Planning & Zoning Commission

PLANNING & ZONING COMMISSION Minutes to the November 27, 2012 MEETING Members Present: Mr. Ralph Brown-------------------------------------------------------------Chair Mr. Toby Gross-----------------------------------------------------------Member Mr. Eddie Carrillo---------------------------------------------------------Member Mr. Chris Cortez----------------------------------------------------------Member Mr. Bruce Gwartney-----------------------------------------------------Member Mr. Riley Armstrong------------------------------------------------------Member Mrs. Shirley Childress---------------------------------------------------Member Members Absent: None Council Present: Jason Perry Staff Present: Mr. Louis Najar-----------------------------------------------------City Engineer Mrs. Barbara Patterson-------------------------------------------City Attorney Mr. Michael Vickers------------------------------------------------City Planner Mr. Louis Jaramillo--------------------------------------Zoning Administrator Ms. Amber Copeland--------------------------------------Zoning Technician Others Present: Mayor Del Jurney CALL TO ORDER Chair Brown called the meeting to order and asked those who wished to speak to sign in. MINUTES Chair Brown called for approval of the minutes of the October 30, 2012 minutes. Mr. Cortez asked that the minutes be amended to reflect his vote against canceling the December 20, 2012 meeting. He moved to approve the minutes with corrections. Mr. Gross made the second. The motion passed by a vote of seven to zero. SWEARING IN Chair Brown swore in the audience and Staff. INFORMATION ITEMS There were no information items. Mr. Cortez recused himself from the following case. CASE 12-021: A Final Plat to be known as Fenn Foods Subdivision, a portion of the NW1/4 NW1/4, of Section 3, T. 11 S., R. 24 E., being the north 85', also known as Lot 4, and Tract A of National Propane L.P. Subdivision, known as 105, 107 and 109 North Atkinson Avenue, Fenn Foods, Inc./Owner, Atkins Engineering/Agent. Mr. Jaramillo stated he had received a letter from Atkins Engineering, agent, asking that the case be postponed until further notice. He stated the Commission would be required to vote to approve the postponement. MOTION Mr. Gwartney made a motion to postpone Case 12-021 until further notice. Mr. Armstrong made the second. There was no further discussion. The motion passed by a vote of six to zero. Mr. Cortez resumed his place on the Commission.  Mr. Carrillo made a motion to waive the reading of the ‘Land Use and Zoning Considerations’ and ‘Finding of Facts’ for the following case. Mrs. Childress made the second. The motion passed by a vote of seven to zero. CASE 12-025: A Zone Change from R-1 Residential District to R-3 Residential District, the W. 1/2 of Lots 1-3 of DeBremond Vacate Plat, being 3.3 acres, more or less, known as 905-1015 N. Pennsylvania Avenue; City of Roswell/Owner. Mr. Jaramillo stated it was a zone change related to Case 12-022, the Debremond Vacation Plat, which was approved at the October 30, 2012 meeting. He stated the zone change was necessary to allow for a Special Use Permit for a Parking Lot as a Principal Use in an R-3 District. He stated it would also increase the buffer zone between C-2 and R-1 Districts. Mr. Cortez asked if the R-3 District is medium-density. Mr. Jaramillo stated it is medium- to high-density. MOTION Mr. Armstrong made a motion to approve Case 12-025 based on Findings of Facts and testimony provided. Mrs. Childress made the second. There was no further discussion. The motion passed by a vote of seven to zero. Mr. Gwartney made a motion to waive the reading of the ‘Land Use and Zoning Considerations’ and ‘Finding of Facts’ for the following case. Mr. Gross made the second. The motion passed by a vote of five to zero. CASE 12-026: A Special Use Permit for a Parking Lot as a Principal Use in an R-3 Residential District, Lot 3 of DeBremond Vacate Plat, known as 910 North Richardson Avenue, City of Roswell/Owner. Mr. Jaramillo stated the zone change approved in Case 12-025 allowed for a Special Use Permit for a Parking Lot to be considered in Lot 3 of the Debremond Vacate Plat. He presented a drawing of a layout of the proposed parking lot to the Commission. Louis Najar stated the currently unpaved lot is presently used for parking for events at Debremond Stadium. He stated a screen fence would be installed along the southern lot line and that curb and gutter would be installed to discourage alley traffic. He stated the alley would be angled to accommodate the abutting residential homes. He discussed where the entrances to the lot would be located. Mr. Najar stated the lot would contain 202 parking spaces with eight ADA spaces and ten bus spaces. He showed the location of lighting features on the diagram and stated lights would be installed along the river. He stated the existing trees along the river would remain in place. Chair Brown asked if grass would be used as a parking surface and Mr. Najar stated it would not. Chair Brown asked if electrical connections would be available for vendors to use in the parking lot. Mr. Najar stated the lighting fixtures would be equipped with electrical panels for special events. MOTION Mrs. Childress made a motion to approve Case 12-026 based on Findings of Facts. Mr. Gwartney made the second. There was no further discussion. The motion passed by a vote of seven to zero. Mr. Jaramillo stated the Commission must vote to postpone Cases 12-027, 12-028, and 12-029. CASE 12-027: A Preliminary Plat to be known as Veterans Memorial Cemetery Subdivision, A portion of the N 1/2 N 1/2 of Sec. 16, T. 11S., R.24E., known as 2400-2500 S.E. Main Street, City of Roswell/Owner. CASE 12-028: A Final Plat to be known as Veterans Memorial Cemetery Subdivision, A portion of the N 1/2 N 1/2 of Sec. 16, T. 11S., R.24E., known as 2400-2500 S.E. Main Street, City of Roswell/Owner. 12-029: A Special Use Permit for a Cemetery in an R-1 Residential District, 2  Veterans Memorial Cemetery Subdivision, 2400-2500 S.E. Main Street, City of Roswell/Owner. MOTION Mr. Cortez made a motion to postpone Cases 12-027, 12-028, and 12-029 until further notice. Mr. Armstrong made the second. There was no further discussion. The motion passed by a vote of seven to zero. Meeting Dates for 2013 Chair Brown asked if the schedule followed the current pattern of meeting on the last Tuesday of every month. Ms. Copeland stated all meetings should be held on the last Tuesday of their respective months without any conflicts. She stated the exception would be the December 2013 meeting which would be held on a Monday to accommodate the Christmas and New Year holidays and still meet the 15 day notification requirement. Chair Brown asked if the December meeting could be eliminated from the schedule in advance. Ms. Copeland stated the scheduling conflicts could be similar to those that required the cancellation of the December 20, 2012 meeting. Mr. Jaramillo stated Christmas would fall on a Wednesday and New Year's Eve would fall on a Tuesday in 2013. Chair Brown stated he thought the December 2013 meeting should be eliminated from the schedule. Mr. Gwartney stated a critical case could be presented and that the meeting should remain on the schedule. MOTION Mr. Gross made a motion to approve the meeting dates for 2013 as presented. Mrs. Childress made the second. There was no further discussion. The motion passed by a vote of seven to zero. Other Business: Mr. Jaramillo presented three different cases where Special Use Permits may be mixed with Permitted Uses in the R-3 and R-4 Districts. Mr. Jaramillo described each one to the Commission and discussion ensued about each one. Mr. Jaramillo explained that the Zoning Ordinance was due for an amendment and that their input on such regulation and restrictions was very important. He also stated that Special Use Permits can have stipulations, restrictions, or limits as seen fit by the Commission. The meeting was adjourned at 7:42 p.m. _________________________________ ______________________________ Ralph Brown- Chair Eddie Carrillo- Secretary 3