Planning & Zoning Commission
Regular MeetingRoswell, NM · September 28, 2021
Minutes
P&Z DRAFT REGULAR MEETING MINUTES
Roswell Planning & Zoning Commission
Tuesday, September 28, 2021 - 6:00 PM
City Hall Large Conference Room
425 N Richardson Avenue, Roswell, NM
Chair: David Storey; Vice Chair: James MacCornack; Secretary: Jesse McDaniel
Members: Saul Aguilar, Jana Lessard, Steve Henderson
Kevin Maevers, AICP
Merideth Hildreth, AICP
Engineering Staff: Louis Najar, PE
Associate Planner: Spencer Aiken
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through
10-15-4 NMSA 1978 and Resolution 21-007.
A. CALL TO ORDER AND WELCOME – Chair David Storey
Chair Storey called to order the regular meeting of the Planning & Zoning Commission at
approximately 6:01 p.m.
B. ROLL-CALL
David Storey PRESENT
Jesse McDaniel ABSENT
Saul Aguilar PRESENT
Jana Lessard PRESENT
James MacCornack PRESENT
Steve Henderson PRESENT
Staff Members Present:
Kevin Maevers, AICP, Community Development Director
Merideth Hildreth, AICP, Planning & Zoning Administrator
Louis Najar, P.E., City Engineer
Spencer Aiken, Associate Planner
Audience Members Present:
Alicia Gilmore; Richard Gutierrez; Larry Connolly; Lisa Dunlap; Todd Verciglio; Melissa
Verciglio; Rita Kane-Doerhoefer (online); Councilor Judy Stubbs (online)
C. APPROVAL OF THE AGENDA
Commissioner Lessard MOTIONED to approve the Tuesday, September 28, 2021
Planning & Zoning Commission agenda. Seconded by Commissioner Henderson. The
motion passed by a voice vote of 5-0.
D. APPROVAL OF MINUTES:
Consider approval of the July 27, 2021 Planning & Zoning Commission Regular meeting
minutes. Commissioner Henderson MOTIONED to approve the minutes from the July
27, 2021 Planning & Zoning Commission meeting as presented. Seconded by
Commissioner Aguilar. The motion passed by a voice vote of 5-0.
E. OTHER BUSINESS
1. Chair Storey introduced Item E.1: Review of Planning and Zoning Commissioner
Terms.
Ms. Hildreth presented the Planning and Zoning Commissioners’ term lengths.
Chair Storey: How do we know when Commissioners are supposed to let Planning and
Zoning/City staff know whether they want to run again or decline reapplication?
Mr. Maevers: Local elections are in March. Staff will verify the Commissioner notification
deadline with the City Clerk.
2. Chair Storey introduced Item E.2: Review of Planning & Zoning Commission
applications to fill Position 1 and make recommendation to the Mayor.
Mr. Maevers introduced Alicia Gilmore and Richard Gutierrez as potential candidates to
fill the role of a Planning and Zoning commissioner. There is one vacancy for the position
with two applicants.
Ms. Alicia Gilmore: As a real estate agent and pest exterminator, Ms. Gilmore wants to
expand growth and prosperity in Roswell. Ms. Gilmore is a Roswell Chamber of Commerce
Redcoat, Leadership Roswell graduate and serves as one of the directors of the Roswell
Association of Realtors.
Mr. Richard Gutierrez: Mr. Gutierrez is originally from northern New Mexico and worked
as a Code Enforcement Officer and Community Development Director for the City of Santa
Rosa, New Mexico. Mr. Gutierrez’s home inspection service entails many aspects of
planning and zoning for real estate sales. Mr. Gutierrez has been drafting for 32 years and
has his own drafting business.
Mr. Maevers: Commissioners have the opportunity to make a candidate
recommendation to the Mayor. You can recommend both, one, none, or think about it
further and state the decision next month at the next Planning and Zoning commission
meeting.
MOTION – P&Z Commission Applicants
Commissioner Henderson made a motion to send both candidates to the Mayor for
consideration as a Planning & Zoning commissioner. Second by Commissioner Lessard. The
motion passed by a voice vote of 5-0.
3. Chair Storey introduced Item E.3: Planning and Zoning Meeting Schedule.
Chair Storey asked Ms. Hildreth to clarify the presented Planning and Zoning Commission
schedule.
Ms. Hildreth: Presented the schedule for the last quarter of 2021 and the calendar for 2022.
A discussion took place regarding the Planning and Zoning Commission meeting dates in
November and December.
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F. STAFF COMMUNICATIONS, REPORTS, INFORMATION AND UPDATES
1. Cannabis Ordinance Update
Mr. Maevers: Presented the City of Roswell’s current update of the Cannabis Ordinance.
Amendment #2 is going to go to Legal Committee on October 28, 2021, where City Council
will have the subsequent hearing on December 9, 2021. The Clean Air Act will correspond
with Chapter 27 of the Municipal Code.
2. Housing and Development Update
Mr. Maevers: Last week, the Legal Committee approved the city’s proposed Municipal
Infrastructure Reimbursement Program (MIRP), which is something that has been discussed
for a few years. The proposal is set to be heard by the City Council on October 14, 2021 for
adoption. The intent of the program is to facilitate the development of market-rate, single-
family and multi-family housing projects. A goal of the program is to facilitate owner
occupancy of single-family residential units.
The Community Development Department will move into a new Development Services
Center in the Sunwest Centre Office Complex. The Sunwest ground floor lease space has been
completely remediated and all five divisions will be in the building. Staff hopes to relocate in
December, right around the holidays, with situated occupancy by mid to late January.
Planning and zoning staff, as well as staff across the entire Community Development
department, has been quite busy with permits, phone calls and visitors. A purchaser bought
the Town Plaza Apartments. There are additional commercial developments on the horizon
including Texas Roadhouse, the future Tierra Berrenda Plaza and development in the Wilshire
Plaza.
G. PUBLIC COMMENTS
Mr. Larry Connolly: Keep Roswell Beautiful has updated the new logo and has ordered
new reusable bags. Some realtors have shown interest in funding bags to hand out to
people around the city for free and to give to new homeowners.
Chair Storey: Some place like the new city building will have a lot of visitors, so you
should give the bags out there.
Mr. Maevers: That is a great idea.
Mr. Maevers: Spencer is devising new checklists and permit applications together to
streamline permitting and to help ensure that all new housing is in compliance with FHA
loan requirements. This will allow residents to apply for FHA backed loans on their
homes and not have to pay PMI fees. In particular, staff is asking for more information in
regards to grading and drainage. It is important to reiterate that the purpose of this is to
facilitate the permitting and reviewing process.
Commissioner Henderson: Is the Allsup’s on Second and Sycamore still going to be
implemented?
Mr. Maevers: Allsup’s is currently reconsidering their options. Staff and Planning and
Zoning Commission will have to consider the cumulative impacts of development,
especially along the Sycamore Corridor.
H. ADJOURN
Chair Storey adjourned the meeting at 7:14 p.m.
Agenda
City of Roswell Planning & Zoning Commission Agenda
Tuesday, September 28 at 6:00 PM
City Hall Large Conference Room
425 N Richardson Avenue
Chair: David Storey; Vice Chair: James MacCornack; Secretary: Jesse McDaniel
Members: Saul Aguilar, Jana Lessard, Steve Henderson
City Engineering Louis Najar, P.E.
Community Development Director Kevin Maevers, AICP
Planning & Zoning Administrator Merideth Hildreth, AICP
Associate Planner Spencer Aiken
A. Call to Order
B. Roll-Call
C. Approval of the Agenda
D. Approval of Minutes
July 27, 2021 P&Z Regular Meeting Minutes
E. Other Business
1. Review of Planning & Zoning Commissioner terms
2. Review Planning & Zoning Commission applications to fill Position 1 and make
recommendation
3. P&Z Meeting Schedule
F. Staff Communications, Reports, Information, and Updates
Cannabis Ordinance Update
Housing & Development Update
G. Public Comments
H. Adjourn
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4
NMSA 1978 and Resolution 21-7.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will
not be debate by the City Council, and no action will be taken.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language
interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting,
please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as
possible. Public documents, including the agenda and minutes, can be provided in various accessible
formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is
needed.
Printed and posted: September 21, 2021
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AGENDA ITEM E.1
City of Roswell Planning & Zoning Commission
Review of Planning & Zoning Commissioner Terms
City of Roswell Planning & Zoning Commission
Tuesday, September 28, 2021
City Hall Large Conference Room
425 N Richardson Avenue
ACTION REQUESTED: This report is for informational purposes.
BACKGROUND: Prepared by:
Merideth Hildreth, Planning & Zoning Administrator
FINANCIAL CONSIDERATION: There are no additional costs associated with this request.
REVIEW: Information for Planning & Zoning Commission members.
BOARD OR COMMITTEE ACTION: Request Planning & Zoning Commission review the
information.
STAFF RECOMMENDATION: Staff is providing this report for informational purposes.
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E.1 Review of Planning & Zoning Commissioner Terms
Planning and Zoning Commissioner Term Limits
P&Z Commissioner Name 1st Term 2nd Term
Commission
Position
1
2 *James MacCornack 4/1/2018 – 3/31/2022
3 Steve Henderson 4/1/2020 – 3/31/2024
4 *Saul Aguilar 4/1/2018 – 3/31/2022
5 Jessie McDaniel 4/1/2016 – 3/31/2020 4/1/2020 – 3/31/2024
6 David Storey 4/1/2016 – 3/31/2020 4/1/2020 – 3/31/2024
Partial Term 2/2014-3/31/2016
7 *Jana Lessard 4/1/2018-3/31/2022
Excerpts from Roswell Code of Ordinances ARTICLE IV. BOARDS AND COMMISSIONS
Sec. 2-98. – Membership.
(b) Appointments.
(7) No member shall be appointed by the city to serve on a particular board for more
than two consecutive four year terms, or more than a total of ten consecutive
years, inclusive of an appointment to complete a single unexpired term of another
member, or an appointment to an initial two-year term for purposes of staggering
a term. A member who is ineligible to re-appointment to a particular board by the
foregoing term limit does not hold over until a successor is appointed.
(c) Attendance and removal.
(1) Attendance is required at all board meetings.
(2) If a member appointed by the city fails to attend 75% of the meetings, including
work sessions, in any 12-month period, beginning April 1 through March 31, or is
absent from three consecutive meetings, membership may be terminated
automatically by the affected board.
(3) If a board member vacates office by nonattendance at official meetings, the
board’s chair shall give written notice to the mayor. A replacement member shall
then be appointed.
At the time of this report, Position 1 held by Daniel Lopez was vacated when Mayor Kintigh
appointed Mr. Lopez to fill a vacated position on the City Council.
*Three P&Z Commissioner First Terms expire in March 2022.
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AGENDA ITEM E.2
City of Roswell Planning & Zoning Commission
Review Applications for Planning & Zoning Commissioner Position 1
City of Roswell Planning & Zoning Commission
Tuesday, September 28, 2021
City Hall Large Conference Room
425 N Richardson Avenue
ACTION REQUESTED: Staff requests Planning and Zoning Commission review the
applications submitted by:
Alicia Gilmore, and
Richard Gutierrez.
Staff has invited the applicants to address the Planning &
Zoning Commission.
BACKGROUND: Prepared by:
Kevin Maevers, Community Development Director
FINANCIAL CONSIDERATION: There are no additional costs associated with this request.
REVIEW: The Mayor will review the Planning & Zoning Commission’s
recommendations and provide a recommendation to the
City Council to confirm at the City Council meeting.
BOARD OR COMMITTEE ACTION: Request Planning & Zoning Commission review, discuss,
and vote on recommendation to provide to the Mayor.
STAFF RECOMMENDATION: Staff Recommends Planning & Zoning Commission make a
recommendation to fill Position 1 to be forwarded to the
Mayor.
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AGENDA ITEM E.3
City of Roswell Planning & Zoning Commission
Review of Planning & Zoning Commission Meeting Calendar
City of Roswell Planning & Zoning Commission
Tuesday, September 28, 2021
City Hall Large Conference Room
425 N Richardson Avenue
ACTION REQUESTED: Discuss the meeting schedule for 2022 and the last quarter
of 2021.
BACKGROUND: Prepared by:
Merideth Hildreth, Planning & Zoning Administrator
FINANCIAL CONSIDERATION: There are no additional costs associated with this request.
REVIEW: Calendar information for Planning & Zoning Commission
members.
BOARD OR COMMITTEE ACTION: Request Planning & Zoning Commission review and discuss
the 2022 calendar to schedule meetings and review the
2021 4th quarter meeting schedule. Vote on a meeting
schedule.
STAFF RECOMMENDATION: Review, discuss, and vote on a meeting schedule.
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E.3 Review of Planning & Zoning Commission Meeting Calendar
Fourth Quarter 2021 P&Z Commission Meeting Schedule
October 26
November 16
December 14
2022 Calendar to Determine P&Z Commission Meeting Schedule
Fourth Tuesdays January - October and decide November and December
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