Pecos Valley Regional Communications Center Board
Regular MeetingRoswell, NM · October 5, 2016
Minutes
Pecos Valley Regional Communications Center
Board of Directors Minutes
Held in the Chaves County Administration Building
Wednesday, October 5, 2016 at 1:34 p.m.
The meeting convened at 1334 hrs. with Phil Smith presiding, Brit Snyder, Devin Graham, Stan Riggs being present.
Dennis Kintigh, Rod Hogan and Monte Baker being Absent.
Others attending were Brian Erickson, Cassius Mason, Alison Herring, Sharon Coll, Stephanie Garay, Jason
Sweatfield, Karen Sanders, Daniel Ornelas, Shane Baker, Tom Graham, and Tracy Laney.
A motion to approve the agenda was made by Brit Snyder and seconded by Stan Riggs . A voice vote was
unanimous and the motion passed.
A motion to approve the minutes from 9.7.2016 was made by Brit Snyder and seconded by Devin Graham. A voice
vote was unanimous and the motion passed.
Action Items:
Joint Powers Agreement- Discussion about changes. A suggestion to have Stan Riggs contact the City Attorney and
discuss changes to the JPA. This item is tabled until next month.
Map Update- Tracy Laney stated that this Item was requested to be put on the Agenda By Devin Graham since the
Dispatch Maps have not been updated since the new CAD was installed in 2012. Bill Williams, Chaves County Public
Services Director has said he was willing to do this. Steve Harris has also said he is willing to help. This item is
tabled.
Non Action Items:
Digital Radio Project-
Tracy Laney stated that SWW was supposed to start deploying repeaters last week but one of the first repeaters
had a problem and they stopped to figure out what the issue is. They are hoping to start next week. The new code
plug is almost ready. Karen Sanders stated that there is no new information on the next DHSEM grant for Phase 2.
Staffing Report-
Tracy Laney stated that there are now 2 current openings in dispatch, due to one of the trainees quitting.
Announcement
Next Meeting 11-2-2016 at 1:30 pm.
Adjournment
Meeting adjourned by Phil Smith at 1434 hrs.
Agenda
AGENDA
Pecos Valley Regional Communications Center
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.,,. Board of Directors
Wednesday, October 05, 2016 at 1:30 p.m.
Chaves County Administrative Building
CALL TO ORDER
ROLL CALL
APPROVAL OF THE AGENDA
APPROVAL OF MINUTES
1. Request approval of minutes from the 09.05.2016 meeting.
ACTION ITEMS
2. Joint Powers Agreement
3. Map Updates
NON ACTION ITEMS
4. Digital Radio Project
5. Staffing Report
ANNOUNCEMENTS
Next meeting 11-2-2016 at 1:30 p.m.
ADJOURNMENT
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978
and Resolution 15-56.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any
other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact H uman Resources
at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda
and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary
or other type of accessible format is needed.
Printed and posted: 09.30.2016
Pecos Valley Regional Communications Center
Board of Directors Minutes
Held in the Chaves County Administration Building
Wednesday, September 7, 2016 at 1:49 p.m.
The meeting convened with Phil Smith presiding, Rod Hogan, Brit Snyder, Devin, Graham Monte Baker,
Stan Riggs, being present. Dennis Kintigh being absent.
Others attending were Brian Erickson, Cassius Mason, Sharon Coll, Ashley Armijo, Jason Sweatfield, Jeff
Bechtel, Angelo Gurule, Karen Sanders, Mike Mathews, Justin Powell, James Salas, Alison Herring, Mike
Stanton, Tim Jennings, Steve Sorenson, Terry Allensworth, Michael McClain and Tracy Laney.
A motion to approve the Agenda was made by Stan Riggs and seconded by Brit Snyder. A voice vote was
unanimous and the motion passed.
A motion to approve the minutes from 8.3.2015, as presented was made byre Baker and seconded
by Stan Riggs. A voice vote was unanimous and the n passed.
Action Items:
Digital Radio Project-Tracy Laney stated that there are 340 Mobile Radio's including 10 remote head
units, and 475 Portable Radio's. Discussion for equitable distribution county wide. A motion to approve
the distribution as discussed was made by Stan Riggs and seconded by Brit Snyder a voice vote was
unanimous and the motion passed.
Non-Action Items:
Emergency Notification Sytem-_Went live on August 15th .
Staffing Report-
Tracy Laney stated that there is 1 current opening in dispatch.
Announcement
Next Meeting 10-5-2016 at 1:30 pm.
Adjournment
Meeting adjourned by at 1530 hrs.
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