Roswell Museum Board of Trustees

MINUTES OF THE BOARD OF TRUSTEES COMMITTEE Monday, January 19,, 2015 REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chairwoman Joyce Tucker at 3:58 p.m. ROLL CALL Those present: Rey Berrones, Melinda Gonzalez, Tom Tutor De Angela Velasquez, Peggy Krantz, Jamie Barnes, Lorie Mitteer, Miranda Howe, Bill Siders A quorum was established. Staff Coordinator: Michael Hall, Museum Director Staff present: Olga McGuire, Membership, Debora Melancon, Bookkeeper Members absent: Sashua Patton PRESIDENT’S REMARKS Joyce Tucker opened with the greeting of all members and guests. She began with the procedures and rules of meeting, and to be considerate of closing time. The Roberts Rule was suggested to be discussed at next meeting. She states this is a subsidiary motion to be on next Agenda so that rules can be followed and meetings accomplished. APPROVAL OF AGENDA Chairwoman Joyce Tucker motioned to approve the agenda as presented. Board member, Miranda Howe was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Board member, Tom Tutor, motioned to approve the minutes of the January 19, 2015, meeting. Board member, Miranda Howe was the second. A voice vote was unanimous and the motion passed. FINANCIAL REPORT FOR THE MONTH OF January 19, 2015 Deborah Melancon reported financial status is on target for the year. MEMBERSHIP AND ATTENDANCE REPORTS FOR THE MONTH OF January19, 2015 Attendance was reported as a decrease for the month of January. Membership from January 2014 – December 2014 was at $24,000, with outstanding collections of dues at $975.00. Comparison of last year collection at $16,000. Past due notification have been sent to members. DIRECTORS REPORT FOR THE MONTH OF January 19, 2015 Michael Hall attached report, re: Curator of Education, Curator of Exhibits, Planetarium and upcoming events. Michael also reported in two memos, tampering of wires in Planetarium which led to upset of featured winter movie series. No damage or stolen property reported. Michael dealt with security and safety, tracking of individuals coming in and out of Museum. Teachers and volunteers will be asked to register at front security desk. Leaving out back exit of building without permission will no longer be  permitted. Michael also reported attempts made to resolve status of Marcus DeThoarus, Planetarium Director, to become city employee. OLD BUSINESS Mayor Kintigh took the floor discussing the planning of the Children’s Museum between Second Street and Third Street. Mayor Kintigh stated that the city would lease part of the building for the museum and the other would be a market and restaurant developed by Trey Nesselrodt. Mayor Kintigh stated that funding would come from City’s Lodger Tax. Mayor Kintigh stated that Children’s museum would be an incredible asset with a different theme as well as a huge opportunity. Rey Berrones, strategic Planning committee member stated details need to be tackled in order to make Arts and Cultural District happen. Mayor Kintigh talked about building on momentum already started in downtown section and city would provide upfront help before RMAC puts itself at risk. Peggy Krantz voiced opinion, stating board members were hesitant to proceed with plan since city has not yet repaired bridge and roof issues at RMAC. Mayor Kintigh emphasized, Trey Nesselrodt would be responsible for new building per lease agreement and city would be responsible for capital improvements to RMAC. NEW BUSINESS City Council meeting will be held in Basset auditorium as a trial run and if successful will entertain the purchase of movable tables for setup on regular basis. Board seats to expire in March and it was requested by Mayor Kintigh to email or send letter to Sharon Coll if members wanted to keep seat or resigning position. Peter Hurd collection on loan at City Hall as an opportunity to view as part of RMAC, security and rotation, policy and procedures are in place per, Sara Woodbury, curator of Exhibits. Miranda Howe voiced her concern regarding care and loan agreement with paintings. Mayor Kintigh responded that paintings were City property and City Manager Steve Polasek, had that authority to place painting at City Hall. “Board members are not responsible for collections, you are advisory committee that’s a reality, I want the board to understand that” stated Mayor Kintigh. Xcel energy grant plans were discussed by Michael Hall, stating they will be practical and will seek competent instructors to teach practical life skills and will update at next meeting. NON-ACTION ITEMS ADJOURN Motion to adjourn Lorie Mitteer with Bill Sider as the second, none opposed Meeting adjourns at 5:04 p.m. Respectfully submitted, Olga McGuire, Membership Coordinator