Roswell Museum Board of Trustees

BOARD OF TRUSTEES AGENDA Monday, November 16, 2015 at 4:00 p.m. Bassett Auditorium at RMAC 100 W. 11th Street Chair: Peggy Krantz Members: Jamie Barnes, Rey Berrones, Donovan Fulkerson, Miranda Howe, Lorie Mitteer, Pricilla Ornelas, Nanette Schumacher, Bill Siders, and De Angela Velasquez Staff Coordinator: Laurie Rufe, Interim Museum Director A. Call to Order B. Roll Call C. Approval of Agenda (action item) D. Approval of Minutes (action item) 1. Consider approval of the October 19, 2015 meeting minutes E. New Business 1. Proposal for Strategic Planning Retreat (action item) 2. Acquisitions: Marilyn Joyce Estate Roderick Mead (action item) 3. Draft response regarding Airport art ( action item) F. Chair’s remarks G. Membership/Event Report H. Director’s Report I. Old Business J. Adjourn Next Meeting: December 21, 2015 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. 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Printed and posted: 11/12 /15  DRAFT COPY MINUTES OF THE BOARD OF TRUSTEES Monday, October 19, 2015 REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chairwoman Peggy Krantz, at 4:00 p.m. ROLL CALL The regular meeting of the Board of Trustees convened with members Jamie Barnes, Rey Berrones, Donovan Fulkerson, Peggy Krantz, Pricilla Ornelas, Bill Siders, Nanette Schumacher, and DeAngela Velasquez being present. A quorum was established. Member absent: Miranda Howe, Lorie Mitteer, Staff present: Laurie Rufe, Interim Director; Olga McGuire, Membership/Events Coordinator; Sara Woodbury, Curator of Collections and Exhibitions. Guests present: Larry Connolly, citizen. APPROVAL OF AGENDA Member Bill Siders, motioned to approve the agenda as presented. Member Rey Berrones was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES: September 21, 2015 Meeting Member Bill Siders, motioned to approve the minutes of the September 21, 2015 Meeting. Member Nanette Schumacher was the second. A voice vote was unanimous and the motion passed. NEW BUSINESS – Discussion Strategic Long-range Plan Interim Director Laurie Rufe reviewed with board members the goals and strategies of the Strategic Plan, adopted by the board in 2013. This 3-year plan continues through calendar year 2016. Director Rufe stated the progress of the plan needed to be evaluated. The Strategic Plan is a working plan. The City deems that the entire board works as a single committee, therefore the entire board serves as the Strategic Planning Committee. A status report was presented to the Board by former director Michael Hall. Ms. Rufe pointed out that the report incorrectly states the mission statement is “only relevant when seeking state or federal grants.” Director  DRAFT COPY Rufe stated that Mr. Hall’s comment was misleading. She stressed the importance of the mission in establishing the museum’s purpose and reason for existence. The mission plays a great part in establishing our organizational culture and provides the basis for strategic planning. All board members should have a copy of the Strategic Long-range Plan. Ms. Rufe also read the mission and vision statements that have been in existence since 2007, as adopted by the Board. She said she would provide information on the Museum’s mission, vision, and core values to the City Council in her next report. A Saturday workshop/retreat was proposed for January 2016 to review the plan. This is an educational opportunity for the Board, staff, and others who might attend. At the next meeting, Ms. Rufe will present a date for this meeting which will be treated as a special meeting of the Board. Airport Art Sara Woodbury, Curator of Collections and Exhibitions, stated she had visited the airport terminal six months ago and found that lack of security, outside pollution, and excessive amounts of Ultraviolet light would preclude RMAC from lending permanent collection materials for exhibit. Peggy mirrored those concerns and said the City attorney also advised that there would be a problem with the public sector placing art in the terminal. The art could not be for sale, but would have to be donated or purchased by the City or be from the Museum’s collection. Discussion among the board opened, including a suggestion that the arts and culture committee, which was formed under City Manager Steve Polasak, be involved in public art discussions. Some ideas were mentioned regarding loaned art and purchased public art. Examples in places like Mesa, AZ; Cannon Beach, OR; and Montrose, CO were provided. Other ideas came forth about airport displays: Bill Siders suggested TV and projections and Donovan Fulkerson suggested a multimedia display. Ms. Rufe mentioned the display in the Tucson airport that is dedicated to Tucson’s arts and culture organizations. The board thought the alternative of showcasing our community and its art/culture/natural assets through a multimedia presentation was a viable idea and would benefit airport visitors. This idea could be presented to Deanna Phillips. Director Rufe, said she would draft something for the November meeting that serves as a response to the City—a set of constructive ideas as an alternative to placing RMAC’s irreplaceable collections at the airport where they could be compromised. CHAIR’S REMARKS Peggy Krantz acknowledged past members: Joyce Tucker, Tom Tutor, and Melinda Gonzalez. She appreciated them for their service and commitment to the Museum. Peggy reminded members not to bring up new business unless on the agenda. She asked for any new items for next agenda. None were brought forth at this time. Member Siders informed new members, minutes will be emailed and should be reviewed prior to meeting with a time limit of 4-5 days for changes, before City Clerk posting. MEMBERSHIP AND ATTENDANCE REPORTS: For the Month of September 2015 Olga McGuire, Membership Coordinator, reported that attendance for the month was recorded at 2173 total visitors including classes, planetarium, meetings, and tours.  DRAFT COPY DIRECTORS REPORT Laurie Rufe, Interim Director, reported: The Art Block Party and Chalk Art Festival was a success with 2,775 people attending the event in total: 1,867 counted through the front and back patio doors, 56 volunteers assisting, and 202 in the planetarium, and 650 as participants and spectators at the chalk art. An ad will run in the paper thanking all of the volunteers and donors. The RMAC/Sidney Gutierrez float in the Eastern NM State Fair Parade won top honors and a very large trophy that will be placed at Sidney Gutierrez Middle School. The art car was decorated with self-portraits by Nancy Fleming’s art students. Thanks to Rudy’s towing and Chaves County Door and Supply. Preparator Nick Frederick has started. Claudia Gurule has been hired as the full-time Museum Attendant I and Michelle Coombes has been promoted to Senior Security Officer Curator Sara Woodbury will be a speaker at the Southwest Art History Conference, at the Building Creative Communities Conference in Santa Fe, and the Annual Meeting of the New Mexico Association of Museums. Ms. Woodbury discussed the new exhibition of Howard Cook artworks that will open in November. OLD BUSINESS None ADJOURN Member Rey Berrones, motioned to adjourn. Member DeAngela Velasquez, was the second. A voice vote was unanimous and the motion passed. The meeting adjourned at 5:05 p.m. Respectfully Submitted Olga McGuire, Membership/Event Coordinator RMAC ROSWELL MUSEUM AND ART CENTER Director’s Report to the RMAC Board of Trustees November 16, 2015 Board Meeting Submitted by: Laurie Rufe, Interim Executive Director 1. Staff Claudia Gonzalez, Curator of Education, has left the Museum. This position has been advertised on the City’s website and on the website of the American Alliance of Museums. This position, and the open position of the Planetarium Coordinator, will also be advertised at the annual conference of the New Mexico Association of Museums in mid-November. Closing date for the Curator of Education is November 30. The Planetarium position will remain open until filled. We are working to get the Winter class schedule out by December 12 for our Holiday Open House. Filling in for Claudia during this vacancy is Laurie Rufe, with assistance from Olga McGuire and Deborah Melancon. 2. Program/Events Updates Films: Recent film attendance – Wizard of Oz (31 people); Gremlins (34 people); Book of Life (80 people). While the latter drew a large crowd, we have assessed the series and will be bringing back the adult International Film Series which was designed to promote avante-garde films of exceptional quality and content to a largely adult audience. We hope to begin offering these films in the Winter of 2016 with the RMAC Foundation’s support. Once a new Curator of Education is hired, the series will be the joint responsibility of the Registrar and Curator of Ed. “Tora, Tora, Tora” will screen on Friday, December 11 at 7:00 pm and is being shown in conjunction with the exhibition of Howard Cook’s WW II works that Sara Woodbury recently curated. Holiday Open House: December 12, 5-7 pm. Features holiday refreshments, a film presentation on New Mexico film by Jeff Berg (5:30-6:15 pm), recital by Mike Lively Piano Studio students (begins at 5 pm), Roswell Flute Ensemble (5:00 -5:30 pm and 6:30-7:00 pm), and Museum Store discounts and book signings. We are going to really try to promote our Museum Store, Memberships, and the Studio Art Classes for gift-giving. I am urging Board members to attend and help promote all that the Museum has to offer. We will begin decorating the Museum on November 30. Exhibitions: A Solid Green Mess: Howard Cook’s World War II Drawings, opened November 6 and will continue through February 1, 2016. Topia & Gould (RAiR artist-in-residence fellows from the UK) opens on Friday, November 20 with a lecture at 5:30 pm. Collections: Recently, the Museum received 40 works by Carlsbad artist Roderick Mead from the Estate of Marilyn Joyce. This is an estate transfer that has been in the works for the past 2 ½- 3 years. Most works are prints, but there are also a number of great paintings. Works are figurative/abstract. Items in this collection are being proposed for acquisition today.  DRAFT COPY To: Mayor Dennis Kintigh From: Roswell Museum and Art Center Board of Trustees At its October 19, 2015 meeting, the Roswell Museum and Art Center Board of Trustees discussed an idea that had been presented by Mayor Dennis Kintigh regarding the placement of art at the Roswell Industrial Air Center. At the time, the Mayor had suggested a number of placement locations both inside and outside of the terminal building, and also discussed potential sources for artwork, including the Museum’s collections, public art commissions, and loans from artists. This is a constructive response from the Board of Trustees with regard to options for airport art. Concerning the Museum’s collections, curator Sara Woodbury visited the airport and reported that inadequate security (daytime and nighttime), environmental conditions (including the potential for Ultraviolet light and pollutant damage), and the lack of museum-quality exhibit areas preclude the Museum from lending its collections. Interim Museum Director Laurie Rufe concurs with this assessment. In lieu of exhibiting museum collections, the Board of Trustees and museum staff discussed a number of alternatives that could support art installations at the airport, either inside or outside of the terminal. The overarching idea would be to imagine the terminal as a creative space and one that promotes the unique aspects of Roswell and New Mexico through art and culture. A well- thought master plan for arts integration would be a necessary first step. Options could include: 1. Commissioned or Purchased Public Art: An airport collection of paintings, sculptures, or installations that captivates and provides a memorable experience. This could be a collection that is commissioned and funded through a 1% art program (similar to other programs across the nation), through local corporate donors, or other means. Airport art collections of note include Albuquerque, Seattle, Nashville, Tucson, San Diego, Denver, and many others. 2. Art Loaned by Artists: There could be a rotating space for indoor and outdoor sculpture, paintings, or installations that are loaned by artists on an invitational basis. This art would have to be insured by the City of Roswell and selected by local community members well-versed in the criteria for art collections in public settings (quality, impressive presence, non- hazardous/little liability). Programs that have successful loan collections in public areas include Cannon Beach, OR; Mesa, AZ; and Montrose, CO. The Philadelphia Airport has a very impressive rotating loan program of art throughout its terminal – much from local artists working with youth. 3. Media Presentation: This could be a presentation on a large screen TV that promotes the unique cultural and natural attractions of Roswell to incoming visitors: Roswell Museum and Art Center, Anderson Museum of Contemporary Art, Historical Museum for Southeast New Mexico, International UFO Museum and Research Center, Bitter Lake National Wildlife Refuge, and Bottomless Lakes State Park.  DRAFT COPY BOARD OF TRUSTEES AGENDA Monday, November 16, 2015 at 4:00 p.m. Bassett Auditorium at RMAC 100 W. 11th Street Proposal for Strategic Planning Retreat Strategic Planning Retreat proposed date for approval by Board of Trustees. Saturday, January 23, 2016 9:00 a.m. -12:00 p.m. Lunch 12:00 p.m. – 1:30 p.m. 1:30 p.m. – 2:30 p.m.