Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Wednesday, September 18, 2024 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of May 20, 2024 Meeting Minutes 2. Consider Approval of July 17, 2024 Meeting Minutes E. Non-Action Items 3. Discussion on Trails/Bike Paths (Arnold/Cederberg) 4. Report on Parks & Recreation Departments F. Other Business 5. Public Comments Next Meeting: October 16, 2024 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: September 13, 2024 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. May 20, 2024 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 24-23. A. CALL TO ORDER Chair James Edwards called the May 20, 2024 meeting to order at 5:30 p.m. B. ROLL CALL The following Members were present: James Edwards, Maegan Sanders, Becky Robertson, Laurie Dudek, and Daniel Sanchez with Becky Joyce and Jeneva Dearing- Martinez being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Rita Kane-Doerhoefer, Vicki Burress, John Gough, Carolyn Madison, Kate Davenport, Clyde Williamson, Kristin Waide, Alicia Cotton, Izzy Ocampo, Ale Arias, Deneisha Gonzales, Steve Gonzales, Donna Oracion, Tim Oracion, Manuel Payne, Matt Thomas, Kathleen Turner, and Carolyn Mitchell. C. APPROVAL OF THE AGENDA – Member Dudek motioned to approve the agenda. Member Sanchez seconded. A voice vote was unanimous and the motion passed 5-0, with Members Joyce and Dearing-Martinez being absent. D. APPROVAL OF THE MINUTES 1. Member Dudek motioned to approve the minutes from the April 15, 2024 meeting. Member Sanchez seconded. A voice vote was unanimous and the motion passed 5-0, with Members Joyce and Dearing-Martinez being absent. G. OTHER BUSINESS 5. Public Comments. Guest Gough with Roswell Youth Soccer Association (RYSA), questioned the watering of the soccer fields at Cielo Grande and whether the City is doing their part on the maintenance side. Guest Davenport with RYSA, requested a maintenance schedule for the soccer fields. Guest Payne, President of Lobo Flag Football League, apologized for his frustrations and explained the issues happening with the flag football contract. Guest Kane-Doerhoefer introduced herself and listed her involvement with the community (trash bags/pollinators/grants/volunteering/writing curriculums). Guest T. Oracion with Roswell Pickleball Club (RPC), asked when the new pickleball courts would be opening and what the delay was. Guest Mitchell, 1 President of the Roswell Adult Center Foundation (RACF), advised there was an upcoming meeting regarding the sidewalk steps that are needed in order for the courts to open. Guest Turner with RPC, expressed her appreciation for what the RACF had done and asked about usage of volunteers at the Adult Center once the courts were opened. Guest Ocampo with Brady Plus, and Guest Cotton with Rubbermaid, addressed the commission regarding a Site Survey with Lovelace Regional Hospital. E. REGULAR ITEMS (ACTION ITEMS) 2. Consider Changing the Date of the Parks & Recreation Commission Meetings. Possible new meeting dates were discussed. Member Dudek motioned to change the date of the Parks & Recreation Commission meetings to the third Wednesday of every month. Member Sanders seconded. A voice vote was unanimous and the motion passed 5-0, with members Joyce and Dearing-Martinez being absent. Chair Edwards advised that with this new change, the next Parks & Recreation meeting would be June 19th at 5:30 p.m. F. NON-ACTION ITEMS 3. & 4. Report on Recreation/Parks Department. Director Burress provided information as to: • A ribbon cutting that was held at the All-Inclusive Playground • Both pools at the Rec Center opening Memorial Day weekend • Parks’ crew maintaining Main St.; a lot of flower pot damage • New artwork installed inside the Zoo train tunnel • Zoo pond has been stocked with fish; no fee for train rides or entrance into Zoo • New Golf Pro has been hired at Nancy Lopez Golf Course Also discussed were the “My Rec” app and the installation of dripline at the Boys & Girls Club. ADJOURN The meeting was adjourned by Chair James Edwards at 6:27 p.m. 2  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. July 17, 2024 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 24-23. A. CALL TO ORDER At 5:36 p.m., Director Jim Burress determined the July 17th meeting would not be held due to the lack of a quorum and requested a Roll Call for the record. B. ROLL CALL The following Members were present: Becky Robertson and Daniel L. Sanchez with Chair James Edwards, Vice Chair Maegan Sanders, Becky Joyce, Jeneva Dearing- Martinez, and Laurie Dudek being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Daniel Cederberg, Megan Cederberg, and Chance Bonham. C. APPROVAL OF AGENDA – No action taken; no meeting held. D.1. APPROVAL OF THE MINUTES – No action taken; no meeting held. E. NON-ACTION ITEMS 2. Discussion on Trails/Bike Paths – No discussion, no meeting held. 3. Report on Parks & Recreation Departments – No report; no meeting held. F. OTHER BUSINESS – No public comments; no meeting held. ADJOURN – No adjournment; meeting dismissed at 5:37 p.m. GOLF – August, 2024 Highlights: • Another month has just flown by here at the Golf Course! We did not host any tournaments, just normal play. However, we maintained steady play despite the extreme heat and managed to have another solid month! • August marked the end of Taco Tuesday; sad day for our members! But, staff was ready for the break. Members insisted on another week, but that was our goal – keep them wanting more and saying they can’t wait until next year! • Two employees got the opportunity to play with our Major Sponsor, Saul Aguilar – owner of Los Cerritos and Antiguas. They had a blast! • We joined forces with NMMI and had a true City Championship. Including both courses and working together was very well received by the golfers and patrons! We had 63 participants and anticipate over 90 players next year. • We are excited to announce that we will be hosting a Golf Clinic for youth in September. • We also just signed a contract with The Section to host a Fall Series Junior event in October! The Section Tournament Director said that all the parents raved about the Summer event, requesting that we be added to the Fall Series. A great compliment to our Team! Specific & Routine Maintenance: • Cut cups 3 times a week • Moved tee markers as needed • Dumped trash • Mowed greens 7 times a week; after aeration, reduced to once a week • Top dressed the greens with sand 2 times this month • Replaced driveshaft on fairway mower on the 8th • Sprayed the greens with growth regulator 4 times • Sprayed greens with nematicide, fungicide, and wetting agent on the 16 th • Sprayed the fairways with growth regulator on the 14th • Sharpened greens reels mid-August • Replaced broken frame for mower deck on rough mower • Started rebuilding greens roller – will finish in September (weld new sprockets on rollers, replace bearings, both drive chains, drive & idler sprockets) • Changed leaking hydraulic motor on greens mower • Repaired leaking hydraulic hose on fairway mower • Repaired and sharpened broken reel on fairway mower • Changed oil/filter and fuel & air filters on John Deere tractor Page 1 of 2 Revenues: Subtotal w/o Category Qty Subtotal Tax Cost Profit Alcohol / Beer 2,381 $9,939.15 $9,444.05 $3,126.16 $6,813.07 Alcohol / Liquor 946 $4,140.91 $3,934.32 $1,193.17 $2,947.75 Food and Beverage / Drinks 2,345 $4,217.88 $4,003.51 $1,303.15 $2,914.35 Food and Beverage / Snacks 1,077 $2,287.67 $2,170.34 $823.19 $1,464.48 Golf / Green Fees 3,231 $32,441.30 $30,821.23 $0.00 $32,441.30 Golf / Memberships 28 $0.00 $4,463.91 $0.00 $4,463.91 Golf / Services (GHIN & Club Storage) 1 $0.00 $35.00 $0.00 $35.00 Golf Carts 2,914 $39,355.71 $37,382.03 $0.00 $39,355.71 Merchandise / Accessories 115 $1,636.17 $1,554.34 $980.35 $655.82 Merchandise / Apparel 0 $0.00 $0.00 $0.00 $0.00 Merchandise / Clubs 11 $3,596.67 $3,416.84 $2,908.08 $1,038.59 Merchandise / Footwear 3 $362.86 $344.72 $245.66 $117.21 Merchandise / Gloves 82 $1,663.96 $1,580.92 $990.96 $673.03 Merchandise / Golf Bags 3 $690.48 $655.96 $495.10 $195.38 Merchandise / Golf Balls 670 $5,135.36 $4,878.07 $3,060.03 $2,075.21 Merchandise / Headwear 31 $1,051.42 $998.84 $628.48 $422.89 Range Balls 789 $4,055.30 $3,853.60 $0.00 $4,055.30 Rental Club Fees 45 $421.50 $400.35 $0.00 $421.50 Tournament Credit Book 10 $0.00 $5,952.54 $0.00 $5,952.54 Tournament Fees 301 $0.00 $12,040.00 $0.00 $12,040.00 Total August Profit 14,983 $110,996.34 $127,930.57 $15,754.33 $118,083.04 TOTAL GROSS REVENUE $139,395.01 Vehicle Information: 2011 Ford Ranger VIN: 1FTKR4EEXDPA67919 PLATE: G83632 MILEAGE: 110,816 Submitted by: Tim VandenBout, Golf Course Manager Approved by: Jim Burress, Special Services Director Page 2 of 2 CEMETERY – August, 2024 Acres Maintained: 210 Staffing: 10 FTE Number of Services for the Month: 35 ▪ 17 Casket Burials ▪ 10 Cremation Burials ▪ 3 Veterans Cemetery Casket Burials ▪ 5 Veterans Cemetery Cremation Burials Total Revenue for the Month: $26,100.00 Specific & Routine Maintenance: ▪ Dug, set-up, covered, and tamped for all 35 services ▪ Used herbicide throughout cemetery ▪ Branch removal after windstorms ▪ Serviced equipment ▪ Replaced 6” gate valve on the northwest side of the cemetery ▪ Completed 9 public work orders Vehicle Information: UNIT# MILEAGE 580 118,613 581 76,108 582 18,731 583 22,648 586 79,859 Submitted by: Ruben Esquivel, Cemetery Superintendent 587 56,347 Approved by: Jim Burress, Special Services Director 588 73,364 606 84,653 Page 1 of 1 ZOO – August, 2024 Highlights/Animal Care/Maintenance: ❖ Weekly mowing, weed eating, and upkeep done on all animal enclosures (Parks team and Grounds staff maintained the park and non-animal areas). ❖ Routine animal care for all animals – including feeding, cleaning, and enrichment. ❖ Sadly, “Luna”, the red fox passed this month due to age-related organ failure. ❖ Llamas’ hooves were trimmed (pictured to the right - before & after). This is done every 3-4 months as part of their routine care. ❖ The 2 older gray foxes, “Roxy” and “Sammy”, received injections for pain management due to Spondylosis (spine degeneration). ❖ Topical Bravecto was applied to the gray fox, “Fire”, to prevent parasites. She also received allergy injections from the Vet. ❖ The Grounds team and Parks Dept. worked on train track repair. At the end of the month, the train finished running for the season. ❖ The badger, “Arthur”, went to the Vet for an annual exam. ❖ The Farrier came to trim the mini horse, mini donkey, and pot belly pig’s hooves. Also, the pig’s tusks. ❖ Handled continued irrigation issues which the Parks Dept. helped address. ❖ The Vet did a walk around to check up on all the animals. ❖ Custom Construction & Welding worked on the elk gates to make them operable from outside the enclosure. This is a safety measure as the bulk elk, “Garrett”, is entering rut -- making it dangerous to enter the enclosure. Submitted by: Amy Munoz, Zoo Curator ❖ Continued with the trapping of wild raccoons and Approved by: Jim Burress, Special Services cats on Zoo grounds. Director ❖ Interviews were conducted for the vacant Grounds Lead position. Page 1 of 1 PARKS – August, 2024 Specific Maintenance: Acres Maintained: 685+ ▪ Assisted with preparations for National Night Out event Staffing: 27 FTE ▪ Hauled 34 loads of mulch to various parks; rototilled mulch in play unit “fall” areas Routine Maintenance: ▪ Posted new signs at Cahoon horseshoe pits and pickleball courts at Adult Center ▪ Mowing weekly ▪ Graffiti and weed clean-up at runway ▪ Checking all irrigation in parks and North of Cielo Grande sports complexes ▪ Removed 10 dead trees on road to ▪ Spraying weeds weekly Wastewater on E. College ▪ Repairing baseball backstops in all ▪ Replaced trash receptacles at Cahoon parks for baseball season Park ▪ Trash pick-up ▪ Removed stickers from light poles on ▪ Installing new tables, trash cans and Main St. BBQ grills throughout parks ▪ Graffiti removal at Cielo Grande ▪ Ground stumps at Adult Center ▪ Cut down tree for Water Plant at base ▪ Cut weeds and cleaned-up Police Dept. yard on W. 2nd ▪ Repaired broken flower pot on Main St. ▪ Assisted Landfill remove a tree that had grown on top of a sewer line Zoo ▪ Completed a much-needed clean-up of the Zoo river bed ▪ Continued replacing railroad ties and track repairs ▪ Parks located a valve that was connected to a dry spot that previously could not be found. The valve was 2’ underground on the opposite side of the park. Page 1 of 4 Page 2 of 4 Page 3 of 4 Vehicle Information: UNIT# LAST 5 OF VIN MILEAGE 1115 59361 9,678 1043 30177 29,595 1110 11787 80,373 1335 31335 98,834 1171 05837 105,292 1106 32089 103,942 1134 02128 70,977 1136 51161 82,758 1112 31411 133,221 1109 55800 165,552 1118 03155 90,745 1107 05501 187,951 1120 16661 89,675 1122 06799 61,684 km 1007 49647 47,545 1194 27335 140,067 1177 63424 34,340 1113 13373 50,023 1100 48327 65,394 (N/A) 31159 172,969 550 38512 125,091 503 87408 74,677 Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director Page 4 of 4  August 2024 Recreation Monthly Report FISCAL YEAR COMPARISONS 2024 2023 This Year Last Year August August YTD YTD Revenue $30,049 $33,671 $94,479 $92,205 Attendance 8,431 8,779 20,290 19,997 ATTENDANCE CONTRIBUTORS Adult Center Classes 60 TOP REVENUE Adult Center Drop-In/Admissions 40 CONTRIBUTORS Adult Center Member Scans 731 Pool Admissions $9,400 Adult Center Member Rentals 182 Recreation Programs $6,627 Rec & Aquatic Center Classes 1642 Rec & Aquatic Center Drop-In/Admissions 2808 Rec & Aquatic Center Member Scans 2574 Special Events 394 Highlights Roswell Recreation Center • Memberships sold: 82 • This month, Recreation kicked off another session of Homeschool PE with 28 students registered, the highest number we've had in quite some time. • Volleyball practices and games began this month, keeping the gym full in the evenings. Roswell Aquatic Center • Lifeguards continue to conduct their monthly in-service under the direction of a Lifeguard Instructor and the Aquatics Specialist. Each guard maintains their weekly requirement of swimming 300 yards. • Private LTS classes continue and both aerobics classes are doing great. • This month the Aquatics Specialist led the Parent and Me class, with three littles enrolled. • One incident was reported this month. The incident did not require any medical or first aid attendance. • Twelve birthday parties with swim passes were held in August. Roswell Adult Center • Memberships sold: 10 • Ending the Summer Dance Series and the final dance was another success. • The 5 PM Aerobics class has become incredibly popular, with the Group Fitness room filled to capacity.  • An Open House was held this month, bringing in 10 new visitors. This resulted in 3 new memberships and 2 class registrations. Vehicle Mileage • Unit 1004/09116 – VIN# 09116 - Mileage 13,393 • Unit 1101/00494 – VIN#00494 - Mileage 55,032 • Unit 15875 – VIN#15875 – Mileage 52,520 Upcoming: • Youth Basketball Registration begins 9/1 • Parent and Me swim class 9/2 – 9/18 • Dance at the Adult Center featuring Maldad 9/13 Recreation Home School PE Recreation Home School PE Adult Center Open House Adult Center Evening Aerobics Class Aquatics Parent & Me Class