Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, February 12, 2024 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of September 18, 2023 Meeting Minutes E. Non-Action Items 2. Discussion on Commission Member Terms/Vacancies 3. Report on Recreation Department 4. Report on Parks Department F. Other Business 5. Public Comments Next Meeting: March 18, 2024 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-02. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: February 9, 2024 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. September 18, 2023 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 23-40. A. CALL TO ORDER Vice Chair Maegan Sanders called the September 18, 2023 meeting to order at 5:37 p.m. B. ROLL CALL The following Members were present: Maegan Sanders, Becky Robertson, Laurie Dudek, and Daniel L. Sanchez, with Members Edwards, Joyce, and Dearing-Martinez being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Chrissy Smith, Tracy Hutcherson, and Terri Harber. Guests via GoToMeeting: Rita Kane-Doerhoefer. C. APPROVAL OF THE AGENDA – Member Laurie Dudek motioned to approve the agenda. Member Sanchez seconded. A voice vote was unanimous and the motion passed 4-0, with Members Edwards, Joyce, and Dearing-Martinez being absent. D. APPROVAL OF THE MINUTES 1. Member Dudek motioned to approve the minutes from the August 21, 2023 meeting. Member Robertson seconded. A voice vote was unanimous and the motion passed 4-0, with Members Edwards, Joyce, and Dearing-Martinez being absent. E. NON-ACTION ITEMS 2. Report on Recreation Department. Director Burress gave the Recreation report (temporary staffing/budgets/soccer season/football starting/basketball & swimming lessons). Issues with the women’s bathroom at the Aquatic Center were discussed. 3. Report on Parks Department. Director Burress gave the Parks report (Zoo – extended hours & free admission/inventory of animals/safety a priority/Vet care & animal records/needing Zookeepers/train track bought/carousel status/waiting for well repair quote; Golf – revenues/the Angie Ramirez Memorial Tournament/great job by staff/new 1 tee time cards; Parks – valves at Del Norte/new Chisum Park/watering & fertilizing soccer fields/aerator repair; Cemetery – Columbarium project). Zookeepers, security cameras, prior golf course income, water usage, and the Adult Center pickleball project were discussed. F. OTHER BUSINESS 4. Public Comments. Guest Smith provided updated information on the plans for a new Skate Park complex and gave details of a meeting with a skate park designer. Guest Hutcherson added that three years could possibly remain on the original warranty for the ramps at the Skate Park. ADJOURN The meeting was adjourned by Vice Chair Maegan Sanders at 6:25 p.m. 2  January 2024 Recreation Monthly Report FISCAL YEAR COMPARISONS 2023 2022 This Year Last Year Jan Jan YTD YTD Revenue $21,017 $41,513 $220,476 $267,911 Attendance 6,858 11,161 57,799 57,810 ATTENDANCE CONTRIBUTORS TOP REVENUE Adult Center Classes 341 CONTRIBUTORS Adult Center Drop-In/Admissions 41 Recreation Memberships $6,946 Adult Center Member Scans 644 Recreation Admission $4,022 Adult Center Member Rentals 294 Rec & Aquatic Center Classes 2090 Rec & Aquatic Center Drop-In/Admissions 1542 Rec & Aquatic Center Member Scans 1906 Highlights Roswell Recreation Center • Memberships sold: 70, Spectator passes sold: 196 • Basketball drafts were held and went well. • Coaches received team rosters and basketball practices are underway. • First day of games is scheduled for Feb 1st. • RISD gifted program utilized the classrooms for their chess and quiz bowls with over 80 students in attandance on all four days. Roswell Aquatic Center • In-service for lifeguards this month involved practing deep water spinal rescues. Lifeguards are also maintaining their weekly requirment of swimming 300 yards. In addition to scheduled in- service hours, they will be subjected to “surprise” resuces at times that are diredted by lifeguard instructors. • Learn To Swim classes were canceled this month due to low enrollment with only one participant registered out of the 18 availabe spots. The months of December and January are normally less active due to holidays.  • Private swim lessons increased with a total of six registrations. Each private lesson consists of six sessions lasting 45 minutes each. Our Aquatic WSI’s conducted a total of 24 private classes this month • Facility Maintenance recently completed several WO’s, including finishing up the shower track installment in the woman’s locker room, painting rust covered doors, securing pool grates, removing the broken basketball goal, and addressing some electrical and plumbing issues. New benches have been ordered for all locker rooms to replace the current ones which have some rust issues. We are currently waiting on confirmation from contractors for the pump room maintenance. • Lifeguards had no saves or medical assistance reported this month. • Six birthday parties with swim passes were held, and a local swim team utilized lanes for their practice sessions. • Three new lifguards have successfully passed their certification course, two of them have completed orientation and are currenly working and shadowing other lifeguards. Roswell Adult Center • Memberships sold: 42 • Back To The 80’s event was a success and had 35 people in attencdance. • The new session of classes began this month with 9 out of the 12 offered classes taking place. Stained glass class now has a total of 4 class times available. Vehicle Milage • Unit 1104/09116 – VIN# 00494 - Milage 13232 • Unit 1101/00494 – VIN#09116 - Milage 54546 Upcoming Events • Feb 10 – Father-Daughter Dance • Feb 16 – Valentine’s Dance Lifeguard In-Service Learn To Swim Class ZOO - December, 2023 Animal Care: ▪ “Neo”, an Axolotl, has been quickly growing & received a tank upgrade ▪ The Ferruginous Hawk, “Sochi”, passed away o Necropsy results showed fungal pneumonia o The Vet indicated it was most likely due to age age & a compromised immune system o Sochi had been wild-caught & had neurological issues causing limited flight resulting in the need for Zoo care ▪ The animals celebrated the season with special holiday-themed enrichment ▪ “Frodo”, a Great-Horned Owl & “Obsidian, a Zone Tail Hawk, returned to the Zoo from Alamogordo o Frodo is a star education talent & has enjoyed interacting with Zoo guests Grounds Maintenance: ▪ The Parks Department provided assistance during the whole month with various upkeep and projects o Welded in holding area of the mini horses & donkeys to help with control during dentals o Hauled large logs to various enclosures for enrichment, as well as providing the animals with something to rub/scratch themselves on Submitted by: Amy Munoz, Zoo Curator Approved by: Jim Burress, Special Services Director Page 1 of 1 GOLF – December, 2023 Highlights – Pro Shop: ▪ Hosted the Roswell Nissan Toy Drive Tournament on December 10th ▪ Replaced all flags/flagsticks on Golf Course ▪ Cleaned leaves around Pro Shop & barn areas ▪ Cleaned out & organized cart barns ▪ Worked on geofences & other GPS settings for the new golf carts ▪ Inventoried all products Specific & Routine Maintenance: ▪ Cut cups 3 times a week ▪ Moved tee markers as needed ▪ Dumped trash ▪ Mowed greens 3 times a week ▪ Replaced 2” isolation valves for irrigation on Holes 7, 9 & 18 ▪ Replaced irrigation head on 9 Green ▪ Repaired broken electrical supply line for controllers on Holes 3, 5, 6, 7 & 8 ▪ Cleaned up leaves around golf course Vehicle Information: 2011 Ford Ranger VIN: 1FTKR4EEXDPA67919 PLATE: G83632 MILEAGE: 110,799 Page 1 of 2 DECEMBER REVENUES – PRO SHOP Category Qty Subtotal Subtotal w/o Tax Cost Profit Alcohol / Beer 1018 $4,439.30 $4,227.50 $1,334.06 $2,893.52 Alcohol / Liquor 546 $2,649.69 $2,523.50 $647.39 $1,876.09 Food and Beverage / Drinks 709 $1,618.18 $1,541.00 $569.10 $972.01 Food and Beverage / Snacks 651 $1,107.74 $1,055.00 $489.37 $565.73 Golf / Green Fees 2050 $20,096.66 $19,158.70 $0.00 $19,158.70 Golf / Memberships 27 $9,358.00 $9,358.00 $0.00 $9,358.00 Golf Carts 1696 $24,260.58 $23,126.81 $0.00 $23,126.81 Merchandise / Accessories 85 $3,836.02 $3,780.00 $562.76 $3,217.25 Merchandise / Apparel 7 $538.65 $513.00 $257.00 $256.00 Merchandise / Clubs 5 $2,466.45 $2,349.00 $1,751.90 $597.10 Merchandise / Footwear 1 $105.00 $100.00 $66.00 $34.00 Merchandise / Gloves 33 $693.00 $660.00 $337.94 $321.99 Merchandise / Golf Balls 323 $2,896.07 $2,758.00 $1,634.12 $1,123.98 Merchandise / Headwear 6 $199.50 $190.00 $95.75 $94.26 Range Balls 411 $2,237.60 $2,134.00 $0.00 $2,134.00 DECEMBER $76,502.44 $73,474.51 $7,745.39 $65,729.44 Submitted by: Eric Chavez, Golf Course Manager Approved by: Jim Burress, Special Services Director Page 2 of 2 CEMETERY - December, 2023 Department Info: 210 acres maintained Staffing: 9 FTE Number of Services for the Month: 29 ▪ 17 Casket Burials ▪ 6 Cremation Burials ▪ 3 Veteran’s Cemetery Casket Burials ▪ 3 Veteran’s Cemetery Cremation Burials Total Revenue for the Month: $33,620.00 Specific & Routine Maintenance: ▪ Dug, set-up, covered & tamped for all 29 services ▪ Installed new sprinkler conventional clock at the shop ▪ Raised tree limbs throughout cemetery ▪ West side fence repaired ▪ Winterized all mowers ▪ Cleaned & organized shop area ▪ Helped with Wreaths Across America ▪ Ordered tree seedlings for 2024 Arbor Day Submitted by: Ruben Esquivel, Cemetery Superintendent Approved by: Jim Burress, Special Services Director Page 1 of 1 PARKS - December, 2023 Department Info: 685 acres maintained Staffing: 27 FTE Routine Maintenance: ▪ Last seasonal mowing in parks ▪ Irrigation turned off; all but 3 drinking fountains winterized ▪ Spot sprayed weeds ▪ Cleaned-out Sunken Garden ▪ Gopher control within complexes & parks ▪ Trash pick-up ▪ Continual graffiti removal on trails, below grades, play equipment & Skate Park ▪ Replenished bird seed at Bird Sanctuary weekly Specific Maintenance: ▪ Soda blasted graffiti ▪ Cleaned beds at Carpenter Park ▪ Ground stumps at Convention Center ▪ Hauled 6 loads of millings to the golf course ▪ Delivered a load of AMZ material to the zoo ▪ Raked up & hauled 10 loads of pine needles from Stiles ▪ Trimmed Afghan pine trees on bike trail east of Garden ▪ Swept/blew off below grades ▪ Removed trees ▪ Worked at Zoo the whole month o Train track repair o Crack sealing o Patched potholes Page 1 of 6 Page 2 of 6 Page 3 of 6 Page 4 of 6 Page 5 of 6  Vehicle Information: UNIT# LAST 5 OF VIN DEC. MILEAGE 1115 59361 9,386 1043 30177 26,241 1110 11787 75,215 1335 31335 95,251 1171 05837 103,724 1106 32089 99,140 1134 02128 67,705 1136 51161 77,867 1112 31411 129,380 1109 55800 162,302 1118 03155 87,506 1107 05501 184,779 1120 16661 84,566 1122 06799 34,245 1007 49647 44,487 1194 27335 139,864 1177 63424 32,673 1092 00430 31,890 1113 13373 46,666 1100 48327 59,017 (N/A) 31159 170,523 550 38512 121,516 503 87408 72,650 Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director Page 6 of 6