Parks & Recreation Commission

ROSWELL PARKS AND RECREATION COMMISSION Monday, January 24, 2022 at 5:30 p.m. Parks Administration Office – 1101 W. 4th St. Commission Chair: Jane Ann Oldrup Commission Members: James Edwards, Maegan Sanders, Barry Mathison, Becky Joyce, Kim Elliott, and Becky Robertson Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider approval of November 15, 2021 meeting minutes E. Regular Items (Action Items) (none) F. Non-Action Items 2. Status of Joe Bauman Baseball Stadium a/k/a Coke Field (James Edwards) 3. Report on Recreation and Aquatics Center (Colette Hall) 4. Report on Zoo (John Wright) 5. Report on Parks Department (Jim Burress) 6. Informational input regarding school golf (RISD Golf Coaches) 7. Continued discussion on creating a yearly calendar for Commission meetings (Barry Mathison) G. Other Business 8. Public comments Next Meeting: February 28, 2022 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Wednesday, January 19, 2022 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, January 24, 2022, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. November 15, 2021 5:30 PM A. CALL TO ORDER Chair Jane Ann Oldrup called the November 15, 2021 meeting to order at 5:30 p.m. B. ROLL CALL The following Members were present: Jane Ann Oldrup, James Edwards, Maegan Sanders, Becky Joyce, Barry Mathison, and Becky Robertson. Member Kim Elliott was absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; John Wright, Zoo Director; Eric Chavez, Golf Manager; and Sharene Brooks, Parks Administrative Assistant, Sr. Guest present: Vicki Burress. C. APPROVAL OF AGENDA Member Mathison motioned to amend the agenda as to Item 4; Director Juanita Jennings would not be giving the Aquatic Report, it would be the new Recreation Director, Colette Hall. Member Sanders seconded; a voice vote was unanimous, and the motion passed with Member Elliott being absent. D. APPROVAL OF MINUTES 1. Member Edwards motioned to approve the minutes of the October 18, 2021 meeting, Member Sanders seconded; a voice vote was unanimous, and the motion passed with Member Elliott being absent. E. REGULAR ITEMS (ACTION ITEMS) (none) F. NON-ACTION ITEMS 2. Commission Chair Report. Chair Oldrup introduced new Commission Member Becky Robertson, new Golf Manager Eric Chavez, and new Recreation Director Colette Hall. She reported to the Commission discussions with Greg Nibert and Councilor Foster regarding funding for the new All-Inclusive Playground and a discussion with the Mayor regarding the Ad Hoc Committee. 1 3. Discussion on Creating a Yearly Calendar for Commission Meetings. Member Mathison gave his thoughts on making a schedule for the Commission’s meetings. He would like to invite groups to come to a Commission meeting to discuss what might be needed by all for the next year. Public feedback would be helpful in getting the pulse of the community. The amount of time needed in advance to prepare for different sport seasons was discussed. Communication and a checklist from the Parks’ aspect, as well as the organizations involved, would be needed. Golf, flag football, disc golf, tennis, basketball, baseball seasons/schedules/contacts were discussed. Additional information needed would be when fields are to be used and when tournaments are scheduled. Director Hall brought up the possibility of having a one-time meeting with all the leagues. Talking to the leagues first on a one-on-one basis was also suggested. Discussion about the meeting calendar and the information needed to create a schedule would continue at the next meeting. 4. Report on Aquatic Center/Recreation Center. Colette Hall, new Recreation Director, gave the aquatic and recreation report. She provided her background and work experience to the Commission. She advised that a Recreation Manager with a lot of programming and sports league experience had been hired and would be starting in January. An Aquatics Manager with a background in law enforcement and training had also been hired. Other staffing needs such as lifeguards, remained a problem. The mission for the Adult Center needed to be determined. 5. Report on Zoo. John Wright, Zoo Director, gave the zoo report. He advised an offer had been made to fill the Zoo Educator position. Taller pen walls were currently being built in the elk area. The Halloween event had an attendance of 1,800 people with over $10,000 in sponsorship. A ribbon cutting ceremony had been scheduled for 11/19 from 3-4 for the Zoo pond. Chair Oldrup inquired about the upcoming Christmas event of Jacob Roebuck. Member Edwards asked about cost recovery for the Christmas event. 6. Report on Parks Department. Jim Burress, Special Services Director, gave the report on the Parks Department. Work by the department would be finished at the Zoo pond on Friday. New equipment and a 580 mower were in the process of being purchased. Playground equipment for Virginia and Carpenter Parks had been ordered. Stolen picnic tables in the parks was a continued problem. Forty trees were lost at Del Norte. Current changes at the golf course were gone over. Tennis and basketball court resurfacing and pickle ball striping were discussed in length. G. OTHER BUSINESS 7. Public Comments. (none) H. ADJOURN Member Edwards motioned to adjourn the meeting, Member Sanders seconded; a voice vote was unanimous, and the motion passed with Member Elliott being absent. The meeting adjourned at 6:51 p.m. Next Commission meeting: January 17, 2022 at 5:30 p.m. 2