Pecos Valley Regional Communications Center Board

AGENDA Pecos Valley Regional Communications Center Board of Directors Wednesday, February 03, 2016 at 1:30 p.m. Chaves County Administrative Building CALL TO ORDER ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF MINUTES 1. Request approval of minutes from the 09.02.2015 meeting. 2. Request approval of minutes from the 11.04.2015 meeting. 3. Request approval of minutes from the 01.06.2016 meeting. NEW BUSINESS 4. Staffing Report. OLD BUSINESS 5. Narrow banding issues working group update. ANNOUNCEMENTS Next meeting 3-6-2016 at 1:30 p.m. ADJOURNMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 01.29.2016 Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building Wednesday, September 2, 2015 at 1:31 p.m. The meeting convened with Monte Baker, Stan Riggs, Brit Snyder, Devin Graham being present,Phil Smith, Steve Polasek, Dennis Kintigh being absent. Others attending were Brad Mcfadin, Mike Mathews, Tracy Laney, Angelo Gurule, Shane Baker, Jason Sweatfield, Barbara Patty, Mike Stanton, Mart Nelson, Sonny Chancey and Daniel Ornelas. A motion to approve the minutes from 7.1.2015 was made by Stan Riggs and seconded by Devin Graham. A voice vote was unanimous and the motion passed. Staffing report Tracy Laney stated that PVRCC currently has 6 openings with 1 starting Friday, 2 others are scheduled to th start the 18 Digital radio Project Presentation by Mart Nelson with Avistas consulting firm. Announcement Next meeting November 4th at 1:30 pm. Adjournment The meeting adjourned at 1435 Hrs. Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building Wednesday, November 4, 2015 at 1:35 p.m. The meeting convened with Phil Smith presiding Steve Polasek, Brit Snyder, Devin Graham being present,Monte Baker, Stan Riggs, Dennis Kintigh being absent. Others attending were Karen Sanders, Mike Mathews, Tracy Laney, Shane Baker, Daniel Ornelas, Mike Stanton, Alison Herring, Jason Sweatfield, Angelo Gurule, Sonny Chancey. A motion to approve the minutes from 9.2.2015 was tabled By Steve Polasek to add Roll Call to Official Minutes. Tracy Laney needs to contact the Roswell City Clerk, Sharon Coll for additional instruction on preparing meeting minutes. Staffing report Tracy Laney stated that PVRCC currently has 3 openings and we are working to fill them before the end of the year and there are four in training. Emergency Notification System Tracy Laney stated that the emergency notification system project has re-started, and we are currently waiting on updated pricing from each of the vendors to complete the process. Digital radio Project The DHSEM grant was awarded for $780,000. The Motorola 700 mhz test system should be operational on the 16 th . They will start installing it on the 9th . It will be a two site trunked radio system. Announcement Next meeting January 6, 2016 at 1:30 pm. Adjournment The meeting adjourned at 1436 Hrs. Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building Wednesday, January 6, 2016 at 1:35 p.m. The meeting convened with Phil Smith presiding and Steve Polasek, Brit Snyder, Devin Graham, Monte Baker, Stan Riggs, Dennis Kintigh being present. Others attending were Karen Sanders, Mike Mathews, Tracy Laney, Shane Baker, Daniel Ornelas, James Salas, Mike Stanton, Jason Sweatfield and Angelo Gurule. A motion to approve the minutes from 9.2.2015 was tabled By Steve Polasek. Due to the Snow Storm Tracy Laney did not get to meet with the Roswell City Clerk, Sharon Coll for additional instruction on preparing meeting minutes. He will do that before the next meeting. Staffing report Tracy Laney stated that PVRCC currently has 4 openings and 4 names were submitted to HR last week to be hired. Emergency Notification System Tracy Laney stated that the Civic Ready system was selected, and we have started the process of implementing it. Digital radio Project Tracy Laney stated the Motorola 700MHZ system has been working better that anticipated. When the CCSO did their drive tests they found that it worked right alongside the NexEdge VHF system in regards to coverage area and voice quality. The P25 VHF Radios should have been ready by today but we have not received them yet. Announcement Next meeting February 3, 2016 at 1:30 pm. Adjournment The meeting adjourned at 1435 Hrs.