 32 feet x 15 ½ feet, First Day $1,000 Varies within Parks and Rec Fee 95 Mobile Stage Extra Staging, 8 feet, First Day $250 Schedule 96 Mobile Stage, Each Additional Day $500  Mobile Stage Extra Staging, Each Additional 97 $125 Day 98 Portable Stage, 20x20, Each Day $250 Portable Stage Setup & Tear Down, Per 99 $150 Setup 100 Shorter/Riser, 20x20, Each Day $125 101 PA System, Per Event $50 Per Hour $125 102 Mobile Movie Screen Fee, Per Event $0 $25 103 Music System, Per Event $0 $400 104 Microphone/Stand, Each per Event $50 Per Day $10 105 Sound Personnel, Per Hour $30 Per Hour $30 106 Podium, Per Event $0 $100 Electricity (Park Property), Per Hookup Per Per Hookup Per 107 $15 (Max $50) $15 (Max $50) Event Event 108 Temporary Pole (Park Property), Per Event $0 $100 109 Blue Pole, Per Event $0 $200 110 Tables, 6 ft, Each Per Day $7.50 6 ft, Each Per Day $7.50 Per 50 Chairs Per 111 Chairs, Per 50 Chairs Per Day $15 $15 Day 112 Tent (10x10), Each Per Day $50 (+$50 Setup) Each Per Day $50 113 Tent (20x20), Each Per Day $150 (+$50 Setup) Each Per Day $150 114 Tent (40x40), Each Per Day $250 (+$50 Setup) Each Per Day $250 Bleachers, 50 Seat Set, Per Event (Backs: 115 H7’10”xL15’5”x W9’11’’; No Backs: $0 $200 H4’3”xL15’xW9’) Trash Cans - 55 gallon , Each Per Event (1 116 $0 $10 per 25 people recommended) 117 Trash Bags, Per Roll $0 $20 118 Electrical Hookup, Per Hookup $0 $50 119 Electrical Spiders, Per Spider $100 Per Spider $100 120 Generator (Small), Per Activity $500 Per Event $500 121 Multipurpose Room $0 Per Hour $0/$15/$30 122 Other Park Property $0 Per Hour $0 Per Day Per 123 City Vehicles or Mobile Equipment $0 $100 Equipment 125 Daily Entry - Adult $0 $5 126 Daily Entry - Child $0 $3 127 Daily Entry - Tots $0 $0 128 Daily Entry - Senior/Military $0 $3 129 Daily Entry - Resident $0 $3 130 RARC - Billiards $1/$5 Per Visit/Month $1/$5 131 RARC - Cardio Room or Aerobics $1 Per Punch $1 Per Week 132 Membership - Adult $0 Resident/ Non- $10/$12 Resident Per Week 133 Membership - Adult Couple $0 Resident/ Non- $15/$18 Resident Per Week 134 Membership - Child $0 Resident/ Non- $5/$6 Resident Per Week 135 Membership - Senior $0 Resident/ Non- $7/$9 Resident Per Week 136 Membership - Senior Couple $0 Resident/ Non- $10/$12 Resident Per Week 137 Membership - Family $0 Resident/ Non- $20/$25 Resident 138 Membership - Military Discount $0 Per Week 5% 139 Membership - Employee Discount $0 Per Week 5% Per Month 140 Membership - Adult $0 Resident/ Non- $32/$40 Resident Per Month 141 Membership - Adult Couple $0 Resident/ Non- $48/$58 Resident Per Month 142 Membership - Child $0 Resident/ Non- $15/$18 Resident Per Month 143 Membership - Senior $0 Resident/ Non- $25/$30 Resident Per Month 144 Membership - Senior Couple $0 Resident/ Non- $38/$46 Resident Per Month 145 Membership - Family $0 Resident/ Non- $65/$78 Resident 146 Membership - Military Discount $0 Per Month 10% 147 Membership - Employee Discount $0 Per Month 10% Per Year Resident/ 148 Membership - Adult $0 $350/$420 Non-Resident Per Year Resident/ 149 Membership - Adult Couple $0 $525/$630 Non-Resident Per Year Resident/ 150 Membership - Child $0 $150/$180 Non-Resident Per Year Resident/ 151 Membership - Senior $0 $250/$300 Non-Resident Per Year Resident/ 152 Membership - Senior Couple $0 $375/$450 Non-Resident Per Year Resident/ 153 Membership - Family $0 $700/$840 Non-Resident 154 Membership - Military Discount $0 Per Year 15% 155 Membership - Employee Discount $0 Per Year 25%  ADOPTED, SIGNED, AND APPROVED on this ____ day of _____________ 2018. CITY OF ROSWELL: Dennis J. Kintigh, Mayor ATTEST: Sharon Coll, City Clerk  Version B RESOLUTION 18-36 A RESOLUTION TO SET FEES CHARGED BY THE CITY FOR THE RECREATION DIVISION OF THE PARKS AND RECREATION DEPARTMENT. WHEREAS, the City of Roswell provides services for the purposes of providing quality recreation and programming services to the citizens of Roswell; and WHEREAS, the City of Roswell requires associated fees to be in place for such services; NOW THEREFORE, be it resolved by the governing body of the City of Roswell, New Mexico that the following fees shall be amended and/or charged by the City of Roswell and that these fees shall take effect upon the approval of this resolution: Item Amended/New Fee Description Current Amount Current Unit Number Amount 23 Classroom $0/$5/$15 Per Hour $0/$5/$15 24 Main Auditorium $0/$5/$35 Per Hour $0/$15/$35 25 Big Room#22 $0/$15/$30 Per Hour $0/$15/$30 26 Lifelong Scholars $35 Per Class $35 27 Concerts $22/$33 1 Week/2 Weeks $0 28 Sports Conditioning Camps $30 Per Camp $30 29 Adult Volleyball (6 on 6) $160 Per Team $160 30 Adult Volleyball (4 on 4) $120 Per Team $120 31 Adult Volleyball (3 on 3) $85 Per Team $85 32 Youth Volleyball $35 Per Player $40 33 Spectator Admission $0.75 Per Person $1 33a Spectator Pass $0 Per Season $5 34 Adult Basketball (3 on 3) $85 Per Team $85 35 Adult Basketball (4 on 4) $125 Per Team $125 36 Adult Basketball (6 on 6) $200 Per Team $200 37 Tournaments $500 Per Team $0 38 Youth Basketball $35 Per Child $40 39 Football League (5 on 5) $125 Per Team $0 40 Soccer League (5 on 5) $35 Per Player $40 41 Vacation Fun-Full Day $12 Per Day $12 42 Vacation Fun-Half Day $6 Per Day $6 43 After School $6 Per Day $6 44 Summer Vacation-Paid in Full $390 Per Child $390 45 Summer Vacation-Monthly $140 Per Child $200 Vacation Fun and After School – Employee 45a $0 Per Child $0 Rate 46 Meeting Room $0/$12/$20 Per Hour $0/$12/$20 47 Tennis Court $10 Per Hour $14 48 Tennis Court-Lights and Electricity $4 Per Hour $0 49 Tennis and Sand Volleyball Group Activities 20% Total Received $1/person/day 50 Sand Volleyball $20 Per Day $20 51 Little League-Player Fee for Youth $5 Per Player $0 52 Little League- Tournament Fee for Youth $7 Per Team $0 53 Wool Bowl-Adult Player Fee $8 Per Player $0 54 Wool Bowl-Adult Tournament $12 Per Player $0 55 Wool Bowl-Youth Player Fee $5 Per Player $0 56 Wool Bowl-Youth Tournament Fee $6 Per Player $0 57 Cielo Grande-Adult Player Fee $6 Per Player $0 58 Cielo Grande-Adult Tournament $12 Per Team $0 59 Cielo Grande-Youth Player Fee $5 Per Player $0 60 Cielo Grande-Youth Tournament Fee $6 Per Team $0 61 League Youth Player Fee $0 Per Player $5 62 League Youth Tournament Fee $0 Per Team $10 63 Adult Player Fee $0 Per Player $10 64 Adult Tournament Fee $0 Per Team $20 65 Non-League Field with Lights $0 Per Game $75 66 Non-League Field without Lights $0 Per Game $50 67 Open Grass Area $100 Per Day $0/$50/$100 68 Tournaments $100 Per Day $0 69 Locker Rooms $0/$25/$50 Per Day $0/$25/$50 70 Special Activities Area $500 Per Day $0/$250/$500 71 Complexes - League Use $0 Contract Based $0 Per Hour Without/ 72 More Use of Time - League Use $15/$20 $0 With Lights 73 Coke Field-Single Game $20/$25/$40/$50 Per Game $20/$25/$40/$50 74 Coke Field-Double Header $40/$50/$80/$100 Per Game $40/$50/$80/$100 Per Day Without/ 75 Tournaments $100/$150 $0 With Lights  Per Day Without/ 76 Coke Field-Commercial Single Game $100/$150 $100/$150 With Lights Per Day Without/ 77 Coke Field-Commercial Double Header $150/$200 $150/$200 With Lights Additional Clean Up for Litter or Other Minimum plus 78 $100 $150 Incident, Per Incident hourly charges 79 Damage $500 + Cost Cost of Repair 80 Admission Charged 15% of Collected $0 81 Reserved Park Area $15 $0/$0/$15 82 Sunken Garden (Cahoon Park) $45 3 Hour Period $45 83 Electricity and/or Water $15 Per Rental Period $15 84 Photo Shoot $50 Per Hour $0/$0/$50 85 Movies/Commercials $150 Per Hour $0/$0/$0 Other City Personnel (Parks, Recreation, Per Hour Per 86 Sanitation, Special Electronics, Marketing $20 $20 Person Services, etc.), Per Hour Per Person Call Back Fee, Required for employee being 87 $0 Per Call $50 called after initial set up Shelter Reservation Fee, Per Shelter Per Per Shelter Per 88 $40 $40 Event Per Day Event Per Day Per Hour, 89 Pioneer Plaza, Per 4 Hour Period $0/$10/$25 $0/$10/$25 Minimum 3 Hours Per Site (Includes Designated Inflatable Sites, Per Site/Per 90 $80/$90 electricity and $80/$90 Pavilion Site (Includes electricity and water) water) 91 Concession Facility Use, Per Facility Per Day $0 $0/$100/$100 92 Bathroom Facility Use, Per Facility Per Day $0 $0/$0/$50 93 Set Up or Tear Down Fee, Per Day $100 Per Day $100 94 Mobile Stage, 32 feet x 15 ½ feet, First Day $1,000 Varies within Parks and Rec Fee 95 Mobile Stage Extra Staging, 8 feet, First Day $250 Schedule 96 Stages Each Additional Day $100  Mobile Stage Extra Staging, Each 97 $50 Additional Day 98 Portable Stage, 20x20, First Day $250 Portable Stage Setup & Tear Down, Per 99 $150 Setup 100 Shorter/Riser, 20x20, Each Day $125 101 PA System with Setup, Per Event $50 Per Hour $125 102 Mobile Movie Screen Fee, Per Event $0 $25 103 Music System, Per Event $0 $200 Microphone/Stand (After 1) , Each per 104 $50 Per Day $10 Event 105 Sound Personnel, Per Hour $30 Per Hour $30 106 Podium, Per Event $0 $25 Electricity (Park Property), Per Hookup Per Per Hookup Per 107 $15 (Max $50) $15 (Max $50) Event Event 108 Temporary Pole (Park Property), Per Event $0 $100 109 Blue Pole, Per Event $0 $200 110 Tables, 6 ft, Each Per Day $7.50 6 ft, Each Per Day $5 Per 50 Chairs Per 111 Chairs, Per 50 Chairs Per Day $15 $15 Day 112 Tent (10x10), Each Per Day $50 (+$50 Setup) Each Per Day $50 113 Tent (20x20), Each Per Day $150 (+$50 Setup) Each Per Day $150 114 Tent (40x40), Each Per Day $250 (+$50 Setup) Each Per Day $250 Bleachers, 50 Seat Set, Per Event (Backs: 115 H7’10”xL15’5”x W9’11’’; No Backs: $0 $200 H4’3”xL15’xW9’) Trash Cans - 55 gallon , Each Per Event (1 116 per 25 people recommended) with bags $0 $5 includes delivery & pickup 117 Trash Bags, Per Roll $0 $20 118 Electrical Hookup, Per Hookup $0 $50 119 Electrical Spiders, Per Spider $100 Per Spider $100 120 Generator (Small), Per Activity, First Day $500 Per Event $250 Generator (Small), Per Activity, Each 120a $0 $50 Additional Day 121 Multipurpose Room $0 Per Hour $0/$15/$30 122 Other Park Property $0 Per Hour $0 Per Day Per 123 City Vehicles or Mobile Equipment $0 $100 Equipment 125 Daily Entry - Adult $0 $5 126 Daily Entry - Child $0 $3 127 Daily Entry - Tots $0 $0 128 Daily Entry - Senior/Military $0 $3 129 Daily Entry - Resident $0 $3 130 RARC - Billiards $1/$5 Per Visit/Month $1/$5 131 RARC - Cardio Room or Aerobics $1 Per Punch $1 Per Week 132 Membership - Adult $0 Resident/ Non- $10/$12 Resident Per Week 133 Membership - Adult Couple $0 Resident/ Non- $15/$18 Resident Per Week 134 Membership - Child $0 Resident/ Non- $5/$6 Resident Per Week 135 Membership - Senior $0 Resident/ Non- $7/$9 Resident Per Week 136 Membership - Senior Couple $0 Resident/ Non- $10/$12 Resident Per Week 137 Membership - Family $0 $20/$25 Resident/ Non-  Resident 138 Membership - Military Discount $0 Per Week 5% 139 Membership - Employee Discount $0 Per Week 5% Per Month 140 Membership - Adult $0 Resident/ Non- $32/$40 Resident Per Month 141 Membership - Adult Couple $0 Resident/ Non- $48/$58 Resident Per Month 142 Membership - Child $0 Resident/ Non- $15/$18 Resident Per Month 143 Membership - Senior $0 Resident/ Non- $25/$30 Resident Per Month 144 Membership - Senior Couple $0 Resident/ Non- $38/$46 Resident Per Month 145 Membership - Family $0 Resident/ Non- $65/$78 Resident 146 Membership - Military Discount $0 Per Month 10% 147 Membership - Employee Discount $0 Per Month 10% Per Year Resident/ 148 Membership - Adult $0 $350/$420 Non-Resident Per Year Resident/ 149 Membership - Adult Couple $0 $525/$630 Non-Resident Per Year Resident/ 150 Membership - Child $0 $150/$180 Non-Resident Per Year Resident/ 151 Membership - Senior $0 $250/$300 Non-Resident Per Year Resident/ 152 Membership - Senior Couple $0 $375/$450 Non-Resident Per Year Resident/ 153 Membership - Family $0 $700/$840 Non-Resident 154 Membership - Military Discount $0 Per Year 15% 155 Membership - Employee Discount $0 Per Year 25%  ADOPTED, SIGNED, AND APPROVED on this ____ day of _____________ 2018. CITY OF ROSWELL: Dennis J. Kintigh, Mayor ATTEST: Sharon Coll, City Clerk  City of Roswell Parks & Recreation Recreation Fee Schedule Division Below are the rates charged for different purposes within the Recreation Division of the Parks and Recreation Department in the City of Roswell. All fees charged will be included in this list and cannot be waived. Programs, Daily Entry, and Membership All recreation programs will have a per class fee established according to the Division’s Cost Recovery Guideline. Participants in these programs may pay the class fee to participate. Specific program fees are listed below, but others may be established as new programming is developed and offered. Athletic Programs Sports Conditioning Camps $30 per camp $40/player Soccer League (5 on 5) $35 for each additional family member Volleyball Adult Volleyball League (3 on 3) $85/team Adult Volleyball League (4 on 4) $120/team Adult Volleyball League (6 on 6) $160/team $40/player Youth Volleyball $35 for each additional child Basketball Adult Basketball (3 on 3) $85/team Adult Basketball (4 on 4) $125/team Adult Basketball (5 on 5) $200/team $40/player Youth Basketball $35 per each additional child in same family Vacation Fun Programs Vacation Fun Programming fees for After School and Spring, Thanksgiving, and Christmas breaks are listed below. Full Day $12/child Half Day $6/child After School $6/child Vacation Fun Programming fees for the Summer program are listed below. Prepaid in Full $390/child Monthly $200/child Full Day $12/child Half Day $6/child Page 1 of 6  Discount on Daily Rates $1/each for Each Additional additional Child in Same Family child Daily Entry The Recreation Division operates two facilities: the Roswell Adult and Recreation Center and the Roswell Recreation and Aquatic Center. The rates below will allow access to either facility for a single day of use. The visitor may use the facilities’ open access areas that are not reserved for programming or special activities. User Category Fee Adult (13-59) $5 Child (4-12) $3 Tots (3 and under) Free Senior (60+)/Military $3 Roswell Resident (ID Must Show $3 Roswell, NM) Spectator Admission $1/person Spectator Pass $5/season Billiards $1/Visit or $5/Month Cardio Room or Aerobics $1/Punch on Card Memberships Memberships in the Recreation Division may also be purchased for recurring access. Memberships include the following benefits: 1. Daily open admission to both facilities. Individual memberships for one facility may be purchased at half the cost listed below. 2. Ability to participate in any regularly scheduled programming. This does not include leagues and the participant must still register for the class. 3. Discounted admission to special activities and facility rentals. Membership Week Month Annual Category Resident Non-Resident Resident Non-Resident Resident Non-Resident Adult (13-59) $10 $12 $32 $40 $350 $420 Adult Couple $15 $18 $48 $58 $525 $630 Child (4-12)* $5 $6 $15 $18 $150 $180 Senior (60+) $7 $9 $25 $30 $250 $300 Senior Couple $10 $12 $38 $46 $375 $450 Family (Up to 6 $20 $25 $65 $78 $700 $840 Members) Military Discount 5% 5% 10% 10% 15% 15% City Employee 5% 5% 10% 10% 25% 25% Discount Page 2 of 6 *Must accompany an adult or senior membership. Facility Rentals Facility use will be reserved according to the availability of the facility on a first come, first serve basis. Where fees will be applied for specific purposes based on a group assignment, the groups will be assigned as outlined below: Group A is for internal City department and Roswell Independent School District use. Group B fees are charged for this group when activities planned are community oriented and open to the public. Members also receive these rates. Group C fees are charged for this group when activities planned are not open to the public. Room Rentals Group Group Group A B C Roswell Adult and Recreation Center 807 N. Missouri Classroom (Hourly) $0 $5 $15 Main Auditorium (Hourly) $0 $15 $35 Big Room #22 (Hourly) $0 $15 $30 Parks and Recreation Office 1101 W. Fourth Street Meeting Room (Hourly) $0 $12 $20 Roswell Recreation and Aquatic Center Multipurpose Room $0 $15 $30 Other Area Rentals Most areas within our parks are available and open to the public on a first come, first serve basis. Areas designated as group use areas within our parks can be reserved for private use through a Special Use Permit process. When reserved, these areas would not be open to the public. Group Group Group A B C Locker Rooms per Day $0 $25 $50 Special Activities Area per Day $0 $250 $500 Open Grass Areas per Day $0 $50 $100 Photo Shoot per Hour $0 $0 $50 Movies/Commercials per Hour $0 $0 $150 Page 3 of 6  Reserved Park Area per Permit $0 $0 $15 $45/3 hour Sunken Gardens (Cahoon Park) $0 period Electricity and/or Water $0 $15 per period Park Site Pavilions/Shelters $0 $40/day $80 (includes electricity) Designated Inflatable Sites $0 $90 (includes water) Pioneer Plaza per Day $0 $10 $25 $100/Facility/ Concession Facility Use $0 Day $100/Facility/ Bathroom Facility Use $0 Day Cahoon Tennis Courts The tennis courts are regularly open to the public for individual use on a first come, first serve basis. Persons desiring to reserve the courts for private lessons or other group activities such as private camps will be responsible for the fees below. Court Time $14/hour/court (Must be paid for in advance) (min. of 1 hour) 20% of the Total Group Activities Revenue Received Sand Volleyball Courts The sand volleyball courts are regularly open to the public for individual use on a first come, first serve basis. Persons desiring to reserve the courts for private lessons or other group activities such as private camps will be responsible for the fees below. Court Time $20/day/court (Must be paid for in advance) 20% of the Total Group Activities Revenue Received Sports Fields and Complexes These areas must be reserved with the Recreation Division prior to use. Leagues may establish an agreement with the City for season use of a field or complex which may waive the rental fees. Use outside of this agreement will incur a fee. League Use Youth Player Fee $5/player Page 4 of 6  Youth Tournament Fee $10/team Adult Player Fee $10/player Adult Tournament Fee $20/team Non-League Use Field with Lights $75/hour Field without Lights $50/hour Joe Bauman Stadium at Coca-Cola Field This complex must be reserved with the Recreation Division prior to use. Leagues may establish an agreement with the City for season use. With commercial use, basic field maintenance is the responsibility of the user. Non-Profit Use Multiple Use Single Use Single Game $20/game $40/game Single Game with Lights $25/game $50/game Double Header $40/game $80/game Double Header with Lights $50/game $100/game Commercial Use Single Game N/A $100/game Single Game with Lights N/A $150/game Double Header N/A $150/game Double Header with Lights N/A $200/game Equipment Rentals and Other Fees Other needs that can be supplied by the Division should be requested with the Special Use Permit process. Item Cost Unit City Personnel $20 Per Hour Per Person Required for employee being Call Back Fee $50 called after initial set up Set Up or Tear Down Fee $100 Per Day Mobile Stage $1,000 32 feet x 15 ½ feet, First Day Mobile Stage Extra Staging $250 8 feet, First Day Mobile Stage $500 Each Additional Day Mobile Stage Extra Staging $125 Each Additional Day Portable Stage $250 20x20, Each Day Portable Stage Setup & Tear Down $150 Per Setup Shorter/Riser $125 20x20, Each Day PA System $125 Per Event Mobile Movie Screen Fee $25 Per Event Page 5 of 6  Music System $400 Per Event Microphone/Stand $10 Each per Event Sound Personnel $30 Per Hour Podium $100 Per Event Electricity (Park Property) $15 (Max $50) Per Hookup Per Event Temporary Pole (Park Property) $100 Per Event Blue Pole (As Needed) $200 Per Event Tables $7.50 6 ft, Each Per Day Chairs $15 Per 50 Chairs Per Day Tent (10x10) $50 Each Per Day Tent (20x20) $150 Each Per Day Tent (40x40) $250 Each Per Day 1 Set of 50 Seats, Per Event With Backs: H7’10” x L15’5” x Bleachers $200 W 9’11’’ No Backs: H4’3” x L15’ x W9’ City Vehicles or Mobile Equipment $100 Per Day Per Vehicle Each Per Event (1 per 25 Trash Cans - 55 gallon $10 people recommended) Trash Bags $20 Per Roll Additional Clean Up for Litter or $150 Per Incident Other Incident Electrical Hookup $50 Per Hookup Electrical Spiders $100 Per Spider Generator (Small) $500 Per Activity $500 plus cost of Damage to City Property Per Incident repair Page 6 of 6 User Information Adult and Recreation Center Historical Visits FY2013 FY2014 FY2015 FY2016 FY2017 Annual Avg. 109,669 91,873 124,999 120,114 120,122 113,355 Cahoon Park Pool Average Use = 3,333 visitors monthly (Approximately 40,000 annualized) Splash Pad Average Use = 1,200 visitors daily POPULATION MARKET AREA POPULATION BY DISTANCE Population Average Annual Change 2010 2015 2020 2010-2015 2016-2020 Radius Number Percent Number Percent Number Percent Number Percent Number Percent (000's) of Total (000's) of Total (000's) of Total (000's) Change (000's) Change 0 to 3 Miles 42.4 65.7% 42.6 65.6% 42.9 65.1% 0.0 0.1% 0.1 0.1% 3 to 5 Miles 8.0 12.3% 8.0 12.4% 8.3 12.6% 0.0 0.2% 0.0 0.6% 5 to 10 Miles 7.9 12.3% 8.0 12.4% 8.2 12.5% 0.0 0.2% 0.0 0.5% Subtotal 58.3 90.3% 58.6 90.3% 59.4 90.2% 0.1 0.1% 0.1 0.2% 10 to 15 Miles 1.7 2.7% 1.7 2.7% 1.8 2.7% 0.0 0.2% 0.0 0.6% 15 to 25 Miles 4.6 7.1% 4.6 7.0% 4.6 7.0% 0.0 0.0% 0.0 0.4% Subtotal 6.3 9.7% 6.3 9.7% 6.4 9.8% 0.0 0.1% 0.0 0.4% Total (0-25 Miles) 64.5 100.0% 64.9 100.0% 65.8 100.0% 0.1 0.1% 0.2 0.3% Roswell 48.4 48.6 49.1 0.0 0.1% 0.1 0.2% Source: Alteryx AGE MARKET AREA AGE DISTRIBUTION Age Groups 0 to 3 Miles 3 to 5 Miles 5 to 10 Miles 10 to 15 Miles 15 to 25 Miles Roswell U.S. Age # % # % # % # % # % # % Population Age 0-4 3,283 7.7% 512 6.4% 646 8.0% 101 5.8% 281 6.2% 3,780 7.8% 6.5% Age 5-9 3,416 8.0% 569 7.1% 682 8.5% 121 7.0% 382 8.4% 3,947 8.1% 6.5% Age 10-14 3,000 7.0% 614 7.6% 689 8.6% 136 7.8% 386 8.5% 3,516 7.2% 6.6% Age 15-19 3,304 7.8% 561 7.0% 748 9.3% 127 7.3% 374 8.2% 3,908 8.0% 6.9% Subtotal 13,003 30.5% 2,256 28.1% 2,765 34.4% 485 28.0% 1,423 31.3% 15,151 31.2% 26.5% Age 20-24 3,012 7.1% 451 5.6% 712 8.9% 134 7.7% 348 7.6% 3,516 7.2% 7.1% Age 25-29 2,795 6.6% 412 5.1% 510 6.4% 108 6.2% 291 6.4% 3,163 6.5% 6.8% Age 30-34 2,777 6.5% 480 6.0% 474 5.9% 112 6.5% 298 6.5% 3,182 6.5% 6.6% Age 35-39 2,221 5.2% 456 5.7% 432 5.4% 105 6.1% 263 5.8% 2,555 5.3% 6.3% Age 40-44 2,275 5.3% 454 5.7% 446 5.6% 121 7.0% 269 5.9% 2,599 5.3% 6.8% Age 45-49 2,386 5.6% 479 6.0% 481 6.0% 125 7.2% 295 6.5% 2,716 5.6% 7.1% Age 50-54 2,733 6.4% 554 6.9% 505 6.3% 124 7.2% 309 6.8% 3,063 6.3% 7.3% Age 55-59 2,577 6.1% 586 7.3% 495 6.2% 116 6.7% 282 6.2% 2,895 6.0% 6.5% Age 60-64 2,309 5.4% 536 6.7% 402 5.0% 96 5.5% 217 4.8% 2,584 5.3% 5.7% Age 65-69 1,921 4.5% 454 5.7% 295 3.7% 72 4.2% 169 3.7% 2,139 4.4% 4.2% Age 70-74 1,446 3.4% 317 3.9% 195 2.4% 56 3.2% 143 3.1% 1,590 3.3% 3.1% Age 75-79 1,150 2.7% 249 3.1% 148 1.8% 37 2.1% 111 2.4% 1,277 2.6% 2.4% Age 80-84 967 2.3% 179 2.2% 102 1.3% 27 1.6% 74 1.6% 1,067 2.2% 1.9% Age 85+ 1,019 2.4% 169 2.1% 68 0.8% 16 0.9% 58 1.3% 1,107 2.3% 1.9% TOTAL: 42,591 100.0% 8,032 100.0% 8,030 100.0% 1,734 100.0% 4,550 100.0% 48,604 100.0% 100% Median Age 34.4 39.6 30.3 36.4 33.5 33.8 37.0 Source: Alteryx Trade Areas (in miles) - 3 Trade Areas (in miles) - 3-5 Trade Areas (in miles) - 5-10 Trade Areas (in miles) - 10-15 Trade Areas (in miles) - 15-25 INCOME MARKET AREA INCOME Radius Per Capita Incomes Median Household Incomes Dollars Index Dollars Index 0 to 3 Miles $21,234 0.80 $40,448 0.77 3 to 5 Miles $24,856 0.94 $53,042 1.01 5 to 10 Miles $16,839 0.64 $41,081 0.78 10 to 15 Miles $21,241 0.80 $48,511 0.92 15 to 25 Miles $17,457 0.66 $46,018 0.87 Roswell $20,756 0.78 $41,418 0.79 Total U.S. $26,464 1.00 $52,599 1.00 Source: Alteryx City of Roswell Recreation Department Historical Revenue and Expenses March 28, 2018 FY2015 FY2016 FY2017 FY2018 YTD Actual Actual Actual Actual Recreation Revenue Government Sales Tax 9,173 5,740 4,337 3,530 Programs 132,720 104,230 91,702 71,272 Concessions 33,076 15,478 2,526 3,550 Special Events 10,685 9,115 4,380 3,168 Rentals 13,663 16,963 17,647 9,350 Donations 14,520 111,600 16,727 7,298 Vending and Other 1,100 1,351 2,441 5,458 User Fee Revenue Total 214,937 264,477 139,759 103,626 Total Operating Expense 1,270,133 1,549,364 1,593,263 1,005,151 User Fee Cost Recovery % 16.92% 17.07% 8.77% 10.31%  CITY OF ROSWELL COST RECOVERY GUIDELINE PARKS AND RECREATION Recreation Programming I. PURPOSE The Cost Recovery Guideline will provide a performance indicator for the City Council, City Manager, and staff; consistency in rationale for the development of fees and charges; and direction and contribution to decision making by administration. Cost recovery is the amount of direct costs that each program, service, or facility will recuperate utilizing fees, charges, or alternate funding sources versus tax-based resources. II. AUTHORITY: City Council Ratification Date: May 10, 2018 III. COST RECOVERY GUIDELINE PRINCIPLES This guideline identifies principles that govern decisions regarding program development in the City’s parks and recreational facilities. It is also recognized that these principles impact decision making around fees and costs. A program is a planned use of resources, over a set period of time, in a teaching/learning situation with stated objectives which include: 1. the presentation or practice of a skill and/or activity; 2. socialization and enjoyment; and the use of leisure time; 3. fitness and health education and practices; 4. best practices in leisure activities. Fee calculations will align with the Parks and Recreation principles of: 1. Working in partnership with individuals, groups, and organizations. 2. Encouraging and supporting activities and programs. 3. Enabling the growth of individuals and families through access to recreation and social activity. 4. Educating citizens about healthy lifestyles and implications. 5. Organizing and fostering access to activities, programs, services, and opportunities based on the greatest public benefit, accessibility, convenience, and safety in a friendly, welcoming, and clean environment. 6. Providing a spectrum of membership and programming options to fit a variety of needs for individual involvement. 1|Parks and Recreation - Programming IV. PROGRAM BENEFIT CONTINUUM As a whole, recreation programs span a continuum encompassing programs that benefit the community as a whole through programs that serve primarily the individuals that take part in them. 1. Community Benefit: Programs that not only provide recreation opportunities but also meet a broader community goal. Senior programming or specialized recreation programs respond to a clear community goal to “fill in the gaps” within our community to serve underserved groups with limited resources and recreation opportunities. Community benefit programs are also characterized by their indivisible nature. Many people can take advantage of a trail, a park, or drop-in activities at a community center without depleting the availability of the resource significantly. Their use of that facility or opportunity does not preclude the use by others. 2. Individual Benefit: Programs that are designed to meet the expressed needs of participants for particular programs. Their benefit is primarily to the individual user and space and access to the program is limited in availability or selective in nature. Participation in the program by one user diminishes the availability of that program to other users or, in the case of rentals, reserving a particular space restricts access to that space by other members of the community. 3. Mixed Benefit: Programs that fall in the middle of the continuum. Rarely is a recreation program strictly community or individual benefit. Most of the recreation programs offered have some mix of both community benefit and individual benefit. One example is summer day camps for youth. The community has expressed a clear desire for programs that serve youth and families where they benefit by having a safe, structured program for their kids to participate in healthy activities when school is out. Day camp spaces, however, are limited in number and have significant cost in staffing and supplies. The public benefits by having youth programming available, especially when school is out, and the individual youth and families also benefit from these opportunities. To the extent that these programs benefit the community, they deserve some level of support and they are also candidates for some level of cost recovery by user fees. V. COST RECOVERY PLAN DEVELOPMENT AND METHODOLOGY The following shall serve as the guideline and methodology for establishing the cost recovery fee structure plan, developing annual programming budgets, and establishing fees to be charged for services: 1. In recognition of the wide variety of service values and revenue generating potentials of various activities, specific cost recovery thresholds shall be established for each programming area at the most specific programming level that is administratively practical. 2. The thresholds shall include both minimum and target levels of cost recovery. 2|Parks and Recreation - Programming  3. Strategies for achieving the minimum and target thresholds shall be established by staff. These strategies may include immediate or gradual action depending upon the best interests of developing and maintaining a strong program, achieving the target within a reasonable time period, and current fiscal conditions. 4. The inability to meet the minimum threshold after these strategies have been applied shall be reviewed by the staff for consideration of recommending appropriate action which could include reducing costs, reducing the cost recovery target, increasing fees, or eliminating the program. 5. Programs that have achieved or exceeded their target threshold shall be evaluated to determine if the target can/should be increased. 6. The cost recovery plan shall, where appropriate, also include specific other fee considerations (i.e. benchmarking to a specific competitor) that may supersede cost recovery target considerations. 7. Once a cost recovery plan is established, and within that context, staff shall have the authority to set and adjust fees, except that no fee increase/decrease shall exceed 20% within a one-year period that has been established without approval of the City Council. 8. At the conclusion of each program and annually during the budget process, the staff shall review the Cost Recovery Plan and the performance of the each program as compared to the plan and make any recommendations for changes to the plan. 9. Other plan elements include the following considerations: a. Track and review visitation to determine optimal service times and opportunities for program growth and how to capture increased participation in the program. b. Review opportunities to service larger groups and book specific activities such as birthday parties. c. Determine appropriate programming availability with respect to the types and timing of programs. 10. Cost Recovery Tiers: These are categorized into four programming tiers: a. Full Subsidy b. Mostly Subsidized c. Partial Subsidy d. Self-Sustaining The programming tiers range from community benefit (full subsidy) to individual benefit (self- sustaining) with most of the recreation programming being categorized on a continuum between these. 3|Parks and Recreation - Programming  11. Secondary Filters: Evaluating a program based solely on the benefit continuum would nicely categorize programs that are strictly community or individual benefit, but does not adequately evaluate the majority of programs that are mixed benefit. The following additional filters help to place mixed benefit programs into one of the defined cost recovery tiers by taking into account additional factors such as time, cost, commitment, and targeted populations. a. Commitment: The level of commitment a program requires in order to be offered has to be considered when evaluating cost recovery goals. The higher the commitment, the more cost recovery will be necessary. b. Popularity: Program and activity pricing should consider the market rate for similar services as well as the demand. A very popular program with limited space and a long waiting list may be a candidate for higher cost recovery, if it is determined that demand exceeds supply or the price is significantly lower than the going market rate. Alternatively, a high community benefit program may require a price decrease because of market factors in order to be viable. c. Direct Cost: Cost is another factor when considering cost recovery goals. Programs with high cost and high community benefit may require higher cost recovery than low cost programs with comparable benefit. d. Target Market: Programs will be designed to meet the needs of those that are served by the program. These can be broad markets as in community benefit programs or more specifically targeted to specific age groups or service needs. e. Partnerships: Programs are more cost effective when partnered with other agencies and organizations. Examples include Boys & Girls Club, MainStreet Roswell, Family Resource and Referral, and RISD. 4|Parks and Recreation - Programming  Methodology Flow Chart Determine: Costs Services Market Conditions Demand General Fund Capacity Set Cost Recovery Targets Set Pricing Unsuccessful? Implement Pricing Successful? Review Fees Review Fees Reduce Costs Increase Cost Recovery VI.Reduce Recovery Target VII. Eliminate Service VIII. IX. COST RECOVERY TARGET The overall recovery target, including the revenues and direct program subsidies, will be 40% with a minimum target of 30%. Cost recovery will be calculated by identifying direct operating costs and comparing to direct revenues plus the annual subsidy / discounted fees. This will allow for annual tracking and comparisons. It also ensures that the City’s contribution to the community, organizations, and individuals will be identified and recognized. 5|Parks and Recreation - Programming  Direct program costs are those costs that are related to providing recreation classes, programs, or activities and would not be incurred if recreation programs, classes, or activities were not offered. Costs are specific to the program or activity and fluctuate up or down based on the number of offerings of that activity or program. These costs are variable and include program supplies plus contracted or staff wages that teach classes or supervise programs. Overhead costs are those costs that occur regardless if recreation classes, programs, or activities are offered. These costs include support, administration, information technology, ongoing maintenance costs, and capital improvement costs. Additionally, each category of program shall have separate target cost recovery rates to help establish clearer guidelines for staff when developing new programming. These targets are listed below: Program Types Target Markets Aquatics Athletics Community/Shared Instructional Youth 60-80 75-100 0-20 60-80 Young Adult 80-100 80-100 0-20 80-100 Adults 80-100 80-100 20-40 80-100 Families 60 40-60 0-20 40-60 Seniors 30 30 0-20 20-30 Specialty 20-40 20-40 0-20 20-40 Other Activities Concessions 150 Facility Rental 100-150 Target Market segment programs are geared towards the age group that makes up that market as well as the particular needs or interests for each demographic. Community or Shared programs consist of multigenerational and typically annual or limited occurrence activities. These programs can be ticketed where a fee is charged to participate or be structured as drop-in activities that are either free or low cost and appeal to more than one target market. Community or shared activities should have a positive community benefit where the activity contributes to enhanced property values, improving public health, addressing social and environmental needs, and/or enhancing citizen quality of life. Specialty target markets include either special groups such as disabled persons or special purposes such as summer programs or special activities established for specific groups of people. As a guideline to help define which tier programs fall into, the following characteristics should be considered: 6|Parks and Recreation - Programming  1. Full Subsidy Programs: a. Primarily serve families, seniors, and specialty markets b. Have high community benefit c. Have a relatively low cost to operate programs d. Higher fees would be a barrier to access programs e. Contributes to the livability of the community and would likely not exist if the City of Roswell did not offer them 2. Mostly Subsidized Programs: a. Primarily serve families, seniors, and specialty markets b. Have medium high community benefit and some individual benefit c. Need additional resources to operate programs d. Contributes to the livability of the community and may not exist if the City of Roswell did not offer them 3. Partial Subsidy Programs: a. Primarily serve young adults, adults, families, and seniors markets b. Have low community benefit and medium high individual benefit c. Need more substantial resources to operate programs d. Clear demand exists for programs e. Programs are not specialized; open to all who want to participate f. Benefit individuals and the community by providing access to programs and activities that promote healthy lifestyles and make Roswell a more attractive place to live and raise a family 4. Self-Sustaining Programs: a. Primarily serve youth, young adults, and adults markets b. Have very low community benefit and high individual benefit c. Need substantial or specific resources to operate programs d. Clear demand exists for programs e. Programs are specialized f. Participation in these activities, programs, and rentals limits availability or resources to the general public g. Benefit individuals and the community by providing access to programs and activities that promote healthy lifestyles and make Roswell a more attractive place to live and raise a family 7|Parks and Recreation - Programming VI. FEE SETTING METHOD 1. The direct costs for this service will be a main driver of determining the fees and using this amount in conjunction with the cost recovery target. 2. Administrative or indirect costs including items such as facility wear and tear, equipment maintenance/replacement, banking charges, software, insurance, and other similar expenses shall also be included in the fee determination. 3. Items 1 and 2 will be determined and divided by the anticipated minimum number of participants to determine the fees. 4. Reduced fees may be established for youth, senior, and specialty categories of users. 5. Non-residents use City services without making significant, compulsory tax contributions to help support these services. It is reasonable to establish non- resident differential fee rates for that service's indirect costs. Identification reflecting a Roswell address will be required. 6. Individuals who purchase memberships shall have certain services included as part of their membership fee. 7. Group rates shall be established to allow for reservation of the facility and associated services for groups, organizations, and specialty activities. 8. Employees of the City of Roswell will be eligible for employee rates. 9. Cancellation fees will be determined based on the number of cancellations and the cost already incurred to prepare for the service. 8|Parks and Recreation - Programming  MINUTES OF THE PARKS AND RECREATION COMMISSION Workshop Parks & Recreation Office 1101 W. Fourth Street May 21, 2018 6:00 PM Call to Order Chair JaneAnn Oldrup, called the May 21, 2018 meeting to order at 6:00 pm. In Attendance The following were present: Members: Chair, JaneAnn Oldrup, Maegan Sanders, Barry Mathison, James Edwards, Becky Joyce, Kim Elliott and Hannah Robertson. Staff present included Elizabeth Gilbert, Director of Administrative Services; Jim Burress, Director of Parks and Recreation; Laurie Jerge, Recreation Superintendent; Sara Hall, Recreation Supervisor, Kevin Dillon, Engineering; Bill Morris, Planning Manager; Damian Cheatem, Recreation Supervisor Guests present Juan Oropesa, City Councilor; Jacob Roebuck, City Councilor; Jeanine Corn-Best, City Councilor; Angela Moore, City Councilor; Alison Penn, Reporter, Roswell Daily Record. Director of Administrative Services, Elizabeth Gilbert addressed the Commission on the following items. Commission Responsibilities Act in an advisory capacity for items related to: ◦ Public parks and recreation and their related facilities ◦ Involvement in plans for parks, recreation facilities or sports programs ◦ Suggestions for funding sources Promote the maximum use of parks, recreation programs and facilities and to serve as a forum for public discussion Coordinate plans with the Planning and Zoning Commission, as needed Cooperate and coordinate with all city, school, state or federal agencies concerned with community recreation Implement, carry out and coordinate policies of the governing body with reference to recreational facilities, activities and programs Upcoming Items New Recreation and Aquatic Facility ◦ Help with program development and participation at both facilities Zoo Master Plan  ◦ Community involvement and funding opportunities Bike and Trail Master Plan Cielo Grande Recreation Area Master Plan Other? Other Support Opportunities Participate with other meetings – General Services Committee, City Council Grow volunteer and instructor involvement and pool of people Improve programming and citizen participation Create partnerships with other organizations Help to better involve the community in activities throughout the City Other? Direction of Commission Where does the group want to head? What topics are important to the group? What support is needed from the group by the Council? Other discussion? Director of Parks & Recreation, Jim Burress addressed the Commission and let them know about the approval of the engineering designs for the columbariums at South Park Cemetery along with plans to improve the roads. At Nancy Lopez Golf Course at Spring River, Jim Burress talked about the plans to improve the Clubhouse, working with the Boys & Girls Club to increase the youth programming, access and transportation to and from the golf course to the new recreation center. The Parks Department continues to work their 5-year plan regarding infrastructure, playgrounds and trees. Jim Burress will be asking for the public’s input on what the needs of Roswell are regarding sports fields and parks. Recreation is putting together new programming and looking at cost recovery for the new recreation center. Exploring marketing plan for recreation to better inform the public about all of these new and exciting projects. Parks & Recreation is going to need volunteers and financial support from the public to achieve all of its goals. Spring River Zoo is partnering with the Albuquerque Zoo. Recently, staff went there and looked at infrastructure, materials, logistics, training and marketing to learn from them what they have already been through. Every department has a major project and Parks & Recreation is driving forward. Jacob Roebuck, City Councilor addressed the Commission stating that this workshop is to come together to decide the direction and priorities for the City Council regarding Parks & Recreation. The Commission discussed at length marketing, signage, sports tourism, quality of life, economic development, and communications. ADJOURN The workshop adjourned at 7:25 p.m. Next Commission Meeting: June 18, 2018 at 6:00 pm Submitted by: Gina Montague