Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Wednesday, November 20, 2024 at 5:30 p.m. Roswell Recreation & Aquatic Center 1402 w College Blvd, Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of May 20, 2024 Meeting Minutes 2. Consider Approval of July 17, 2024 Meeting Minutes 3. Consider Approval of September 18, 2024 Meeting Minutes E. Action Items 4. Discuss & consider approval for Matthew Thomas in position 5 (Dec.12, 2024 – Mar.31, 2028) F. Non-Action Items 5. Report on Parks & Recreation Departments G. Other Business 6. Public Comments Next Meeting: December 18, 2024 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: November 14, 2024 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. May 20, 2024 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 24-23. A. CALL TO ORDER Chair James Edwards called the May 20, 2024 meeting to order at 5:30 p.m. B. ROLL CALL The following Members were present: James Edwards, Maegan Sanders, Becky Robertson, Laurie Dudek, and Daniel Sanchez with Becky Joyce and Jeneva Dearing- Martinez being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Rita Kane-Doerhoefer, Vicki Burress, John Gough, Carolyn Madison, Kate Davenport, Clyde Williamson, Kristin Waide, Alicia Cotton, Izzy Ocampo, Ale Arias, Deneisha Gonzales, Steve Gonzales, Donna Oracion, Tim Oracion, Manuel Payne, Matt Thomas, Kathleen Turner, and Carolyn Mitchell. C. APPROVAL OF THE AGENDA – Member Dudek motioned to approve the agenda. Member Sanchez seconded. A voice vote was unanimous and the motion passed 5-0, with Members Joyce and Dearing-Martinez being absent. D. APPROVAL OF THE MINUTES 1. Member Dudek motioned to approve the minutes from the April 15, 2024 meeting. Member Sanchez seconded. A voice vote was unanimous and the motion passed 5-0, with Members Joyce and Dearing-Martinez being absent. G. OTHER BUSINESS 5. Public Comments. Guest Gough with Roswell Youth Soccer Association (RYSA), questioned the watering of the soccer fields at Cielo Grande and whether the City is doing their part on the maintenance side. Guest Davenport with RYSA, requested a maintenance schedule for the soccer fields. Guest Payne, President of Lobo Flag Football League, apologized for his frustrations and explained the issues happening with the flag football contract. Guest Kane-Doerhoefer introduced herself and listed her involvement with the community (trash bags/pollinators/grants/volunteering/writing curriculums). Guest T. Oracion with Roswell Pickleball Club (RPC), asked when the new pickleball courts would be opening and what the delay was. Guest Mitchell, 1 President of the Roswell Adult Center Foundation (RACF), advised there was an upcoming meeting regarding the sidewalk steps that are needed in order for the courts to open. Guest Turner with RPC, expressed her appreciation for what the RACF had done and asked about usage of volunteers at the Adult Center once the courts were opened. Guest Ocampo with Brady Plus, and Guest Cotton with Rubbermaid, addressed the commission regarding a Site Survey with Lovelace Regional Hospital. E. REGULAR ITEMS (ACTION ITEMS) 2. Consider Changing the Date of the Parks & Recreation Commission Meetings. Possible new meeting dates were discussed. Member Dudek motioned to change the date of the Parks & Recreation Commission meetings to the third Wednesday of every month. Member Sanders seconded. A voice vote was unanimous and the motion passed 5-0, with members Joyce and Dearing-Martinez being absent. Chair Edwards advised that with this new change, the next Parks & Recreation meeting would be June 19th at 5:30 p.m. F. NON-ACTION ITEMS 3. & 4. Report on Recreation/Parks Department. Director Burress provided information as to: • A ribbon cutting that was held at the All-Inclusive Playground • Both pools at the Rec Center opening Memorial Day weekend • Parks’ crew maintaining Main St.; a lot of flower pot damage • New artwork installed inside the Zoo train tunnel • Zoo pond has been stocked with fish; no fee for train rides or entrance into Zoo • New Golf Pro has been hired at Nancy Lopez Golf Course Also discussed were the “My Rec” app and the installation of dripline at the Boys & Girls Club. ADJOURN The meeting was adjourned by Chair James Edwards at 6:27 p.m. 2  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. July 17, 2024 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 24-23. A. CALL TO ORDER At 5:36 p.m., Director Jim Burress determined the July 17th meeting would not be held due to the lack of a quorum and requested a Roll Call for the record. B. ROLL CALL The following Members were present: Becky Robertson and Daniel L. Sanchez with Chair James Edwards, Vice Chair Maegan Sanders, Becky Joyce, Jeneva Dearing- Martinez, and Laurie Dudek being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Daniel Cederberg, Megan Cederberg, and Chance Bonham. C. APPROVAL OF AGENDA – No action taken; no meeting held. D.1. APPROVAL OF THE MINUTES – No action taken; no meeting held. E. NON-ACTION ITEMS 2. Discussion on Trails/Bike Paths – No discussion, no meeting held. 3. Report on Parks & Recreation Departments – No report; no meeting held. F. OTHER BUSINESS – No public comments; no meeting held. ADJOURN – No adjournment; meeting dismissed at 5:37 p.m.  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. September 18, 2024 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 24-23. A. CALL TO ORDER At 5:33 p.m., Chair James Edward determined the September 18th meeting would not be held due to the lack of a quorum and requested a Roll Call for the record. B. ROLL CALL The following Members were present: James Edwards and Jeneva Dearing-Martinez with Vice Chair Maegan Sanders, Becky Joyce, Becky Robertson, Daniel Sanchez and Laurie Dudek being absent. Staff present: Damian Cheatem, Adult Center Supervisor. Guests present: Tori Hornick, Bruce Andler, and Rita Kane-Doerhoefer. C. APPROVAL OF AGENDA – No action taken; no meeting held. D.1. APPROVAL OF THE MINUTES – No action taken; no meeting held. D.2. APPROVAL OF THE MINUTES – No action taken; no meeting held. E. NON-ACTION ITEMS 3. Discussion on Trails/Bike Paths – No discussion, no meeting held. 4. Report on Parks & Recreation Departments – No report; no meeting held. F. OTHER BUSINESS – No public comments; no meeting held. ADJOURN – No adjournment; meeting dismissed at 5:35 p.m. CEMETERY – October, 2024 Acres Maintained: 210 Staffing: 10 FTE Number of Services for the Month: 30 ▪ 14 Casket Burials ▪ 12 Cremation Burials ▪ 1 Veterans Cemetery Casket Burials ▪ 3 Veterans Cemetery Cremation Burials Vehicle Information: Total Revenue for the Month: $16,550.00 UNIT# MILEAGE 580 120,331 Routine Maintenance: 581 76,703 582 18,864 ▪ Dug, set-up, covered, and tamped for all 583 23,030 30 services 586 80,039 ▪ Five plaques and 2 upright headstones 587 57,305 installed at General Douglas McBride 588 73,597 Veterans. 606 85,235 ▪ Mowing and trimming per schedule continues. ▪ 12 stone leveled in South Park before storm. ▪ Continuing leveling of settled graves throughout the cemetery after the storm (400-500 graves). Specific Maintenance: ▪ Conducted total of 30 services for the month of October. ▪ One senior worker went through backhoe Submitted by: Ruben Esquivel, Cemetery Superintendent Approved by: Jim Burress, Special Services Director class. Page 1 of 2 Page 2 of 2 ZOO – October, 2024 Highlights/Animal Care/Maintenance: ❖ Weekly mowing, weed eating and upkeep done on all animal enclosures, the park and non- animal areas. ❖ Routine animal care for all animals, including feeding, cleaning, medical care, and enrichment. ❖ All zookeeper positions have been filled. We are still interviewing for grounds lead position. ❖ Training has continued for new hires. ❖ Our great-horned owl, Frodo, was moved back on exhibit after being off for several weeks due to medical treatment. ❖ We lost one of our guinea pigs, Milky way, to heart failure, after long term veterinary care. He was donated to us several years ago with an unknown age, so it was likely age-related. ❖ A main water-leak in fox exhibit was repaired. ❖ Winterizing of animal enclosures was completed. Making sure all water lines are insulated and animals have appropriate bedding and/or heat sources. Flood: ❖ Clean up: Debris, broken fences, etc. ❖ New perimeter fence being installed ❖ Tragically, we lost our two miniature donkeys, Sweetie and Eeyore, to the flood. ❖ The miniature horses, whose enclosure was destroyed by the flood, have been moved and now share an exhibit with the llamas. ❖ Modifications are being made to a vacant exhibit to allow for our longhorn to be moved (their enclosure was severely damaged by the flood.) ❖ Vet did a walkaround to check on all animals. Everyone is doing well and not suffering any ill effects from the flood. Page 1 of 3 Malibu, 28, (left) and Nevada, 21, (right) were able to get to safety after the flood destroyed their enclosure. They are both doing well. What remains of the miniature horse and donkey enclosure (left). It was completely devastated by the flood. We lost our two miniature donkeys, Sweetie (middle) and Eeyore (right). Page 2 of 3  Submitted by: Amy Munoz, Zoo Curator Approved by: Jim Burress, Special Services Director Frodo, our great horned owl, was moved back on exhibit. View of the river from the parking lot off of Atkinson after the water had gone down. Page 3 of 3 PARKS – October, 2024 Specific Maintenance: Acres Maintained: 685+ ▪ Painted the football fields at Stiles ▪ Used the sticker picker at the volleyball courts and North Park Staffing: 27 FTE ▪ Put up a 1200 ft x 8ft fence at the Zoo ▪ Painted over graffiti at the skate park Routine Maintenance: ▪ Started flood clean up at Enchanted Lands Park ▪ Mowing weekly as needed ▪ Replaced the mums at Pioneer Plaza ▪ Power washed sidewalks at the Civic Center ▪ Checking all irrigation in parks and sports ▪ Welded and installed a rod iron fence at the complexes Adult Center ▪ Spraying weeds weekly ▪ Repairing baseball backstops in all parks for baseball season ▪ Trash pick-up ▪ Installing new tables, trash cans and BBQ grills throughout parks Page 1 of 5 Page 2 of 5 Page 3 of 5 Page 4 of 5 Vehicle Information: UNIT# LAST 5 OF VIN MILEAGE 1115 59361 9742 1043 30177 30651 1110 11787 79398 1335 31335 99280 1171 05837 106333 1106 32089 105528 1134 02128 71394 1136 51161 84222 1112 31411 134409 1109 55800 166636 1118 03155 92312 1107 05501 188853 1120 16661 91237 1122 06799 67061 1007 49647 48666 1194 27335 140178 1177 63424 34587 1113 13373 13373 1100 48327 67240 (N/A) 31159 550 38512 126049 503 87408 75266 Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director Page 5 of 5 GOLF – October, 2024 Highlights: • What a crazy October for the City of Roswell, but especially here at the Golf Course. Through everything this City has been through, we still managed to host a golf tournament every weekend in October as well as a junior event! • The Goddard Rocket Boosters started off the month, Saturday October 5 th and the Sun Country Juniors tee’d off Sunday, October 6th. • Pecos Valley Production was next on the calendar raising money for several cancer foundations here in Roswell. The Gateway Christian Golf Team was next, hosting their annual fundraiser. We had amazing support for every tournament and each one was a success. • To end the month Emily Granados and the ARM Foundation sponsored a ladies ONLY tournament just 5 days after the flood. What an event this turned out to be. We had no idea so many women played golf in town, what a great thing to see. We expect the tournament to be double the size next year. • The golf course held up pretty well through the flood. To the naked eye you can only see minimal damages. However, if you dive a little deeper, we are running into issues regularly, but we have been able to maintain rounds and keep the Golf Course operating smoothly. Huge testaments to David and his staff, as well as our Pro Shop staff. They have been amazing! Specific & Routine Maintenance: • Cut cups 3 times a week. • Moved tee markers as needed. • Dumped trash as needed. • Mowed greens 7 times a week; except after the flood. • Finished seeding and covering bare areas on the greens. • Stopped mowing fairways and roughs due to Bermuda grass going dormant. • Stopped mowing Cielo Grande comp fields for the same reason. • Cleaned up debris from flood – 15 fairway was covered with rocks, sand, tree branches and construction timber throughout flooded area. • A temporary fence was put up next to 17 tee box. • Water leaks were repaired: left of 2 green, left of 16 fairways, between 14 and 15 fairways, excavated water leak left of 9 fairway for later repair. • Sediment was washed off of the following greens: 12, 13, 14,15 Page 1 of 3 Revenues: Subtotal w/o Category Qty Subtotal Tax Cost Profit Alcohol / Beer 1628 $6,829.11 $6,488.72 $2,157.49 $4,671.71 Alcohol / Liquor 1225 $5,411.78 $5,141.56 $1,466.55 $3,945.37 Food and Beverage / Drinks 966 $1,921.08 $1,823.66 $574.90 $1,346.20 Food and Beverage / Snacks 571 $1,211.72 $1,149.44 $425.56 $786.14 Golf / Green Fees 1,844 $16,283.08 $15,470.27 $0.00 $16,283.08 Golf / Memberships 21 $3,945.05 $3,945.05 $0.00 $3,945.05 Golf / Services (GHIN & Club Storage) 0 $0.00 $0.00 $0.00 $0.00 Golf Carts 1,567 $21,402.93 $20,396.91 $0.00 $21,402.93 Merchandise / Accessories 83 $839.99 $797.98 $403.43 $436.52 Merchandise / Apparel 25 $1,445.71 $1,373.42 $1,074.50 $371.21 Merchandise / Clubs 4 $2,033.33 $1,931.66 $1,562.14 $471.18 Merchandise / Footwear 0 $0.00 $0.00 $0.00 $0.00 Merchandise / Gloves 43 $861.99 $818.98 $508.97 $353.04 Merchandise / Golf Bags 1 $238.10 $226.20 $245.00 -$6.90 Merchandise / Golf Balls 318 $2,565.16 $2,436.62 $1,542.56 $1,022.51 Merchandise / Headwear 12 $416.18 $395.36 $259.08 $157.08 Range Balls 391 $2,009.25 $1,909.50 $0.00 $2,009.25 Rental Club Fees 17 $158.00 $150.08 $0.00 $158.00 Tournament Credit Book 21 $3,556.41 $3,556.41 $0.00 $3,556.41 Tournament Fees 0 0 0 $0.00 0 Total October Profit $63,627.41 $60,442.36 $10,220.18 $60,908.78 TOTAL GROSS REVENUE $74,313.92 Page 2 of 3  Vehicle Information: 2011 Ford Ranger VIN: 1FTKR4EEXDPA67919 PLATE: G83632 MILEAGE: 110,816 Submitted by: Tim VandenBout, Golf Course Manager Approved by: Jim Burress, Special Services Director Page 3 of 3  October 2024 Recreation Monthly Report FISCAL YEAR FIGURES 2024 October YTD Revenue $13,889 $38,343 Attendance 5437 34,159 ATTENDANCE CONTRIBUTORS Adult Center Classes 122 Adult Center Drop-In/Admissions 24 TOP REVENUE Adult Center Member Scans 474 CONTRIBUTORS Adult Center Member Rentals 535 Recreation Programs $5,365 Rec & Aquatic Center Classes 1872 Recreation Memberships $3,978 Rec & Aquatic Center Drop-In/Admissions 736 Rec & Aquatic Center Member Scans 1674 Highlights Roswell Recreation Center • Memberships sold: 49 • Youth Basketball registration wrapped up this month with 290 participants for a total of 30 teams. • Homeschool PE is going strong. Roswell Aquatic Center • Lifeguards continue with their monthly in-service and the required 300 swim yards every week. • LTS classes are doing great. • There was one incident to report this month. Roswell Adult Center • Memberships sold: 12 • The Adult Center has been completely devasted by the flood, leaving it a total loss. What was once a hub of community activity now stands as a shell, its walls and equipment destroyed by the surge of water. The damage is overwhelming, with classrooms, fitness areas, the billiards room, and recreational spaces all lost, leaving behind only debris and wreckage. • The following fitness classes will now be at the Recreation and Aquatic Center: o Video Walking o Stretching o Senior Workout o Yoga o Active Adult o Aerobics Vehicle Mileage • Unit 1004/09116 – VIN# 09116 - Mileage 13,416 • Unit 1101/00494 – VIN#00494 - Mileage 55,202 • Unit 15875 – VIN#15875 – Mileage 53,100 Upcoming: • Youth Basketball registration, ages 9-12 • Reindeer Run 12/14 Flood Damage – Adult Center Youth Basketball Practice Flood Damage Adult Center