Public Safety Committee

Regular Meeting of the Public Safety Committee Held in the Conference Room at City Hall February 19, 2019 @ 4:30 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 1 8 - 5 5 . ROLL CALL The meeting convened at 4:31 p.m. with Chair Best presiding, Councilor Moore and Councilor Foster being present. Councilor Henderson being absent. Staff present: Mike Mathews, Deputy City Manager, Karen Sanders, Chaves County Emergency Manager, Devin Graham, Fire Chief, Eric Mann, EMS Chief, Phil Smith, Police Chief, Michael Stanton, Police Deputy Chief, Michael Taylor, Police Captain of Investigation Services, Fil Gonzales, Police Captain, Angela Vegara, Fire Department Guests present: Tracy Laney, Consolidated Dispatch, Mike Herrington, Chaves County Sheriff, Juli Adcock, Roswell Gun Club, OL Adcock, Chaves County Gun Club APPROVAL AGENDA AND MINUTES Councilor Moore motioned to approve the agenda to include the removal of item 2, the MOU with Chaves County for housing of county stray animals at the Roswell Animal Shelter. Councilor Foster was the second. A voice vote was unanimous, and the motion passed 3-0 with Councilor Henderson being absent. 1. Councilor Moore motioned to approve the minutes of the January 15, 2019, Public Safety Committee meeting. Councilor Foster was the second. A voice vote was unanimous, and the motion passed 3-0 with Councilor Henderson being absent. REGULAR ITEMS 2. Consider MOU with Chaves County for housing of county stray animals at the Roswell Animal Shelter was removed upon approval of the agenda. REGULAR ITEMS 3. Consider approval of the “Scope or Work” for RFP#19-003 Hazard Mitigation Plan Karen Sanders addressed the Committee regarding the current Mitigation Plan. Ms. Sanders stated there is currently a plan in place but it is only valid for five years. In order to secure emergency funds there must be a current plan in place and the existing plan expires September 2019. The City of Roswell awarded $50,000.00 in 2018 on a Pre-Mitigation Grant, the federal portion was $37,500.00, and the balance shared  50/50 with Chaves County in the amount of $6,250.00 each. These funds encompass the City of Roswell, Chaves County, Dexter, Hagerman, and Lake Arthur. Due to the use of state and federal funds, the request for proposal was reviewed at the state level as well as Lupita Everett, City of Roswell Purchasing and Aaron Holloman, City of Roswell Attorney. Councilor Foster motioned that the “Scope of Work” for RFP #19- 003, Hazard Mitigation Plan be placed on the March, 2019 City Council meeting agenda, Councilor Moore was the second. The motion passed 3-0 with Councilor Henderson being absent. REGULAR ITEMS 4. Consider approval transfer of surplus truck to Chaves County Sheriff’s Office The proposed resolution is to consider the approval of the transfer of a surplus truck from the City of Roswell to Chaves County Sheriff Office. Chief Graham informed the Committee that it is a 2000 Ford F-450 with approximately 220,000 miles. Donated to the Fire Department, by New Mexico Gas Company back in 2009, currently there is no additional use for it. Councilor Moore motioned the approval of the transfer be sent to full council and be placed on the March 2019 meeting agenda. Councilor Foster the second with the motion passing 3-0, Councilor Henderson being absent. REGULAR ITEMS 5. Consider recommendation of Telecommunications Cooperation Agreement with the New Mexico Department of Information Technology Tracy Laney, PVRCC Department Manager, updated the Committee on the intent of the New Mexico Department of Information Technology. The department would like to install a 700 MHz Public Safety Trunked Radio Site at the Mesa Tower, which is city owned. In exchange, DoIT intends to provide space at its Cedar Point Tower for the City of Roswell to install two VHF communications antennas and lead lines at the highest point. Mr. Laney informed the Committee that Sheriff Herrington has tested communications and determined that Cedar Point has the best coverage. The agreement would be for five years; this includes each department responsible for their own equipment maintenance and electricity. Councilor Foster motioned that the proposal be placed on the City Council agenda for March 2019. Councilor Moore was the second with the motion passing 3-0, Councilor Henderson being absent. NON-ACTION ITEMS 6. Ambulance Update Chief Graham gave the Committee the update. Headway has been made with the business plan. Juan Fuentes, City Auditor, was assigned to assist with the project. Currently RFD has been reaching out to other transport agencies, collection agencies and others to gather statistics and data. It remains a work in process, with something  of sustenance coming soon. NON-ACTION ITEMS 7. Animal Control Update Fil Gonzales, Police Captain and Mike Mathews, Deputy City Manager gave the update to the Committee. A meeting was held to review the City of Roswell ordinance, policy and procedures with possible amendments forth coming to the City Council. Mr. Mathews addressed Public Safety Council that a presentation benefiting all will be presented to City Council within the next couple of months. This presentation will not only address the concerns from Public Safety Council, but also rescue groups and the public. Section four of the City Code, will be reviewed, updated and presented to the Legal and Public Safety Committees soon. Animal Control is currently fully staffed. The facility has not had any volunteer applications received to date. NON-ACTION ITEMS 8. Combined Dispatch Update Tracy Laney of Consolidated Dispatch suggested the update come from Mike Herrington, Chaves County Sheriff. A new radio system is to be implemented soon; this new system will be comparable to the State’s and has been accepted by them. Mr. Mathews gave an update to the Committee on dispatch staffing. As of January 2019, they are short one supervisor and four dispatchers. Those positions have been advertised. Mr. Mathews informed the Committee that after hiring, all new hires must attend the Police Academy for three weeks of training. NON-ACTION ITEMS 9. RPD Staffing Update Phil Smith, Police Chief and Fil Gonzales, Police Captain gave the current update to the Committee. Captain Gonzales stated that currently they have ten vacant positions with five in the hiring process. Testing for the five applicants will be held on February 21, 2019. There are six currently at the Academy, and due to graduate in June. INFORMATION OL Adcock, in behalf of the Roswell Gun Club spoke, informing the Committee that the New Mexicans to Prevent Gun Violence group is Anti-American and Anti- Gun. His club is not opposed to gun buybacks only the organization behind it. According to Mr. Adcock, the buybacks are used for a forum to spread propaganda. This is time consuming and expensive, there is a charge for the  transfer of all buy back guns accepted as well as a background check on the person taking the transfer. INFORMATION Next meeting March 19, 2019, at 4:30 p.m., City Hall Conference Room. CHAIR ANNOUNCEMENTS/REPORTS None ADJOURN The meeting adjourned at 5:05 p.m.