Roswell Museum Board of Trustees

MINUTES OF THE BOARD OF TRUSTEES Monday, March 16, 2015 REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chair Joyce Tucker at 4:01 p.m. ROLL CALL Those present: Melinda Gonzalez, Tom Tutor, De Angela Velasquez, Peggy Krantz, Jamie Barnes, and Bill Siders, a quorum was established. Staff Coordinator: Michael Hall, Museum Director Staff present: Olga McGuire, Membership, Claudia Gonzalez, and Sara Woodbury Members absent: Sashua Patton, Rey Berrones, Lorie Mitteer, Miranda Howe PRESIDENT’S REMARKS 1. Olga McGuire, membership, opened with roll call. Chair Joyce Tucker advised board members of Trustee seats expiring at the end of March. She stated members needed to come together as a committee to submit names to the City of Roswell for review. PUBLIC PARTICIPATION: None APPROVAL OF AGENDA 2. Member Bill Siders motioned to approve the agenda as presented. Member Melinda Gonzalez was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES 3. Corrections made to members absent, to include Member Jamie Barnes as not present. Member Tom Tutor motioned to approve the minutes of the January 19, 2015 meeting. Member Bill Siders was the second. A voice vote was unanimous and the motion passed. FINANCIAL REPORT FOR THE MONTH OF February/March 4. Michael Hall stated the budget said to be on target with all fees. Michael Hall discussed he was looking into spending the remaining budget before July 2015. Michael Hall stated that the recent City Budget meeting is streamlining on line items. Financial report given by Michael Hall in Deborah Melancon absence. MEMBERSHIP AND ATTENDANCE REPORTS FOR THE MONTH OF February 5. Olga McGuire reported with an attendance recorded at 2632 to include classes, planetarium, meetings, and tours. Membership dues total for March are in the process of collection. DIRECTORS REPORT FOR THE MONTH OF February OLD BUSINESS 6. Comments on Mr. Steve Polasek, Chair Joyce Tucker asked members to voice opinion. Member Peggy Krantz stated she thought it was positive, with a vision and goal set by City Manager Steve Polasek. Member DeAngela Velasquez stated she liked the idea of putting suggestions on paper. NEW BUSINESS 7. Chairwoman Joyce Tucker discussed the Roberts Rule protocol to have meeting more regimented and sculpted. Chairwoman Tucker explained the rules of reviewing of minutes via email prior to meetings. The Silence is Consent will apply after no reply within seven days. She specified topics not on Agenda cannot be discussed and would have to be addressed on next meeting Agenda. NON-ACTION ITEMS: None ADJOURN Member Peggy Krantz motioned to adjourn. Member Sider was the second. A voice vote was unanimous and the motion passed. The meeting adjourned at 4:51 p.m. Respectfully Submitted Olga McGuire, Membership/Event Coordinator, RMAC