Roswell Museum Board of Trustees

Board of Trustees Meeting Minutes Monday May 20, 2013 @ 4:00 pm Bassett Auditorium MEMBERS PRESENT: Jimi Gadzia, Joyce Tucker, Melinda Gonzalez, Ivan Hall, Tom Tutor, Rey Berrones, Sashua Patton MEMBERS ABSENT: Fatima Barnes, Jason Garcia, Bob Phillips, Carolyn Sidd OTHERS PRESENT: Laurie Rufe, Tracy Hutcherson CALL TO ORDER: 4:02 PRESIDENT’S REMARKS: Jimi Gadzia, President Welcome to Sashua Patton, new Board Member. Sashua is the executive director of Alianza. APPROVAL OF MINUTES: Tom Tutor moved to accept the minutes, Melinda Gonzalez seconded: all were in favor and the motion carried without dissent. FINANCIAL REPORT: Deborah Melancon, Bookkeeper. Inclusion of budget and fiscal year to date expenses – given by Laurie Rufe in Deborah’s absence. MEMBERSHIP REPORTS: Tracy Hutcherson, Membership Coordinator Inclusion of February Membership and Visitors Report. EDUCATION COMMITTEE: None. ACQUISITIONS COMMITTEE: The Acquisitions committee has agreed on the Ryder Richards Piece and is recommending to the Board. Joyce Tucker moved to recommend acceptance to the Board, Ivan Hall seconded: all were in favor and the motion carried without dissent. This acquisition has been finalized pending receipt of the painting. MEMBERSHIP COMMITTEE: None. DIRECTOR’S REPORT: 1. There was a Skype interview for Curator of Collection’s. Sara Woodbury came in for an onsite interview. Rick Hurless, Museum Attendant II, has applied for the Preparator position and began on Friday. Rick is skilled in building and working with hand-tools, but will need training for matting and framing. The Director’s position will not be filled by the time Laurie retires on June 1. Larry Fry and Stacye Hunter will keep Stephen Vollmer apprised of the on-going search so he will report to both boards. Beginning June 1, Stephen will be Interim Director. The Planetarium will be closed through the end of the year due to Marge Bentley’s illness. 2. Bridge – The pedestrian bridge is deteriorating underneath. The problem was discovered about one and a half weeks ago. Repair is not on the schedule yet, but will have to be during downtime for the museum. 3. The Art Block Party date has changed from September 28th to October 5th. 1  4. Aria Finch has been selected for the Governor’s Art Award. The Opening will be September 28th, with the reception to follow. NEW BUSINESS: None. OTHER BUSINESS: Laurie’s retirement party is planned for May 31. It is a western theme and it will be a ticketed dinner. Tickets will cost $15.00. NOMINATING COMMITTEE: 1. There are three board positions that will be available, as Jimi Gadzia, Bob Phillips and Fatima Barnes are all terming out. The Nominating Committee is recommending Peggy Krance, Jaimie Barnes and Laurie Mitteer. Ivan Hall moved to recommend acceptance to the Board, Melinda Gonzalez seconded: all were in favor and the motion carried without dissent. Peggy Krance, Jaimie Barnes and Laurie Mitteer will be presented to the Mayor if they accept their nominations. 2. Board Members are terming out, new Officers of the Board are needed. Joyce Tucker has been nominated for President of the Board. There were no other nominations and the nomination floor was closed. Melinda Gonzalez moved to elect by acclamation, Rey Berrones seconded: all were in favor and the motion carried without dissent. 3. Melinda Gonzalez has been nominated for Vice President of the Board. There were no other nominations and the nomination floor was closed. Joyce Tucker moved to elect by acclamation, Tom Tutor seconded: all were in favor and the motion carried without dissent. 4. Ivan Hall has been nominated for Secretary of the Board. There were no other nominations and the nomination floor was closed. Rey Berrones moved to elect by acclamation, Joyce Tucker seconded: all were in favor and the motion carried without dissent. 5. Rey Berrones has been nominated to serve a full four-year term. Ivan Hall moved to accept, Melinda Gonzalez seconded: all were in favor and the motion carried without dissent. BOT Meeting adjourned: Tom Tutor moved to adjourn the meeting at 5:04, Jimi Gadzia seconded: all were in favor and the meeting was adjourned. Respectfully submitted, Tracy L. Hutcherson, Membership Coordinator, for Melinda Gonzalez, Secretary/Treasurer 2