Pecos Valley Regional Communications Center Board

AGENDA Pecos Valley Regional Communications Center Board of Directors Wednesday, April 06, 2016 at 1:30 p.m. Chaves County Administrative Building CALL TO ORDER ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF MINUTES 1. Request approval of minutes from the 02.03.2016 meeting. 2. Request approval of minutes from the 03.02.2016 meeting. NEW BUSINESS 3. Staffing Report OLD BUSINESS 4. Emmergency Notification System 5. Digital Radio Project. ANNOUNCEMENTS Next meeting 5 - 4 - 2016 at 1:30 p.m. ADJOURNMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 4.1.2016 Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building Wednesday, February 3, 2015 at 1:33 p.m. The meeting convened with Phil Smith presiding Steve Polasek, Brit Snyder, Devin Graham, Monte Baker, Stan Riggs, being present. Dennis Kintigh being absent. Others attending were Angelo Gurule, Karen Sanders, Mike Mathe "s James Salas, Shane Baker, Daniel , Ornelas, Carlos Barela, Mike Stanton, Sonny Chancey, Tracy La A motion to approve the Agenda was made by Stan Riggs = by Brit Snyder. A voice vote was unanimous and the motion passed. A motion to approve the minutes from 9.2.2015, 15, and 1.6.201 resented was made by Brit Snyder and seconded by Devin Graham. A vol te was unanimous and the motion passed. Staffing Report Tracy Laney stated that the PVRCC is c ully staffed. started on the 22 , 1 started the 29 th and 1 on the 2-1-2016. So we have four s. Total is 22, myself, 4 supervisors and 17 dispatchers. Emergency Notification S Steve Polasek asked the stat the eme tificati• tem project. Tracy Laney advised that Karen had gotten e coun and give the information that they needed to start moving forward on her we ,I pting t the MSAG data. Di ital R Project te presentati Nelson o vistas Consulting. The Kenwood Nexedge system comes in a million, the F system comes in at 4 million and the Motorola P-25 700 mhz system i illion with t ate spli the infrastructure costs our portion would be about 4.8 million. The $780,000 DHSE ood for a P-25 system. The State has not published guidance on inter-operability, Wynn o is with SCWG/DHSEM has advised that he was finalizing a document that will address Steve Polasek, Stan Riggs and Karen Sanders will go to Santa Fe to meet with Jay Mitchell, Cabinet Secretary DHSEM. Announcement Next meeting January 6, 2016 at 1:30 pm. Adjournment The meeting adjourned at 1528 Hrs. Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building Wednesday, March 2, 2016 at 1:50 p.m. The meeting convened at 1350 hrs. with Phil Smith presiding and Devin Graham present. Members absent were Steve Polasek, Stan Riggs, Brit Snyder, Monte Baker and Dennis Kintigh. We do not have a Quorum. Others attending were Karen Sanders, Mike Mathews, David Hill, Mike Stanton, Angelo Gurule, Terry Allensworth, Carl Mason, Bill Keck, Daniel Ornelas, Shane Baker and Tracy Laney. Staffing Report Tracy Laney stated that the PVRCC is down 1 position, our west employee found out she was Pregnant and resigned after 1 week. We have 21 t employee Emmergency Notification System Tracy advised that Jason w/county IT, has been busy with the jail. He eck on the web Page it is not ready yet. Karen advised-all city and county employees will be added to system for callbacks and notifications. After a testing period we will enable it for the citizens. Radio Upgrade Project Tracy advised that we have received 2 new quotes from Motorola and Southwestern Wireless. Motorola went down to 5.3 Million for the 700 MHZ system, so in cooperation with the State our portion would be approx. 4.3. The Kenwood quote for the VHF system is now 4 million 71 thousand. Karen advised that the city manager and county manager want direction from the consultant for guidance on a phased implementation. Announcement Next Meeting 4-6-2016 at 1:30 pm. Adjournment Meeting adjourned by Phil Smith at 1450 hrs.