Parks & Recreation Commission

ROSWELL PARKS AND RECREATION COMMISSION Monday, November 15, 2021 at 5:30 p.m. Parks Administration Office – 1101 W. 4th St. Commission Chair: JaneAnn Oldrup Commission Members: James Edwards, Maegan Sanders, Barry Mathison, Becky Joyce, Kim Elliott, and Becky Robertson Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider approval of October 18, 2021 meeting minutes E. Regular Items (Action Items) (none) F. Non-Action Items 2. Commission Chair Report (JaneAnn Oldrup) 3. Discussion on creating a yearly calendar for Commission meetings (Barry Mathison) 4. Report on Recreation and Aquatics Center (Juanita Jennings) 5. Report on Zoo (John Wright) 6. Report on Parks Department (Jim Burress) G. Other Business 7. Public comments Next Meeting: December 20, 2021 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Wednesday, November 10, 2021 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, November 15, 2021, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. October 18, 2021 5:30 PM A. CALL TO ORDER Chair JaneAnn Oldrup called the October 18, 2021 meeting to order at 5:27 p.m. B. ROLL CALL The following Members were present: JaneAnn Oldrup, Barry Mathison, and Kim Elliott. Members James Edwards, Meagan Sanders, Becky Joyce, and Becky Robertson being absent. A quorum was not present. Staff present: Jim Burress, Special Services Director; John Wright, Zoo Director; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Rita Kane-Doerhoefer, Vicki Burress, Juno Ogle, and Larry Connolly. C. APPROVAL OF AGENDA – No quorum was present. No action or vote was taken. D. APPROVAL OF THE MINUTES - No quorum was present. No action or vote was taken. E. REGULAR ITEMS (ACTION ITEMS) (none) F. NON-ACTION ITEMS 2. Introduction of New Commission Member Becky Robertson. Chair Oldrup advised that Becky Robertson was out-of-town and unable to attend the meeting. However, Becky had already helped Director Burress at the golf course and was going to be an active Commission Member. FOR THE RECORD - Members Edwards and Sanders joined the meeting at 5:30 p.m.; creating a quorum. The Commission went back to items C and D as stated below. C. APPROVAL OF AGENDA Member Sanders motioned to approve the agenda, Member Mathison seconded; a voice vote was unanimous, and the motion passed with Members Joyce and Robertson being absent. 1 D. APPROVAL OF THE MINUTES Member Elliott motioned to approve the minutes of the August 16, 2021 meeting. Member Edwards was the second. A voice vote was unanimous, and the motion passed with Members Joyce and Robertson being absent. 3. Report on Aquatic Center/Recreation Center. Director Burress read an email from Director Juanita Jennings, who was unable to attend the meeting, to inform the Commission that a new Director, Collette Hall, had been hired for the Roswell Recreation and Aquatic Center. 4. Report on Zoo. John Wright, Zoo Director, gave the Zoo report. Attendance numbers had dropped specific to two days of the week -- Thursdays and Fridays. Donations had gone up due to sponsorships for the upcoming Night of the Living Zoo event. The challenge of finding someone qualified for the Educational Coordinator position continued. A press release would be going out soon on new animals acquired from Phoenix. Cody Shubert had been hired as the new Grounds Maintenance Operations Supervisor. The repair, usage, and expenses of the Zoo train were discussed. 5. Report on Parks Department. Jim Burress, Special Services Director, gave the report on the Parks Department. The City Council shot down the recommended option for the trail connection. Plans will be to change the bike “trail” to a bike “route”. Citizen Jake Trujillo had been presented a proclamation at City Council for playing Tapps at the Cemetery to honor Veterans. A groundbreaking ceremony had been held for the All- Inclusive playground. Funding avenues for the project were discussed. The tennis and basketball courts repair project had been approved. There would be an announcement when someone is hired to run the golf course. The new playground for Carpenter Park had been ordered. Parks and Animal Control had removed the ducks from the bird sanctuary. Member Edwards inquired about the purpose of the newly formed Recreation Facilities Ad Hoc Committee; discussion followed. 6. Discussion on Possible Future Agenda Items. Member Elliott provided a handout with discussion by all on various topics: the Commission being pro-active, what the Commission is supposed to be doing, the Commission needing to be looked at as important, why the Commission was created, creating a schedule of topics for the Commission meetings, the Commission being completely ignored, the building of the Recreation Center, officials being at the meetings, members attending General Services meetings, and the agenda for next month. G. OTHER BUSINESS 7. Public Comments. Guest Connolly commented on the Ad Hoc Committee at the airport. H. ADJOURN 2 Member Edwards motioned to adjourn the meeting, Member Sanders seconded; a voice vote was unanimous, and the motion passed with Members Joyce and Robertson being absent. The meeting adjourned at 6:42 p.m. Next Commission meeting: November 15, 2021 at 5:30 p.m. 3