Roswell Museum Board of Trustees

Board of Trustees Meeting Minutes Monday, August 19, 2013 @ 4:00 pm Bassett Auditorium MEMBERS PRESENT: Joyce Tucker, Ivan Hall, Jaimie Barnes, Laurie Mitteer, Peggy Krantz, Rey Berrones, Jason Garcia, Tom Tutor MEMBERS ABSENT: Melinda Gonzalez, Sashua Patton, Carolyn Sidd OTHERS PRESENT: Barbara Patterson, Stephen Vollmer, Deborah Melancon CALL TO ORDER: 4:00 p.m. PRESIDENT’S REMARKS: Joyce Tucker, President Opened with comments on the Fine Arts Leagues Show that would open on the following Thursday. APPROVAL OF MINUTES: Ivan Hall moved to accept the minutes, Peggy Krantz seconded: all were in favor and the motion carried without dissent. FINANCIAL REPORT: Deborah Melancon, Bookkeeper. Inclusion of budget and fiscal year to date expenses. MEMBERSHIP REPORTS: Tracy Hutcherson, Membership Coordinator Tabled: Tracy remains on maternity leave and pending repair to computer program which Tracy has been having trouble with. EDUCATION COMMITTEE: None. ACQUISITIONS COMMITTEE: Two works reviewed with recommendation made to the Board at the September meeting. MEMBERSHIP COMMITTEE: None. DIRECTOR’S REPORT: 1. Reported on staff changes regarding the status of Museum Attendants. Including the re-posting of the position of Museum Attendant I (part time), was re-opened and advertised in the paper beginning July 12. 2. Reminder of Aria Finch’s opening and reception dates. 3. Report on meetings with Dr. Tom Burris, Superintendent/RISD to discuss issues relating to the Planetarium and bringing more students into the RMAC. 4. Announcements of fall class schedules and the film series and requests for volunteers to assist during the block party on October 5. 5. Reported on the buildings and grounds: lighting of Spring Valley Gallery; reports on chronic leaks in the galleries; update on replacement Annex AC unit and protective cage; mention of limited exterior signage identifying RMAC and the proposed direction sign to be placed on the 11th street courtyard gate and that there was no new information on issues surrounding the Museum’s Spring River Bridge. NEW BUSINESS: None. 1 OTHER BUSINESS: Following the Director’s report, discussion on exterior signage and the formation of an ad-hoc committee to explore what might be done to improve the RMAC’s visibility. A motion to advance the creation of an ad-hoc committee to explore signage was proposed by Tom Tutor and seconded by Peggy Krantz. NOMINATING COMMITTEE: N/A BOT Meeting adjourned: Rey Berrones moved to adjourn the meeting at 4:48 pm. The motion was seconded by Jason Garcia: all were in favor and the meeting was adjourned. Respectfully submitted, Stephen Vollmer, Assistant Director, for Ivan Hall, Secretary/Treasurer 2