Pecos Valley Regional Communications Center Board

Pecos Valley Regional Communications Center Board of Directors Minutes-Special Meeting Held in the Chaves County Administration Building Wednesday, December 15, 2016 at 11:15 a.m. The meeting convened at 1115hrs.with Phil Smith presiding, Devin Graham, Brit Snyder, and Acting City Manager Mike Matthews Present. Monte Baker, Dennis Kintigh, and Stan Riggs being Absent. Others attending were Johnny McClain, Barry Wilkinson, Michael Brisco, Billy Slape, Jason Sweatfield, Sharon Coll, Aaron Holloman, Alison Herring, Shane Baker, Ashley Armijo, Collins Key, Bill Keck and Tracy Laney. A motion to approve the agenda was made by Brit Snyder and seconded by Devin Graham. A voice vote was unanimous and the motion passed. Action Items: Joint Powers Agreement- A motion to Approve by Brit Snyder and seconded by Phil Smith. A voice vote was Taken three aye’s with Devin Graham Abstaining and the motion passed. Open Meetings Act- A motion by Brit Snyder to adopt the City of Roswell’s Open Meetings Act Resolution 16-69 . A voice vote was unanimous and the motion passed. Annual election of the Chairperson-Devin Graham nominated Brit Snyder and Phil Smith seconded. A voice vote was unanimous and the motion passed. Non Action Items: Digital Radio Project- Tracy Laney stated that we have received the DHSEM Grant and that we were awarded $300,000 for the P25 Communications System, $240,000 For a Technical Rescue Trailer and $1500 for OEM Training, Travel and Per Diem. For a total Award of $541,500. We also received a $100,000 award from EF Johnson for Software for the trunked system. Ashley Armijo with Southwestern Wireless that we spend the $300,000 on additional subscriber units and repeaters because we don’t have the equipment to actually go trunking yet. Staffing Report- Tracy Laney stated that he received a letter of resignation this morning, there were 2 openings so now I’ll need to hire 3. We have already advertised, the applications closed yesterday. Announcement Next Meeting 1-4-2016 at 1:30 pm. Adjournment Meeting adjourned at 1146 hrs.