Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, April 15, 2024 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of October 16, 2023 Meeting Minutes 2. Consider Approval of February 12, 2024 Meeting Minutes E. Regular Items (Action Items) 3. Consider Recommending for Approval that Appropriate Signage for Bike Lanes Be Installed Throughout the City F. Non-Action Items 4. Update/Discussion on Skate Park 5. Update/Discussion on Spring River and Cielo Grande Trail Connection 6. Update/Discussion on Zoo Carousel Repair 7. Report on Recreation Department 8. Report on Parks Department G. Other Business 9. Public Comments Next Meeting: May 20, 2024 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-02. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: April 12, 2024 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. October 16, 2023 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 23-40. A. CALL TO ORDER At 5:38 p.m., Director Jim Burress determined the October 16th meeting would not be held. B. ROLL CALL The following Members were present: Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez with Chair James Edwards, Vice Chair Maegan Sanders, and Member Becky Joyce being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Tori Hornick and Terri Harber. C. APPROVAL OF AGENDA – No action taken; no meeting held. D.1. APPROVAL OF THE MINUTES – No action taken; no meeting held. E. NON-ACTION ITEMS 2. Discuss Public Artwork for Trails – No discussion, no meeting held. 3. Skate Park Update – No update; no meeting held. 4. Report on Recreation Department – No report; no meeting held. 5. Report on Parks Department – No report; no meeting held. F. OTHER BUSINESS – No public comments; no meeting held. ADJOURN – No adjournment; meeting dismissed at 5:38 p.m. Next Commission meeting: November 20, 2023 at 5:30 p.m.  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. February 12, 2024 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 24-02. A. CALL TO ORDER Chair James Edwards called the February 12, 2024 meeting to order at 5:32 p.m. B. ROLL CALL The following Members were present: James Edwards, Becky Robertson, Laurie Dudek, and Jeneva Dearing-Martinez, with Members Daniel L. Sanchez, Maegan Sanders, and Becky Joyce being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guest via GoToMeeting: Vicki Burress. C. APPROVAL OF THE AGENDA – Member Dearing-Martinez motioned to approve the agenda. Member Dudek seconded. A voice vote was unanimous and the motion passed 4-0, with Members Sanchez, Sanders, and Joyce being absent. D. APPROVAL OF THE MINUTES 1. Member Robertson motioned to approve the minutes from the September 18, 2023 meeting. Member Dudek seconded. A voice vote was unanimous and the motion passed 4-0, with Members Sanchez, Sanders, and Joyce being absent. E. NON-ACTION ITEMS 2. Discussion on Commission Member Terms/Vacancies. Director Burress advised the commission on the terming-out of Member Joyce at the end of March, 2024. The process of reviewing and recommending an applicant to the Mayor was discussed. 3. Report on Recreation Department. Director Burress gave the Recreation report, including discussion: • Father-Daughter Dance a success • Auditing being done • Clinics/tournaments/lessons being planned for new pickleball courts 1 4. Report on Parks Department. Director Burress gave the Parks report, including discussion: Zoo • status of train, track, pond, well, carousel, concession stand, and animals • no USDA findings during inspection • owl and hawk returned from Alamogordo • painters for train Golf • bigger inventory of items to purchase at Pro Shop • usage agreements with Roswell Schools Parks • graffiti removal • updates to flower bed at Carpenter Park Cemetery • damaged gate repaired • assessing tree damage from snow and ice Further discussion included: • mileage numbers on the department reports • graffiti tagger caught and arrested • numerous people utilizing Cielo Grande, the new inclusive park & the dog park • striping concerns at Cahoon tennis courts • City Road Safety Survey • signage for City bike lanes and paths F. OTHER BUSINESS 5. Public Comments. Member Dudek is now on the board of the National Recreation & Parks Association and the Advocacy Committee. Member Robertson asked about grants. Mirrors, lockers, equipment, and flooring at the Adult Center were discussed. ADJOURN The meeting was adjourned by Chair James Edwards at 6:20 p.m. 2  March 2024 Recreation Monthly Report FISCAL YEAR COMPARISONS 2024 2023 This Year Last Year Feb Feb YTD YTD Revenue $31,697 $21,773 $297,889 $321,883 Attendance 7,838 5817 75,169 72,534 ATTENDANCE CONTRIBUTORS TOP REVENUE Adult Center Classes 242 CONTRIBUTORS Adult Center Drop-In/Admissions 14 Recreation Concession $15,131 Adult Center Member Scans 732 Recreation Admission $11,518 Adult Center Member Rentals 244 Rec & Aquatic Center Classes 1118 Rec & Aquatic Center Drop-In/Admissions 2092 Rec & Aquatic Center Member Scans 3396 Highlights Roswell Recreation Center • Memberships sold: 82 • Basketball for the 2023/2024 season wrapped up this month wil 724 boys and girls participating in our program this year Roswell Aquatic Center • Lifeguards continue to conduct their monthly in-service under the direction of the Aquatic Specialist. This month multiple recognition and response drills were conducted with an infant mannequin. Staged “surprise” rescues also continue to be performed as directed by lifeguard instructors. • Thoughout March, all available slots for learn-to-swim classes were fully booked, and total of eight private swim lessons were also conduted. • Morning aerobics class has picked up and both classed continue to do well. • Four birthday parties with swim passes were held. Roswell Adult Center • Memberships sold: 7 • This month brought a new instructor to teach Stretch class, Senior workout and Yoga classes. Vehicle Milage • Unit 1004/09116 – VIN# 09116 - Milage 13261 • Unit 1101/00494 – VIN#00494 - Milage 54725 Rubi Ruiz Lifeguard of the Week Michal Salaz Lifeguard of the Week CEMETERY – March, 2024 Acres Maintained: 210 Staffing: 10 FTE Number of Services for the Month: 33 ▪ 13 Casket Burials ▪ 16 Cremation Burials ▪ 2 Veteran’s Cemetery Casket Burials ▪ 2 Veteran’s Cemetery Cremation Burials Total Revenue for the Month: $22,340.00 Specific & Routine Maintenance: ▪ Dug, set-up, covered & tamped for all 33 services ▪ Sprayed for early spring weeds ▪ Branch removal after high winds ▪ Spot mowing throughout cemetery ▪ Shaped 10 Barrel Cedars on East side ▪ Started watering with the irrigation clocks ▪ New blades installed on 4 mowers ▪ Replaced 8 sprinklers in Blocks, 71, 72 and Vehicle Information: 73 UNIT# FEB. MILEAGE ▪ 2 upright headstones and 15 plaques installed at General Douglas McBride 580 114,740 Veterans Cemetery 581 74,263 582 18,090 583 21,898 586 78,796 587 53,982 588 72,657 Submitted by: Ruben Esquivel, Cemetery Superintendent 606 83,621 Approved by: Jim Burress, Special Services Director Page 1 of 1 PARKS – March, 2024 Specific Maintenance: Acres Maintained: 685+ ▪ Swept parking lot at old shop to prepare for several truckloads of new mulch Staffing: 27 FTE ▪ Replenished playground mulch: o Spread 57 dump truck loads to all parks Routine Maintenance: o One full load to Cielo Grande o One full load to Delta West o 8 loads to the Zoo ▪ Mowing weekly Thank you to the Streets Dept. for their help hauling the ▪ Checking all irrigation in parks and sports mulch! complexes ▪ Cut foul ball lines at ballfields ▪ Spraying weeds weekly ▪ Painted graffiti and curbs in below grades ▪ Repairing baseball backstops in all parks ▪ Ran sticker pickers at Delta West for baseball season ▪ Tree work ▪ Trash pick-up o Replaced: ▪ Installing new tables, trash cans and dead tree on 8th St. Trail BBQ grills throughout parks 4 trees at Fire Station #1 with trees from tree farm o Trimmed: Live Oak at Fire Station #1 o Planted: 15 new fruit trees at different park locations o Various removal, trimming and stump grinding cont’d ▪ Zoo o Painted animal pens o Started sandblasting train to prepare it for painting Baby squirrel rescued during tree removal at Cahoon! Page 1 of 5 Page 2 of 5 Page 3 of 5 Page 4 of 5  Vehicle Information: UNIT# LAST 5 OF VIN FEB. MILEAGE 1115 59361 9,514 1043 30177 27,419 1110 11787 77,386 1335 31335 97,107 1171 05837 104,290 1106 32089 100,809 1134 02128 68,872 1136 51161 79,400 1112 31411 131,253 1109 55800 163,221 1118 03155 88,149 1107 05501 185,999 1120 16661 86,430 1122 06799 34,751 1007 49647 45,653 1194 27335 149,208 1177 63424 33,587 1113 13373 47,879 1100 48327 61,640 (N/A) 31159 171,048 550 38512 122,824 503 87408 73,417 Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director Page 5 of 5 ZOO – March, 2024 Animal Care/Maintenance: ▪ Final vacant positions were filled ▪ Mini horses and donkeys were given vaccines and dewormer as part of their preventative care ▪ “Busy” the beaver went to the Vet for a teeth trim as part of his ongoing care due to damaged teeth and gums ▪ NM Game & Fish renewed the annual Zoo permit ▪ The male elk, “Garrett”, dropped his antlers ▪ “Felix”, the rabbit, got a roomier enclosure for hopping and exploring ▪ Calculated feed and project needs to get thru the end of the fiscal year, including needs for the upcoming relicensing with USDA ▪ The enrichment selection was expanded -- providing more stimulating items for the animals as an outlet to exhibit more natural behaviors ▪ Storage sheds were reorganized to make room for the new enrichment items ▪ Weeded and mowed all enclosures, removed tumbleweeds and trash brought in by the high winds ▪ The llamas were sheared and had their hooves trimmed Submitted by: Amy Munoz, Zoo Curator Approved by: Jim Burress, Special Services Director Page 1 of 1 GOLF – March, 2024 Projects & Events – Pro Shop: ▪ Planning for the Roswell Honda Classic tournament for April 20th & 21st continued ▪ Ordered inventory for remaining FY ▪ Product inventory continued Specific & Routine Maintenance: ▪ Cut cups 3 times a week ▪ Moved tee markers as needed ▪ Dumped trash ▪ Mowed greens 3 times a week ▪ Sprayed Cielo Grande soccer fields and special events with pre-emergent and post-emergent herbicide on the 4th o Pre-emergent to control summer grassy weeds o Post-emergent to control winter annual weeds and perennials ▪ Cleaned-out overgrown grass and added sand to bunkers on Holes 1 and 2 ▪ Sprayed the greens with fertilizer on the 28th ▪ Repaired water leak on 2” water line between 4 and 1 Fairways ▪ Replaced 4 irrigation heads o 2 on Hole 2 o 1 on 7 Tee o 1 by 14 restroom ▪ Cleaned-up fallen branches due to severe winds ▪ Replaced motor, hydraulic pump, and battery on top dresser Vehicle Information: 2011 Ford Ranger VIN: 1FTKR4EEXDPA67919 PLATE: G83632 MILEAGE: 110,810 Submitted by: David Blewett, Golf Course Superintendent Approved by: Jim Burress, Special Services Director Page 1 of 1