Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Wednesday, July 17, 2024 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of May 20, 2024 Meeting Minutes E. Non-Action Items 2. Discussion on Trails/Bike Paths (Arnold/Ceder) 3. Report on Parks & Recreation Departments F. Other Business 4. Public Comments Next Meeting: August 21, 2024 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: July 12, 2024 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. May 20, 2024 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 24-23. A. CALL TO ORDER Chair James Edwards called the May 20, 2024 meeting to order at 5:30 p.m. B. ROLL CALL The following Members were present: James Edwards, Maegan Sanders, Becky Robertson, Laurie Dudek, and Daniel Sanchez with Becky Joyce and Jeneva Dearing- Martinez being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Rita Kane-Doerhoefer, Vicki Burress, John Gough, Carolyn Madison, Kate Davenport, Clyde Williamson, Kristin Waide, Alicia Cotton, Izzy Ocampo, Ale Arias, Deneisha Gonzales, Steve Gonzales, Donna Oracion, Tim Oracion, Manuel Payne, Matt Thomas, Kathleen Turner, and Carolyn Mitchell. C. APPROVAL OF THE AGENDA – Member Dudek motioned to approve the agenda. Member Sanchez seconded. A voice vote was unanimous and the motion passed 5-0, with Members Joyce and Dearing-Martinez being absent. D. APPROVAL OF THE MINUTES 1. Member Dudek motioned to approve the minutes from the April 15, 2024 meeting. Member Sanchez seconded. A voice vote was unanimous and the motion passed 5-0, with Members Joyce and Dearing-Martinez being absent. G. OTHER BUSINESS 5. Public Comments. Guest Gough with Roswell Youth Soccer Association (RYSA), questioned the watering of the soccer fields at Cielo Grande and whether the City is doing their part on the maintenance side. Guest Davenport with RYSA, requested a maintenance schedule for the soccer fields. Guest Payne, President of Lobo Flag Football League, apologized for his frustrations and explained the issues happening with the flag football contract. Guest Kane-Doerhoefer introduced herself and listed her involvement with the community (trash bags/pollinators/grants/volunteering/writing curriculums). Guest T. Oracion with Roswell Pickleball Club (RPC), asked when the new pickleball courts would be opening and what the delay was. Guest Mitchell, 1 President of the Roswell Adult Center Foundation (RACF), advised there was an upcoming meeting regarding the sidewalk steps that are needed in order for the courts to open. Guest Turner with RPC, expressed her appreciation for what the RACF had done and asked about usage of volunteers at the Adult Center once the courts were opened. Guest Ocampo with Brady Plus, and Guest Cotton with Rubbermaid, addressed the commission regarding a Site Survey with Lovelace Regional Hospital. E. REGULAR ITEMS (ACTION ITEMS) 2. Consider Changing the Date of the Parks & Recreation Commission Meetings. Possible new meeting dates were discussed. Member Dudek motioned to change the date of the Parks & Recreation Commission meetings to the third Wednesday of every month. Member Sanders seconded. A voice vote was unanimous and the motion passed 5-0, with members Joyce and Dearing-Martinez being absent. Chair Edwards advised that with this new change, the next Parks & Recreation meeting would be June 19th at 5:30 p.m. F. NON-ACTION ITEMS 3. & 4. Report on Recreation/Parks Department. Director Burress provided information as to: • A ribbon cutting that was held at the All-Inclusive Playground • Both pools at the Rec Center opening Memorial Day weekend • Parks’ crew maintaining Main St.; a lot of flower pot damage • New artwork installed inside the Zoo train tunnel • Zoo pond has been stocked with fish; no fee for train rides or entrance into Zoo • New Golf Pro has been hired at Nancy Lopez Golf Course Also discussed were the “My Rec” app and the installation of dripline at the Boys & Girls Club. ADJOURN The meeting was adjourned by Chair James Edwards at 6:27 p.m. 2 CEMETERY – June, 2024 Specific & Routine Maintenance: Acres Maintained: 210 ▪ Dug, set-up, covered and tamped for all 28 services ▪ Installed 2 plaques and 4 upright stones Staffing: 10 FTE at General Douglas McBride Veterans Cemetery Number of Services for the Month: 28 ▪ Mowing and trimming of cemetery blocks ▪ 12 Casket Burials ▪ Leveled entire family Lot (NMC-23; a 12- ▪ 11 Cremation Burials person capacity Lot) ▪ 2 Veteran’s Cemetery Casket Burials ▪ Removed dead American Elm tree ▪ 3 Veteran’s Cemetery Cremation Burials behind the office ▪ Used burn-pit to get rid of diseased Total Revenue for the Month: $31,250.00 trees ▪ Moved 3” sprinkler valve out of roadway and into Block area Vehicle Information: ▪ Unloaded 8” pipe for irrigation loop (3,000 ft.) UNIT# MILEAGE ▪ Had a grass fire west of Block 73, behind 580 117,350 neighborhood 581 75,468 582 18,575 586 79,417 587 55,470 588 72,977 606 84,171 Submitted by: Ruben Esquivel, Cemetery Superintendent Approved by: Jim Burress, Special Services Director Page 1 of 1 ZOO – June, 2024 Animal Care/Maintenance: ▪ Passed the USDA Inspection and are relicensed for 3 more years! ▪ The mini horse and donkey had their teeth floated. o This is an annual procedure which involves filing down teeth to remove sharp edges so they can chew properly. ▪ The bears were given access to the old mountain lion exhibit -- doubling their space (pictured below are “Ursula” and “Sierra”). o The Parks Dept. finished covering the exhibit. o The animal care staff fixed-up the enclosure with enrichment items and live plants to increase their quality of life. ▪ The coatimundi exhibit was filled with dirt, plants, and other enrichment so they can engage in their natural behavior of foraging (pictured next page are “Laverne” and “Shirley”). ▪ A temporary fix (until a new enclosure is built) to the eagle exhibit was a patch-up to cover rusted out sections. ▪ Landscaping and planting was done throughout the gardens and animal exhibits. ▪ “Busy” the beaver got his teeth trimmed. Page 1 of 2  ▪ Two senior reptiles were lost; a bearded dragon and a corn snake (pictured below is Lead Zookeeper, Ayrin, with bearded dragon “Elliot”). o Both received wonderful care by our veterinarians. o They were taken out regularly for Keeper Chats and were loved by all! o They will be greatly missed. Submitted by: Amy Munoz, Zoo Curator Approved by: Jim Burress, Special Services Director Page 2 of 2 PARKS – June, 2024 Specific Maintenance: Acres Maintained: 685+ ▪ Rototilled playgrounds ▪ Assembled new picnic tables Staffing: 27 FTE ▪ Replaced broken trash receptacles ▪ Removed broken tree limbs and trimmed Routine Maintenance: trees in parks Zoo ▪ Mowing weekly ▪ Checking all irrigation in parks and ▪ Started setting posts for fence sports complexes ▪ Replaced approximately 200 railroad ties ▪ Spraying weeds weekly ▪ Built beds for butterfly garden ▪ Repairing baseball backstops in all o Installed irrigation for dripline parks for baseball season o Hung trellis ▪ Trash pick-up o Spread gravel ▪ Installing new tables, trash cans and BBQ grills throughout parks Page 1 of 3 Page 2 of 3 Vehicle Information: UNIT# LAST 5 OF VIN MILEAGE 1115 59361 9,630 1043 30177 28,898 1110 11787 78,954 1335 31335 98,781 1171 05837 105,093 1106 32089 102,686 1134 02128 70,135 1136 51161 81,305 1112 31411 132,275 1109 55800 164,632 1118 03155 89,739 1107 05501 187,222 1120 16661 88,431 1122 06799 37,006 1007 49647 46,724 1194 27335 140,067 1177 63424 34,134 1113 13373 49,135 1100 48327 63,895 (N/A) 31159 172,568 550 38512 124,227 503 87408 74,231 Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director Page 3 of 3 GOLF – June, 2024 Highlights: • Another busy month -- from tournaments and special events to Senior and Junior tournaments! • We hosted the Eastern NM Seniors Golf Association as well as the Zia Seniors. They were seniors throughout Southern NM and West TX. The course conditions exceeded expectations and players couldn’t be happier! • Taco Tuesday has continued to get bigger and bigger; we proudly host 100+ golfers every week! • Spring River proudly hosted 40 boys and girls from all over the state ranging from the age of 7-18. Parents raved about the golf course conditions and staff! • The ARM Foundation and Roswell Martians chose Spring River to host their fundraiser events. The Golf team knocked it out of the park; both tournaments raised a lot of money and made the city of Roswell happy! • The AG Association visited us and we received some amazing feedback. They do not golf a lot, but they know grass and couldn’t help but notice how healthy it was on the property. Great to see AG teachers across the State let loose and have some fun!! Specific & Routine Maintenance: • Cut cups 3 times a week • Moved tee markers as needed • Dumped trash • Mowed greens 7 times a week; after aeration, reduced to once a week • Fertilized fairways, tees, surrounds, and roughs with ammonium sulfate on the 5th • Fertilized Cielo Grande and Special Events with ammonium sulfate on the 12 th • Finished the repair on left bunker on 11 and filled with sand • Sprayed fairways, tees, and surrounds with growth regulator on the 18 th Page 1 of 2  • Irrigation Repairs: water leak behind 3 Tee, water leak next to fence on 9, and repaired 4 irrigation heads. Revenues: Subtotal w/o Category Qty Subtotal Tax Cost Profit Alcohol / Beer 3166 $13,175.36 $12,519.72 $4,157.91 $9,017.28 Alcohol / Liquor 1740 $7,956.97 $7,559.69 $2,029.59 $5,927.24 Food and Beverage / Drinks 2790 $5,191.20 $4,927.90 $1,897.08 $3,292.41 Food and Beverage / Snacks 1303 $2,399.62 $2,276.99 $955.17 $1,444.62 Golf / Green Fees 3,475 $28,620.41 $27,190.98 $0.00 $33,756.41 Golf / Memberships 21 $4,923.39 $4,923.39 $0.00 $4,923.39 Golf / Services (GHIN & Club Storage) 4 $140.00 $140.00 $0.00 $140.00 Golf Carts 3,133 $36,444.63 $34,617.21 $0.00 $41,152.63 Merchandise / Accessories 94 $1,069.34 $1,015.88 $541.48 $527.88 Merchandise / Apparel 6 $431.00 $409.45 $218.50 $212.50 Merchandise / Clubs 12 $2,775.72 $2,636.94 $1,969.95 $805.77 Merchandise/Footwear 1 $170.00 $161.50 $112.25 $57.75 Merchandise / Gloves 77 $1,498.00 $1,423.10 $781.23 $716.93 Merchandise / Golf Bags 2 $525.00 $498.75 $337.40 $187.60 Merchandise / Golf Balls 513 $3,334.32 $3,167.46 $1,907.32 $1,426.86 Merchandise / Headwear 25 $951.95 $904.35 $520.05 $431.88 Range 1225 $4,312.48 $4,097.96 $0.00 $5,168.48 Tournament Fee's 457 $19,960.00 $19,960.00 $0.00 $19,960.00 June $133,879.39 $128,431.27 $15,427.93 $129,149.63 Tournament Merch Credit Book 13 $8,432.50 $8,432.50 $0.00 $8,432.50 Club Rentals 34 $316.00 $300.13 $0.00 $316.00 TOTAL $143,363.95 $137,163.90 $15,427.93 $137,898.13 Grand Revenue $158,791.88 Vehicle Information: 2011 Ford Ranger VIN: 1FTKR4EEXDPA67919 Submitted by: Tim VandenBout, Golf Course Manager PLATE: G83632 Approved by: Jim Burress, Special Services Director MILEAGE: 110,812 Page 2 of 2  June 2024 Recreation Monthly Report FISCAL YEAR COMPARISONS 2024 2023 This Year Last Year June June YTD YTD Revenue $79,819 $66,311 $449,530 $423,296 Attendance 14,222 12,937 105,428 94,219 ATTENDANCE CONTRIBUTORS TOP REVENUE Adult Center Classes 128 CONTRIBUTORS Adult Center Drop-In/Admissions 30 Pool Admissions $32,070 Adult Center Member Scans 356 Recreation Concession $21,152 Adult Center Member Rentals 829 Rec & Aquatic Center Classes 114 Rec & Aquatic Center Drop-In/Admissions 9013 Rec & Aquatic Center Member Scans 3705 Special Events 47 Highlights Roswell Recreation Center • Memberships sold: 139 • Recreation’s Youth Summer Clinics began with successful soccer and disc golf sessions. Roswell Aquatic Center • Lifeguards continue to conduct their monthly in-service under the direction of the Aquatic Supervisor. This month, the LGI’s have decided to conduct an in-service for the guards on handling disgruntled patrons effectively and professionally. Each guard maintains their weekly requirement of swimming 300 yards and continues to perform "surprise" rescues. • Private LTS classes are doing well and aerobics classes have more than 20 participants regularly for both morning and evening sessions. The summer after-school program brings approximately 80 kids on Thursdays from 9 am to 11 am. • This month, we had eight incident reports, which were minor first-aid cases. Only two rescues were reported. • Six birthday parties with swim passes were held. Roswell Adult Center • Memberships sold: 10 • The Adult Center hosted its second dance of the Summer Dance Series and the attendance doubled the first dance. • Updates to the group fitness room included a new sound system, industrial fans, enhanced lighting, and an improved organization style. Vehicle Mileage • Unit 1004/09116 – VIN# 09116 - Mileage 13,363 • Unit 1101/00494 – VIN#00494 - Mileage 54,889 • Unit 15875 – VIN#15875 – Mileage 51,694 Upcoming: • Alien Chase 7/6 • Sports Clinics: Basketball 7/8, Football 7/15, Volleyball 7/22 • Red, White & Blue Dance 7/19 Adult Center Fitness Room Adult Center Fitness Room