Roswell Museum Board of Trustees

MINUTES OF THE BOARD OF TRUSTEES Monday, May 18, 2015 REGULAR MEETING AT 4:02 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chair Joyce Tucker at 4:02 p.m. ROLL CALL Olga McGuire, membership, opened with roll call, those present: Tom Tutor, Rey Berrones, Lorie Mitteer and Miranda Howe, Peggy Krantz, Jamie Barnes, a quorum was established. Staff Coordinator: Michael Hall, Museum Director Staff present: Olga McGuire, Membership, Claudia Gonzalez, Sara Woodbury, and Deborah Melancon Members absent: Sashua Patton, Bill Siders, Melinda Gonzalez, De Angela Velasquez PRESIDENT’S REMARKS 1. Chair Joyce Tucker announced the closing of the Planetarium indefinitely, indicating that she did not know how long it would be closed. Chair Tucker made a second announcement, stating that the check of the Fifty Thousand Dollars, donated by Mr. Donald Anderson, had not been signed as of yet. The contribution was for the hiring of Planetarium Director Marcus De Thouars. Chair Tucker conveyed the message from Mr. Anderson of the importance for updating the equipment in the Planetarium. Chair Tucker stated a letter would be dictated and addressed to Roswell Museum and Art Center Board of Trustee Committee and Roswell Museum and Art Center Foundation. PUBLIC PARTICIPATION: None APPROVAL OF AGENDA 2. Member Lorie Mitteer motioned to approve the agenda as presented. Member Peggy Krantz was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES 3. Member Tom Tutor motioned to approve the minutes of the April 20, 2015 meeting. Member Jamie Barnes was the second. A voice vote was unanimous and the motion passed. FINANCIAL REPORT FOR THE MONTH OF April and May 2015 4. Deborah Melancon read report for April and May 2015 MEMBERSHIP AND ATTENDANCE REPORTS FOR THE MONTH OF February 5. Olga McGuire Membership: reported with copy of attendance recorded at 1490 visitors to include classes, planetarium, meetings, and tours. Membership revenue report total for the months of March and April. Recovery total of January and February, with second attempt letters, presented on attached graph. Presentation of packet for new members Event: Upcoming UFO Festival, Alien Costume Contest, Saturday July 4, 2015. Poster of contest, date and times included. DIRECTORS REPORT FOR THE MONTH OF May 2015 Presented by Michael Hall with a printed copy to all members, including reports from Curator of Education and Curator of Collections and Exhibits. 6. Voting of accepting Ted Kuykendall, Mr. Primm, 1987, photograph was discussed by Curator of Collections and Exhibits, Sara Woodbury. Member Lorie Mitteer motioned to accept loan, Rey Berrones was the second. A voice vote was unanimous and the motion was passed. OLD BUSINESS 7. Chair Joyce Tucker began discussion regarding the nominating committee recommendations of renewal replacement positions. The nominating committee recommended non-renewal of member Sashua Patton, due to excessive absence. Chair Tucker recommended Miranda Howe, Bill Siders, and DeAngela Velasquez to be reappointed for second of four year term to begin in July 2015. Recommendation of reappointing, previous member Jason Garcia was made by Chair Tucker. Recommending for Jason Garcia to serve the first of four year term. Chair Tucker stated a letter would be sent to Sharon Coll, City Clerk and Mayor Kintigh. Member Peggy Krantz, motioned to accept nominations, Member Miranda Howe was the second. A voice vote was unanimous and the motion was passed. NEW BUSINESS 8. Action Item: Proposed New Facility Policy was presented by Sara Woodbury, Curator of Collections and Exhibits. The policy was read and member Lorie Mitteer motioned to accept policy. Peggy Krantz was the second. A voice vote was unanimous and the motion was passed. NON-ACTION ITEMS: None ADJOURN Member Rey Berrones motioned to adjourn. Member Miranda Howe was the second. A voice vote was unanimous and the motion passed. The meeting adjourned at 4:57 p.m. Respectfully Submitted Olga McGuire, Membership/Event Coordinator, RMAC